Franklin Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Franklin Local Board held in the Local Board Chambers, Pukekohe Service Centre, 82 Manukau Road, Pukekohe on Tuesday, 9 December 2014 at 9.30am.

 

present

 

Chairperson

Andrew Baker

 

 

 

Deputy Chairperson

Jill Naysmith

 

 

 

Members

Malcolm Bell

 

 

 

 

Alan Cole

 

 

 

 

Brendon Crompton

 

 

 

 

Angela Fulljames

 

 

 

 

Sarah Higgins

 

 

 

 

Murray Kay

 

 

 

 

 

 

 

 

 

APOLOGIES

 

 

Dr Lyn Murphy

On leave of absence

 

 

ALSO PRESENT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Franklin Local Board

09 December 2014

 

 

1          Welcome

 

The Chairman opened the meeting and welcomed everyone present.

 

 

2          Apologies

 

Resolution number FR/2014/181

MOVED by Chairperson AP Baker, seconded by Member BS Crompton:  

That the Franklin Local Board accepts the apology from Member Dr Lyn Murphy for leave of absence.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4             Confirmation of Minutes

 

Resolution number FR/2014/182

MOVED by Member AQ Cole, seconded by Member MA Kay:  

That the Franklin Local Board confirms the ordinary minutes of its meeting, held on Tuesday, 25 November 2014, including the confidential section, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 


 

8          Deputations

 

8.1

Deputation : Franklin Arts Festival

 

Resolution number FR/2014/183

MOVED by Member AM Fulljames, seconded by Member AQ Cole:  

That the Franklin Local Board thanks Heather Blanchard, Debra Illingworth and Pat Holden (President) from the Franklin Arts Festival for their attendance.

CARRIED

 

Attachments

a     Franklin Arts Festival Tabled Information

 

 

8.2

Deputation : Bombay Memorial Arch

 

Resolution number FR/2014/184

MOVED by Member MJF Bell, seconded by Member AM Fulljames:  

That the Franklin Local Board thanks Craig Mulholland from CTM Architectural for his attendance.

CARRIED

 

Attachments

a     Tabled Presentation

 

 

9          Public Forum

 

There was no public forum.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11        Notices of Motion

 

There were no notices of motion.

 

 

Secretarial Note:         The Chairman adjourned the meeting at 9.59am.

The Chairman reconvened the meeting at 10.15am.


 

12

Local Event Support Fund – Round 2 Allocations

 

A further application was received from the Franklin Arts Festival for their 2015 event (refer the tabled attachment).

 

Resolution number FR/2014/185

MOVED by Chairperson AP Baker, seconded by Member BS Crompton:  

That the Franklin Local Board reviews the round two applications received and agree to either fund, partially fund or decline the applications following:

Applicant

Event

Venue

Date

Amount Requested

Grants/ Declines

Orere Community Boating Club

100 Years Celebrating the Landing of Gallipoli

Orere War Memorial Hall

25 April 2015

$3,000

Grants
$1,300

Bombay 150th Anniversary

Bombay 150th  Anniversary Family Fun Festival

Bombay School

14 March 2015

$5,000

Grants
$3,800

Manukau Beautification Charitable Trust

Eye on Nature

Auckland Botanic Gardens

24-28 March 2015

$10,000

Grants
$6,000

Puni School PTA

Franklin Multicultural Festival

Pukekohe Intermediate

29 March 2015

$11,000

Grants
$6,000

Getin2lif Youth Development Trust

In2it Wild Winter Franklin

Bledisloe Park

1 March – 31 July 2015

$4,495

Declines

Kawakawa Bay Presbyterian Church

Kawakawa Bay Community Christmas Family Celebrations

Kawakawa Bay Domain

21 December 2014

$2,856

Declines

Muscular Dystrophy Association of New Zealand Incorporated

Life Without Limits Conference

Sky City Hotel, Auckland

16 April 2014

$55,000

Declines

NISSMTB

NZ Secondary Schools Mnt Bike Championships & NI Sec School Mnt Champs

Hunua Regional Park

13 March 2015

$5,000

Grants
$5,000

Waiau Pa Netball Club

Pa 5000 Fun Run

Waiau Pa

5 April 2015

$500

Grants
$500

Cristina Beth

Peace Poppy Project

Vicinity of Franklin Arts Centre

25 April 2015

$3,000

Declines

Begampura Foundation of New Zealand

Sikh Temple Parade

Papakura Town Centre

14 March 2015

$10,000

Declines

Splore Dynamics Limited

Splore Music and Arts Festival

Tapapakanga Regional Park

20-22 Feb 2015

$3,000

Grants
$3,000

Waipipi & Districts Reunion

Waipipi & Districts Reunion

Waipipi School

21 March 2015

$2,000

Grants
$260

Franklin Young Mariners

Waiuku Duck Boat Derby

Tamakae Reserve, Waiuku

8 March 2015

$2,500

Grants
$500

Waiuku Business & Development Association

Waiuku Steel n Wheels

Waiuku Township

10 May 2015

$10,000

Grants
$10,000

West Franklin Community Trust

Waiuku WWI 100th Anniversary – A Soldier’s Story Play

Waiuku War Memorial Town Hall

18-25 April 2015

$2,000

Declines

Franklin Arts Festival Society

2014 Franklin Arts Festival

Franklin The Centre

25 August – 6 September 2015

$8,000

Up to $6,000 Refer c) below

 

 

 

TOTAL

$129,351

$36,360

b)      That the Franklin Local Board allocates the shortfall of $5,210 remaining funds come from the Franklin Local Board Discretionary operational fund.

c)      That the Franklin Local Board allocates up to a maximum of $6,000 for hall hire fees to the 2015 Franklin Arts Festival, noting that:

i)       this is subject to the determination of the fees and charges for community facilities early in 2015.

ii)      the grant will need to come from the Local Board discretionary operational fund.

CARRIED

 

Attachments

a     Event Application Form Tabled

 

 

13

Reallocation of Franklin Local Board Parks Capital Budget

 

Resolution number FR/2014/186

MOVED by Member AQ Cole, seconded by Member MJF Bell:  

That the Franklin Local Board approves the reallocation of $91,563.00 presently budgeted in the Franklin Local Board local and sports parks capital development budget for  ‘Franklin A & P Sports Grounds renewal’ to the Colin Lawrie Reserve in ground irrigation system.

CARRIED

 


 

14

Landowner approval for additions to the Pukekohe Rugby Club building at Colin Lawrie Fields, Pukekohe

 

Resolution number FR/2014/187

MOVED by Chairperson AP Baker, seconded by Member BS Crompton:  

a)      That the Franklin Local Board gives landowner approval, in principle, for the extension to the existing changing and  clubrooms facility at Colin Lawrie Fields, in general accordance with the Architectural Design Consultants plans A02, A03 and A04 reference 97-035a dated 20/08/14 being for the ‘Proposed clubrooms’, subject to the following conditions;

i)       that the merger of the Pukekohe Rugby Football Club and Pukekohe Junior Rugby Football Club Incorporated into a new legal entity is completed and the assignment of the lease from the Pukekohe Junior Rugby Football Club Incorporated lease dated 1 October 2001 to the new legal entity is completed (or a new agreement to lease is approved) prior to the commencement of works;

ii)      that the club obtain full funding for the proposal before works begin;

iii)     that the club obtain approval from the council for the building design and any proposed signage;

iv)     that the club obtain any regulatory consents required for the planning, development and construction of the extension;

v)      that construction of the building and reinstatement of the park be subject to conditions provided by the Manager of Local and Sports Parks South; and

vi)     that officers report back to the local board regarding the granting or assignment of any lease that is required once the merger of the clubs is complete.

b)      That the Franklin Local Board delegates to the Manager of Local and Sports Parks – South authority to approve the detailed design and any proposed signage.

CARRIED

 

 

15

Karaka Sports Park Master Plan

 

Resolution number FR/2014/188

MOVED by Chairperson AP Baker, seconded by Member AQ Cole:  

That the Franklin Local Board approves the Karaka Sports Park Master Plan as recommended by the Karaka Sports Park Trust (refer attachment B on page 33 of the agenda) to guide the future development of Karaka Sports Park, noting:

a)      any future developments by council are subject to funding being available and confirmed via the Long Term Plan.

b)      any facilities to be developed by the Karaka Sports Park Trust and clubs will require all appropriate approvals including landowner approval, which is separate to the approval of the master plan provided as part of this report.

CARRIED

 


 

16

Te Puru Annual Report

 

Resolution number FR/2014/189

MOVED by Member MA Kay, seconded by Member MJF Bell:  

That the Franklin Local Board receives the report and resolutions from the Council Controlled Organisations Governance and Monitoring Committee regarding the Legacy CCO annual reports, in particular the Te Puru Annual Report.

CARRIED

 

 

17

Interim Open Space Provision Guidelines

 

Resolution number FR/2014/190

MOVED by Member MA Kay, seconded by Deputy Chairperson AJ Naysmith:  

That the Franklin Local Board provides the following feedback on the proposed Interim Open Space Provision Guidelines:

General comments

a)        The Franklin Local Board does not support the proposed Interim Open Space guidelines as it considers them to be prescriptive and too detailed.  The Board is concerned the proposed guidelines as currently drafted will be used as rules rather than being used for guidance.

b)        The Franklin Local Board requests a briefer, principle-based document for provision of open space that enables the needs of local communities to be met.

Distribution of open space

c)        The Franklin Local Board has concerns about the prescriptive walking distance targets - 400m walk to a local park for high density areas and 600m walk to a local park for other residential areas.  People may feel comfortable walking much longer distances.

d)        Industrial areas: the Franklin Local Board supports flexibility in considering public open space in those areas e.g. Highbrook and Drury South industrial areas have been planned with good open space.  They should be considered on a case by case basis – provision can often suit nearby residential areas as well.  Use of the stormwater network should be maximised for recreational purposes.

e)        Pocket parks: the Franklin Local Board requests flexibility in considering these – small parks can work well in some environments (e.g. heavily populated areas like New York have some successful small parks).   However it was also recognised that it may be better to co-locate/agglomerate a number of small parks to make one larger park with more uses.

Quantity of open space

f)         The Franklin Local Board expresses its concern that the map in the guidelines outlining open space shortfalls may mean that the wider context is not considered – for example, that people travel across local board boundaries to parks or that less space is required for open space where people have larger private sections.

g)        The Franklin Local Board requests that the guidelines provide flexibility when considering greenfield developments.  The board is concerned that guidelines such as these may reduce flexibility and create a prescriptive approach.  For example, they may be used to require developers to provide open space that is not suitable in the context or over-provide open space.

 

 

h)        The Franklin Local Board suggests that school fields and private open space could fulfil some open space needs and could therefore be included in the guidelines, although it is acknowledged that school fields are not always open to the community.

i)          The Franklin Local Board believes partnerships with schools, for the community to use their sports fields, should be encouraged.

j)          There are maintenance cost implications when acquiring open space (including stormwater network); the Franklin Local Board supports encouraging ‘friends of’ groups to take care of local reserves.

k)        Sports fields: the Franklin Local Board suggests that it may be better to expand existing parks in one location rather than purchase new land just to fulfil a quota or improve existing sports fields to cater for more users/uses.

Configuration of open space

l)          The Franklin Local Board supports some variation in types of land acquired e.g. not just flat areas; steeper areas can give valuable play adventure experiences.

m)       The Franklin Local Board notes that assets are not always needed on a park to make it valuable open space to the community.

n)        The Franklin Local Board supports the inclusion of connections as open space in the guidelines as they are often used by older people and people with disabilities.

CARRIED

 

 

18

New Road Names Approval for the subdivision by New Avenues No8 Ltd & Karaka Park Trust at 34C Karaka Road, Beachlands

 

MOVED by Member AM Fulljames, seconded by Member MJF Bell:

That the Franklin Local Board defers the proposed road naming report to enable the developer to talk with local residents to determine appropriate character names for the area.

LOST

Resolution number FR/2014/191

MOVED by Chairperson AP Baker, seconded by Member SJR Higgins:  

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approves the road names ‘Artists Avenue’, ‘Seventh View Avenue’, ‘Eighth View Avenue’ and ‘Ninth View Avenue’, for the new roads created by way of subdivision at 34C Karaka Road, Beachlands.

CARRIED

Members MJF Bell and AM Fulljames requested their dissenting votes be recorded.

 

19

Road Name Approval for one Road and a Private Way within an approved subdivision at 521 Buckland Road, Buckland (Reference S06260)

 

Resolution number FR/2014/192

MOVED by Member MA Kay, seconded by Member AQ Cole:  

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approves the name ‘Pure Wood Glade’, for the one new Road and ‘Glory Way’ for the new Private Way.

CARRIED

 


 

20

Franklin Local Board Workshop Notes

 

Resolution number FR/2014/193

MOVED by Member AQ Cole, seconded by Member MA Kay:  

That the Franklin Local Board receives the workshop notes for 18 November 2014 and 2 December 2014.

CARRIED

 

 

21

Report from Member Angela Fulljames - Mobile Creativity & Mobile Innovation Symposium

 

Resolution number FR/2014/194

MOVED by Chairperson AP Baker, seconded by Member MA Kay:  

That the Franklin Local Board receives the report from Member Angela Fulljames regarding the Mobile Creativity & Mobile Innovation Symposium held on 20-21 November 2014.

CARRIED

 

22        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

Secretarial Note:         The Chairman adjourned the meeting at 10.53am.

The Chairman reconvened the meeting at 11.00am.

 

 

23

Auckland Transport Update – November/December 2014

 

Resolution number FR/2014/195

MOVED by Chairperson AP Baker, seconded by Member BS Crompton:  

a)      That the report entitled ‘Auckland Transport Update – November/December 2014’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South) be received.

b)      That the Franklin Local Board approves the Hunua pedestrian facility project, as shown on the plan at Attachment A, for construction to be funded from the Local Board Transport Capital Fund, based on the firm estimate of cost of $54,000.

c)      That the Franklin Local Board requests Auckland Transport take action from the public feedback as part of the Regional Public Transport Plan and requests later train services to Pukekohe on Friday and Saturday evenings, including:

i)     an additional service from Britomart to Pukekohe at around 10.28pm, which would arrive in Pukekohe at 11.37pm.

ii)    the last service that departs Britomart to Papakura at 11.58pm, being extended to Pukekohe rather than terminating at Papakura.

CARRIED

 


 

24

Long-term Plan 2015-2025: Local consultation material

 

Resolution number FR/2014/196

MOVED by Chairperson AP Baker, seconded by Deputy Chairperson AJ Naysmith:  

a)      That the Franklin Local Board adopts local consultation material including:

i)     a one page (2 side) local board insert (as tabled and attached to these minutes); and

ii)    supporting information, including local funding priorities for 2015/2016, key advocacy areas, indicative local performance targets for 2015/2016 and indicative local budgets for the next 10 years.

b)      That the Franklin Local Board notes:

i)     the allocation of projects within Locally Driven Initiative (LDI) budgets are required to balance in every year.

ii)    proposed operational savings for asset based services within the parks, community and lifestyle theme are not reflected in draft local budgets, but are instead captured at a regional level.  Savings will be applied locally to final LTP budgets following consultation.

iii)   high level budgets for programmes of work such as renewals, non-growth projects, parks developments, sportsfield developments and land acquisition will be developed prior to adoption of the final LTP.

c)      That the Chair of the Franklin Local Board be delegated the authority to make any final minor changes to local consultation material for the Long-term Plan 2015 - 2025 prior to publication including online consultation content.

CARRIED

 

Attachments

a     Local consultation material

 

 

25

Performance Report for the Franklin Local Board for the four months ended 31 October 2014

 

Resolution number FR/2014/197

MOVED by Chairperson AP Baker, seconded by Member BS Crompton:  

That the Franklin Local Board expresses its disappointment that Parks, Sport & Recreation have not provided their report in a timely manner and as a result the Board defers the quarterly performance report to their February 2015 meeting.

CARRIED

 


 

26

Review of Franklin Local Board Representation on External Organisations

 

Resolution number FR/2014/198

MOVED by Member MA Kay, seconded by Member BS Crompton:  

That the Franklin Local Board appoints local board members to outside organisations listed below, amending the appointments made on 10 December 2013 in resolution number FR2013/269:

Organisation

Lead

Alternate

Auckland Airport Noise Community Consultative Group (ANCCG)

Lyn Murphy

Alan Cole

Ardmore Airport Noise Committee

Angela Fulljames

Malcolm Bell

Auckland Equine (Industry) Group

Jill Naysmith

Alan Cole

Forestry Liaison Group

Alan Cole

Jill Naysmith

Franklin Localities Leadership Group

Chair

 

Franklin Health Forum

Chair

Alan Cole 

Hunua Quarry Ecological Trust

Malcolm Bell

 

New Zealand Steel Environment Committee

Jill Naysmith

Alan Cole

Waiomanu Pa Kainga Reserve Committee

Malcolm Bell

 

Waiuku Waterfront and Reserves Committee

Jill Naysmith and
Brendon Crompton

 

Pukekohe Town Centre Revitilisation Committee

4 Pukekohe Subdivision members

 

Mainstreet or Business Improvement District

 

 

Pukekohe

Alan Cole

Murray Kay

Waiuku

Brendon Crompton

Jill Naysmith 

Local Government New Zealand Zone 1

Chair

 

CARRIED

 


 

27

Franklin Local Board World War One Project Fund

 

Resolution number FR/2014/199

MOVED by Member AM Fulljames, seconded by Deputy Chairperson AJ Naysmith:  

That the Franklin Local Board allocates up to $35,000 from its discretionary 2014/2015 operational budget for the following:

a)        A contestable fund entitled ‘Franklin Local Board World War One Project Fund’, noting this is a one off fund provided within the 2014/2015 financial year for commemoration projects.

b)        The purpose of the fund is to support projects that provide a community focal point to commemorate times of war.

c)        Criteria for applications to the fund are as follows:

i)       Only incorporated societies can apply.

ii)     Applications will be considered for new or partially completed small/medium projects providing permanent structures.

iii)    Upgrades or repairs to existing structures will be considered.

iv)    Funding for commemorative events will not be considered as the board can consider these through its contestable events fund.

v)     Retrospective funding of projects will not be considered.

vi)    Only partial funding will be approved for a project - not 100% funding. Additional funding to complete the project will be required by the applicant.

vii)   Applications for projects on land in public or private ownership will be considered.

viii) For projects on private land:

Ø evidence of public access and public good will be required.

Ø there will be no ongoing maintenance requirements for council.

d)        A contestable funding round will take place in early 2015.

CARRIED

 

 

 

 

11.24 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Franklin Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................