Agenda of Henderson-Massey Local Board

Henderson-Massey Local Board

11 December 2014

Local Event Support Fund - Round Two Allocations 2014/2015

File No.: CP2014/24570

Purpose

1. To present a summary of applications received in round two of the local event support fund for 2014/2015 for the Henderson-Massey Local Board. The Henderson-Massey Local Board is requested to either fund, partially fund or not fund the applications.

Executive summary

2. A contestable local events support fund of $155,715 is available to the Henderson-Massey Local Board for distribution over two funding rounds in the 2014/2015 financial year.

3. In round one the local board disbursed $105,435, leaving $50,280 for allocation in round two.

4. In round two 16 applications have been received seeking $154,157. These applications were presented to the local board in a workshop on 18 November 2014

Recommendation/s

That the Henderson-Massey Local Board:

a) agree to fund, part-fund or not fund, the round two 2014/2015 contestable local event support fund applications as follows:

Applicant	Event	Date	Amount Requested	Funding Allocated
Prospect Primary School	Prospect School Community Day	21 March2015	$8,000.00	$0 Refer to Waitakere Ranges
Auckland Area of Floral Art Society of NZ	Auckland Area Designer of the Year 2015	27 August 2015 – 29 August 2015	$1,000.00	$1,000.00
Waitakere Orchid Club	Waitakere Orchid Club Spring Show	28 August 2015	$2,000.00	$2,000.00
Te Atatu South Community Assn	Heart of Te Atatu Community Fun Day	11 April 2015	$5,442.00	$4,000.00
Getin2 Life Youth Development Trust	In2it Wild Winter – Henderson-Massey	1 March 2015 – 31 July 2015	$4,495.00	$0
Corban Estate Arts Centre	Love Hendo	7 March 2015	$4,720.00	$4,720.00
Te Whanau o Waipareira Trust	Waitangi@Waitangi 2015	6 February 2015	$15,000.00	$7,000.00
Auckland Live, Regional Facilities Auckland	Morning Melodies	2 March 2015 – 14 September 2015	$20,000.00	$2,500.00
Safer West Community Trust	Keep on Keepin On – Carnival for a Cause	7 December 2014	$5,000.00	$5,000.00
Christina Beth	Peace Poppy Project	7 April 2015 – 25 April 2015	$1,000.00	$1,000.00
Waitakere Indian Association	Waitakere Holi Festival	7 March 2015	$15,000.00	$5,000.00
Baseball New Zealand	18U Oceania Baseball Championships	5 March 2015 – 8 March 2015	$5,000.00	$5,000.00
Henderson Photographic Society	Henderson Photographic Society Presents	5 June 2015 – 7 June 2015	$2,500.00	$2,500.00
Auckland Live, Regional Facilities Auckland	School Holiday Programme 2015	13 April 2015 – 18 July 2015	$5,000.00	$0
Auckland Kids Achievement Trust T/A Foundation for Youth Development	Westie Wednesday	19 August 2015	$5,000.00	$2,500.00
Muscular Dystrophy Assn of NZ Inc.	Life Without Limits Conference	16 April 2015 – 18April 2015	$55,000.00	$0
TOTAL			$154,157.00	$42,220.00

b) that the remaining balance of $8,060 be transferred to the Henderson-Massey Discretionary Fund for future allocation.

Comments

5. A contestable local events support fund of $105,435 is available to the Henderson-Massey Local Board for distribution over two funding rounds in the 2014/2015 financial year.

6. The local events support fund provides the opportunity for Henderson-Massey Local Board to work in partnership with local event organisers to develop an events programme that reflects the aspirations of the community and supports the local board plan.

7. The local events support fund has two funding rounds, which close at specified times during the 2014/2015 financial year, as follows:

Round	Applications Close	Assessment	Decision Making
1	31 May 2014	June 2014	July-August 2014
2	31 October 2014	November 2014	December 2014-February 2015

8. Round two of the local event support fund received 16 applications totalling $154,657.

Applicant	Event	Date	Amount Requested
Prospect Primary School	Prospect School Community Day	21 March2015	$8,000.00
Auckland Area of Floral Art Society of NZ	Auckland Area Designer of the Year 2015	27 August 2015 – 29 August 2015	$1,000.00
Waitakere Orchid Club	Waitakere Orchid Club Spring Show	28 August 2015	$2,000.00
Te Atatu South Community Assn	Heart of Te Atatu Community Fun Day	11 April 2015	$5,442.00
Getin2 Life Youth Development Trust	In2it Wild Winter – Henderson-Massey	1 March 2015 – 31 July 2015	$4,495.00
Corban Estate Arts Centre	Love Hendo	7 March 2015	$4,720.00
Te Whanau o Waipareira Trust	Waitangi@Waitangi 2015	6 February 2015	$15,000.00
Auckland Live, Regional Facilities Auckland	Morning Melodies	2 March 2015 – 14 September 2015	$20,000.00
Safer West Community Trust	Keep on Keepin On – Carnival for a Cause	7 December 2014	$5,000.00
Christina Beth	Peace Poppy Project	7 April 2015 – 25 April 2015	$1,000.00
Waitakere Indian Association	Waitakere Holi Festival	7 March 2015	$15,000.00
Baseball New Zealand	18U Oceania Baseball Championships	5 March 2015 – 8 March 2015	$5,000.00
Henderson Photographic Society	Henderson Photographic Society Presents	5 June 2015 – 7 June 2015	$2,500.00
Auckland Live, Regional Facilities Auckland	School Holiday Programme 2015	13 April 2015 – 18 July 2015	$5,000.00
Auckland Kids Achievement Trust T/A Foundation for Youth Development	Westie Wednesday	19 August 2015	$5,000.00
Muscular Dystrophy Assn of NZ Inc.	Life Without Limits Conference	16 April 2015 – 18 April 2015	$55,000.00
TOTAL			$154,157.00

9. Local event support funding criteria guidelines specifically tailored for the local board have been established to assist applicants in understanding the focus of this fund and to guide decision-making. The applications have been assessed in accordance with those tailored local event fund guidelines.

10. The Henderson-Massey Local Board has the opportunity to refer applications to a more appropriate fund or to allocate funding from within its local event fund.

11. The Henderson-Massey Local Board has the opportunity to redirect any unallocated funding to their discretionary fund and allocate it to a range of other projects which they may decide upon from time to time.

Consideration

12. Local boards are responsible for the decision-making and allocation of local board event funding including the local event support fund. The Henderson-Massey Local Board has identified key priorities for the local area within its local board plan, some of which could be achieved through events.

13. The Henderson-Massey Local Board seeks to engage with their diverse communities and provide for their social and cultural needs by supporting local community events that use open spaces with lots of activities while treasuring the environment.

Local board views and implications

14. A local board workshop was held on 18 November 2014 to consider the applications to the local event support fund round two.

15. The decisions sought within this report fall within the local board delegations.

16. The decisions sought do not invoke the Auckland Council Significance Policy.

Māori impact statement

17. This fund does not specifically target Maori groups. However Maori communities are likely to benefit from the events supported by the local board, alongside other groups in the community.

Implementation

18. Once the Henderson-Massey Local Board has resolved the funding applications, staff will contact all applicants to notify them of the outcome, and commence contracting and payment.

Attachments

There are no attachments for this report.

Signatories

Authors

Barbara Cade - Team Leader Events North/West

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

11 December 2014

Ranui Community House

Facility upgrade,

community profile, needs assessment and network analysis

November 2014

AC new logo_horz_cmyk

Table of contents

Part One – Introduction, purpose and background

1.1 Introduction……………………………………………………………………………………………..………………....4

1.2 Purpose4

1.3 Background……………………………………………………………………………………………………………..…...4

1.4 History……………………………………………………………………………………………………………………….….4

1.5 Legal status of property…………………………………………………………………………………………..…….5

1.6 Lease………………………………………………………………………………………………………………………….…..5

1.7 Community Outcomes…………………………………………………………………………………………………..5

Part two – Planning context & strategic drivers

2.1 The Local Government Act……………………………………………………………………………………………6

2.2 The Auckland Plan………………………………………………………………………………………………………...6

2.3 The Draft Long Term Plan……………………………………………………………………………………………….7

2.4 The proposed Auckland unitary plan (PAUP)………………………………………………………………….7

2.5 The Henderson Massey Local Board Plan………………………………………………………………………8

2.6 Draft Community Facilities Network Plan……………………………………………………………………….8

Part three - Catchment, population distribution, growth projects and demographic data

3.1 Catchment……………………………………………………………………………………………………………..…...10

3.2 Population distribution in the catchment………………………………………………..…………….…....11

3.3 Projected population in catchment………………………………………………………………………………12

3.4 Ethnicity data……………………………………………………………………………………………………………….12

3.5 Deprivation index……………………………………………………………………………………………………….13

Part four – network analysis

4.1 Community house network………………………………………………………………………………………..19

4.2 Other community facilities in the vicinity……………………………………………………………………20

Part five – Current and proposed activities at the RCH

5.1 Current activities at the RCH…………………………………………………………………………………….…22

5.2 Community café …………………………………………………………………………………………...…………..22

5.3 Registered or commercial kitchen requirements …………………………………………..….….…….23

5.4 Other proposed activities……………………………………………………………………………………………24

Part six – Consultation findings

6.1 Community consultation………………………………………………………………………………………….…..25

Part seven – Summary and recommendations

7.1 Summary of introduction and purpose………………………………………………………………………..27

7.2 Summary of planning context & strategic drivers…………………………………………………………27

7.3 Summary of community profile…………………………………………………………………………………..27

7.4 Summary of network analysis……………………………………………………………………………………..28

7.5 Recommendations……………………………………………………………………………………………………..29

Table 1 – Auckland Plan strategic direction March 2012………………………………………..……………6

Table 2 – RCH catchment age breakdown by percentages………………………………………………….11

Table 3 – Population projection in catchment……………………………………………………………………12

Table 4 – Deprivation index of Cau’s………………………………………………………………………………….14

Table 6 – Ethnicity breakdown by percentage…………………………………………………………………….28

Table 7 – Timeline and actions for refurbishment of RCH…………………………………………………..30

Graph 1 – Age in five year groupings…………………………………………………………………………………11

Graph 2 – Ethnic groups…………………………………………………………………………………………………….12

Graph 3 – Pacific peoples………………………………………………………………………………………………….13

Graph 4 – Asian breakdown………………………………………………………………………………………………13

Graph 5 - Comparison of deprivation index for Community House catchments…………….…..14

Graph 6 – Total personal income………………………………………………………………………………………..14

Graph 7 - Employment data………………………………………………………………………………………………15

Graph 8 – Highest qualifications…………………………………………………………………………………………15

Graph 9 – Family types……………………………………………………………………………………………………..16

Graph 9 – Access to telecommunications……………………………………………………………………….…16

Graph 10 – Home ownership……………………………………………………………………………………………..17

Map1 – Catchment area of RCH…………………………………………………………………………………………10

Map 2 – West Auckland deprivation map by meshblock…………………………………………………….18

Map 3 – Community house network………………………………………………………………………………….19

References and Acknowledgements……………………………………………………………………………………31

Part One – Introduction, purpose and background

1.1 Introduction

The Ranui Community House (RCH) is situated at 474 Swanson Road, Ranui; it will shortly be able to expand into the space currently being used by the Ranui Library. This is as a result of a new purpose built library recently constructed across the road. The new Library is designed to cater for the expected growth of the area into the foreseeable future.

The RCH forms part of a network of seven community houses in West Auckland which are owned by Auckland Council, however leased to and operated by local community organisations. Community houses are small to medium sized facilities (often the size of a house) which serve as local focal points for community activities, community development and services. The Ranui Community House will be one of the larger community houses at 410 sq metres (when it occupies the full facility).

1.2 Purpose

The purpose of this report is to:

· Understand the demographic make-up of the catchment census area units (CAU’s) where RCH sits;

· Review the network of community facilities in west Auckland; and

· Recommend to the Henderson Massey Local Board on the appropriate facility upgrade that will meet the community need for the next 10 years.

1.3 Background

RCH is run by an independent incorporated society which is made up of local community volunteers and which employ staff for day to day operations of the facility. Funding for the RCHI comes from a variety of sources ranging from user pays, to community grants and contracts for service. The RCHI set up in 2009 the Tea Tree Café which is well supported by the community but returning only a small profit for the community house. Part of the refurbishment proposals is the intention to create a larger not-for-profit sustainable social enterprise café to help fund some of the community house programmes.

Council owns and maintains the exterior and structural elements of the asset however the internal maintenance, chattels and operations are RCHI’s own responsibility. Auckland Council does however provide funding support for operational, marketing and accounting purposes.

1.4 History

Whilst there have been community groups, such as the quilters, meeting in Ranui since the early 1970’s, the current RCH was not moved onto its present site until 1994. The building was relocated from Edmonton Road, where it was formally a post office. Additions and alterations have been made overtime, the largest being the addition of the Ranui Library space in 2001.

1.5 Legal status of property

The legal description of the RCH is Lot 10-12 DP 20280. The property is owned in fee simple by Auckland Council under the title number NA852/58.

1.6 Lease

The lease between Auckland Council and RCH commenced on 1 September 2010 and runs for five years to 1 September 2015 and with a right of renewal for a further five years, the final expiry date is 31 August 2020. The annual lease payment is $500.00 plus GST.

1.7 Community Outcomes

The third schedule of the lease outlines the community objectives that RCH needs to comply with:

· To be accessible to the community and support and encourage the use of the (reserve) for the purpose of a community house and associated community activities;

· To ensure the Land and Building are available for use by voluntary organisations to achieve the Community Objectives on payment of a reasonable charge that is consistent with the fees policy of the Lessor;

· To create a sense of ownership of the Land and Building by the wider community of Waitakere City;

· To provide a service that is responsive to the demands of the wider community of Waitakere City;

· To be managed in a financially sustainable manner that not only maintains but permits use of the (reserve) for the purpose of a community house and associated community activities;

· Provide a high level of customer satisfaction to users and members of the public using the Land and Building;

· Provide a venue for events and activities consistent with these Community Objectives.

It is recommended that when the variation to the RCHI lease to include the extended area of the Library be negotiated, that the above Community Outcomes be amended to reflect the contract with Auckland Council, including any new Community Outcomes that both parties wish to see incorporated.

The Community Outcomes also need to be corrected as the building is not located on a reserve, rather is owned in fee simple and not subject to reserve status.

Part two – Planning context & strategic drivers

2.1 Local Government Act

Auckland Council has an obligation under the Local Government Act to “enable democratic local decision-making and action by, and on behalf of communities; and to meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses”. In this Act, “good-quality, in relation to local infrastructure, local public services, and performance of regulatory functions, means infrastructure, services, and performance that are efficient, effective and appropriate to present and anticipated future circumstances”. (Local Government Act 2002, Amendment Act 2012)

2.2 The Auckland Plan

The Auckland Plan is a thirty-year strategic spatial plan which focuses on the long-term development of the city as it develops and grows. The Auckland Plan has strong themes of growth, managed expansion within a compact city form, improving public transport, prioritising children and young people and strengthening communities.

The Auckland Plan in its development strategy map (urban core) identifies Ranui as ‘a local centre and an area of moderate change with a mix of low rise apartments and terraced houses up to 3 and 4 stories. Up to a third of sites estimated to be redeveloped over 30 year period in these areas. Will include some small lot detached and semi-detached housing’. (Auckland Plan March 2012)

Table 1 – Auckland Plan strategic direction March 2012

Chapter 12 of the Auckland Plan covers Auckland’s Physical and Social Infrastructure, priority 2 states “Protect, enable, align, integrate and provide social and community infrastructure for present and future generations”. (Auckland Plan March 2012).

Directive 12.6 states “Identify social infrastructure needs and engage local boards to prioritise community infrastructure requirements” (Auckland Plan March 2012).

It is within the context of the above strategic direction that Council is formulating its plans for proposed use of its community facilities.

2.3 The Draft Long Term Plan

The draft Long Term Plan is currently out for consultation. The Mayor’s proposal was for a capped 2.5% rate increase which would severely limit CAPEX budgets for new builds and major refurbishments, recently this was raised to 3.5% and many projects previously not budgeted may now be able to proceed. The outcome of the draft Long Term Plan consultation will not be known until mid 2015.

2.4 The Proposed Auckland Unitary Plan (PAUP)

The PAUP is the key tool in delivering The Auckland Plan and managing the way Auckland grows. It will determine:

· what can be built and where;

· how to create a higher quality and more compact Auckland;

· how to provide for rural activities; and

· how to maintain the marine environment.

The PAUP replaces the 12 existing district and regional plans.

Information from the PAUP tells us that:

Ranui town centre is zoned as a Local Centre in the PAUP; this zone applies to a large number of small centres throughout Auckland. The centres are located in areas of good public transport.

The zone provides for the local convenience needs of surrounding residential areas, including local retail, commercial services, offices, food and beverage, and smaller-scale supermarkets. The zone discourages single large-scale commercial activity that would prevent a mix of activities within the local centre. The expansion of local centres may be appropriate if it provides greater social and economic well-being benefits for the community. Provisions allow for buildings up to four storeys high, enabling residential use at upper floors.

New development within the zone requires resource consent so that it is designed to a high standard which enhances the quality of the centre’s streets and public open spaces.

Objectives

1. A network of local centres that enable commercial activity which services local convenience needs and provides residential living opportunities.

2. The scale and intensity of development within local centres respects the future planned character of the surrounding environment.

Policies

1. Enable activities for local convenience needs of the surrounding residential area, including local retail, commercial services, office, food and beverage and small scale supermarkets.

2. Require development to achieve a high standard of design.

3. Enable residential activity above street level.

4. Discourage large-scale commercial activity that would adversely affect the:

a. retention and establishment of a mix of activities within the local centre

b. function, vitality or amenity of the City Centre, Metropolitan and Town Centre zones

c. safe and efficient operation of the transport network.

5. Provide for the outward expansion of local centres to better provide for community social and economic well-being, where expansion is suitable for growth in terms of strategic and local environmental effects. (Proposed Auckland Unitary Plan, notified 30th September 2013)

2.5 The Henderson Massey Local Board Plan 2014

The Henderson Massey Local Board Plan 2014 states “In Ranui we acknowledge the Ranui Community House and great work it does for its community and support the Ranui Community House developments to provide for the children and young people who make up 35.46% of the community”.

2.6 Draft Community Facilities Network Plan

The purpose of the community facilities network plan is to guide council’s provision of community facilities for the next 10 years and beyond. The key drivers for the network plan are to:

· Maximise the use and efficiency of existing facilities,

· Address gaps and needs for community facilities now and into the future,

· Meet current and future demand arising from population growth and changing user expectations.

There are two key components of the network plan:

· Strategic framework – guides council’s decision making on the provision and investment in community facilities.

· Recommendations - to investigate areas of need for new facilities and existing facilities that need major upgrades or need to be investigated because of issues affecting performance.

All of these recommendations will require localised and detailed community based assessment to determine the appropriate response. “Community facilities development guidelines” have been developed to provide an end-to-end process for this implementation. It is intended that any future investment will be determined following detailed investigation which provides clear evidence of need and the development of a robust business case.

Part three - Catchment, population distribution, growth projections and demographic data

3.1 Catchment

Community Houses are designed to respond to the needs of local residents within a 1 – 2 km catchment. The specific location of the RCH, being on a transport route from Waitakere, Swanson and Te Henga, means that a percentage of their users would come from outside of the 1 – 2 km catchment area, but it would scew the data if we were to assume that the catchment includes all of the CAU’s in these coastal villages. So for the purpose of this research the catchment for the RCH covers the four census area units (CAU’s) of Urlich, Starling Park, Ranui Domain and Ranui South.

Map 1 – Catchment area of RCH

3.2 Population distribution in the catchment

To develop an information base for identifying the long-term nature and needs of the RCH catchment of communities, population-related data have been accessed from Statistics New Zealand. This material covers 2013 census information for population counts, age distributions and ethnicity figures. This selection of data will inform council’s thinking on the optimum scope of facility development for the RCH.

The total population in the 2013 census for the four CAU’s in the catchment is 11,253; this is broken down by age cohorts and by percentage to:

Table 2: RCH catchment age breakdown and percentages

Total 0-9 Years	Total 10-19 Years	Total 20-29 Years	Total 30-39 years	Total 40-49 years	Total 50-59 years	Total 60 + years	Total All Ages
2,190	1,800	1,626	1,626	1,491	1,170	1,332	11,253
19.46%	16.00%	14.45%	14.45%	13.25%	10.40%	11.84%

What is clear from the above statistics is that there is a large cohort of children and young people with 35.46% under the age of 20 years old living within the RCH catchment.

The 2006 census of usually resident population for the RCH catchment was 10,104, in 2013 it had grown to 11,253, this is an 11.37% increase over the seven year period. Below is a comparision of the age of the population in the catchment between 2006 and 2013 broken down into 5 year groups. This shows that the 0-4 and 65+ age groups have grown percentage wise faster than other age groupings.

Graph 1 – Age group comparison 2006 – 2013

3.3 Projected population in catchment

The population estimates are based on the 2006 census but it does still provide valuable data on the expected population increases in the RCH catchment.

Table 3 – population projection in catchment

CAU Description	2006	2011	2016	2021	2026	2031	% Change 2006 to 2031
Urlich	2440	2530	2600	2660	2690	2700	10.66%
Starling Park	2450	2750	2840	2920	2980	3020	23.27%
Ranui Domain	3210	3360	3490	3610	3740	3860	20.25%
Ranui South	2550	3010	3390	3780	4170	4570	79.22%
	10,650	11,650	12,320	12,970	13,580	14,150	32.86%

The population projection data suggests that there will be 3,500 more residents in the RCH catchment from 2006 to 2031. The 2013 usually resident population of 11,253 is tracking just slightly lower than expected so this number may not be met by 2031.

3.4 Ethnicity data

Ethnicity matters in relation to the provision of programmes and facilities within a geographical area as different ethnicities respond to different cultural activities.

European is the single dominant ethnic group in the RCH catchment, although if one was to add Maori, Pacific and Asian you would see that these ethnicities would outnumber the European percentage.

Graph 2 – Ethnic groups

A breakdown of the Pacific Peoples show that the dominent Pacific ethnicity is Samoan.

Graph 3 – Pacific Peoples

The graph shows that the Asian population has grown significantly since the 2006 census, with 7% of the Asian population being Indian and 4% being Chinese.

Graph 4 – Asian breakdown

3.5 Deprivation Index

Deprivation information comes from the Department of Public Health, University of Otago, Wellington. The following information is the latest published and is based on the 2013 census. A deprivation level of 9 indicates high levels of hardship and as you can see below all four of the CAU’s in the catchment are either a nine or in the case of Ranui Domain a 10. This means that residents may well struggle to access council facilities and to pay the fees to attend programmes.

Table 4 deprivation index of CAU’s

Census area unit	Deprivation index
Urlich	9
Starling Park	9
Ranui Domain	10
Ranui South	9

The Social Deprivation Index is a measure of socio-economic status calculated for small geographic areas rather than individuals. The calculation uses a range of variables from the 2013 Census of Population and Dwellings which represent nine dimensions of social deprivation. The variables include Income, Employment, Support, Living Space and Home ownership.

The following graph shows that the RCH catchment has the highest levels of population deprivation in comparison to the other community houses in the West.

Graph 5 – Comparison of deprivation index for Community House catchments

The following data provides some background to the index of the CAU’s in the catchment with 23% of the residents aged 15 or over earning less than $5,000 per annum and 59% in total earning less than $30,000 per annum.

Graph 6 – Total personal income

Employment data tells us that in 2013 8.3% of the residents over the age of 15 were unemployed, this is considerably higher than the national average of 6.2%.

Graph 7 – employment data

As for educational achievements, 28% of the residents in the RCH catchment have no qualifications, but since 2006 all the indicators show that more residents are gaining some form of qualification.

Graph 8 – Highest qualifications

29.4% of families in the catchment are one parent families, this is high in comparision to the Auckland average of 18.4%.

Graph 9 Family types

The following graph shows the growth in access to telecommunications since 2006. Although access to the internet has risen significantly since 2006 it still accounts for only 72.3% of the population in the catchment, which is low in comparison to other parts of West Auckland. (In Sturges West there is 89.4%).

Graph 10 – Access to telecommunications

As for home ownership, more homes are owned or partly owned in the catchment, although there has been an increase of 267 homes that are rented since 2006.

Graph 11 – Home ownership

Map 2 – West Auckland deprivation map by meshblock

Part four – network analysis

4.1 Community House network

West Auckland has a network of community houses that provide a range of programmes and services. Each community house has a local governance committee who appoint and manage their own staff. The buildings are all owned by Auckland Council and leased to the respective legal entity for each house. The map below shows their distribution.

The closest Council owned community facility to RCH is Sturges West Community House being 4.3km away and then Massey Community House at 4.6 km.

Map 3 – Community house network

4.2 Other community facilities in the vicinity

Other facilities in the catchment include:

· Ranui House – home of Ranui Action Project

Ranui Action Project attends to the Health and Wellbring of Ranui. A Community Broker is employed by them and she has created the Ranui Accord which includes the Ranui Baptist Church, RAP, Caravan Park Hub and Council and the Ranui Community Network that includes agencies and residents throughout the local area. Both the accord and the Network meet monthly.

Sports Clubs

· The Starling Park Sports Club

Primarily the sports club provides facilities for teams at the weekends and evenings and are very heavily used during this time. They also have club rooms that they rent out.

· The Ranui Rugby League clubrooms on Ranui Domain, they host tournaments and training during the weekday evenings and weekends and play touch rubgy as well as league.

Churches

· The Ranui Baptist Church delivers a wide range of community services including:

o Children’s Play Group;

o Mainly Music;

o Op Shop;

o Parenting Courses;

o Food Bank;

o Budgeting;

o Youth programmes;

o Senior Citizens Club;

o Counselling; and

o Toy Library.

· Ranui Pacific Islanders Presbyterian Church primarily a church with a Samoan Language pre-school. They have a large hall that they rent out for community events.

· Samoan Congregational Church;

· St Malachy’s Catholic Church;

· St Marks Anglican Church;

· The Church of Jesus Christ of Latter Day Saints;

· The Tongan Methodist Church;

· West Auckland Muslim Mosque; and

· West Auckland New Life Church.

Schools

· Birdwood Primary - School Hall for use by community they have karate and fitness during the week, all day Saturday and Sunday it is booked with Church groups; and

· Ranui Primary School – The School Hall is used for a homework club, is hired out for Zumba during the week and Churches at the weekend. They occaisonally hire the hall out for private functions

Other facilities

· Western Park Village- very low decile caravan park with a lot of social problems e.g. drug and alcohol – they have a small Hub with a part time coordinator.

All of these facilities provide for specific needs of the Ranui community, although some of the churches are not available for community use.

The new Ranui Library was recently opened and it has the intention of running a range of community programmes including a a learning centre which will have staff on hand to support the community with computer literacy.

Part five – Current and proposed activities at the RCH

5.1 Existing activities

The following list shows the range of activities currently run at the community house.

· Ranui Embroiders;

· Hatha Yoga;

· German Playgroup;

· Music & Movement for Pre-School;

· Begineers Machine Sewing classes;

· Ukelele classes;

· Tai Chi for adults;

· Jellybeans Playgroup;

· ESOL class;

· Learners License;

· Quilting workshops;

· Gardening at the Community Gardens;

· Kids cooking class;

· Hip Hop dancing; and

· Beginners Guitar lessons.

The Tea Tree Café opens Monday to Thursday 9am to 2.30pm and on Fridays 9am to 6.30pm. This social enterprise serves organic and homemade food and the initiative is hoped to become profitable in time so that it can subsidise the cost of running programmes at the Community House.

The Community House also has under its’ umbrella, management of the local Ranui Community Gardens, employing a Coordinator for 15-20 hours each week.

A Friday night Farmers type market also services the community by providing locally sourced food and providing a place for people to gather.

5.2 Community café

The current Ranui Community House is a fully registered kitchen with an ‘A’ rating from Auckland Council. The business model is one of a “not for profit social enterprise community café.” Under this model, any profit is made by the café will be put back into the community house to subsidise other programmes that benefit the community.

It is also intended that the community café will be used as a “community teaching kitchen” that aims to raise the awareness of providing local, organic and seasonal food.

The RCH has indicated that they wish to deliver a service to their community and that they see a community café as a way to support and develop community cohesion. The café is an extension of their social responsibility for their community in that it provides a safe and welcoming place for people to come to.

Originally the café was set up to support the Community House to become more sustainable into the future and to become less reliant on funders. It has developed into a means of supporting the community garden in providing an avenue for using sustainably organically grown produce and serving it to the community as well as being a vehicle for local employment.

The interior space occupied by the café in the daytime will become a multi-use space able to be rented out to classes and groups after the café closes.

RCH currently run outreach programmes to teach residents to prepare and cook food such as a kids cooking classes for beginners and an advanced one. They have trialled a ‘Garden to Table’ programme where residents learn how to grow their own food in the community garden and then take the produce and learn how to cook, preserve and turn the food into meals to feed their families. RCH intend to recommence these once the new facility is in place, as the current facility proved to be too small.

They also intend to commence programmes such as:

· Barista training

· Bread making.

The RCH kitchen is also provided free to an organisation that runs a soup kitchen for the community. The soup is prepared and cooked in the kitchen and given to the recipients in takeaway containers once a week.

5.3 Registered or commercial kitchen requirements

Part of the proposed refurbishment of the RCH is to provide an improved registered kitchen that can support the expanded community café.

The proposed use of any facility determines the extent of the design of any registered or commercial kitchen. If for instance the plan is to cook meals all day for hundreds of patrons then the level of cooking facilities, extract fans, dishwashing and grease traps needs to be at a much higher specification than if a kitchen is to reheat food prepared elsewhere and make coffee.

The following information comes from the Auckland Council Food Safety Bylaw 2013 and details some basic requirements of what registered kitchens need to have:

Critical items for and A or B grade rating

· Pest controls in place

· Temperature controls for dishwashers and refrigeration

· Food protection controls to protect from contamination e.g. red meat will not drip on other food, food stored in the open covered and protected from contamination, sneeze guards in place for displayed food etc.

· Premises are well cleaned and well maintained and meet the standards of the Food Hygiene Regulations

High Priority items

· Staff are trained and aware of food protection and food safety practices

· Public display of registration certificate and current grading certificate

· Hand washing practices – good awareness of issue and dedicated hand washing basin available with hot and cold water

· Have adequate cleaning/sanitising schedule and pest control plan in place and which is available for inspection

· Ventilation is adequate for cooking of food

· Meets building code requirements (e.g. provision of toilets) or applicable building standards at time

Medium priority items required of an A or B grade

· Hot water capacity is adequate

· Lighting is adequate for tasks including cleaning

· Adequate space in kitchen for food preparation and storage.

· Adequate refuse/waste storage/disposal facilities

· Adequate and clean facilities to dispose of waste oil or fat including grease traps

· Ventilation if food not cooked on premises

· Protective clothing provided meets need of food prepared or sold

· Changing facilities for staff adequate to size of business

Low priority items

· Colour of wall, floor and ceiling finishes

· Ceiling height

· Coving at edge of flooring

· Minor notices e.g. hand washing or smoking notices

5.4 Other proposed activities

The RCHI have identified the need for after school and school holiday programmes to be run from the refurbished facility. Currently children hang around the Ranui Libray after school as there are no established programmes to support them.

The also intend to expand cooking classes, they currently deliver children’s cooking lessons and they wish to start up classes covering:

· Garden to table (growing your own vegetables and fruit and knowing how to prepare and cook meals using your own garden produce);

· Bread making course; and

· Any other courses requested that would support their community.

Part six – Consultation findings

6.1 Community consultation

Consultation was undertaken in August and September 2014 and took the form of workshops with key stakeholders, users and surveying the general public. A number of questions were asked of each group, these included:

· What is working well now?

· What are the gaps?

· What can we improve?

· What should the priorities be?

From this the consultation was sorted into:

1. Words from the community on what they want the place to feel like;

2. Community requests for services to be run out of the hub;

3. Specific community space requests;

4. What realistically can be within the scope;

5. What is probably out of scope, due to size requirement; and

Words from the community on what they want the place to feel like:

· Friendly;

· Welcoming;

· Light – particularly in the meeting rooms as existing one has no windows;

· Safe - especially in the carpark; and

· Reflective of Ranui through art on the walls.

Community requests for services to be run out of the hub.

· More events and open days;

· Youth programmes;

· After school care programmes;

· School holiday programmes;

· 60+ club;

· Drop in space;

· Expanded budgeting service;

· More cooking classes/menu planning classes;

· Men’s shed/activities for men/mechanics/welding/engineering/basic DIY;

· IPad courses/Wi-Fi;

· Sign language course;

· Themed weeks;

· CAB;

· Music/piano/art classes/craft/ballet;

· Yoga/self-defence/martial arts/exercise;

· Pamper evenings;

· Table tennis;

· Drive in Movies;

· Darts club/poker nights; and

· Parenting courses.

Specific Community space requests

· Internal and external café seating;

· Carpark lighting;

· Upgraded café kitchen;

· More electrical power points in meeting rooms;

· Larger playgroup area;

· Better storage; and

· Larger more flexible rooms.

What realistically can be within scope

· Improved café that can double up as a teaching kitchen;

· Larger more flexible rooms;

· Improved carpark lighting;

· More electrical power points;

· Larger playgroup area;

· Improved storage;

· Better noticeboards;

· Drop in space; and

· Better lighting in meeting rooms.

What is probably out of scope due to size or else being catered for elsewhere

· Drive in movies;

· Men’s shed (will be at the community garden); and

· CAB.

Part seven – Summary and recommendations

7.1 Summary of introduction and purpose

The purpose of this report is to:

· Understand the demographic make-up of the catchment census area units (CAU’s) where RCH sits;

· Review the network of community facilities; and

· Recommend to the Henderson Massey Local Board on the appropriate facility upgrade that will meet the community need for the next 10 years.

7.2 Summary of planning context & strategic drivers

The RCH project sits under a number of Council’s strategic documents, these are:

· The Auckland Plan 2011 March 2012;

· The Long Term Plan 2012 – 2022;

· The Proposed Auckland Unitary Plan (PAUP 2013)

· The Henderson Massey Local Board Plan 2014; and

· The Community Facility Network Plan.

These documents provide guidance around development and provisioning of community facilities.

The proposed refurbishment of the RCH is supported through the Henderson Massey Local Board Plan 2014, which states:

7.3 Summary of community profile

The catchment for the RCH includes the four CAU’s of Urlich, Starling Park, Ranui Domain and Ranui South.

The community profile showed that the catchment is expected to grow from its base of 10,650 in 2006 to 14,150 by 2031 which is a 32.86% increase.

A total of 3,990 children and young people under the age of 20 years old are living within the RCH catchment which represents 35.46% of the total.

The RCH catchment has high levels of deprivation, this is demonstrated by:

· 59% of the residents earning less than $30,000 per annum;

· Three of the CAU’s having a deprivation index of 9 and one of 10, which indicates relatively high levels of hardship for some of the residents;

· 28% of the residents in the RCH catchment have no qualifications; and

· 29.4% of families are one parent families.

The dominant population is European followed by Pacific Peoples, Maori, Asian and Middle Eastern, Latin American and African.

Table 6 Ethnicity breakdown by percentage

European	Māori	Pacific Peoples	Asian	MELAA(9)
44.24%	18.45%	27.97%	15.28%	1.78%

7.4 Summary of network analysis

The closest Council owned community facility to RCH is Sturges West Community House being 4.3km away and then Massey Community House at 4.6 km.

Other facilities in the catchment include Ranui House, (home of Ranui Action Project), two sports clubrooms, nine churches and two schools. All of these facilities provide for specific needs of the Ranui community, although some of the Churches are not available for community use.

7.4 Summary of Community Consultation

During August and September 2014 key stakeholders, users and the wider residents of the catchment were consulted on to understand their needs and desires for the RCH. Some key themes came from the community on what they wanted the place to feel like, these were:

· Friendly;

· Welcoming;

· Light – particularly in the meeting rooms as existing one has no windows;

· Safe - especially in the carpark; and

· Reflective of Ranui through art on the walls.

As for specific space requests these were for:

· Internal and external café seating

· Carpark lighting

· Upgraded café kitchen

· More electrical power points in meeting rooms

· Larger playgroup area.

· Better storage

· Larger more flexible rooms

From the consultation a brief was developed to inform the architects on what design changes will need to be made to achieve the consultation outcomes.

7.5 Recommendations

The RCH is a high functioning community facility that is well supported by its community. Over many years it has struggled to meet the growing need for space to run programmes and services due to the constrained size of the facility. The loss of the multipurpose room which was shared by RCH and the Ranui Library was a blow to the RCH as it no longer was able to hold meetings or events with larger groups.

RCHI have informed Council staff that they have to refuse requests on a regular basis from people wishing to hire the facility because it is fully utilised both during the day, at nights and weekends.

The office and reception area is not fit for purpose as it is very small. There is no staff meeting room and the Tea Tree Café struggles to meet demand. The RCH have identified a potential need for an after school programme and a school holiday programme for primary age children in Ranui but the RCH does not have enough space to offer this service to the community. Neither does it have the capacity to service groups with more than 40 people because the rooms are too small.

It is for these reasons that the RCHI have developed plans to redesign the total interior of the house to enable them to better serve their community.

In December 2013 the Henderson Massey Local Board allocated $40,000 from its discretionary fund to allow the RCHI to prepare plans, obtain resource and building consent to enable it to make the necessary alterations to the house. They contracted Jasmax architects to provide a concept plan and it was in May 2014 that Community Policy & Planning was invited by the HMLB to partner RCHI to support them through the process of the design, consenting and construction of the refurbishment.

In October 2014 a resolution was passed by the Henderson Massey Local Board agreeing to lease the space being vacated by the Library to the RCH.

A local architect has been employed to review the Jasmax design and to develop a concept plan to resource consent standard, this will been costed by a Quantity Surveyor to ensure that the design is affordable. Subsequently it is recommended that the plan be consulted on with the community prior to moving into detailed design, to ensure that the community are happy with the proposed changes.

The RCHI, being an incorporated society with charitable status from the Charities Commission and having a lease over the footprint of the building has the ability to secure funding from external grant agencies such as ASB Community Trust, The Trusts Community Foundation (TTCF) and the Lotteries Trust Board. To do this they need to have completed the concept design phase, been granted resource and building consent, and (in the case of TTCF) have tendered for the construction of the facility. It is hoped that the balance of the money allocated by the Henderson Massey Local Board for this phase of the project will be sufficient to enable RCHI to complete all of these stages.

Early discussions with some of the funders have indicated a level of support for the refurbishment of RCH, due in part to the appreciation of the current services and programmes RCH provide for their community and the identification of the high level of deprivation in the area.

The proposed process and timeline is as follows:

Table 7 - Timeline and actions for refurbishment of Ranui Community House

Concept Design and QS	11 December 2014
Approval via agenda report to HMLB	11 December 2014
Resource consent	December/January 2015
Detailed design	January/February 2015
Building consent	April/May 2015
Procurement of contractor	April/May 2015
Commence construction	June/July 2015

References and acknowledgments

Ranui Community House Lease (Aug 2010)

Auckland Plan (March 2012)

Auckland Council Long Term Plan (2012 – 2022)

Proposed Auckland Unitary Plan, notified 30th September 2013

Henderson Massey Long Term Plan (2014)

Draft Community Facilities Network Plan (2014)

Statistics New Zealand – 2006 & 2013 census data

University of Otago deprivation index (2013)

Acknowledgements

Brian Osborne (RIMU) for provision of statistical data

Kim Conway & Claire Wilson (CDAC) for graphs and consultation information

The project team comprising:

Matt Appleyard (Community Development)

Jacqueline Puna-Teaukuru (Community Facilities)

Shannon Dizac (Regional Operations – Property)

Brya Taylor (Community Facilities)

Henderson-Massey Local Board

11 December 2014

Interim Open Space Provision Guidelines

File No.: CP2014/28327

Purpose

1. To seek feedback from local boards on the Interim Open Space Provision Guidelines.

Executive summary

2. The Interim Open Space Provision Guidelines (the guidelines) provide direction on the quantity, distribution and configuration of parks and open space sought by the council in both greenfield developments and the existing urban area.

3. The guidelines were adopted by the Parks, Recreation and Sport Committee in August for interim use and feedback during a six month trial period (attachment A). An updated version of the guidelines, incorporating amendments based on feedback, will be reported in early 2015 to the Parks, Recreation and Sport Committee and Regional, Strategy and Policy Committee for adoption.

4. The primary focus of the guidelines is ensuring the open space network provides access to a range of high-quality recreation, social and environmental experiences. The guidelines direct how open space should be distributed within both greenfield developments and the existing urban area by establishing triggers in relation to travel distance, resident population or the proximity of other land uses (such as an urban centre) that determine when the open space network should provide for the following experiences:

· Neighbourhood parks

· Suburb parks

· Sub-regional parks

· Civic spaces

· Local sports parks

· Connections

5. For existing urban areas the guidelines focus on improving the quality, accessibility and connectivity of existing open space. The guidelines identity areas of significant and moderate shortfall in the quantity of open space relative to the current and future population within the existing urban area.

6. A target for the quantity of local recreation open space within greenfield developments of 2 hectares per 1000 residents is proposed.

7. The guidelines set out how different types of open space should be laid out and configured in relation to other land uses, such as housing and streets, to ensure that a high quality open space network is achieved.

Recommendation/s

That the Henderson-Massey Local Board:

a) Provide feedback on the Interim Open Space Provision Guidelines

Comments

Background and strategic context

8. The Open Space Provision Guidelines (the guidelines) are part of the Parks and Open Spaces Policy Programme and are a key tool to implement the policy direction of the Proposed Auckland Unitary Plan (PAUP), the Parks and Open Spaces Strategic Action Plan 2013, the Sport and Recreation Strategic Action Plan 2013 and the Parks and Open Space Acquisition Policy 2013 (the acquisition policy).

9. The guidelines provide direction on the distribution, quantity and configuration of parks and open space sought by the council in both greenfield developments and the existing urban area. They will inform a range of council activities including:

· Assessing open space acquisition opportunities

· Development of spatial plans (area plans, precinct plan and structure plans)

· Identifying strategic infrastructure requirements, including development of a regional open space network plan

· Informing the development of local open space network plans for local board areas

· Providing advice on council’s open space requirements to developers

10. The guidelines were adopted by the Parks, Recreation and Sport Committee in August for interim use and feedback during a six month trial period.

11. A successful open space network responds to the local context and therefore it is expected that variation in the provision of open space will occur across Auckland. The guidelines are intended to set out a framework for assessing open space provision rather than establish strict targets for council or developers to achieve.

12. The guidelines apply to greenfield developments and existing urban areas. They primarily focus on the provision of local parks, rather than sub-regional or region scale open space.

13. The guidelines have three parts, each of which are explained further below:

· Distribution of open space

· Quantity of open space

· Configuration of open space

Distribution of open space (pages 4 to 8 of the guidelines)

14. Ensuring the open space network provides the community with access to a range of high quality recreational, social and environmental experiences is the primary focus of the guidelines.

15. The first part of the guidelines direct how open space should be distributed within both greenfield developments and the existing urban area by describing six experiences the open space network should deliver:

· Neighbourhood parks

· Suburb parks

· Sub-regional parks

· Civic spaces

· Local sports parks

· Connections

16. The guidelines establish triggers in relation to travel distance, size of resident population or the proximity of other land uses (such as an urban centre) that determine when the open space network should provide for each of the experiences. Criteria relating to the size of open space required and key activities provided for are also established for some experiences.

17. Provision targets used by the legacy councils in Auckland as well as other councils in New Zealand and overseas have been considered in establishing the distribution targets (attachment B).

18. Each of the experiences and the relevant triggers for provision are explained below:

Neighbourhood parks and suburb parks

19. Neighbourhood parks and suburb parks describe open space that provides common informal recreation experiences throughout urban areas. The guidelines establish criteria about the typical area of open space required for a neighbourhood park (0.3ha) and suburb park (3ha) and the activities they should provide for (such as play opportuniites, respite, trail networks)

20. Walking distance targets are proposed for neighbourhood parks and suburb parks relative to PAUP zoning. Shorter walking distance targets are proposed for the PAUP zones that provide for higher density residential development. This assists with providing residents in higher-density housing with easy access to informal recreation open space. The following walking distance targets are proposed:

Neighbourhood Park

Suburb Park

High density areas:

(Terraced Housing and Apartment Zone, Local Centre, Town Centre, Metropolitian Centre and Mixed Use)

400m walk

(approx. 5 mins)

1000m walk

(approx. 12 mins)

Remaining urban residential areas

600m walk

(approx. 7.5 mins)

1500m walk

(approx. 18 mins)

Sub-regional parks

21. Sub-regional parks describe large (typically >30ha) areas of open space that provide for a variety of informal recreation and sport experiences. These parks are usually located within, or on the periphery of, the urban area. Examples include Barry Curtis Park, Western Springs, Auckland Domain.

22. The guidelines propose that Auckland Council will proactively acquire sub-regional parks when opportunities arise and needs are identified through network planning, rather than expect sub-regional parks to be planned for by developers in greenfield areas. The guidelines do not propose a travel distance target for sub-regional parks, but state that residents within each of the northern, central, southern and western areas of urban Auckland should have easy access to a variety of sub-regional parks.

Civic space

23. Civic space describes the squares, plazas, greens, streets and shared spaces within urban centres which provide for social and informal recreation experiences. The provision guidelines propose the quantity and diversity of civic space relate to the scale of the urban centre. A local centre is proposed to be the smallest urban centre to trigger civic space requirements.

Local sports parks

24. Local sports parks describe open space which is used for organised sport, and typically includes facilities such as sports fields, courts and club buildings. Sports parks are also provided for at a sub-regional scale.

25. The guidelines propose that greenfield developments should provide for the local sport park requirements of their residents. Based on existing levels of sports field demand this equates to approximately 3ha of land per 2000 households. A threshold of 2000 households is proposed, as this generates sufficient demand for two sports fields, and results in larger sports parks which have efficiencies in terms of layout, facility use and maintenance. The 3ha minimum size includes allowances for club rooms, car parking and for other facilities such as courts.

26. No target for local sports parks provision is proposed for existing urban areas. The sports park network within the urban area is largely in place, and acquisition opportunities of land suitable for new sports parks are rare.

Connections

27. Creating a connected open space network is one of the areas of focus of the Parks and Open Spaces Strategic Action Plan 2013. The guidelines encourage open space to be distributed to create contiguous networks that have a range of recreational, transport and ecological benefits.

Quantity of open space (pages 9 to 11 of the guidelines)

28. Different policy responses are required for guidance on the quantity of open space between greenfield developments and the existing urban area. In greenfield developments there is generally no existing open space network and there is the ability to determine the amount and distribution of open space. In existing urban areas the open space network is largely in place and there are significant constraints on increasing the amount of open space, including the cost and availability of suitable land.

29. Achieving quantity targets is a secondary focus for the provision of open space.

Quantity of open space in existing urban areas

30. The guidelines do not establish a target for the quantity of open space relative to the population within existing urban areas. Due to the amount of population growth projected within existing urban areas, achieving and maintaining a ratio of open space to population would be unachievable due to financial (the cost of land) and practical constraints (the availability of suitable land).

31. The criteria of the Parks and Open Space Acquisition Policy 2013 (the acquisition policy) establish how the council prioritises acquisition opportunities within the existing urban area in response to population growth. The acquisition policy generally prioritises acquisition opportunities where there is:

· High levels of expected population growth

· Relatively poor access to informal recreation open space

· Low quantity of existing open space relative to the current and future population

32. For the purpose of informing open space acquisition priorities, the quantity of open space across the region has been assessed in relation to:

· The quantity of open space (all types) within each census area unit

· The quantity of recreational open space within each census area unit

· Projected population growth between 2014 and 2030

· Strategic alignment with the Auckland Plan Development Strategy and PAUP zonings

33. Draft quantity analysis is included within the interim guidelines (attachment A, page 10). This map identifies where moderate and significant shortfalls in the quantity of open space relative to the current and future population are located within the existing urban.

Quantity of open space in greenfield developments

34. In greenfield development areas the guidelines set a target for the quantity of local informal recreation open space of 2 hectares per 400 households (approximately 1000 residents). Local informal recreation open space is defined as having an informal recreation, sport or civic open space function and excludes parks considered to serve a sub-regional or regional catchment.

35. Analysis of the existing provision of open space within the urban areas of Auckland, local board areas and ten case study areas has informed recommending a target of 2 hectares per 400 households of informal recreation open space. The target of 2 hectares of local recreation open space per 400 households is relatively consistent with the existing amount of local recreation open space provided in the urban area of Auckland.

36. The Proposed Auckland Unitary Plan introduces a green infrastructure corridor zone which is to be applied to land within the 1 in 100 year floodplain in greenfield developments. The integration of green infrastructure and open space land is integral to creating a connected open space network. The guidelines allow for up to 50% of local recreation open space to be provided in the form of green infrastructure where this has demonstrable recreation benefits (such as creating trail networks).

37. No target for the amount of open space required for conservation or green infrastructure corridor purposes is proposed. The values and characteristics of an area determine the need for these open space functions rather than the population of a development. Targets are also not proposed for large sub-regional or regional recreation open space, as it is expected council will identify and acquire land for these functions outside of the greenfield development process (structure planning and subdivision).

Configuration of open space (pages 12 and 13 of the guidelines)

38. The third part of the guidelines sets out how different types of open space should be laid out and configured in relation to other land uses, such as housing and streets, to ensure that a high quality open space network is achieved.

Consideration

Local board views and implications

39. This report seeks the views of local boards on the interim open space provision guidelines. The view of local boards will be reported to the Parks, Recreation and Sport Committee and will inform proposed amendments to the guidelines prior to their adoption.

Maori impact statement

40. Engagement with Maori on the guidelines will occur during the trial period.

Implementation

41. Further development and testing of the provision guidelines is occurring during the period for the remainder of 2014. This involves:

· Assessing open space acquisition opportunities against the guidelines

· Testing the guidelines with developers preparing structure plans for special housing areas and future urban zone land

· Engagement with iwi and property developers

· Refinement of the modelling of provision targets

· Illustration of the concepts within the guidelines

42. Final guidelines will be report to the Parks, Recreation and Sport Committee in early 2015 following the trial period.

Attachments

No.	Title	Page
a View	Interim Open Space Provision Guidelines	77
b View	Examples of provision targets used by former Auckland Council and other NZ and overseas park authorities	91

Signatories

Authors

Andrew Beer - Principal Policy Analyst

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Anaru Vercoe - Manager, Community Policy & Planning

Chairperson	Vanessa Neeson, JP
Deputy Chairperson	Shane Henderson
Members	Brenda Brady, JP
	Peter Chan, JP
	Warren Flaunty, QSM
	Will Flavell
	Tracy Kirkley
	Luke Wilson

BOARD MEMBER	ORGANISATION	POSITION
Vanessa Neeson, JP (Chairman)	Ranui Sector Trial	Chair
Shane Henderson (Deputy Chairman)	Waitakere Community Law Centre Ranui Action Project	Employee Co-Chairman
Brenda Brady, JP	Keep Waitakere Beautiful Safer West Community Trust Sunnyvale Residents & Ratepayers Society Inc. West Auckland Historical Society District Licensing Committee	Trustee Trustee Member Member Member
Peter Chan, JP	Cantonese Opera Society of NZ Asian Leaders Forum NZ-Hong Kong Business Ass. NZ-China Business Ass. Auckland Chinese Environment Protection Association (ACEPA)	Member Member Member Member Advisor
Warren Flaunty, QSM	Westgate Pharmacy West Auckland Hospice NorSGA Properties Westgate Pharmacy Ltd The Trusts Community Foundation Ltd Rodney Local Board Waitemata District Health Board Waitakere Licensing Trust Massey Birdwood Settlers Ass. Taupaki Residents & Ratepayers Ass.	Contractor Trustee Director Director Director Elected Member Elected Member Elected Member Member Member
Will Flavell	Rutherford College	Employee
Tracy Kirkley	District Licensing Committee Heart of Te Atatu South	Member Member
Luke Wilson	NZ Police - Massey Community Constable D.A.R.E. West	Employee Member

Contributor:	2014/2015	2015/2016	2016/2017	total
Tindall Foundation	$30,000	$25,000	$20,000	$75,000
HMLB	$15,000	$20,000	$25,000	$60,000
TOTALS	$45,000	$45,000	$45,000	$135,000

Step	Estimated timeframe
1. Special consultative procedure	28 October – 28 November
2 Local board consultation	20 October – 19 December
3 Hearings	February 2015
4. Adopt final policy	April 2015
5. Implementation and review	Ongoing

No.	Title	Page
a View	Statement of Proposal - draft LAPP	123
b View	Changes from proposed to draft summary	135
c View	Feedback on the Local Approved Product Policy	137

Monday 10 Nov	Monthly Arts Portfolio meeting
	Henderson-Massey Local Board Weekly Update
	Local Board Plan (first proof)
Tuesday 11 Nov	Encroachment - Fred Taylor Park
	Invitation-Pacifica Living Arts Festival 2014
	Discussion re: Memorial for Charanpreet Dhaliwal
	Henderson-Massey Local Board Workshop
	Kuk Sool Won
Wednesday 12 Nov	H-M Local Board Plan Design Mock-up
	Community Facilities-Community Development Portfolio Catch up
	Feasibility Study for Massey Pony Club
	Te Atatu BID Association
	Western Ring Route Working Liaison Group
	Community Liaison Group Meeting
Thursday 13 Nov	Massey Matters Fund Allocation
	Meeting with Anne Adams
	Hobsonville Point Secondary School 'Future 2025'
Friday 14 Nov	Dawn Blessing - Te Atatū Peninsula Whare Hiranga Hapori Pātaka Kōreo - Te Atatū Peninsula Community Centre and Library
Friday 14 Nov	Fetal Alcohol Spectrum Disorder Symposium
Saturday 15 Nov	Civic Opening - Te Atatū Peninsula Whare Hiranga Hapori Pātaka Kōreo – Te Atatū Peninsula Community Centre and Library

Monday 17 Nov	Communications catch-up
	Monthly Events Portfolio Catch-up
	Henderson-Massey Local Board Weekly Update
Tuesday 18 Nov	Zeal - discussion of youth activities in Catherine Plaza over the summer
	Supporting Parent-led Initiatives
	Henderson-Massey Local Board Workshop
	Massey Matters AGM
	Kuk Sool Won
Wednesday 19 Nov	Bi-Monthly Chairs Meeting
	Joint Governing Body and Local Board Chairs meeting
	RAP AGM 2014...You're Invited
Thursday 20 Nov	Invitation: Just Play Sports Day Celebrating 25 years of Children's Rights
	Walk around business to sign quilt
	Fortnightly safety catch-up with the Henderson-Massey Local Board
	Henderson-Massey Local Board (2nd) Business Meeting
Friday 21 Nov	Henderson-Massey Parks Portfolio Meeting
	Update on the Westgate Multipurpose Facility and Town Square
	Western Joint Funding Committee Meeting
Saturday 22 Nov	Henderson Christmas Festival
Monday 24 Nov	Local Board Chairs Greenways Plans and Walking and Cycling Networks Collaboration Meeting
	Community-led Place-making Champions Group
	Local Board Chairs Forum meeting
Tuesday 25 Nov	Economic Development Portfolio meeting - West portfolio holders
	Design Thinking Walkthrough Session - Safety Research Project for Wider Henderson
	Henderson-Massey Local Board Workshop
	Kuk Sool Won
Wednesday 26 Nov	Riding for the Disabled catch-up
	Community Facilities-Community Development Portfolio Catch up
	Community Development (incl youth) programme portfolio meeting
Thursday 27 Nov	Ranui SST Advisory Group Meeting
	Citizenship Ceremony
	Violence Free Waitakere AGM
	Citizenship Ceremony
Friday 28 Nov	West Councillors & Local Board Chairs Quarterly Meeting
	White Ribbon Day March (the march starts at Waitakere Hospital & ends at the Falls Hotel)
	VGQ Christmas party
Tuesday 2 Dec	Catch-up with Mark Thomas (Orakei Local Board)
	Transport Portfolio briefing
	Henderson-Massey Local Board Workshop
	Kuk Sool Won
Wednesday 3 Dec	Sustainability of Sport and Recreation Panel and Sector Fora - West Forum
Thursday 4 Dec	Catch up with Vanessa Neeson
	Fortnightly safety catch-up with the H-M Local Board
	Local board briefing on Community Facilities Network Plan and Community Grants Implementation
	Henderson-Massey LB Workshop
	Henderson-Massey LB Business Meeting

Authors	Busola Martins - Local Board Democracy Advisor
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau