Agenda of Franklin Local Board

1 Welcome

The Chairman will open the meeting and welcome everyone present.

2 Apologies

An apology has been received from Member Murphy.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Franklin Local Board confirms the ordinary minutes of its meeting, held on Tuesday, 25 November 2014, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Franklin Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation : Franklin Arts Festival

Purpose

1. Informing the Board of the arrangements for the Franklin Art Festival in 2015.

Executive summary

2. As per standing orders the Chairman has approved the request from the Franklin Arts Festival to update the Board on their event for 2015.

Recommendation/s

That the Franklin Local Board thanks Heather Blanchard from the Franklin Arts Festival for her attendance.

8.2 Deputation : Bombay Memorial Arch

Purpose

1. Presenting the proposal to repair the Bombay Memorial Arch.

Executive summary

2. As per standing orders the Chairman has approved the request from the architect to update the Board on the proposal to repair the Bombay Memorial Arch.

Recommendation/s

That the Franklin Local Board thanks Craig Mulholland from CTM Architectural for his attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Franklin Local Board

09 December 2014

Local Event Support Fund – Round 2 Allocations

File No.: CP2014/26355

Purpose

1. To present a summary of applications received in round two of the local event support fund for 2014/2015 for Franklin Local Board.

Executive summary

2. The local events support fund of $100,079, is available for distribution by the Franklin Local Board over the two funding rounds in 2014/2015 financial year.

3. The board allocated $87,459 to annual events in the 2014/2015 Community Development Arts & Culture Franklin Local Board Work Programme adopted on 22 July 2014 (FR/2014/118). A total of $12,620 remained available in the contestable funding round.

4. The board allocated $15,800 across sixteen applications received for round one contestable funding. The board noted that $12,620 of the grants would be funded from the remaining balance of the Local Event Support Fund budget for 2014/2015. The balance of $3,180 granted was be funded from the 2014/2015 Local Events Discretionary Operational Budget as adopted on 22 July 2014 (FR/2014/118).

5. To enable round two Local Event Support Fund applications to be considered, Franklin Local Board allocated up to $30,000 from the 2014/2015 Discretionary Operational Budget to the Events Support Fund on 26 August 2014 (FR/2014/146).

6. The Franklin Local Board agreed to provide seed funding of $14,000 to the Taste Franklin Event from its 2014/2015 Discretionary Operational Budget on 26 August 2014 (FR/2014/155).

7. There are two contestable funding rounds held within the 2014/2015 financial year. This is round 2, which received 17 applications totalling $129,315.

8. Due to cancellations of funded events (Pukekohe Half Marathon) a total of $650 has been returned to the event funding budget lines for the 2014/2015 year.

9. A local events support fund of up to $30,650 remains available to the Franklin Local Board for distribution within round two of local event support 2014/2015 financial year.

10. A workshop was held with the Franklin Local Board on 25 November 2014 to consider the seventeen applications. Indicative levels of funding were proposed, to be formally agreed via this report.

Recommendation/s

That the Franklin Local Board reviews the round two applications received and agree to either fund, partially fund or decline the applications following:

Applicant	Event	Venue	Date	Amount Requested
Orere Community Boating Club	100 Years Celebrating the Landing of Gallipoli	Orere War Memorial Hall	25 April 2015	$3,000
Bombay 150^th Anniversary	Bombay 150^th Anniversary Family Fun Festival	Bombay School	14 March 2015	$5,000
Manukau Beautification Charitable Trust	Eye on Nature	Auckland Botanic Gardens	24-28 March 2015	$10,000
Puni School PTA	Franklin Multicultural Festival	Pukekohe Intermediate	29 March 2015	$11,000
Getin2lif Youth Development Trust	In2it Wild Winter Franklin	Bledisloe Park	1 March – 31 July 2015	$4,495
Kawakawa Bay Presbyterian Church	Kawakawa Bay Community Christmas Family Celebrations	Kawakawa Bay Domain	21 December 2014	$2,856
Muscular Dystrophy Association of New Zealand Incorporated	Life Without Limits Conference	Sky City Hotel, Auckland	16 April 2014	$55,000
nissmtb	NZ Secondary Schools Mnt Bike Championships & NI Sec School Mnt Champs	Hunua Regional Park	13 March 2015	$5,000
Waiau Pa Netball Club	Pa 5000 Fun Run	Waiau Pa	5 April 2015	$500
Cristina Beth	Peace Poppy Project	Vicinity of Franklin Arts Centre	25 April 2015	$3,000
Begampura Foundation of New Zealand	Sikh Temple Parade	Papakura Town Centre	14 March 2015	$10,000
Splore Dynamics Limited	Splore Music and Arts Festival	Tapapakanga Regional Park	20-22 Feb 2015	$3,000
Waipipi & Districts Reunion	Waipipi & Districts Reunion	Waipipi School	21 March 2015	$2,000
Franklin Young Mariners	Waiuku Duck Boat Derby	Tamakae Reserve, Waiuku	8 March 2015	$2,500
Waiuku Business & Development Association	Waiuku Steel n Wheels	Waiuku Township	10 May 2015	$10,000
West Franklin Community Trust	Waiuku WWI 100^th Anniversary – A Soldier’s Story Play	Waiuku War Memorial Town Hall	18-25 April 2015	$2,000
			TOTAL	$129,351

Comments

11. The local events support fund provides the opportunity for Franklin Local Board to work in partnership with local event organisers to develop an events programme that reflects the aspirations of the community and supports the local board plan.

12. The local events support fund has two funding rounds, which close at specified times during the 2014/2015 financial year, as follows:

Round	Applications Close	Assessment	Decision Making
1	31 May 2014	June 2014	July/August 2014
2	31 October 2014	November 2014	December 2014

13. Round 2 of the 2014/2015 Local Events Support Fund received 17 applications totalling $129,351 for consideration as detailed in the recommendations.

14. The local events support fund of $100,079 is available for distribution by the Franklin Local Board over the two funding rounds in 2014/2015 financial year.

15. Since the new financial year, the following activity has occurred:

i. The board allocated $87,459 on annual events in the 2014/2015 Community Development Arts & Culture Franklin Local Board Work Programme adopted on 22 July 2014 (FR/2014/118).

ii. The board allocated $15,800 across sixteen applications received for round one contestable funding. The board noted that $12,620 of the grants would be funded from the remaining balance of the Local Event Support Fund budget for 2014/2015. The balance of $3,180 granted would be funded from the 2014/2015 Local Events Discretionary Operational Budget as adopted on 22 July 2014 (FR/2014/118).

iii. To enable round two Local Event Support Fund applications to be considered, Franklin Local Board allocated up to $30,000 from the 2014/2015 Discretionary Operational Budget to the Events Support Fund on 26 August 2014 (FR/2014/146).

iv. The Franklin Local Board agreed to provide seed funding of $14,000 to the Taste Franklin Event from its 2014 / 2015 Discretionary Operational Budget on 26 August 2014 (FR/2014/155).

v. To enable round two Local Event Support Fund applications to be considered, Franklin Local Board allocated up to $30,000 from the 2014/2015 Discretionary Operational Budget to the Events Support Fund on 26 August 2014 (FR/2014/146).

vi. Due to cancellations of funded events (Pukekohe Half Marathon) a total of $650 has been returned to the event funding budget lines for the 2014/2015 year.

16. A balance of up to $30,650 remains available to the Franklin Local Board for distribution within round two, which is the final funding round within the 2014/15 financial year.

17. Local event support funding criteria guidelines for 2014/2015 have been established to assist applicants in understanding the focus of this fund and to guide decision-making. The applications have been assessed in accordance with the local event support fund guidelines.

18. The Franklin Local Board has the opportunity to refer applications to a more appropriate fund or to allocate funding from within its local event fund.

Consideration

19. Local boards are responsible for the decision-making and allocation of local board event funding including the local event support fund. The Franklin Local Board has identified key priorities for the local area within its local board plan, some of which could be achieved through events.

20. Franklin Local Board seeks to provide and support local arts, culture and event experiences that connect people with each other, celebrate the unique identity of an area and are environmentally responsible. It has identified key priorities for the local area within its local board plan, some of which could be achieved through events.

Local board views and implications

21. A local board workshop was held on 25 November 2014 to consider the applications to the Local Event Support Fund Round 1. This report reflects the views of local board members expressed at the workshop.

Māori impact statement

22. This fund does not specifically target Maori; however Maori communities are likely to benefit from the events supported by the local board, alongside other groups in the community.

Implementation

23. Once the Franklin Local Board has resolved the funding applications, staff will contact all applicants to notify them of the outcome, and commence contracting and payment.

Attachments

There are no attachments for this report.

Signatories

Authors

Sharon McGinity - Team Leader, Event Facilitation South

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Teresa Turner - Relationship Manager

Franklin Local Board

09 December 2014

Landowner approval for additions to the Pukekohe Rugby Club building at Colin Lawrie Fields, Pukekohe

File No.: CP2014/26362

Purpose

1. To seek landowner approval for the addition of a second storey to the existing changing rooms facility at Colin Lawrie Fields.

Executive summary

2. The Pukekohe Rugby Football Club (PRFC) would like to relocate from their facilities in 81 Franklin Road, Pukekohe to Colin Lawrie Fields in Pukekohe essentially to reduce costs. They propose to add approximately 450m² to the existing club and changing facility at the Colin Lawrie Fields primarily through adding a new storey to enable provision for their clubrooms and a viewing deck. Attachment A shows their preliminary plans. The facility is currently leased by the Pukekohe Junior Boys Rugby Club.

3. The proposal requires landowner approval from the Franklin Local Board. The club is intending to fund the proposal from fundraising activities and/or from a loan secured by their leased property at Franklin Road and construct the building next year. The PRFC and the Pukekohe Junior Boys Rugby Club intend to merge as part of the proposal. This means an assignment of lease for the premises is required. There are also two storage buildings on the reserve which are not covered by the current lease which should be included in a lease for additional premises.

4. The PRFC are working on the design of the extension, and Parks staff are working with them to ensure the new building is attractive and functional, provides some surveillance of the car park while also reducing noise spill towards residential properties.

5. The proposal is being designed to try and meet District Plan requirements for a permitted activity. It is recommended that a condition of consent be that the club obtains all necessary regulatory consents such as resource and building consent for the extension. Any lease arrangements for the other buildings will also require that these be appropriately consented.

Recommendation/s

a) That the Franklin Local Board gives landowner approval, in principle, for the extension to the existing changing and clubrooms facility at Colin Lawrie Fields, in general accordance with the Architectural Design Consultants plans A02, A03 and A04 reference 97-035a dated 20/08/14 being for the ‘Proposed clubrooms’, subject to the following conditions:

i) that the merger of the Pukekohe Rugby Football Club and Pukekohe Junior Rugby Football Club Incorporated into a new legal entity is completed and the assignment of the lease from the Pukekohe Junior Rugby Football Club Incorporated lease dated 1 October 2001 to the new legal entity is completed (or a new agreement to lease is approved) prior to the commencement of works;

ii) that the club obtain full funding for the proposal before works begin;

iii) that the club obtain approval from the council for the building design and any proposed signage;

iv) that the club obtain any regulatory consents required for the planning, development and construction of the extension;

v) that construction of the building and reinstatement of the park be subject to conditions provided by the Manager of Local and Sports Parks South; and

vi) that officers report back to the local board regarding the granting or assignment of any lease that is required once the merger of the clubs is complete.

b) That the Franklin Local Board delegates to the Manager of Local and Sports Parks – South authority to approve the detailed design and any proposed signage.

Comments

6. The Pukekohe Rugby Football Club (PRFC) owns land including a carpark and club building at 81 Franklin Road, Pukekohe. However, members play at Colin Lawrie Fields and the club would like to domicile themselves at this park. Their proposal includes the addition of another storey to the existing Pukekohe Junior Boys Rugby Club (PJBRC) changing and clubrooms in order to accommodate both clubs. Attachment A shows the preliminary plans. The proposed works require landowner approval from the Franklin Local Board to alter the building.

7. The PRFC has 150 members and 100 non playing members. Recent trends of increasing costs to maintain their existing clubrooms, increasing difficulties in securing sponsorship and volunteers, and reducing revenue from bar sales means the club is relatively asset rich but cash poor. A move to Colin Lawrie Fields will allow them to reduce costs and leverage off their assets at Franklin Road. Additionally they may improve the pool of volunteers through working with the PJBRC. Appropriate co-location of sports groups is supported by the council via the Auckland Sport and Recreation Strategic Action Plan and the draft Community Facilities Network Plan.

8. PJBRC currently leases the building footprint at Colin Lawrie Fields. The lease expires in 2021. PRFC have a liquor licence for their facilities on Franklin Road and would like to have a liquor license at Colin Lawrie Fields. In order to have a liquor licence, the license holder must be the lessee. The two clubs propose that they will merge into one club and that this club will be the lessee. This will require that the existing lease be assigned.

9. A new lease should also be arranged for the storage facilities on the reserve owned by the club. As the PRFC is working to reduce costs and delays in constructing the extension to the clubrooms, they are not currently proposing to include storage areas. It is recognised that the storage buildings on the reserve need maintenance and the club will address this and continue to maintain until such time as a more appropriate storage facility can be constructed.

Proposed alterations

10. The PJBRC has agreed to the proposed upgrade of their existing clubrooms and changing rooms facilities. Plans are not yet finalised but the PRFC propose to add stairs, a lift and a loading area to the ground floor of the building (approximately 30m2), and build an upper storey (approximately 340m2) and deck (80m2) for use by club members.

11. The PRFC is working to ensure the plans comply with District Plan rules. This includes restrictions on the size of an extension and ensuring sufficient car parks. If the club cannot meet the District Plan controls, they will apply for a resource consent.

12. The PRFC is still in the early design stage and any updates to the proposal will be tabled at the meeting. Parks staff are working with the club towards an appropriate design for an attractive, affordable and functional building that provides some surveillance of the carpark while also reducing noise spill towards nearby residential properties. The PRFC have acknowledged that the lighting towers located in front of the building may interfere with clear views over the field from the deck, but don’t consider that this will be an issue for this scale of facility.

Funding and Timing

13. The proposal is likely to cost in the region of $800,000. The PRFC intend to fund the proposal from fundraising activities and/or from a loan secured against their property in Franklin Road. The club would like to start the works in August 2015.

Consultation with other park users

14. In May 2013, letters were received from Pukekohe Metro Cricket Club, Pukekohe Softball Club and Pukekohe High School Rugby Club in support of establishing a multisport facility at Colin Lawrie Fields. Parks Sport and Recreation staff will work with these groups to support shared use given such approaches support principles of sustainability within the sport and recreation sector.

15. Although the facility is no longer proposed as a multi-sport facility, the softball club (who train on the park) have confirmed they are happy with the new proposal, and the cricket club (who are domiciled at Bledisloe Park) are also supportive and may like to use the building from time to time with the agreement of the PRFC. The PRFC advises that they would facilitate use by other clubs but note that the PRFC is funding the new build.

16. Colin Lawrie Fields is classified as Recreation Reserve under the Reserves Act 1977. The Colin Lawrie Fields Management Plan (1995) notes that both the Pukekohe Junior Boys and Rugby Football clubs use the fields, and that the junior club owns the clubrooms building. While the management plan does not contemplate the proposed additions, it is considered that the proposed extensions to the building are consistent with the use of the reserve and does not trigger requirements for public consultation. The same can be applied to reassigning the lease where it is not considered necessary to undertake public consultation.

Consideration

Local board views and implications

17. The proposal was workshopped with the local board on 28 October 2014. The board are supportive of the proposal although expressed some concerns around parking. It is noted that the board has no desire to increase parking at this location. District Plan parking requirements are currently being checked with the Resource Consents team.

Māori impact statement

18. There are no known or recorded areas of cultural or archaeological interest on the reserve and no known sites of significance or value to mana whenua indicated in the Proposed Auckland Unitary Plan. It is considered that no part of the reserve or the request for landowner approval triggers any Treaty of Waitangi settlement issues or matters in relation to customary right outcomes.

Implementation

19. Once the clubs have amalgamated and are incorporated, a report will be presented to the local board seeking approval for the assignment of the existing lease and/or new lease to the Pukekohe Rugby Football Club for the clubroom facility and for the storage buildings.

Attachments

No.	Title	Page
a View	Layout plans	19

Signatories

Authors

Tania Utley - Park and Recreation Advisor

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Teresa Turner - Relationship Manager

Franklin Local Board

09 December 2014

Karaka Sports Park Master Plan

File No.: CP2014/27224

Purpose

1. To approve a new master plan for Karaka Sports Park.

Executive Summary

2. Karaka Sports Park development has been a key project for Franklin Local Board from 2012 - 2014. Development work completed during this period involved redeveloping the sports fields and installing floodlights, in accordance with the Karaka Sports Park Final Concept Plan (concept plan) that was adopted by Franklin District Council in July 2009.

3. In 2013/2014, the Karaka Sports Park Trust undertook a master planning study. The scope included forecasting demand for sports facilities so that facility planning keeps up with the expected demand. A new master plan was prepared which is very similar to the 2009 concept plan. The changes are considered by council staff to be minor.

4. Franklin Local Board has not yet adopted the new master plan and this report requests that the board formally adopts the master plan (attached) which has been subject to discussion at a Franklin Local Board workshop as well as parks portfolio meetings.

5. Park developments completed to date were initiated by the previous legacy council and confirmed as a key project in the current Long Term Plan, with budget allocated by Franklin Local Board.

6. The estimated cost for the continued development in accordance with the recommended master plan is $15,900,000.

Recommendation

That Franklin Local Board approves the Karaka Sports Park Master Plan to guide the future development of Karaka Sports Park:

a) any future developments by council are subject to funding being available and confirmed via the Long Term Plan.

b) any facilities to be developed by the Karaka Sports Park Trust and clubs will require all appropriate approvals including landowner approval, which is separate to the approval of the master plan provided via this report.

Discussion

Background

7. Karaka Sports Park is a 17 hectare park located at Karaka. Several sports clubs are based at the park including rugby, tennis, cricket and bowls.

8. In 2009, Isthmus prepared a concept plan for developing the park (see Attachment 1). This plan includes provision of seven sports fields, two mini-fields, a playground, tennis and netball courts and new clubrooms. The concept plan was endorsed by Franklin District Council as follows:

Resolution No. 2009/7/43 (dated 30 July 2009)

“That Council endorses the proposed concept plan for the Karaka Sports Park as a blueprint for future development of the park.

That the budget of $244,000 allocated in the 2009-19 Long Term Council Community Plan – Year 1 be used to progress detailed design work and resource consent/ reserve management plan requirements for Stage One of the Karaka Sports Park development”.

9. In 2010, the Karaka Sports Park Trust (the trust) was formed. The trust aims to raise funds to develop new clubrooms on behalf of sports codes based at the park. One of the trustees represents the Karaka Sports Ground Society Incorporated (the society), which is comprised of representatives from each of the clubs.

10. In September 2011, Franklin Local Board allocated funds towards the development of the park.

Resolution number FR/2011/190 (dated 20 September 2011).

“That the Franklin Local Board recommend to the Governing Body that a total of $1,575,000 of funding be allocated to the Karaka Sports Park be brought forward into the 2011/12 financial year. The total consists of $300.000 from 2012/13 and $1,025,000 from 2013/14.

That the Franklin Local Board notes that recommendation b) to bring forward funding for the Karaka Sports Park does not affect funding for the Waiuku Sports Park in the 2011/12 financial year and further years”.

11. Over the course of the following nine months, physical works for redeveloping the sports fields was completed. In 2013 three sports fields in the middle of the park were drained, and work was undertaken on the cricket wickets. During the summer of 2013/2014, floodlights were installed around the fields.

12. At present, the sports groups and associated membership numbers are as follows:

Table 1 – Summary of Membership Numbers by Code

Code	Membership in 2013
Senior rugby	130
Junior rugby	420
Cricket	155
Netball	80
Tennis	169
Bowling	33
Indoor bowling	24
Badminton (social)	13

13. In addition, there are 68 children enrolled at the Karaka Play Centre and a model flying group is based at a neighbouring farm. The Karaka Hall has 13 members and Karaka Museum group has 17 members.

14. At present, tennis, rugby/cricket and bowls have individual clubrooms and there are sheds and containers on the park that are used for storage and changing facilities.

Park master planning

15. In order to satisfy the requirements of funding organisations, in March 2013, the trust applied to the Franklin Local Board Facility Partnership Fund for $39,300 to undertake a feasibility study. The trust’s application was successful so the trust engaged Visitor Solutions Ltd to undertake the project. The scope for the project included assessing current and future demand for sport facilities and developing a new master plan.

16. The consultant’s methodology included:

- interviews and workshops with the sports clubs, other relevant community organisations and Counties Manukau Cricket Association

- assessing demand for current and future facilities

- reviewing secondary data including population forecasts and assessing what this means for clubs based at Karaka Sports Park

- preparing options for park development

- detailing the trust’s preferred option (see Attachment 2) and associated staging plan

- developing a master plan for the clubrooms and an operating budget

- identifying key funding organisations

17. The options for park design were presented to park user groups for consideration and feedback. The trust then selected its preferred option (Attachment 2).

18. Franklin Local Board considered development options at a workshop in August 2014.

19. The recommended option (and trust’s preferred option) is similar to the concept plan that was endorsed by Franklin District Council in 2009. Proposed sports facilities include space for 11 courts (includes six for tennis and one public court), clubrooms and associated facilities, enclosed outdoor cricket nets and cricket wickets. Both concept plans illustrate an athletics track however, at present there is no athletics club.

20. The main differences between the 2009 and 2014 concept plans are that in the 2009 version:

- the No. 1 cricket field is in the southeast corner of the park (it is in the middle of the park in 2014 version)

- cricket nets are located in the northern part of the park rather than close to the clubrooms as illustrated in the 2014 master plan

- there is a satellite building in the south west corner of the park

- there is provision for another major field code (hockey/soccer)

- the No. 1 tennis court is set apart from other tennis courts in a stadium bowl

- there is an amphitheatre in the southwest section of the park

- a promenade is illustrated in the northern section of the park

21. Council staff consider the above changes to be minor.

Strategic context

22. The recommended master plan aligns with the following initiatives in the Sport and Recreation Strategic Action Plan (2013).

Table 2 – Alignment with the Sport and Recreation Strategic Action Plan

Initiative

Description

Reason

1.1

Create more opportunities for informal physical activity and recreation in parks and open spaces across Auckland.

The recommended master plan includes:
i) a walking track around the park that links car parks in the north and south of the park ii) a playground
iii) an outdoor court for public use

7.5

Increase the capacity of the sports field network and supporting amenities to provide for current and future demand.

The recommended master plan budget includes further work on fields and playing surfaces to ensure they are more fit for purpose

In addition, there are 11 proposed outdoor courts (currently five).

There is provision in the proposed clubrooms building for an indoor training area.

23. The recommended master plan also aligns with the following targets and directives in the Auckland Plan.

Targets

- Increase the number of school-aged children participating in organised sport and informal physical activities by 2040.

- Increase the number of Aucklanders actively participating in recreation and sport every week from 79% to 90% in 2040.

- Increase the number of council sports fields that are usable throughout the year from 80% to 90% by 2020.

Directives

- Encourage all Aucklanders, particularly children and young people, to participate in recreation and sport (5.1)

- Ensure recreation and sport facilities keep up with the needs of growing population (5.3)

- Actively collaborate and partner to maximise joint resources and build the capability of recreation and sport organisations (5.4)

Legal/ statutory considerations

24. Karaka Sports Park is a recreation reserve. The current reserve management plan is dated 2000 and includes a plan for park development. The plan illustrates facilities for hockey, football, archery, tennis, netball, bowls, croquet, squash, badminton (in memorial hall) and a café. It also includes current facilities such as rugby fields and the play centre.

25. The reserve management plan legally covers the portion of recreation reserve adjoining Linwood Road (4.068 hectares). It was approved prior to the acquisition of the larger adjoining title (13.069 hectares) by Franklin District Council in 2009. The larger title is held in fee simple as a classified recreation reserve and is subject to the Reserves Act 1977.

26. Under Section 40 (1) of the Reserve Act, council can develop sports fields and facilities within a recreation reserve without the need to first complete prior public notification under the same Act.

Consultation

27. Consultation prior to Franklin District Council endorsing the 2009 concept plan is summarised below.

Table 2 – Summary of Consultation in 2008 - 2009

Date	Actions
27September 2008	User group workshop
October 2008	Feedback received – draft concept plans prepared
1 November 2008	Public open day – two concepts presented and feedback received
November 2008	Feedback forms sent to all user groups
December 2008	Feedback collated
December 2008	Final concept plan and grading plan (showing required levels for earthworks) prepared
16January 2009	Concept plan endorsed by the development committee
January 2009	Final concept plan and 3D versions prepared
2February 2009	Concept plan endorsed by Karaka Sports Ground Society
30 July 2009	Concept plan endorsed by Franklin District Council.

28. Consultation undertaken in 2014 included one-on-one interviews with key representatives from stakeholder groups and other local groups (e.g., historical society, play centre). A questionnaire was also used to seek information from stakeholders and they were invited to attend a workshop to provide input / feedback into the master planning.

29. Other park user groups were contacted, some of which are now using local community halls in close proximity to Karaka Sports Park (e.g., Papakura Business Association, Counties Dog Training Club).

Options to evaluate

30. Option 1 – adopt the Karaka Sports Park Master Plan (Attachment 2). This is the recommended option.

31. Option 2 – do not adopt the Karaka Sports Park Master Plan (Attachment 2).

Recommended Option and Rationale

32. The recommended option is Option 1. This is recommended because it:

- is the trust’s and users preferred option

- is similar to the 2009 concept plan whereby $1,575,000 has already been spent on facility development (fields, drainage and lighting). The recommended option (Option 1) utilises the existing facilities infrastructure and retains existing field locations. Any changes to the current layout would increase the total development cost significantly due to the cost associated with field redevelopment and moving lights

- retains eight full sports fields and five cricket wickets

- enables staged development which means minimal interruption to sports clubs

- allows for two fields adjacent to the existing clubrooms to be retained in the existing location, minimising disruption to rugby games as development occurs

- provides netball courts meaning that the Karaka Netball Club will have training facilities (courts can also be used for junior and social games)

- allows for the bowling club and play centre to remain in their current locations. Space is available adjacent to the clubrooms/hub should these clubs with to relocate in future.

Financial implications

33. The indicative cost of implementing the recommended master plan is outlined below.

Table 3 - Indicative Cost of implementing the Master Plan

Description	Cost ($)
Demolition and site preparation	$125,000
Hub building (clubrooms)	$7,950,000
Fit out allowance	$630,000
Hard and soft landscaping	$1,930,000
Car parking	$3,930,000
Fields and playing surfaces	$1,325,000
On site storage	$100,000
TOTAL (excl GST)	$15,900,000

34. Currently, no budget is allocated in the draft LTP. Adoption of the master plan does not commit the local board to funding the proposed developments but provides assurance to the Karaka Sports Park trust and clubs that there is local board support to enable them to begin fund raising for some of the sports facilities.

35. At the workshop with Franklin Local Board on 26 August, council staff advised Franklin Local Board that in future, it is likely there will be a need for out buildings/ satellite facilities (e.g., storage, toilets, amenities) due to the distance of fields from proposed clubrooms.

Risk assessment

36. There are no foreseen risks with adopting the master plan.

Consideration

37. The new master plan prepared by Visitor Solutions Ltd is consistent (with minor changes) to the 2009 concept plan.

38. Council staff and the trust will need to work together to implement the master plan and future approvals both regulatory and non-regulatory (landowner approval, resource consent and building consent) will be required in due course.

39. Franklin Local Board can consider the details of specific facilities when the trust and clubs seek landowner approval to develop them.

40. It is envisaged that an agreement to lease and lease will be entered into with the trust at the appropriate time, which will outline the requirements for the development of the trust’s project. Under current circumstances, the council is required to publicly notify and consult with iwi over the proposed leases to the sporting organisation/s who will occupy and use these facilities.

Local Board Views and Implications

41. Franklin Local Board members expressed support for the master plan at a workshop on 26 August 2014.

Maori Impact Statement

42. Facilities at Karaka Sports Park provide physical activity opportunities for the local community, including the potential to enhance sport and recreation aspirations for Maori. No particular implications for the Maori community or Maori stakeholders have been identified as arising from this report.

43. Implementing the master plan will involve further Iwi consultation in relation to the lease notification processes for the key stakeholders to be located on the park. It is noted that there are two mana whenua who have interest in this area.

General

44. The legacy council initiated Karaka Sports Park development. It is requested that Franklin Local board formally adopt the 2014 master plan. This will assist the Karaka Sports Park Trust and clubs by providing assurance they can continue with fund raising efforts for new facilities.

45. If the local board adopts the master plan, it is recommended that the Park Advisor provides a monthly update on the development of facilities at Karaka Sports Park at Parks Portfolio holders meetings.

Implementation Issues

46. Karaka Sports Park has been a major sports park development for Franklin Local Board in the current Long Term Plan. The current financial climate indicates that it will be challenging to allocate funds to develop the sports park, due to the limited capital expenditure budget Franklin Local Board is likely to have.

Attachments

No.	Title	Page
a View	Attachment 1 - Karaka Sports Park Concept Plan (January 2009)	31
b View	Attachment 2 - Karaka Sports Park Master Plan (July 2014)	33

Signatories

Authors

Rose Ward - Parks and Recreation Advisor

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Teresa Turner - Relationship Manager

Franklin Local Board

09 December 2014

Interim Open Space Provision Guidelines

File No.: CP2014/27945

Purpose

1. To seek feedback from local boards on the Interim Open Space Provision Guidelines.

Executive summary

2. The Interim Open Space Provision Guidelines (the guidelines) provide direction on the quantity, distribution and configuration of parks and open space sought by the council in both greenfield developments and the existing urban area.

3. The guidelines were adopted by the Parks, Recreation and Sport Committee in August for interim use and feedback during a six month trial period (attachment A). An updated version of the guidelines, incorporating amendments based on feedback, will be reported in early 2015 to the Parks, Recreation and Sport Committee and Regional, Strategy and Policy Committee for adoption.

4. The primary focus of the guidelines is ensuring the open space network provides access to a range of high-quality recreation, social and environmental experiences. The guidelines direct how open space should be distributed within both greenfield developments and the existing urban area by establishing triggers in relation to travel distance, resident population or the proximity of other land uses (such as an urban centre) that determine when the open space network should provide for the following experiences:

· Neighbourhood parks

· Suburb parks

· Sub-regional parks

· Civic spaces

· Local sports parks

· Connections

5. For existing urban areas the guidelines focus on improving the quality, accessibility and connectivity of existing open space. The guidelines identity areas of significant and moderate shortfall in the quantity of open space relative to the current and future population within the existing urban area.

6. A target for the quantity of local recreation open space within greenfield developments of 2 hectares per 1000 residents is proposed.

7. The guidelines set out how different types of open space should be laid out and configured in relation to other land uses, such as housing and streets, to ensure that a high quality open space network is achieved.

Recommendation/s

That the Franklin Local Board provide feedback on the Interim Open Space Provision Guidelines.

Comments

Background and strategic context

8. The Open Space Provision Guidelines (the guidelines) are part of the Parks and Open Spaces Policy Programme and are a key tool to implement the policy direction of the Proposed Auckland Unitary Plan (PAUP), the Parks and Open Spaces Strategic Action Plan 2013, the Sport and Recreation Strategic Action Plan 2013 and the Parks and Open Space Acquisition Policy 2013 (the acquisition policy).

9. The guidelines provide direction on the distribution, quantity and configuration of parks and open space sought by the council in both greenfield developments and the existing urban area. They will inform a range of council activities including:

· Assessing open space acquisition opportunities

· Development of spatial plans (area plans, precinct plan and structure plans)

· Identifying strategic infrastructure requirements, including development of a regional open space network plan

· Informing the development of local open space network plans for local board areas

· Providing advice on council’s open space requirements to developers

10. The guidelines were adopted by the Parks, Recreation and Sport Committee in August for interim use and feedback during a six month trial period.

11. A successful open space network responds to the local context and therefore it is expected that variation in the provision of open space will occur across Auckland. The guidelines are intended to set out a framework for assessing open space provision rather than establish strict targets for council or developers to achieve.

12. The guidelines apply to greenfield developments and existing urban areas. They primarily focus on the provision of local parks, rather than sub-regional or region scale open space.

13. The guidelines have three parts, each of which are explained further below:

· Distribution of open space

· Quantity of open space

· Configuration of open space

Distribution of open space (pages 4 to 8 of the guidelines)

14. Ensuring the open space network provides the community with access to a range of high quality recreational, social and environmental experiences is the primary focus of the guidelines.

15. The first part of the guidelines direct how open space should be distributed within both greenfield developments and the existing urban area by describing six experiences the open space network should deliver:

· Neighbourhood parks

· Suburb parks

· Sub-regional parks

· Civic spaces

· Local sports parks

· Connections

16. The guidelines establish triggers in relation to travel distance, size of resident population or the proximity of other land uses (such as an urban centre) that determine when the open space network should provide for each of the experiences. Criteria relating to the size of open space required and key activities provided for are also established for some experiences.

17. Provision targets used by the legacy councils in Auckland as well as other councils in New Zealand and overseas have been considered in establishing the distribution targets (attachment B).

18. Each of the experiences and the relevant triggers for provision are explained below.

Neighbourhood parks and suburb parks

19. Neighbourhood parks and suburb parks describe open space that provides common informal recreation experiences throughout urban areas. The guidelines establish criteria about the typical area of open space required for a neighbourhood park (0.3ha) and suburb park (3ha) and the activities they should provide for (such as play opportuniites, respite, trail networks).

20. Walking distance targets are proposed for neighbourhood parks and suburb parks relative to PAUP zoning. Shorter walking distance targets are proposed for the PAUP zones that provide for higher density residential development. This assists with providing residents in higher-density housing with easy access to informal recreation open space. The following walking distance targets are proposed:

Neighbourhood Park

Suburb Park

High density areas:

(Terraced Housing and Apartment Zone, Local Centre, Town Centre, Metropolitian Centre and Mixed Use)

400m walk

(approx. 5 mins)

1000m walk

(approx. 12 mins)

Remaining urban residential areas

600m walk

(approx. 7.5 mins)

1500m walk

(approx. 18 mins)

Sub-regional parks

21. Sub-regional parks describe large (typically >30ha) areas of open space that provide for a variety of informal recreation and sport experiences. These parks are usually located within, or on the periphery of, the urban area. Examples include Barry Curtis Park, Western Springs, Auckland Domain.

22. The guidelines propose that Auckland Council will proactively acquire sub-regional parks when opportunities arise and needs are identified through network planning, rather than expect sub-regional parks to be planned for by developers in greenfield areas. The guidelines do not propose a travel distance target for sub-regional parks, but state that residents within each of the northern, central, southern and western areas of urban Auckland should have easy access to a variety of sub-regional parks.

Civic space

23. Civic space describes the squares, plazas, greens, streets and shared spaces within urban centres which provide for social and informal recreation experiences. The provision guidelines propose the quantity and diversity of civic space relate to the scale of the urban centre. A local centre is proposed to be the smallest urban centre to trigger civic space requirements.

Local sports parks

24. Local sports parks describe open space which is used for organised sport, and typically includes facilities such as sports fields, courts and club buildings. Sports parks are also provided for at a sub-regional scale.

25. The guidelines propose that greenfield developments should provide for the local sport park requirements of their residents. Based on existing levels of sports field demand this equates to approximately 3ha of land per 2000 households. A threshold of 2000 households is proposed, as this generates sufficient demand for two sports fields, and results in larger sports parks which have efficiencies in terms of layout, facility use and maintenance. The 3ha minimum size includes allowances for club rooms, car parking and for other facilities such as courts.

26. No target for local sports parks provision is proposed for existing urban areas. The sports park network within the urban area is largely in place, and acquisition opportunities of land suitable for new sports parks are rare.

Connections

27. Creating a connected open space network is one of the areas of focus of the Parks and Open Spaces Strategic Action Plan 2013. The guidelines encourage open space to be distributed to create contiguous networks that have a range of recreational, transport and ecological benefits.

Quantity of open space (pages 9 to 11 of the guidelines)

28. Different policy responses are required for guidance on the quantity of open space between greenfield developments and the existing urban area. In greenfield developments there is generally no existing open space network and there is the ability to determine the amount and distribution of open space. In existing urban areas the open space network is largely in place and there are significant constraints on increasing the amount of open space, including the cost and availability of suitable land.

29. Achieving quantity targets is a secondary focus for the provision of open space.

Quantity of open space in existing urban areas

30. The guidelines do not establish a target for the quantity of open space relative to the population within existing urban areas. Due to the amount of population growth projected within existing urban areas, achieving and maintaining a ratio of open space to population would be unachievable due to financial (the cost of land) and practical constraints (the availability of suitable land).

31. The criteria of the Parks and Open Space Acquisition Policy 2013 (the acquisition policy) establish how the council prioritises acquisition opportunities within the existing urban area in response to population growth. The acquisition policy generally prioritises acquisition opportunities where there is:

· High levels of expected population growth

· Relatively poor access to informal recreation open space

· Low quantity of existing open space relative to the current and future population

32. For the purpose of informing open space acquisition priorities, the quantity of open space across the region has been assessed in relation to:

· The quantity of open space (all types) within each census area unit

· The quantity of recreational open space within each census area unit

· Projected population growth between 2014 and 2030

· Strategic alignment with the Auckland Plan Development Strategy and PAUP zonings

33. Draft quantity analysis is included within the interim guidelines (attachment A, page 10). This map identifies where moderate and significant shortfalls in the quantity of open space relative to the current and future population are located within the existing urban.

Quantity of open space in greenfield developments

34. In greenfield development areas the guidelines set a target for the quantity of local informal recreation open space of 2 hectares per 400 households (approximately 1000 residents). Local informal recreation open space is defined as having an informal recreation, sport or civic open space function and excludes parks considered to serve a sub-regional or regional catchment.

35. Analysis of the existing provision of open space within the urban areas of Auckland, local board areas and ten case study areas has informed recommending a target of 2 hectares per 400 households of informal recreation open space. The target of 2 hectares of local recreation open space per 400 households is relatively consistent with the existing amount of local recreation open space provided in the urban area of Auckland.

36. The Proposed Auckland Unitary Plan introduces a green infrastructure corridor zone which is to be applied to land within the 1 in 100 year floodplain in greenfield developments. The integration of green infrastructure and open space land is integral to creating a connected open space network. The guidelines allow for up to 50% of local recreation open space to be provided in the form of green infrastructure where this has demonstrable recreation benefits (such as creating trail networks).

37. No target for the amount of open space required for conservation or green infrastructure corridor purposes is proposed. The values and characteristics of an area determine the need for these open space functions rather than the population of a development. Targets are also not proposed for large sub-regional or regional recreation open space, as it is expected council will identify and acquire land for these functions outside of the greenfield development process (structure planning and subdivision).

Configuration of open space (pages 12 and 13 of the guidelines)

38. The third part of the guidelines sets out how different types of open space should be laid out and configured in relation to other land uses, such as housing and streets, to ensure that a high quality open space network is achieved.

Consideration

Local board views and implications

39. This report seeks the views of local boards on the interim open space provision guidelines. The view of local boards will be reported to the Parks, Recreation and Sport Committee and will inform proposed amendments to the guidelines prior to their adoption.

Maori impact statement

40. Engagement with Maori on the guidelines will occur during the trial period.

Implementation

41. Further development and testing of the provision guidelines is occurring during the period for the remainder of 2014. This involves:

· Assessing open space acquisition opportunities against the guidelines

· Testing the guidelines with developers preparing structure plans for special housing areas and future urban zone land

· Engagement with iwi and property developers

· Refinement of the modelling of provision targets

· Illustration of the concepts within the guidelines

42. Final guidelines will be report to the Parks, Recreation and Sport Committee in early 2015 following the trial period.

Attachments

No.	Title	Page
a View	Interim Open Space Provision Guidelines	91
b View	Examples of provision targets used by former Auckland Council and other NZ and overseas park authorities	105

Signatories

Authors

Andrew Beer - Principal Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Teresa Turner - Relationship Manager

Franklin Local Board

09 December 2014

New Road Names Approval for the subdivision by New Avenues No8 Ltd & Karaka Park Trust at 34C Karaka Road, Beachlands

File No.: CP2014/27098

Purpose

1. The purpose of this report is to seek approval from the Franklin Local Board, for four new road names for the new roads created by way of subdivision at 34C Karaka Road, Beachlands.

Executive Summary

2. The legacy Manukau City Council had an existing road naming policy which set out the requirements and criteria of the Council for proposed road names. These requirements and criteria are applied in this situation to ensure consistency of road naming in the Manukau area, until a policy is developed for the Auckland Council.

3. Following assessment against the road naming criteria, the road names ‘Artists Avenue’, ‘Seventh View Avenue’, ‘Eighth View Avenue’ and ‘Ninth View Avenue’ were determined to meet the road naming policy criteria.

4. The Applicant initiated consultation with Ngai Tai ki Tamaki as mana whenua of the area and Ngai Tai ki Tamaki was in support of the name ‘Chartwell’ that has been put forward by the Applicant. Unfortunately, “Chartwell Road” does not meet the road naming criteria, no formal responses were provided for the alternative names, ‘Gardiner’ and ‘Artists’ put forward by the Applicant.

5. The road names ‘Artists Avenue’, ‘Seventh View Avenue’, ‘Eighth View Avenue’ and ‘Ninth View Avenue’, proposed by the Applicant, are recommended for approval to the Local Board.

Recommendation/s

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the road names ‘Artists Avenue’, ‘Seventh View Avenue’, ‘Eighth View Avenue’ and ‘Ninth View Avenue’, proposed by the Applicant, for the new roads created by way of subdivision at 34C Karaka Road, Beachlands, noting that these names meet the relevant road naming criteria.

Comments

Applicant: New Avenues No8 Limited & Karaka Park Trust

Site Address: 34C Karaka Road, Beachlands

Council’s Reference: Resource Consent No. 43585 SP11260

6. The legacy Manukau City Council Road Naming Policy allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for Council’s approval.

7. The residential subdivision will be serviced by new roads that come off Karaka Road, Beachlands. The development will require the new roads to be vested in Council. In this case, road name approval is being sought for the new roads within the subdivision (Roads 1 to 4).

8. As noted by the Applicant, the continuation of Shelly Bay Road for proposed Road 1 is not appropriate as the numbering of the sites along this road is from Karaka Road towards the northern end. Therefore, if Shelly Bay Road was to be continued then it would require the entire length of Shelly Bay Road to be re-numbered.

9. The Applicant has proposed the following names for consideration for the new road created as part of the development at 34C Karaka Road, Beachlands.

Road Number	Proposed New Road Name
Road 1	CHARTWELL ROAD (preferred name) GARDINER ROAD (alternative name) ARTISTS AVE (alternative name)
Road 2	SEVENTH VIEW AVENUE (preferred name)
Road 3	EIGHTH VIEW AVENUE (preferred name)
Road 4	NINTH VIEW AVENUE (preferred name)

Text Box: ROAD 1

Figure 1 - Location of the new roads for the subdivision at 34c Karaka Road, Beachlands

10. These road names were submitted as part of this development. The preferred name ‘Chartwell Road’ is named after the Chartwell Charitable Trust who are partners in this proposed development along with the Applicant. The other proposed names ‘Gardiner Road’ and ‘Artists Avenue’ are also references to this Trust. ‘Gardiner’ refers to Rob Gardiner being a founder of the Trust and the use of ‘Artists’ is in recognition of the Chartwell Collection of contemporary New Zealand and Australian artwork which are held on long term loan at the Auckland Art Gallery.

11. The three lateral roads (Roads 2 to 4), ‘Seventh View Avenue’, ‘Eighth View Avenue’ and ‘Ninth View Avenue, connecting to Road 1, namely were specified in the Auckland Council District Plan (Manukau Section - Plan Change 30) which became operative as of 13 November 2014. The road names specified were first introduced when the Plan Change was notified and therefore were subject to the plan change process, including the public consultation. As such, these road names are considered appropriate in the location and no alternative names have been proposed.

12. The proposed suffixes ‘Road’ and ‘Avenue’ are appropriate as they reflect on the built environment, being a general thoroughfare road.

Decision Making

13. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

14. The Applicant’s proposed road names have been assessed against the following criteria set out in the legacy Manukau City Council road naming policy:

Manukau City Council Road Naming Policy Assessment

(a) Not a duplication of names already in current usage in the Auckland region either in spelling or pronunciation;

(b) Brief, melodious and easily and readily pronounced;

(c) Avoids cartographic problems as the length of the name matches the length of the new road;

(d) Being associated with the nature of the environment or have historic or local significance

(e) Being a descriptive;

(f) Not of possessive form;

(g) Has appropriate association with other names in the area;

(h) Not in poor taste or likely to cause offence and;

(i) Suffix for road name is suitable for road layout

15. The proposed road names ‘Chartwell Road’ and ‘Gardiner Road’ are inconsistent with the legacy road naming policy as the names are currently used in other areas within the Auckland region.

16. It is considered that the road names ‘Artists Avenue’, ‘Seventh View Avenue’, ‘Eighth View Avenue’ and ‘Ninth View Avenue’ are appropriate as it complies with all the criteria of the road naming policy.

Consideration

Significance of Decision

17. The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori impact statement

18. The decision sought from the Franklin Local Board on this report does not adversely affect Maori communities as the naming of roads is not linked to one of Council’s strategic priorities for Maori.

19. Notwithstanding this, the Applicant has initiated consultation with the local iwi to provide them with the opportunity to comment on the proposed road names and offer alternative road names to be put forward for approval if they wish to do so.

Consultation

20. The Applicant undertook consultation with Ngai Tai Ki Tamaki as mana whenua of the area. Ngai Tai ki Tamaki are in support of the name ‘Chartwell’ that was put forward by the Applicant. However, no formal responses were provided for the alternative names, ‘Gardiner’ and ‘Artists’ put forward by the Applicant.

21. New Zealand Post has been consulted and indicated that while two of the road names (Chartwell and Gardiner) can be found in other parts of the Auckland region, there are no postal issues with the road names proposed.

Financial and Resourcing Implications

22. The cost of processing the approval of the proposed new road names and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

23. The decision sought from the Franklin Local Board for this report is not considered to have any legal or legislative implications.

Implementation

24. The Southern Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road names.

Attachments

There are no attachments for this report.

Signatories

Authors

Gayatri Devi - Resource Consent Administrator

Authorisers

Heather Harris - Manager Resource Consents

Teresa Turner - Relationship Manager

Franklin Local Board

09 December 2014

Road Name Approval for one Road and a Private Way within an approved subdivision at 521 Buckland Road, Buckland (Reference S06260)

File No.: CP2014/23585

Purpose

1. The purpose of this report is to seek approval from the Franklin Local Board to name one Road and one Private Way (Common Access Lot) at 521 Buckland Road, Buckland (Reference S06260).

Executive summary

2. The legacy Franklin District Council had an existing road naming policy which set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied to ensure that consistency of road naming within the former Franklin area, until a new road naming policy is adopted by Auckland Council.

3. The Applicant, Green Valley Limited, proposes one preferred road name, being ‘Pure Wood Glade’ and two alternative names, being ‘Four Seasons Place’ and ‘Pleasance Green’.

4. The Applicant proposes one preferred name for the Private Way, being ‘Glory Way’ and one alternative name being ‘Bloom Way’.

5. Local iwi opposes the names and has put forward the name ‘Tutaenui’ for the private way.

6. Both the preferred name ‘Pure Wood Glade’ for the Road and ‘Glory Way’ for the Private Way meet the road naming policy criteria. These names are recommended to be considered by the Local Board. The alternate names ‘Four Seasons Place’, Pleasance Green’ and ‘Tutaenui’ also meet the criteria.

Recommendation/s

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval the name ‘Pure Wood Glade’, for the one new Road and ‘Glory Way’ for the new Private Way noting that the alternative names ‘Four Seasons,’ ‘Pleasance Green’ and ‘Tutaenui’ also meet the criteria.

Comments

7. The legacy Franklin District Council had an existing road naming policy which set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied to ensure consistency of road naming within the former Franklin area, until a new road naming policy is adopted by Auckland Council.

8. The 17 lot Village-zoned subdivision, at 521 Buckland Road, will be accessed by one Road and Lots 1 – 12 will also be accesses one Common Access Road (Private Way).

9. Shown below is a copy of the subdivision plan highlighting the location of the proposed road and Private Way to be named with the Applicants preferred names attached.

The Applicant has put forward one preferred name and two alternative names for the one road and two names for the Private Way. Following consultation with the local Iwi, Ngati Tamaoho and Ngati Te Ata strongly oppose the names and one alternative name has been put forward by local Iwi for the Private Way.

Table One

Applicant Preferred Name	Background or significance
Road One
Pure Wood Glade	New Zealand is a country known for its natural environment, therefore this name is to convey that New Zealand is 100% pure. A ‘Glade’ represents a valley of trees such as those alongside the Tutaenui Stream (which adjoins the subdivision).
Applicant Alternative Name
Four Seasons Place	The name suggests the idea that New Zealand’s weather is extremely variable, sometimes there could be four seasons in one day.
Pleasance Green	This name could mean a secluded garden laid out with trees or enjoyment and happiness and a ‘Green’ represents a roadway leading to a grassed public area. The applicant believes that this is an excellent description of the landscape at 521 Buckland Road and want the people living there to be happy.
Private Way
Glory	Magnificence or great beauty
Bloom	To produce or yield flowers
Iwi alternative name for Private Way	Tutaenui Way (put forward by Lucille Rutherfurd from Ngati Tamaoho as it reflects the stream running adjoining the subdivision). ‘Tutae’ means ‘dung’ and ‘nui’ means ‘large/big’.

Decision Making

10. The Auckland Council, by way of the Auckland Council Long Term Community Plan (2012 – 2022), allocated the responsibility for naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

11. The Applicant’s preferred road name and Private Way name and the alternative names submitted by the Applicant and by local Iwi have been assessed against the criteria set out in the legacy Franklin District Council Road Naming policy, C.1.2(a), as follows:

Table Two

The duplication of names in current usage in the Auckland metropolitan area (either spelling or pronunciation) should be avoided.

Names should be reasonable brief

Short roads will be given short names to avoid cartographic problems

The use of more than one word in is generally to be avoided. Hyphens to connect to parts of names is to be avoided and the name should be written as one word or as separate words.

The possessive form is not acceptable, e.g. Hector Avenue not Hector’s Avenue

Descriptive names are acceptable provided they are not ambiguous

Council encourages the use of names which have historic and/or geographic significance and the use of names of early explorers, early settlers and early notable people and events having regard to the area concerned

The use of Maori names when known is encouraged.

Council welcomes suggestions from subdividers, community groups and residents and it encourages the road names on a theme. The use of any name is entirely at the discretion of the Council, whether for policy reasons or other considerations.

Where there is an association or grouping of names in a locality, names submitted should have an appropriate association with other names in the locality and the introduction of names void of significance or inappropriate to the nomenclature in a locality should be avoided.

Terms such as ‘road’, ‘avenue’ etc are to be used in circumstances appropriate to the situation.

The Council may take into account any additional relevant factors outside its stated policy as may arise on a case by case basis.

Road Names should be checked with New Zealand Post

12. Assessment Outcome

Table Three

Applicant’s Preferred Name	Meets criteria
*Road One*
Pure Wood Glade	Yes
Applicant Alternative Name
Four Seasons Place	Yes
Pleasance Green	Yes
*Private Way*
Glory	Yes
Bloom	Yes
Iwi proposed name
Tutaenui	Yes

13. It is noted that a Common Access Lot is a Private Way and should be named ‘Way’ as required by the current standards set out in AS/NZS 4819:2011.

Consideration

Local board views and implications

14. The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

15. The decision sought from the Franklin Local Board on this report does not adversely affect Maori communities, as the naming of roads is not linked to one of Council’s strategic priorities for Maori. Notwithstanding this, the applicant has sought comments from both Ngati Tamaoho and Ngati Te Ata. Both Iwi strongly oppose the suggested names. Karl Flavell from Ngati Te Ata states that the names have neither historical affinity nor relevance to the area. Ngati Tamaoho has suggested an alternative name for the Private Way. The Applicant has taken all comments and suggestions into consideration.

Financial and Resourcing Implications

16. The cost of processing the approval of the proposed new road names and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

17. The decision sought from the Franklin Local Board for this report is not considered to have any legal or legislative implications.

Implementation

18. The Southern Resource Consents Team is involved in ensuring that signage for the appropriate road names will be installed accordingly once an approval is obtained for the new road names.

Attachments

There are no attachments for this report.

Signatories

Authors

Mineke Meyerink - Intermediate Planner

Authorisers

Heather Harris - Manager Resource Consents

Teresa Turner - Relationship Manager

Chairperson	Andrew Baker
Deputy Chairperson	Jill Naysmith
Members	Malcolm Bell
	Alan Cole
	Brendon Crompton
	Angela Fulljames
	Sarah Higgins
	Murray Kay
	Dr Lyn Murphy

Authors	Gaylene Harvey - Democracy Advisor
Authorisers	Teresa Turner - Relationship Manager

No.	Title	Page
a View	Report from CCO Governance & Monitoring Committee, with Te Puru Annual Report	37