Howick Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Howick Local Board held in the Howick Local Board Meeting Room, Pakuranga Library Complex, 7 Aylesbury Street, Pakuranga on Monday, 8 December 2014 at 6.02pm.

 

present

 

Chairperson

David Collings

 

 

 

Deputy Chairperson

Adele White

 

 

 

Members

Garry Boles

 

 

 

 

Jim Donald

 

 

 

 

Lucy Schwaner

 

 

 

 

John Spiller

 

 

 

 

Steve Udy

 

 

 

 

Bob Wichman

 

 

 

 

APOLOGIES

 

Katrina Bungard

 

 

 

 

ALSO PRESENT

 

Cr D Quax

 

 

 

 

 

 

 

 

 

 

 

 

 


Howick Local Board

08 December 2014

 

 

 

1          Welcome

 

The Chair opened the meeting and welcomed everyone.

 

2          Apologies

 

Resolution number HW/2014/192

MOVED by Chairperson DA Collings, seconded by Member SA Udy:  

That the Howick Local Board:

a)         receives an apology from Member KL Bungard for absence.

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number HW/2014/193

MOVED by Chairperson DA Collings, seconded by Member RD Wichman:  

That the Howick Local Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 10 November 2014, including the confidential section, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

 

 

Resolution number HW/2014/194

MOVED by Chairperson DA Collings, seconded by Member RD Wichman:  

That the Howick Local Board thanks Alan Davies, Huntington Park Residents Association and Ayesha Singh and Muskandeep Maan, Mission Heights Junior College for addressing the board during public forum.

CARRIED

 

Secretarial Note: Public Forum was closed at 6.15pm and reopened at 6.50pm to hear from the students at Mission Heights Junior College and finally closed at 6.55pm.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Chair's Report

 

Resolution number HW/2014/195

MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White:  

That the Howick Local Board:

a)      Receives the Chair’s verbal report.

CARRIED

 

 

13

Councillor's Update

 

Resolution number HW/2014/196

MOVED by Chairperson DA Collings, seconded by Member JR Donald:  

That the Howick Local Board:

a)      Receives the verbal report from Cr Dick Quax.

CARRIED

 

Secretarial Note:  Cr Sharon Stewart sent her apologies.

 

 

14

New Road Names Approval for the subdivision by Sunshine Land Limited at 188 Murphys Road, Flat Bush

 

Resolution number HW/2014/197

MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White:   

That the Howick Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approves the road name ‘Laquinta Place’, proposed by the Applicant, for the new road created by way of subdivision at 188 Murphys Road, Flat Bush, noting that the name meets the relevant road naming criteria.

CARRIED

 

 

15

New Road Names Approval for the subdivision by Mountain City Developments Limited at 263 Ormiston Road, Flat Bush

 

Resolution number HW/2014/198

MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White:  

That the Howick Local Board, pursuant to section 319(1) (j) of the Local Government Act 1974, approves the road names ‘Collier Drive’ and ‘Calcite Avenue’, proposed by the Applicant, for the new roads created by way of subdivision at 263 Ormiston Road, Flat Bush, noting that the names Zanta Drive’, ‘Calcite Avenue’, Moonstone Avenue’ and ‘Sunstone Avenue’ also meet the relevant road naming criteria.

CARRIED

 

16

New Road Names Approval for the subdivision by Todd Property Ormiston Town Centre Ltd at 226R Ormiston Road, Flat Bush

 

Resolution number HW/2014/199

MOVED by Deputy Chairperson AJ White, seconded by Member SA Udy:  

That the Howick Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approves the road names ‘Pencaitland Drive’, ‘Daubeny Road’, ‘Bellingham Road’, ‘Korukoru Road’, ‘Mahy Place’, ‘William Ralph Road’, ‘Hapori Lane’, ‘Whenua Road’, ‘Mary Ann Road’, ‘Bonnette Road’, Horo Road’, ‘Kamana Street’ and ‘Tia Road’.  These will serve for the new roads created by way of subdivision at 226R Ormiston Road, Flat Bush, noting that these names meet the relevant road naming criteria.

CARRIED

 

 

17

Facility Partnership Fund 2014/2015

 

Resolution number HW/2014/200

MOVED by Deputy Chairperson AJ White, seconded by Member SA Udy:  

That the Howick Local Board:

a)          agrees to fund Auckland Rowing Association a grant of $100,000 towards the development of a Regional Watersports Centre.

b)          agrees to fund Howick Pakuranga Amateur Swimming and Life Saving Club a grant of $21,017 to assist with the swimming pool upgrade of Howick Intermediate providing the Club has a five year Memorandum of Understanding with the school.

c)          agrees to fund Howick Pakuranga Netball Centre a grant of $20,000 to fund compliance and development costs regarding covered courts.

d)          defers funding Howick Sailing Club a grant of $25,500 and requests that the club develop an option of extending the facility within the existing footprint.

CARRIED

 

 

18

Howick Local Event Support Fund – Round Two 2014/2015

 

Resolution number HW/2014/201

MOVED by Deputy Chairperson AJ White, seconded by Chairperson DA Collings:  

That the Howick Local Board:

a)            agrees to fund Auckland Pride Festival Incorporation a grant of $1500 towards the Auckland Pride Festival to be held on 1st March 2015 at Ponsonby.

b)            agrees to fund the Howick Village Business Association a grant of $3,000 towards Blue Print to be held on 23rd May 2015 at Sommerville Intermediate School.

c)            agrees to fund Pakuranga Baptist Church a grant of $1435 towards Children’s Day to be held on 7th March 2015 at Pakuranga Baptist Church.

d)            agrees to fund Uxbridge Creative Centre a grant of $1346.01 towards Classic at Twelve to be held on 15th May 2015 at the Uxbridge Creative Centre.

e)            agrees to fund BSG Events a grant of $500 towards East Auckland & East Counties Schools Beachlands Triathlon.

f)             agrees to fund Manukau Beautification Charitable Trust a grant of $9,800 towards Eye on Nature to be held on 24th March 2015 at Auckland Botanic Gardens.

g)            agrees to fund Rotary Club of Howick Charitable Trust a grant of $2,800 towards Howick Rotary Community Fun Walk/Run for Health to be held on 22nd March 2015 from Stockade Hill.

h)            agrees to fund Muscular Dystrophy Association of New Zealand a grant of $5,000 towards a guest speaker for Life Without Limits conference to be held on 16th April 2015 at Sky City Auckland.

i)             agrees to fund Auckland Metropolitan Bird Club a grant of $4,500 towards NZ Grand National Bird Show to be held on 30th July 2015 at Howick Leisure Centre.

j)             declines to fund Rotary Club of Pakuranga Inc a grant of $5000 towards Pakuranga Rotary Community Carnival Day to be held on 1st March 2015 at Bramley Reserve, Farm Cove.

k)            agrees to fund Cristina Beth a grant of $4,000 towards the Peace Poppy Project to be held on 7th April 2015 in the vicinity of Uxbridge Creative Centre.

l)             declines to fund Auckland Badminton Association a grant of $10,000 towards Schools Competition to be held on 27th April 2015 at Lloyd Elsmore BadmintonHall and suggest the applicant reapply to the Sports Fund.

m)          agrees to fund Howick Historical Village a grant of $1500 towards Village Country Fair to be held on 15th March 2015 at Lloyd Elsmore Park.

CARRIED

 

 

19

Auckland Transport Update – December 2014

 

Resolution number HW/2014/202

MOVED by Chairperson DA Collings, seconded by Member SA Udy:  

That the Howick Local Board:

a)      Receives the report entitled ‘Auckland Transport Update – December 2014’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South);

b)      Allocates $29,000 from the Local Board Transport Capital Fund to meet the cost of a new Adshel double Classic shelter (including two lightboxes and two seats) to be installed at the Highland Park bus stop in place of the existing shelter.

CARRIED

 

 

20

Reallocation of Sports Parks Capex Funding

 

Resolution number HW/2014/203

MOVED by Member JR Spiller, seconded by Chairperson DA Collings:  

That the Howick Local Board approves the proposal to reallocate Local and Sports Parks South 2014-15 LTP Capex funding for the Millhouse Park Soccer 1 and 2 lights to completing Lloyd Elsmore Park Top Flat sand carpeting. Project value $140,000.

CARRIED

 

 

 

21

Leisure Entrance Pricing

 

Resolution number HW/2014/204

MOVED by Chairperson DA Collings, seconded by Member G Boles:  

That the Howick Local Board:

a)      Approves the recommended casual entrance fees.

b)      Approves the implementation of these charges to occur on Monday 5th January 2015.

CARRIED

 

 

22

Performance Report for the Howick Local Board for the four months ended 31 October 2014

 

The Parks Sports & Recreation Quarterly report was tabled at the meeting.  A copy will be filed with a hard copy of the Minutes and will be available on the Auckland Council Website.

 

Resolution number HW/2014/205

MOVED by Chairperson DA Collings, seconded by Member RD Wichman:  

That the Howick Local Board:

a)      defers the Performance Report for the Howick Local Board for the period ended October 2014 to the February 2015 meeting.

CARRIED

 

Attachments

a     Parks Sports & Recreation Quarterly Report

 

 

23

Long-term Plan 2015-2025: Local consultation material

 

A replacement Draft Local Board Insert and Draft Local Board Supporting Information was tabled at the meeting.  A copy will be filed with a hard copy of the Minutes and will be available on the Auckland Council website.

 

Resolution number HW/2014/206

MOVED by Chairperson DA Collings, seconded by Member JR Donald:  

That the Howick Local Board:

a)      adopts local consultation material including:

i)       a one page (2 side) local board insert; and

ii)      supporting information, including local funding priorities for 2015/2016, key advocacy areas, indicative local performance targets for 2015/2016 and indicative local budgets for the next 10 years.

b)      That the Howick Local Board notes:

i)       the allocation of projects within Locally Driven Initiative (LDI) budgets are required to balance in every year.

ii)      proposed operational savings for asset based services within the parks, community and lifestyle theme are not reflected in draft local budgets, but are instead captured at a regional level.  Savings will be applied locally to final LTP budgets following consultation. 

iii)     high level budgets for programmes of work such as renewals, non-growth projects, parks developments, sportsfield developments and land acquisition will be developed prior to adoption of the final LTP.

c)      That the Chair be delegated the authority to make any final minor changes to local consultation material for the Long-term Plan 2015 - 2025 prior to publication including online consultation content.

CARRIED

 

Attachments

a     Draft Local Board Insert

b     Draft Local Board Supporting Information

 

 

24

Interim Open Space Provision Guidelines

 

Resolution number HW/2014/207

MOVED by Chairperson DA Collings, seconded by Member L Schwaner:  

That the Howick Local Board:

a)            supports the interim open space provision guidelines and considers it is an appropriate framework to acquire open space land of a size suitable for community needs in the future.

b)            considers residents in high density areas should have access to a neighbourhood park within 400m walking distance and residents in other urban residential zones have access within 600m to a neighbourhood park noting that accessibility to playgrounds is important.

c)            considers that pedestrian links to neighbourhood parks are important and safe crossings on main arterial roads should be provided so as not to increase the distance travelled for users to get there.

d)            considers that areas with high density should have more open space provisions.

e)            considers that the design of industrial buildings should be aesthetically pleasing and include gardens. 

f)             considers that in industrial areas outdoor “worker respite areas” be provided and that there should be a variety of open spaces for active and passive recreation. 

g)            considers that parklike areas close to cafes should be encouraged.

h)            does not support pocket parks as an appropriate open space for the community. 

i)             suggests that if pocket parks exist in neighbourhoods that they should be retained and maintained in private ownership, either by the developers or as part of a body corporate.

j)             suggests that Council needs to negotiate with developers for alternatives to pocket parks by agreeing to financial contributions from the developers to upgrade other local or neighbourhood parks or acquire strips of land unsuitable for building on, to enable the provision of pedestrian connectivity and recreational options eg walkways and cycleways.

k)            considers that access to waterways within an adjoining open space is important but safety is an issue and needs to be addressed.

l)             agrees that where possible increasing the quantity of open space in areas of shortfall should be addressed.

m)          agrees that everyone should have access to a neighbourhood park within a short walk of their home and that the park should be configured to provide a pleasing open aspect ensuring safe use by children

n)            agrees the quality of existing parks should be improved

o)            supports the good design of residential developments and using the statutory and non-statutory documents eg the “village green scenario” building houses around a green space.

p)            Supports council working in partnership with private organisations to provide multi-purpose open space.

q)            Agrees that a parks audit be carried out to ensure that the parks and open spaces in the board area are serving the needs of those communities, as needs change over time, and the audit be used to address the under-utilisation of some space to upgrade others.

CARRIED

 

 

25

Update on Portfolio Support & Engagement Budget for 2014/2015

 

Resolution number HW/2014/208

MOVED by Chairperson DA Collings, seconded by Member RD Wichman:  

That the Howick Local Board:

a)      Agrees to allocate the portfolio support & engagement budget to the following activities:

·   Resource Recovery Network scoping contribution as part of the Southern Board Cluster - $10,000

·   Howick Local Board contribution to Howick’s Celebrated Citizens Awards - $500

·   Additional SmokeFree signage at high priority sites - $6,000

b)      Agrees to allocate the remainder of the portfolio support & engagement budget towards rental costs for the relocation of the Uxbridge Creative Arts Centre during building works.

CARRIED

 

 

26

Urgent Decisions made during November 2014

 

Resolution number HW/2014/209

MOVED by Member JR Donald, seconded by Member G Boles:  

That the Howick Local Board:

a)      Notes the urgent decision made on 18th November 2014 to fund $18,402 to the Lions Club of Howick Charitable Trust Inc for the Howick In the Park – Military Tattoo to be held at Lloyd Elsmore Park on 22nd February 2015 detailed in Attachment A.

CARRIED

 


 

27

Reports Requested and Issues Raised 2013 -2016

 

Resolution number HW/2014/210

MOVED by Chairperson DA Collings, seconded by Member RD Wichman:  

That the Howick Local Board:

a)      Receives the Reports Requested and Issues Raised 2013 – 2016 schedule.

CARRIED

 

Secretarial Note:  Member Donald expressed concern regarding the carvings for The Whare in the Garden of Memories.  He requests council officers to find out where the carvings are.

Member L Schwaner noted a full report had been presented to the Board regarding the carvings.

 

 

28

Workshop Notes

 

Resolution number HW/2014/211

MOVED by Chairperson DA Collings, seconded by Member RD Wichman:  

That the Howick Local Board:

a)      Receives the workshop notes for workshops held on 30th October, 6th, 13th and 20th November 2014.

CARRIED

  

 

29        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

8.04 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Howick Local Board HELD ON

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................