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Great Barrier
Local Board
10 December
2014
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1 Welcome
Chairperson IM
Fordham opened the meeting and welcomed everyone. Member JC Cleave led the
meeting in a karakia.
2 Apologies
3 Declaration of Interest
Member CA Spence declared an interest in respect of the Barrier Social Club funding
application at item 13 – Further consideration of Great Barrier Local Board
Capital Funding – 2014/2015.
Member JJ
Gilbert declared an interest in respect of the AoteaOra
Community Trust funding application at item 12 - Great Barrier Local Event
Support Fund – Round 2.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
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9.1
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Bruce
Christensen - Orama Christian Trust
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Bruce Christensen from Orama Christian
Trust was in attendance to present to the Great Barrier Local Board an update
on the resource consent for the trust’s capital grant fund application for
its repair project.
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Resolution number GBI/2014/147
MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP
Daly:
That the
Great Barrier Local Board:
a)
Receives the Public Forum presentation.
b)
Thanks Bruce Christensen for his Public
Forum presentation.
CARRIED
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9.2
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Orla Cumisky and Angela
Wright - AoteaOra Community Trust
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Orla Cumisky and Angela Wright from
AoteaOra Community Trust were in attendance to present to the Great Barrier
Local Board regarding the trust’s local event support fund application for
the “Living Earth” festival.
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Resolution number GBI/2014/148
MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP
Daly:
That the
Great Barrier Local Board:
a)
Receives the Public Forum presentation.
b)
Thanks Orla Cumisky and Angela Wright
for their Public Forum presentation.
CARRIED
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9.3
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Nikki Watts and Angela Wright
- Barrier Social Club
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Nikki Watts and Angela Watts from Barrier
Social Club were in attendance to present to the Great Barrier Local Board
regarding the club’s capital grant fund application.
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Resolution number GBI/2014/149
MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP
Daly:
That the
Great Barrier Local Board:
a)
Receives the Public Forum presentation.
b)
Thanks Nikki Watts and Angela Wright for
their Public Forum presentation.
CARRIED
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10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
Item 16 was heard at this point.
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12
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Great Barrier Local Event Support Fund - Round 2
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A document
was tabled in respect to the Aotea Family Support Group’s Great Barrier
Island Ocean Paddling Race application. A copy of the
tabled document has been attached to the official copy of these minutes and
can be viewed on the Auckland Council website.
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Member JJ Gilbert declared an interest in this item and took no part in the
discussion or voting on item a).
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Resolution number GBI/2014/150
MOVED
by Chairperson IM Fordham, seconded by Member JC Cleave:
That the Great
Barrier Local Board:
a)
Agrees to fund the following applications for round two of the
2014/2015 Local Event Support Fund:
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Applicant
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Event
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Amount requested
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Amount
allocated
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Aotea Family Support Group
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4-day team building event for Great
Barrier teenagers
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$2,090.00
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$2,090.00
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AoteaOra
Community Trust
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Aotea Energy
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$10,000.00
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$10,000.00
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TOTAL:
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$12,090.00
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b) Declines
the following applications for the reasons shown.
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Applicant
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Event
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Amount requested
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Reason
for decline
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Getin2life
Youth Development Trust
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In2it
Wild Winter Warmer - Great Barrier
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$3,190.00
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This is not considered to be a priority for funding
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Muscular
Dystrophy Association of New Zealand Incorporated
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Life
Without Limits conference
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$55,000.00
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The event doesn’t have sufficient benefit for the
Barrier community
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Aotea
Family Support Group
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GBI
Ocean Paddling Race
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$5,000.00
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The application has been received outside of funding
round
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CARRIED
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Attachments
a Aotea Family Support Group’s
Great Barrier Island Ocean Paddling Race application
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13
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Further consideration of Great Barrier Local Board Capital Grant
Funding - 2014/2015
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Member CA
Spence declared an interest in this item and took no part in the discussion
or voting on item b).
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Resolution number GBI/2014/151
MOVED
by Chairperson IM Fordham, seconded by Member JC Cleave:
That the Great
Barrier Local Board:
a)
Agrees to allocate $42,000 to
the Orama Christian Trust for repairs to flood damage to the stream bed with
gabion baskets.
b)
Agrees to allocate $20,220 to the
Barrier Social Cub for the building infrastructure project.
CARRIED
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14
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2014/2015 Great Barrier Local Board Local Improvements Programme
update December 2014
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Resolution number GBI/2014/152
MOVED by Chairperson IM Fordham, seconded by Member JJ Gilbert:
That the Great Barrier Local Board:
a) Receives the Great Barrier
Island SLIPs 2014/2015 programme schedule. Attachment A- “SLIPS Programme
December update 2014/2015”.
b) Notes discretionary capital
funding grants of $5,000.00 to Aotea Play Centre (GBI/2013/196) and $2,250.00
to North Barrier residents & Ratepayers Association (GBI/2014/25) have
been incorrectly paid from SLIPs capital funding. The costs have been
readjusted against the Capital Grants funding budget line, returning $7,250.00
SLIPs capital funding for reallocation.
c) Approves the reduction in
capital funding allocation for the Tryphena Stone Wall restoration from
$130,000 to $90,000 to advance the delivery of the Pah Beach section of the
Tryphena stonewall in 2014/2015, deferring the delivery of the Mulberry Grove
section of stonewall to a future date when funding becomes available.
d) Approves the following SLIPs
projects for 2014/ 2015 year and confirms the Project Spokesperson/s. The
detail regarding the scoped projects is attached to this report as the
Attachment B- “SLIPS Proposal forms for December 2014”.
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No
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Project
Description
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Budget
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Value
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Spokesperson
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1
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Medlands
Playground Reserve Concept Plan - Stage one physical works
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Capex
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$35,000
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Izzy Fordham
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2
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Medlands
Playground Reserve Concept Plan - Stage one physical works
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Opex
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$5,000
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Izzy Fordham
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3
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Claris airport
terminal artwork
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Capex
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$13,400
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Judy Gilbert
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4
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Community
Noticeboards x 8
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Capex
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$16,000
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Jeff Cleave
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5
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Kaitoke Dune
Restoration - Year Three to completion (budget contribution)
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Opex
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$17,120
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Izzy Fordham
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6
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Whangaparapara
Wharf area plan
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Opex
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$1,500
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Susan Daly
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e) Notes upon approval of the above recommendations there will be $12,662
discretionary capital expenditure remaining to
allocate in the 2014/2015 financial year.
f) Notes upon approval of the above recommendations there will be $15,380
SLIPs operational expenditure remaining to allocate
in the 2014/2015 financial year with the allocation of $20,000 for the
proposed island ecology conversation already taken into account.
CARRIED
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15
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Approval of Lease Renewal, 59 Whangaparapara Road, Great Barrier
Island. Great Barrier Island Golf Club Incorporated.
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Resolution number GBI/2014/153
MOVED
by Chairperson IM Fordham, seconded by Member CA Spence:
That the Great Barrier Local Board approves:
a) the
granting of a renewal of the lease to the Great Barrier Island Golf Club
Incorporated at 59 Whangaparapara Road, Claris, Great Barrier Island on the
following terms and conditions:
i) Term - 5 years commencing from 1 September 2012
ii) Rent -
$500.00 plus GST per annum
b) All other
terms and conditions in accordance with the current lease agreement.
CARRIED
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16
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Auckland Transport Report – December 2014 – Great Barrier Island
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Ivan Trethowen - Auckland Transport
Elected Member Relationship Manager was in attendance to present to the Great
Barrier Local Board in respect to this report.
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Resolution number GBI/2014/154
MOVED
by Chairperson IM Fordham, seconded by Member JC Cleave:
That the Great
Barrier Local Board:
a) Receives
the Auckland Transport Report – December 2014.
b) Requests
that those parts of projects 221 and 211 currently being progressed by the
board be funded from the Local Board Transport Capital Fund to be confirmed
in February 2015.
c)
Requests that in future where Auckland
Transport is replacing or significantly modifying culverts which are
important fish passages, that these be constructed in a manner suitable for
fish passage[JN4] .
d)
Thanks Ivan Trethowen - Auckland Transport Elected Member Relationship Manager
for his attendance and presentation on the Auckland Transport Report –
December 2014 – Great Barrier Island.
CARRIED
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Item 19 was heard at this point.
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17
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Quarterly Performance Report for the period ending 31st October
2014
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A document
was tabled in respect to the Quarterly report for
Parks, Sports and Recreation (Quarter 1). A copy of the tabled document has
been attached to the official copy of these minutes and can be viewed on the
Auckland Council website.
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Resolution number GBI/2014/155
MOVED
by Chairperson IM Fordham, seconded by Member JJ Gilbert:
That the Great
Barrier Local Board:
a)
Notes the Quarterly Performance Report
for the Great Barrier Local Board for the period ended October 2014.
b)
Thanks Jane Koch for her presentation
at the agenda run-through and for the work she has done for the board in 2014.
CARRIED
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Attachments
a Quarterly report - Parks,
Sports and Recreation
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18
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Long-term Plan 2015-2025: Local consultation material
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Documents
were tabled in respect to the local consultation materials – one page local
board insert and the supporting information. A copy
of the tabled document has been attached to the official copy of these
minutes and can be viewed on the Auckland Council website.
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Resolution number GBI/2014/156
MOVED
by Chairperson IM Fordham, seconded by Member CA Spence:
That the Great Barrier
Local Board:
a) adopts local consultation material including:
i) a
one page (2 side) local board insert; and
ii) supporting
information, including local funding priorities for 2015/2016, key advocacy
areas, indicative local performance targets for 2015/2016 and indicative
local budgets for the next 10 years.
b) notes the following:
i) the allocation of projects
within Locally Driven Initiative (LDI) budgets are required to balance in
every year.
ii) proposed operational
savings for asset based services within the parks, community and lifestyle
theme are not reflected in draft local budgets, but are instead captured at a
regional level. Savings will be applied locally to final LTP budgets
following consultation.
iii) high level
budgets for programmes of work such as
renewals, non-growth projects, parks developments, sportsfield developments
and land acquisition will be developed prior to adoption of the final LTP.
c) That the Chair be delegated the authority to make any final minor
changes to local consultation material for the Long-term Plan 2015 - 2025
prior to publication including online consultation content.
CARRIED
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Attachments
a Great Barrier - Supporting Info
b Great Barrier - Insert
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19
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Great Barrier Island Mobile Voice and Broadband Update Report
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Anthony Acres – Digital Advisor was in
attendance to present to the Great Barrier Local Board in respect to this
report.
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Resolution number GBI/2014/157
MOVED
by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:
That the Great
Barrier Local Board:
a) Receives the report.
b) Notes the impact of
consultation timeframes on the delivery of the Okiwi cell site and the
process involved in securing the concession.
c) Approves the prepayment of
the final $197,000 to Vodafone to complete the Okiwi site once all required
approvals are obtained and inclusion in the
associated agreement that unspent funds be returned if the project doesn’t
proceed for any reason.
d) Approves Vodafone to lodge
the resource consent application and order construction equipment for the
Okiwi site in tandem to the concession application to ensure that
implementation can occur immediately following all required consents and
approvals being gained.
e) Notes the progress and
likely timeframe of Araneo’s Remote Schools project.
f) Agrees
to publicise the project status and to respond to a range of issues and
queries being discussed on island through a Barrier Bulletin article and the
board’s e-newsletter.
g) Thanks
Anthony Acres – Digital Advisor for his attendance and presentation on the
Great Barrier Island Mobile Voice and Broadband Update Report.
CARRIED
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20
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Lovebirds Post Event Report
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Resolution number GBI/2014/158
MOVED
by Chairperson IM Fordham, seconded by Member JC Cleave:
That the Great
Barrier Local Board:
a) Adopts the
Lovebirds weekend event to be held in 2015 in either the month of April or
October.
b) Agrees in
principle to allocate $3,000 from its 2014/2015 or 2015/2016 local events
budget depending on when the 2015 event is held, to Destination Great Barrier
Island to manage the event including organisation, promotion, sales and suppliers.
c) Delegates
the board’s event portfolio holders to work with council staff and
Destination Great Barrier Island on details of the 2015 event.
d) Notes
its expectations that over time, the event will become self-funding.
CARRIED
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21
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Update on Claris airport long term car parking changes
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Resolution number GBI/2014/159
MOVED by Chairperson
IM Fordham, seconded by Member CA Spence:
That the Great Barrier Local Board:
a) Notes that the
on-line survey of part time residents showed that many Claris long-term car
park users wish to stay for longer than the seven day limit and over half of
those who responded would be prepared to pay between $1-5/day to do so.
b) Agrees to work with
Auckland Transport in the new year to identify next steps in response to past
issues and survey results.
c) Works with Auckland
Transport on enforcement options noting the costs and logistics of
enforcement and that the survey showed three quarters of those responding are
strongly opposed to enforcement being introduced.
d) Refers agreed actions
to those who were invited to participate in the on-line survey for feedback
and also with the Great Barrier part time residents forum.
CARRIED
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22
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Urgent Decision Process for the Great Barrier Local Board
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Resolution number GBI/2014/160
MOVED
by Chairperson IM Fordham, seconded by Member JC Cleave:
That the Great
Barrier Local Board:
a) Adopts the urgent decision process for
matters that require a decision where it is not practical to call the full
board together and meet the requirement of a quorum effective from November
2013 to end of the current electoral term.
b) Delegates authority to the Chair and
Deputy Chair or any person acting in these roles to make an urgent decision
on behalf of the local board.
c) Requests
that all urgent decisions be reported to the next ordinary meeting of the
local board.
CARRIED
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Secretarial
note: Councillor Mike Lee was invited to address
the Board at this point in the meeting.
23
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Chairperson's report
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Resolution number GBI/2014/161
MOVED by Deputy Chairperson SP
Daly, seconded by Member JJ Gilbert:
That the
Great Barrier Local Board:
a)
Receives the Chairperson’s report.
b)
Requests that officers work with the
Chairperson and Board Member JC Cleave and local stakeholders to bring to a
conclusion discussions over many years on possible cemetery sites for the
north and centre of the island, including all sites considered in the past.
CARRIED
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27 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
12.44 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Great Barrier Local Board HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
