Franklin Local Board
OPEN MINUTES
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Minutes of a meeting of the Franklin Local Board held in the Local Board Chambers, Pukekohe Service Centre, 82 Manukau Road, Pukekohe on Tuesday, 9 December 2014 at 9.30am.
Chairperson |
Andrew Baker |
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Deputy Chairperson |
Jill Naysmith |
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Members |
Malcolm Bell |
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Alan Cole |
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Brendon Crompton |
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Angela Fulljames |
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Sarah Higgins |
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Murray Kay |
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APOLOGIES
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Dr Lyn Murphy |
On leave of absence |
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ALSO PRESENT
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IN ATTENDANCE
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Franklin Local Board 09 December 2014 |
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The Chairman opened the meeting and welcomed everyone present.
2 Apologies
Resolution number FR/2014/181 MOVED by Chairperson AP Baker, seconded by Member BS Crompton: That the Franklin Local Board accepts the apology from Member Dr Lyn Murphy for leave of absence. |
3 Declaration of Interest
There were no declarations of interest.
Resolution number FR/2014/182 MOVED by Member AQ Cole, seconded by Member MA Kay: That the Franklin Local Board confirms the ordinary minutes of its meeting, held on Tuesday, 25 November 2014, including the confidential section, as a true and correct record. |
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
8.1 |
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Resolution number FR/2014/183 MOVED by Member AM Fulljames, seconded by Member AQ Cole: That the Franklin Local Board thanks Heather Blanchard, Debra Illingworth and Pat Holden (President) from the Franklin Arts Festival for their attendance. |
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a Franklin Arts Festival Tabled Information |
8.2 |
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Resolution number FR/2014/184 MOVED by Member MJF Bell, seconded by Member AM Fulljames: That the Franklin Local Board thanks Craig Mulholland from CTM Architectural for his attendance. |
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a Tabled Presentation |
9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
Secretarial Note: The Chairman adjourned the meeting at 9.59am.
The Chairman reconvened the meeting at 10.15am.
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A further application was received from the Franklin Arts Festival for their 2015 event (refer the tabled attachment). |
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Resolution number FR/2014/185 MOVED by Chairperson AP Baker, seconded by Member BS Crompton: That the Franklin Local Board reviews the round two applications received and agree to either fund, partially fund or decline the applications following:
b) That the Franklin Local Board allocates the shortfall of $5,210 remaining funds come from the Franklin Local Board Discretionary operational fund. c) That the Franklin Local Board allocates up to a maximum of $6,000 for hall hire fees to the 2015 Franklin Arts Festival, noting that: i) this is subject to the determination of the fees and charges for community facilities early in 2015. ii) the grant will need to come from the Local Board discretionary operational fund. |
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a Event Application Form Tabled |
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Resolution number FR/2014/186 MOVED by Member AQ Cole, seconded by Member MJF Bell: That the Franklin Local Board approves the reallocation of $91,563.00 presently budgeted in the Franklin Local Board local and sports parks capital development budget for ‘Franklin A & P Sports Grounds renewal’ to the Colin Lawrie Reserve in ground irrigation system. |
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Landowner approval for additions to the Pukekohe Rugby Club building at Colin Lawrie Fields, Pukekohe |
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Resolution number FR/2014/187 MOVED by Chairperson AP Baker, seconded by Member BS Crompton: a) That the Franklin Local Board gives landowner approval, in principle, for the extension to the existing changing and clubrooms facility at Colin Lawrie Fields, in general accordance with the Architectural Design Consultants plans A02, A03 and A04 reference 97-035a dated 20/08/14 being for the ‘Proposed clubrooms’, subject to the following conditions; i) that the merger of the Pukekohe Rugby Football Club and Pukekohe Junior Rugby Football Club Incorporated into a new legal entity is completed and the assignment of the lease from the Pukekohe Junior Rugby Football Club Incorporated lease dated 1 October 2001 to the new legal entity is completed (or a new agreement to lease is approved) prior to the commencement of works; ii) that the club obtain full funding for the proposal before works begin; iii) that the club obtain approval from the council for the building design and any proposed signage; iv) that the club obtain any regulatory consents required for the planning, development and construction of the extension; v) that construction of the building and reinstatement of the park be subject to conditions provided by the Manager of Local and Sports Parks South; and vi) that officers report back to the local board regarding the granting or assignment of any lease that is required once the merger of the clubs is complete. b) That the Franklin Local Board delegates to the Manager of Local and Sports Parks – South authority to approve the detailed design and any proposed signage. |
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Resolution number FR/2014/188 MOVED by Chairperson AP Baker, seconded by Member AQ Cole: That the Franklin Local Board approves the Karaka Sports Park Master Plan as recommended by the Karaka Sports Park Trust (refer attachment B on page 33 of the agenda) to guide the future development of Karaka Sports Park, noting: a) any future developments by council are subject to funding being available and confirmed via the Long Term Plan. b) any facilities to be developed by the Karaka Sports Park Trust and clubs will require all appropriate approvals including landowner approval, which is separate to the approval of the master plan provided as part of this report. |
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Resolution number FR/2014/189 MOVED by Member MA Kay, seconded by Member MJF Bell: That the Franklin Local Board receives the report and resolutions from the Council Controlled Organisations Governance and Monitoring Committee regarding the Legacy CCO annual reports, in particular the Te Puru Annual Report. |
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Resolution number FR/2014/190 MOVED by Member MA Kay, seconded by Deputy Chairperson AJ Naysmith: That the Franklin Local Board provides the following feedback on the proposed Interim Open Space Provision Guidelines: General comments a) The Franklin Local Board does not support the proposed Interim Open Space guidelines as it considers them to be prescriptive and too detailed. The Board is concerned the proposed guidelines as currently drafted will be used as rules rather than being used for guidance. b) The Franklin Local Board requests a briefer, principle-based document for provision of open space that enables the needs of local communities to be met. Distribution of open space c) The Franklin Local Board has concerns about the prescriptive walking distance targets - 400m walk to a local park for high density areas and 600m walk to a local park for other residential areas. People may feel comfortable walking much longer distances. d) Industrial areas: the Franklin Local Board supports flexibility in considering public open space in those areas e.g. Highbrook and Drury South industrial areas have been planned with good open space. They should be considered on a case by case basis – provision can often suit nearby residential areas as well. Use of the stormwater network should be maximised for recreational purposes. e) Pocket parks: the Franklin Local Board requests flexibility in considering these – small parks can work well in some environments (e.g. heavily populated areas like New York have some successful small parks). However it was also recognised that it may be better to co-locate/agglomerate a number of small parks to make one larger park with more uses. Quantity of open space f) The Franklin Local Board expresses its concern that the map in the guidelines outlining open space shortfalls may mean that the wider context is not considered – for example, that people travel across local board boundaries to parks or that less space is required for open space where people have larger private sections. g) The Franklin Local Board requests that the guidelines provide flexibility when considering greenfield developments. The board is concerned that guidelines such as these may reduce flexibility and create a prescriptive approach. For example, they may be used to require developers to provide open space that is not suitable in the context or over-provide open space.
h) The Franklin Local Board suggests that school fields and private open space could fulfil some open space needs and could therefore be included in the guidelines, although it is acknowledged that school fields are not always open to the community. i) The Franklin Local Board believes partnerships with schools, for the community to use their sports fields, should be encouraged. j) There are maintenance cost implications when acquiring open space (including stormwater network); the Franklin Local Board supports encouraging ‘friends of’ groups to take care of local reserves. k) Sports fields: the Franklin Local Board suggests that it may be better to expand existing parks in one location rather than purchase new land just to fulfil a quota or improve existing sports fields to cater for more users/uses. Configuration of open space l) The Franklin Local Board supports some variation in types of land acquired e.g. not just flat areas; steeper areas can give valuable play adventure experiences. m) The Franklin Local Board notes that assets are not always needed on a park to make it valuable open space to the community. n) The Franklin Local Board supports the inclusion of connections as open space in the guidelines as they are often used by older people and people with disabilities. |
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New Road Names Approval for the subdivision by New Avenues No8 Ltd & Karaka Park Trust at 34C Karaka Road, Beachlands |
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MOVED by Member AM Fulljames, seconded by Member MJF Bell: That the Franklin Local Board defers the proposed road naming report to enable the developer to talk with local residents to determine appropriate character names for the area. LOST Resolution number FR/2014/191 MOVED by Chairperson AP Baker, seconded by Member SJR Higgins: That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approves the road names ‘Artists Avenue’, ‘Seventh View Avenue’, ‘Eighth View Avenue’ and ‘Ninth View Avenue’, for the new roads created by way of subdivision at 34C Karaka Road, Beachlands. Members MJF Bell and AM Fulljames requested their dissenting votes be recorded. |
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Road Name Approval for one Road and a Private Way within an approved subdivision at 521 Buckland Road, Buckland (Reference S06260) |
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Resolution number FR/2014/192 MOVED by Member MA Kay, seconded by Member AQ Cole: That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approves the name ‘Pure Wood Glade’, for the one new Road and ‘Glory Way’ for the new Private Way. |
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Resolution number FR/2014/193 MOVED by Member AQ Cole, seconded by Member MA Kay: That the Franklin Local Board receives the workshop notes for 18 November 2014 and 2 December 2014. |
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Report from Member Angela Fulljames - Mobile Creativity & Mobile Innovation Symposium |
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Resolution number FR/2014/194 MOVED by Chairperson AP Baker, seconded by Member MA Kay: That the Franklin Local Board receives the report from Member Angela Fulljames regarding the Mobile Creativity & Mobile Innovation Symposium held on 20-21 November 2014. |
22 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Secretarial Note: The Chairman adjourned the meeting at 10.53am.
The Chairman reconvened the meeting at 11.00am.
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Resolution number FR/2014/195 MOVED by Chairperson AP Baker, seconded by Member BS Crompton: a) That the report entitled ‘Auckland Transport Update – November/December 2014’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South) be received. b) That the Franklin Local Board approves the Hunua pedestrian facility project, as shown on the plan at Attachment A, for construction to be funded from the Local Board Transport Capital Fund, based on the firm estimate of cost of $54,000. c) That the Franklin Local Board requests Auckland Transport take action from the public feedback as part of the Regional Public Transport Plan and requests later train services to Pukekohe on Friday and Saturday evenings, including: i) an additional service from Britomart to Pukekohe at around 10.28pm, which would arrive in Pukekohe at 11.37pm. ii) the last service that departs Britomart to Papakura at 11.58pm, being extended to Pukekohe rather than terminating at Papakura. |
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Resolution number FR/2014/196 MOVED by Chairperson AP Baker, seconded by Deputy Chairperson AJ Naysmith: a) That the Franklin Local Board adopts local consultation material including: i) a one page (2 side) local board insert (as tabled and attached to these minutes); and ii) supporting information, including local funding priorities for 2015/2016, key advocacy areas, indicative local performance targets for 2015/2016 and indicative local budgets for the next 10 years. b) That the Franklin Local Board notes: i) the allocation of projects within Locally Driven Initiative (LDI) budgets are required to balance in every year. ii) proposed operational savings for asset based services within the parks, community and lifestyle theme are not reflected in draft local budgets, but are instead captured at a regional level. Savings will be applied locally to final LTP budgets following consultation. iii) high level budgets for programmes of work such as renewals, non-growth projects, parks developments, sportsfield developments and land acquisition will be developed prior to adoption of the final LTP. c) That the Chair of the Franklin Local Board be delegated the authority to make any final minor changes to local consultation material for the Long-term Plan 2015 - 2025 prior to publication including online consultation content. |
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a Local consultation material |
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Performance Report for the Franklin Local Board for the four months ended 31 October 2014 |
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Resolution number FR/2014/197 MOVED by Chairperson AP Baker, seconded by Member BS Crompton: That the Franklin Local Board expresses its disappointment that Parks, Sport & Recreation have not provided their report in a timely manner and as a result the Board defers the quarterly performance report to their February 2015 meeting. |
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Review of Franklin Local Board Representation on External Organisations |
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Resolution number FR/2014/198 MOVED by Member MA Kay, seconded by Member BS Crompton: That the Franklin Local Board appoints local board members to outside organisations listed below, amending the appointments made on 10 December 2013 in resolution number FR2013/269:
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Resolution number FR/2014/199 MOVED by Member AM Fulljames, seconded by Deputy Chairperson AJ Naysmith: That the Franklin Local Board allocates up to $35,000 from its discretionary 2014/2015 operational budget for the following: a) A contestable fund entitled ‘Franklin Local Board World War One Project Fund’, noting this is a one off fund provided within the 2014/2015 financial year for commemoration projects. b) The purpose of the fund is to support projects that provide a community focal point to commemorate times of war. c) Criteria for applications to the fund are as follows: i) Only incorporated societies can apply. ii) Applications will be considered for new or partially completed small/medium projects providing permanent structures. iii) Upgrades or repairs to existing structures will be considered. iv) Funding for commemorative events will not be considered as the board can consider these through its contestable events fund. v) Retrospective funding of projects will not be considered. vi) Only partial funding will be approved for a project - not 100% funding. Additional funding to complete the project will be required by the applicant. vii) Applications for projects on land in public or private ownership will be considered. viii) For projects on private land: Ø evidence of public access and public good will be required. Ø there will be no ongoing maintenance requirements for council. d) A contestable funding round will take place in early 2015. |
11.24 am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Franklin Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................