Agenda of Henderson-Massey Local Board

Henderson-Massey Local Board

11 December 2014

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 6

5 Leave of Absence 6

6 Acknowledgements 6

7 Petitions 6

8 Deputations 6

8.1 Deputation by Shane Henderson 6

9 Public Forum 6

10 Extraordinary Business 6

11 Notices of Motion 7

12 Local Event Support Fund - Round Two Allocations 2014/2015 9

13 Approval of concept design, facility upgrade report and approval to proceed to resource consent and detailed design for Ranui Community House refurbishment. 13

14 Youth Connections Strategic Action Plan, 2014 - 2017 47

15 Interim Open Space Provision Guidelines 71

16 Proposed reclassification of Birdwood Winery Estate Reserve 93

17 Road name approval for a private lane within the Westgate Shopping Centre 113

18 Request for feedback on the draft Local Approved Product Policy 119

19 Long-term Plan 2015-2025: Local consultation material 139

20 Chairperson's report 143

21 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

BOARD MEMBER	ORGANISATION	POSITION
Vanessa Neeson, JP (Chairman)	Ranui Sector Trial	Chair
Shane Henderson (Deputy Chairman)	Waitakere Community Law Centre Ranui Action Project	Employee Co-Chairman
Brenda Brady, JP	Keep Waitakere Beautiful Safer West Community Trust Sunnyvale Residents & Ratepayers Society Inc. West Auckland Historical Society District Licensing Committee	Trustee Trustee Member Member Member
Peter Chan, JP	Cantonese Opera Society of NZ Asian Leaders Forum NZ-Hong Kong Business Ass. NZ-China Business Ass. Auckland Chinese Environment Protection Association (ACEPA)	Member Member Member Member Advisor
Warren Flaunty, QSM	Westgate Pharmacy West Auckland Hospice NorSGA Properties Westgate Pharmacy Ltd The Trusts Community Foundation Ltd Rodney Local Board Waitemata District Health Board Waitakere Licensing Trust Massey Birdwood Settlers Ass. Taupaki Residents & Ratepayers Ass.	Contractor Trustee Director Director Director Elected Member Elected Member Elected Member Member Member
Will Flavell	Rutherford College	Employee
Tracy Kirkley	District Licensing Committee Heart of Te Atatu South	Member Member
Luke Wilson	NZ Police - Massey Community Constable D.A.R.E. West	Employee Member

4 Confirmation of Minutes

That the Henderson-Massey Local Board:

a) Confirms the ordinary minutes of its meeting, held on Thursday, 4 December 2014, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Henderson-Massey Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation by Shane Henderson

Purpose

1. This deputation is to submit signed petitions against the sale of synthetic cannabis in Waitakere.

Recommendation/s

That the Henderson-Massey Local Board:

a) Receives the deputation from Shane Henderson.

Attachments

a Signed petitions against the saile of Cannabis in Waitakere................ 147

9 Item withdrawn

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Henderson-Massey Local Board

11 December 2014

Local Event Support Fund - Round Two Allocations 2014/2015

File No.: CP2014/24570

Purpose

1. To present a summary of applications received in round two of the local event support fund for 2014/2015 for the Henderson-Massey Local Board. The Henderson-Massey Local Board is requested to either fund, partially fund or not fund the applications.

Executive summary

2. A contestable local events support fund of $155,715 is available to the Henderson-Massey Local Board for distribution over two funding rounds in the 2014/2015 financial year.

3. In round one the local board disbursed $105,435, leaving $50,280 for allocation in round two.

4. In round two 16 applications have been received seeking $154,157. These applications were presented to the local board in a workshop on 18 November 2014

Recommendation/s

That the Henderson-Massey Local Board:

a) agree to fund, part-fund or not fund, the round two 2014/2015 contestable local event support fund applications as follows:

Applicant	Event	Date	Amount Requested	Funding Allocated
Prospect Primary School	Prospect School Community Day	21 March2015	$8,000.00	$0 Refer to Waitakere Ranges
Auckland Area of Floral Art Society of NZ	Auckland Area Designer of the Year 2015	27 August 2015 – 29 August 2015	$1,000.00	$1,000.00
Waitakere Orchid Club	Waitakere Orchid Club Spring Show	28 August 2015	$2,000.00	$2,000.00
Te Atatu South Community Assn	Heart of Te Atatu Community Fun Day	11 April 2015	$5,442.00	$4,000.00
Getin2 Life Youth Development Trust	In2it Wild Winter – Henderson-Massey	1 March 2015 – 31 July 2015	$4,495.00	$0
Corban Estate Arts Centre	Love Hendo	7 March 2015	$4,720.00	$4,720.00
Te Whanau o Waipareira Trust	Waitangi@Waitangi 2015	6 February 2015	$15,000.00	$7,000.00
Auckland Live, Regional Facilities Auckland	Morning Melodies	2 March 2015 – 14 September 2015	$20,000.00	$2,500.00
Safer West Community Trust	Keep on Keepin On – Carnival for a Cause	7 December 2014	$5,000.00	$5,000.00
Christina Beth	Peace Poppy Project	7 April 2015 – 25 April 2015	$1,000.00	$1,000.00
Waitakere Indian Association	Waitakere Holi Festival	7 March 2015	$15,000.00	$5,000.00
Baseball New Zealand	18U Oceania Baseball Championships	5 March 2015 – 8 March 2015	$5,000.00	$5,000.00
Henderson Photographic Society	Henderson Photographic Society Presents	5 June 2015 – 7 June 2015	$2,500.00	$2,500.00
Auckland Live, Regional Facilities Auckland	School Holiday Programme 2015	13 April 2015 – 18 July 2015	$5,000.00	$0
Auckland Kids Achievement Trust T/A Foundation for Youth Development	Westie Wednesday	19 August 2015	$5,000.00	$2,500.00
Muscular Dystrophy Assn of NZ Inc.	Life Without Limits Conference	16 April 2015 – 18April 2015	$55,000.00	$0
TOTAL			$154,157.00	$42,220.00

b) that the remaining balance of $8,060 be transferred to the Henderson-Massey Discretionary Fund for future allocation.

Comments

5. A contestable local events support fund of $105,435 is available to the Henderson-Massey Local Board for distribution over two funding rounds in the 2014/2015 financial year.

6. The local events support fund provides the opportunity for Henderson-Massey Local Board to work in partnership with local event organisers to develop an events programme that reflects the aspirations of the community and supports the local board plan.

7. The local events support fund has two funding rounds, which close at specified times during the 2014/2015 financial year, as follows:

Round	Applications Close	Assessment	Decision Making
1	31 May 2014	June 2014	July-August 2014
2	31 October 2014	November 2014	December 2014-February 2015

8. Round two of the local event support fund received 16 applications totalling $154,657.

Applicant	Event	Date	Amount Requested
Prospect Primary School	Prospect School Community Day	21 March2015	$8,000.00
Auckland Area of Floral Art Society of NZ	Auckland Area Designer of the Year 2015	27 August 2015 – 29 August 2015	$1,000.00
Waitakere Orchid Club	Waitakere Orchid Club Spring Show	28 August 2015	$2,000.00
Te Atatu South Community Assn	Heart of Te Atatu Community Fun Day	11 April 2015	$5,442.00
Getin2 Life Youth Development Trust	In2it Wild Winter – Henderson-Massey	1 March 2015 – 31 July 2015	$4,495.00
Corban Estate Arts Centre	Love Hendo	7 March 2015	$4,720.00
Te Whanau o Waipareira Trust	Waitangi@Waitangi 2015	6 February 2015	$15,000.00
Auckland Live, Regional Facilities Auckland	Morning Melodies	2 March 2015 – 14 September 2015	$20,000.00
Safer West Community Trust	Keep on Keepin On – Carnival for a Cause	7 December 2014	$5,000.00
Christina Beth	Peace Poppy Project	7 April 2015 – 25 April 2015	$1,000.00
Waitakere Indian Association	Waitakere Holi Festival	7 March 2015	$15,000.00
Baseball New Zealand	18U Oceania Baseball Championships	5 March 2015 – 8 March 2015	$5,000.00
Henderson Photographic Society	Henderson Photographic Society Presents	5 June 2015 – 7 June 2015	$2,500.00
Auckland Live, Regional Facilities Auckland	School Holiday Programme 2015	13 April 2015 – 18 July 2015	$5,000.00
Auckland Kids Achievement Trust T/A Foundation for Youth Development	Westie Wednesday	19 August 2015	$5,000.00
Muscular Dystrophy Assn of NZ Inc.	Life Without Limits Conference	16 April 2015 – 18 April 2015	$55,000.00
TOTAL			$154,157.00

9. Local event support funding criteria guidelines specifically tailored for the local board have been established to assist applicants in understanding the focus of this fund and to guide decision-making. The applications have been assessed in accordance with those tailored local event fund guidelines.

10. The Henderson-Massey Local Board has the opportunity to refer applications to a more appropriate fund or to allocate funding from within its local event fund.

11. The Henderson-Massey Local Board has the opportunity to redirect any unallocated funding to their discretionary fund and allocate it to a range of other projects which they may decide upon from time to time.

Consideration

12. Local boards are responsible for the decision-making and allocation of local board event funding including the local event support fund. The Henderson-Massey Local Board has identified key priorities for the local area within its local board plan, some of which could be achieved through events.

13. The Henderson-Massey Local Board seeks to engage with their diverse communities and provide for their social and cultural needs by supporting local community events that use open spaces with lots of activities while treasuring the environment.

Local board views and implications

14. A local board workshop was held on 18 November 2014 to consider the applications to the local event support fund round two.

15. The decisions sought within this report fall within the local board delegations.

16. The decisions sought do not invoke the Auckland Council Significance Policy.

Māori impact statement

17. This fund does not specifically target Maori groups. However Maori communities are likely to benefit from the events supported by the local board, alongside other groups in the community.

Implementation

18. Once the Henderson-Massey Local Board has resolved the funding applications, staff will contact all applicants to notify them of the outcome, and commence contracting and payment.

Attachments

There are no attachments for this report.

Signatories

Authors

Barbara Cade - Team Leader Events North/West

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

11 December 2014

Approval of concept design, facility upgrade report and approval to proceed to resource consent and detailed design for Ranui Community House refurbishment.

File No.: CP2014/27948

Purpose

1. The purpose of this report is to seek approval from the Henderson Massey Local Board (HMLB) for the:

· Concept design for the refurbishment of the Ranui Community House Incorporated (RCH) (Attachment 1);

· The Ranui Community House facility upgrade report (Attachment 2);

· Approval to proceed with lodging of resource consent and development of detailed design; and

· Approval to proceed to building consent and procurement, following completion of the resource consent and detailed design phases, provided alterations from the concept design to detailed design are only minor and the project is within budget.

Executive Summary

2. The Ranui Community House (RCH) is situated at 474 Swanson Road, Ranui and will shortly be able to expand into the immediately adjacent space recently vacated by the Ranui Library. The RCH is governed and managed by an incorporated society (RCHI) and expansion in to the space provided by libraries provides an opportunity for refurbishment to allow for improved function of the facility.

3. Council is planning to fund the structural work and RCHI will be sourcing external funding for the fit out.

4. In October 2014 the HMLB approved the extension of the lease of the former library space to RCHI.

5. The HMLB has expressed a desire to see the refurbishment commence prior to the end of the 2014/2015 financial year.

Recommendation/s

That the Henderson Massey Local Board :

a) Approves the concept design for the refurbishment of the Ranui Community House.

b) Endorses the findings of the Ranui Community House facility upgrade report.

c) Approves the project proceeding to resource consent and detailed design.

d) Approves the project proceeding to building consent and procurement, following completion of the resource consent and detailed design phases, provided alterations from the concept design to detailed design are only minor and the project is within budget.

Discussion

General

6. The refurbishment of the RCH is aligned to Chapter 12 of the Auckland Plan that refers to Auckland’s Physical and Social Infrastructure. Priority 2 states “Protect, enable, align, integrate and provide social and community infrastructure for present and future generations”. (Auckland Plan March 2012). Directive 12.6 states “Identify social infrastructure needs and engage local boards to prioritise community infrastructure requirements” (Auckland Plan March 2012).

7. It also aligns with the Draft Community Facilities Network Plan which has been written to guide council’s provision of community facilities for the next 10 years and beyond. The key drivers for the network plan are to:

· Maximise the use and efficiency of existing facilities;

· Address gaps and needs for community facilities now and into the future; and

· Meet current and future demand arising from population growth and changing user expectations.

Background

8. RCHI is an independent incorporated society which is made up of local community volunteers and employs staff for day to day operations of the facility. RCHI obtain their funding from a variety of sources including user pays, community grants and contracts for service

9. The RCHI govern and manage the RCH which has been located on its present site at 474 Swanson Rd, Ranui since 1994. Overtime additions and alterations have been made, the largest of which is the addition of the Ranui Library space in 2001. At that time the library and the RCH had shared use of the multipurpose room until 2005 when the library increased its foot-print and required the multipurpose room full time. The loss of the multipurpose room was significant to the RCHI affecting its ability to hold meetings or events with larger groups.

10. It has long been acknowledged that the current facility is not fit for purpose. It is too small to cater for the present population (the management is turning away potential users every week), has dark corridors, poor visibility from the reception area, no windows in the main hall area, a café area that has little internal seating space and a kitchen with limited functionality.

11. The RCHI set up the Tea Tree Café in 2009 which is well supported by the community but due to its size returns only a small profit for the community house. For this reason, part of the refurbishment proposal is the intention to create a larger not-for-profit sustainable social enterprise café to help fund some of the community house programmes.

12. The opportunity to improve the functionality of the RCH came about as a result of the Ranui Library moving to their new purpose built facility across the road. This together with the limited capacity and not fit for purpose of the existing community house, the HMLB has indicated support for the refurbishment of the facility.

13. The deed of lease for additional space was granted by the HMLB in October 2014:

Resolution number HM/2014/181

That the Henderson-Massey Local Board:

a) Approves a Deed of Lease for Additional Space to Ranui Community House Incorporated located at 474 Swanson Road, Ranui (Attachment A) subject to the following terms and conditions:

i) Term – Commencing 16 October 2014 to 1 September 2015

All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

14. A partnership was formed between RCHI and Council to collaboratively manage the refurbishment. This has involved joint decision making informed by the findings of the Ranui Community House facility upgrade report, including agreement on a concept plan and a proposal that council fund the structural work with RCHI sourcing external funding for fit out.

15. Council staff acknowledge there is a risk that RCHI may not be successful in raising the fit out funding. However RCHI have a successful track record with funding agencies that recognise the commitment and quality of the services they provide to the community. From initial discussions RCHI have had it is likely the refurbishment is likely to gain support from funding agencies.

16. An amount of $40,000 has already been allocated to the RCHI by the HMLB to progress the project. $7.5k has been expended to progress the project to the concept planning stage, and the remaining $32.5k will be allocated towards preparing the resource consent application and consenting costs.

17. There are capex funds of $86,318 in 2014/2015 and $209,510 in 2015/2016 to cover remaining design and construction costs.

18. While every effort has been made to ensure the concept design can be delivered within the budgets available, staff acknowledge that once more detailed design commences costs may push the budget parameters and savings will need to be found through and adjustment to the final design. Staff will report back to the HMLB for approval of detailed design (including savings) before procuring the construction contract.

19. Council provides annual funding of $37,429 to support operational, marketing and accounting functions. A funding agreement has been signed that contains agreed key performance indicators which will be monitored and reported against to the HMLB.

Consideration

Local Board Views and Implications

20. The HMLB is highly supportive of the project, stating in their local board plan: “In Ranui we acknowledge the Ranui Community House and the great work it does for its community and support the Ranui Community House developments to provide for the children and young people who make up 35.46% of the community”.

21. The HMLB have prioritized budget to enable the refurbishment project to proceed.

Maori Impact Statement

22. Census data information indicates that 18.5% of the population in the catchment identify themselves as Maori; this is higher than the Auckland average of 10.7%. There is an opportunity here to ensure Maori are given the opportunity to maximize the use of a refurbished facility that will cater to their needs.

23. Currently a Kapa Haka group of around 25 people meet weekly at the Community House for 2 hours. Their ages range from 14 upwards.

24. The Community Facilities Network Plan recognizes that Maori participation and use of facilities is an important factor in supporting Maori community development.

Implementation Issues

25. There are no implementation issues relating to this report.

Concept Design and QS	11 December 2014
Approval via agenda report to HMLB	11 December 2014
Resource consent	December/January 2015
Detailed design	January/February 2015
Building consent	April/May 2015
Procurement of contractor	April/May 2015
Commence construction	June/July 2015

26.

Attachments

No.	Title	Page
a View	Ranui Community House Facility upgrade, community profile, needs assessment and network analysis	17

Signatories

Authors	Jan Brown - Principal Policy Analyst
Authorisers

Chairperson	Vanessa Neeson, JP
Deputy Chairperson	Shane Henderson
Members	Brenda Brady, JP
	Peter Chan, JP
	Warren Flaunty, QSM
	Will Flavell
	Tracy Kirkley
	Luke Wilson