Agenda of Council Controlled Organisations Governance and Monitoring Committee

I hereby give notice that an ordinary meeting of the Council Controlled Organisations Governance and Monitoring Committee will be held on:

Date:

Time:

Meeting Room:

Venue:

Tuesday, 2 December 2014

9.30am

Reception Lounge, Level 2
Auckland Town Hall
301-305 Queen Street
Auckland

Council Controlled Organisations Governance and Monitoring Committee

OPEN AGENDA

MEMBERSHIP

Chairperson	Deputy Mayor Penny Hulse
Deputy Chairperson	Cr Calum Penrose
Members	Cr Anae Arthur Anae
	Cr Cameron Brewer
	Cr Dr Cathy Casey
	Member Precious Clark
	Cr Ross Clow
	Cr Linda Cooper, JP
	Cr Chris Darby
	Cr Denise Krum
	Cr Dick Quax
	Cr Penny Webster
	Member Glenn Wilcox
	Cr George Wood, CNZM
Ex-officio	Mayor Len Brown, JP

(Quorum 7 members)

Jaimee Maha

Democracy Advisor

25 November 2014

Contact Telephone: (09) 373 6201

Email: jaimee.maha@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Council Controlled Organisations Governance and Monitoring Committee

02 December 2014

ITEM TABLE OF CONTENTS PAGE

1 Apologies 5

2 Declaration of Interest 5

3 Confirmation of Minutes 5

4 Petitions 5

5 Public Input 5

6 Local Board Input 5

7 Extraordinary Business 5

8 Notices of Motion 6

9 Substantive CCO First quarter reports 7

10 Modified Auckland Transport Statement of Intent 2014-2017

This report was not available when the agenda was compiled, and will be

provided in an addendum agenda.

11 Consideration of Extraordinary Items

PUBLIC EXCLUDED

12 Procedural Motion to Exclude the Public 127

C1 Reappointment of trustee to a legacy CCO and advice of change to a legacy CCO trust board 127

1 Apologies

At the close of the agenda no apologies had been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Council Controlled Organisations Governance and Monitoring Committee:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 12 November 2014, including the confidential section, as a true and correct record.

4 Petitions

At the close of the agenda no requests to present petitions had been received.

5 Public Input

Standing Order 3.21 provides for Public Input. Applications to speak must be made to the Committee Secretary, in writing, no later than two (2) working days prior to the meeting and must include the subject matter. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders. A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

At the close of the agenda no requests for public input had been received.

6 Local Board Input

Standing Order 3.22 provides for Local Board Input. The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time. The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give two (2) days notice of their wish to speak. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

This right is in addition to the right under Standing Order 3.9.14 to speak to matters on the agenda.

At the close of the agenda no requests for local board input had been received.

7 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

8 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Council Controlled Organisations Governance and Monitoring Committee

02 December 2014

Substantive CCO First quarter reports

File No.: CP2014/12763

Purpose

1. To receive the reports from each substantive Council Controlled Organisation (CCO) for the first quarter ending 30 September 2014.

Executive summary

2. This report is part of the regular quarterly reporting to the CCO Governance and Monitoring Committee by the substantive CCOs on their financial and service performance.

3. These reports support the consolidated group financial statements for the first quarter ending 30 September 2014.

Recommendation/s

That the Council Controlled Organisations Governance and Monitoring Committee:

a) receive the report for the first quarter ending 30 September 2014 from Watercare Services Ltd.

b) receive the report for the first quarter ending 30 September 2014 from Auckland Council Property Ltd.

c) receive the report for the first quarter ending 30 September 2014 from Auckland Waterfront Development Agency Ltd.

d) receive the report for the first quarter ending 30 September 2014 from Auckland Council Investments Ltd.

e) receive the report for the first quarter ending 30 September 2014 from Auckland Tourism, Events and Economic Development Ltd.

f) receive the report for the first quarter ending 30 September 2014 from Regional Facilities Auckland.

g) receive the report for the first quarter ending 30 September 2014 from Auckland Transport

Comments

4. In line with the current reporting obligations it is the responsibility of the board of each CCO to keep the committee, as the shareholder, informed of operating and financial performance, and abreast of risks. The individual reports from each CCO discharge these responsibilities.

5. None of the reporting CCOs has a significant variance from budget, nor have highlighted significant risk.

Consideration

Local board views and implications

6. The report is for the Council Group. Local Boards receive reports specific to their area.

Maori impact statement

7. Individual reports include CCOs contribution to Maori outcomes as specified in the Statements of Intent.

Implementation

8. There are no implementation issues.

Attachments

No.	Title	Page
a View	Watercare Services Ltd Quarterly Report 30 September 2014	9
b View	Auckland Council Property Ltd Quarterly Report 30 September 2014	29
c View	Auckland Waterfront Development Agency Ltd Quarterly Report 30 September 2014	43
d View	Auckland Council Investments Ltd Quarterly Report 30 September 2014	57
e View	Auckland Tourism, Events and Economic Development Ltd Quarterly Report 30 September 2014	69
f View	Regional Facilities Auckland Quarterly Report 30 September 2014	93
g View	Auckland Transport Quarterly Report 30 September 2014	111

Signatories

Authors

Morna Macfarlane – Acting Financial Controller

Authorisers

Bruce Gardiner - Acting Manager Finance

Kevin Ramsay - Chief Financial Officer

Stephen Town - Chief Executive

Council Controlled Organisations Governance and Monitoring Committee

02 December 2014

Council Controlled Organisations Governance and Monitoring Committee

02 December 2014

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Council Controlled Organisations Governance and Monitoring Committee:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Reappointment of trustee to a legacy CCO and advice of change to a legacy CCO trust board

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains specific information about a potential board appointment for a legacy Council Controlled Organisation (Arts Regional Trust). This information needs to be withheld to protect the privacy of the individual.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.