Kaipātiki Local Board

 

UNCONFIRMED MINUTES

 

 

 

Minutes of a meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 10 December 2014 at 9.00am.

 

present

 

Chairperson

Kay McIntyre, QSM

 

 

 

Members

Dr Grant Gillon

[until 12.40pm, item 27]

 

 

 

John Gillon

 

 

 

 

Danielle Grant

 

 

 

 

Richard Hills

 

 

 

 

Lindsay Waugh

 

 

 

 

APOLOGIES

 

Deputy Chairperson

Ann Hartley, JP

  [for absence]

Member

Lorene Pigg

  [for absence]

 

ALSO PRESENT

 

Councillor

Cr George Wood

[from 9.45am, item 13; until 11.40am, item 16]

 


Kaipātiki Local Board

10 December 2014

 

 

 

1          Welcome

 

 

2          Apologies

 

Resolution number KT/2014/232

MOVED by Member J Gillon, seconded by Member G Gillon:  

That the Kaipātiki Local Board:

a)         accept the apologies from Deputy Chairperson Ann Hartley and Member Lorene Pigg for absence.

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number KT/2014/233

MOVED by Member R Hills, seconded by Member D Grant:  

That the Kaipātiki Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 12 November 2014, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

9.1

Sarah Broad | Senior Advisor

 

The Kaipātiki Local Board want to acknowledge the outstanding and significant contribution that Sarah Broad has made to the smooth running of the local board in the 18 months she has been our Senior Advisor.

Her extraordinary capacity for hard work and her rapid grasp of all matters relating to the Kaipātiki Local Board work programme has ensured that the board’s business meetings are productive and well informed. Sarah has brought a positive attitude and style to the role that is both professional and personal and it has been a great pleasure to have her on our team.

The board would like to formally wish her all the very best in her future endeavours as she returns home to the United Kingdom. We hope that New Zealand, and Kaipātiki in particular, will see her return to our shores sometime in the future.

 

Resolution number KT/2014/234

MOVED by Chairperson K McIntyre, seconded by Member L Waugh:  

That the Kaipātiki Local Board:

a)      acknowledge the outstanding and significant contribution that Sarah Broad has made to the smooth running of the local board in the 18 months she has been the Senior Advisor.

CARRIED

 

 

9.2

Bianca Wildish | Democracy

 

The Kaipātiki Local Board want to acknowledge and thank Bianca Wildish for her service to the board over the past 9 months as the Democracy Advisor.  Although she has only been with the board for a relatively short time she quickly mastered the position and gained the confidence of the board.  

Bianca has accepted a role as an Analyst for Council’s Research Investigations and Monitoring Unit (RIMU).

The board would like to formerly wish her all the best in her new role at RIMU.

 

Resolution number KT/2014/235

MOVED by Member R Hills, seconded by Chairperson K McIntyre:  

That the Kaipātiki Local Board:

a)      thank Bianca Wildish for her work as the local board Democracy Advisor.

CARRIED

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Keith Salmon - Sewage Spill at Le Roys Bush

 

Keith Salmon was in attendance to speak to the Kaipātiki Local Board regarding the sewage spill at Le Roys Bush over the weekend of 22-23 November 2014. A document entitled ‘Proposed Programme of Prevention, Education and Restoration’ was tabled.

A copy of the tabled document has been placed on the official copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number KT/2014/236

MOVED by Chairperson K McIntyre, seconded by Member G Gillon:  

That the Kaipātiki Local Board:

a)         receive the presentation from Keith Salmon regarding the sewage spill at Le Roys Bush.

b)        thank Keith Salmon for his presentation and attendance.

CARRIED

 

Attachments

a     Proposed Programme of Prevention, Education and Restoration

 

 

 

 

9.2

Wendy Harsant - Northart

 

Wendy Harsant was in attendance to speak to the Kaipātiki Local Board regarding Northart.

 

Resolution number KT/2014/237

MOVED by Chairperson K McIntyre, seconded by Member L Waugh:  

That the Kaipātiki Local Board:

a)         receive the presentation from Wendy Harsant regarding Northart.

b)        thank Wendy Harsant for her presentation and attendance.

CARRIED

 

 

10        Extraordinary Business

 

            There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Open Unconfirmed Meeting Minutes Kaipātiki Local Board, Wednesday 12 November 2014

 

The open unconfirmed minutes of the Kaipātiki Local Board meeting held on Wednesday, 12 November 2014 are attached at Item 12 of the agenda and were confirmed under item 4 of the agenda.

 

 

13

Local Board Services Monthly Report - November 2014

 

Sarah Borad, Senior Local Board Advisor, Peter Loud, Senior Community Facilities Advisor, Ian Fisher, Property Portfolio Coordinator North and Tim Sinclair, Senior Project Leader, were in attendance to speak to the report. A PowerPoint entitled ‘Northcote Town Centre Toilet Options’ was tabled.

A copy of the tabled document has been placed on the official copy of the minutes and can be viewed on the Auckland Council website.

 

Secretarial Note:         This resolution was addressed and voted on in parts.

 

Resolution number KT/2014/238

MOVED by Chairperson K McIntyre, seconded by Member D Grant:  

That the Kaipātiki Local Board:

a)      support the interim signage proposal for Northcote Town Centre outlined at Attachment B.

b)      note support from the Northcote Mainstreet Business Association for the interim signage proposal for Northcote Town Centre.

c)      request staff to implement the interim signage proposal for Northcote Town Centre, subject to confirmed budget.

d)      thank staff involved in the Northcote Town Centre project for all their work to date.

CARRIED

 

Resolution number KT/2014/239

MOVED by Member J Gillon, seconded by Member G Gillon:  

e)      confirm the current consented design for the proposed Northcote Town Centre toilet project to proceed.

A division was called for, voting on which was as follows:

For

Member G Gillon

Member J Gillon

Member D Grant

Member R Hills

Chairperson K McIntyre

Against

Member L Waugh

Abstained

 

The motion was declared carried by 5 votes to 1.

CARRIED

 

Secretarial Note:         Member John Gillon abstained from voting on the above resolution f).

 

Resolution number KT/2014/240

MOVED by Chairperson K McIntyre, seconded by Member D Grant:  

f)      approve a change of supplier for the budget previously allocated to the Youthworx Trust ($12,638) to the Kaipātiki Youth Development Trust as per Attachment G.

CARRIED

 

Resolution number KT/2014/241

MOVED by Chairperson K McIntyre, seconded by Member D Grant:  

g)      approve the cancellation of the Norman King lift project and re-allocation of $67,000 of the allocated budget to other works within the Norman King building, noting that the remaining budget of $50,000 will be re-allocated once further information is available.

h)       note that at present negotiations are underway to secure further space on the ground floor of the Norman King building.  If successful officers are requested to work with North Art to plan the best use of this space noting that it is the board’s intention to reallocate a proportion of the $50,000 referred to in (f) above to enable the capital works required to take place this year.

i)       request that Auckland Council Property Limited address overdue maintenance and renewals in front of the Norman King Building to repair the forecourt tiles and storm water drains.

CARRIED

 

Resolution number KT/2014/242

MOVED by Chairperson K McIntyre, seconded by Member D Grant:  

j)       appoint a local alcohol ban review panel comprised of Deputy Chairperson Ann Hartley, Member Lindsay Waugh and Member Richard Hills to make recommendations on the review of the alcohol bans in the local board area.

k)      appoint Deputy Chairperson Ann Hartley as the Chairperson of the local alcohol ban review panel.

l)       reconfirm the board’s resolution KT/2014/179 (f) delegating to the Chairperson the power to make a replacement appointment to the review panel in the event that any member appointed by the local board under resolution (j) above is unavailable.

CARRIED

 

Secretarial Note:         Member Grant Gillon declared a conflict of interest in resolutions j), k)                                    and l) above and did not speak or vote on the matters relating to the                                    alcohol ban review.

 

Resolution number KT/2014/243

MOVED by Chairperson K McIntyre, seconded by Member D Grant:  

m)     delegate sign off of a final local engagement plan for the Long-Term Plan to a smaller working group of Member Danielle Grant, Member Grant Gillon and Chairperson Kay McIntyre.

CARRIED

 

Secretarial Note:         resolution n) below was left to lie on the table until after item 30 was                                     addressed.

 

Resolution number KT/2014/244

MOVED by Chairperson K McIntyre, seconded by Member D Grant:  

n)      cancel the project to install three pieces of play equipment at Marlborough Park.

CARRIED

 

Attachments

a     Northcote Town Centre Toilet Options

 

 

14

136 Birkdale Road Update

 

Sarah Broad, Senior Local Board Advisor, was in attendance to speak to the report.

 

Resolution number KT/2014/245

MOVED by Chairperson K McIntyre, seconded by Member R Hills:  

That the Kaipātiki Local Board:

a)      approve further investigation into the proposal to develop 134 and 136 Birkdale Road as a campus type community space, providing local park space for natural play, community house and early learning centre (ELC) services, outside and inside space for learning about and connecting with sustainable living, and space for the North Shore Resource Centre.

b)      allocate $30,000 from the 2014/2015 discretionary opex budget to:

i.        produce a site concept plan for the whole site that investigates the feasibility of this proposal from the perspective of the physical environment;

ii.       explore the capital costs involved to develop the site over time in potentially a staged manner; and

iii.      explore the campus model from an operational perspective and associated potential operational costs.

c)      request a report from relevant officers as to the costs and process for gazetting 134 and 136 Birkdale Road as a reserve under the Reserves Act.

CARRIED

 

 

15

Investigation into Kaipātiki Youth Facility Opportunities

 

Bonnie-May Shantz, Principal Policy Analyst, was in attendance to speak to the report.

 

MOVED by Member R Hills, seconded by Chairperson K McIntyre:  

That the Kaipātiki Local Board:

a)         endorse the repurposing of Marlborough Park Hall as a youth facility subject to further feasibility investigations, concept design and Long Term Plan 2015-2025 (LTP) funding, noting that this project will deliver on the Kaipātiki Local Board Plan aspiration to ‘develop a community-led youth facility’ and contribute to the Auckland Plan transformational shift to ‘dramatically accelerate the prospects of Auckland’s children and young people’.

b)         endorse health and wellbeing (mental, physical and emotional), employment readiness and connection, as priority outcomes for a youth facility.

c)         request the commencement of a concept design for refurbishment of Marlborough Park Hall as a youth facility utilising $30,000 of the board’s discretionary operational budget for 2014/2015.

d)         delegate authority to a political working party consisting of Chairperson Kay McIntyre, Deputy Chairperson Ann Hartley, Member Lorene Pigg, and Member Richard Hills (and Member Danielle Grant  as an alternate for Member Lorene Pigg) to make decisions associated with the concept design for the repurposing and refurbishment of Marlborough Park Hall, noting that this working party is open to all Kaipātiki local board members to attend at any time.

e)         request a report on governance and management options for a repurposed Marlborough Park Hall, including estimated annual operating costs of the facility.

f)          note additional operational expenditure for a repurposed Marlborough Park Hall may have to be sourced in part by the Kaipātiki Local Board.

g)         note that staff will need to begin a process to engage with current users regarding the board’s intention to repurpose the hall.

h)         request that any final decision-making in relation to concept design is brought back before the board.

 

Member John Gillon moved an amendment by way of replacement.

 

MOVED by Member J Gillon, seconded by Member G Gillon:  

That the Kaipātiki Local Board:

a)         defer this item until a legal opinion has been received regarding single use purpose for the Marlborough Park Hall and compliance with the management plan for Marlborough Park.

A division was called for, voting on which was as follows:

For

Member G Gillon

Member J Gillon

Against

Member D Grant

Member R Hills

Chairperson K McIntyre

Member L Waugh

Abstained

The motion was declared lost by 2 votes to 4.

LOST

 

The Chairperson put the substantive motion.

 

Resolution number KT/2014/246

MOVED by Member R Hills, seconded by Chairperson K McIntyre:  

That the Kaipātiki Local Board:

a)         endorse the repurposing of Marlborough Park Hall as a youth facility subject to further feasibility investigations, concept design and Long Term Plan 2015-2025 (LTP) funding, noting that this project will deliver on the Kaipātiki Local Board Plan aspiration to ‘develop a community-led youth facility’ and contribute to the Auckland Plan transformational shift to ‘dramatically accelerate the prospects of Auckland’s children and young people’.

b)        endorse health and wellbeing (mental, physical and emotional), employment readiness and connection, as priority outcomes for a youth facility.

c)         request the commencement of a concept design for refurbishment of Marlborough Park Hall as a youth facility utilising $30,000 of the board’s discretionary operational budget for 2014/2015.

d)        delegate authority to a political working party consisting of Chairperson Kay McIntyre, Deputy Chairperson Ann Hartley, Member Lorene Pigg, and Member Richard Hills (and Member Danielle Grant  as an alternate for Member Lorene Pigg) to make decisions associated with the concept design for the repurposing and refurbishment of Marlborough Park Hall, noting that this working party is open to all Kaipātiki local board members to attend at any time.

e)         request a report on governance and management options for a repurposed Marlborough Park Hall, including estimated annual operating costs of the facility.

f)          note additional operational expenditure for a repurposed Marlborough Park Hall may have to be sourced in part by the Kaipātiki Local Board.

g)        note that staff will need to begin a process to engage with current users regarding the board’s intention to repurpose the hall.

h)        request that any final decision-making in relation to concept design is brought back before the board.

CARRIED

 

Secretarial Note:         Pursuant to Standing Order 3.15.5 Members Grant Gillon and John Gillon requested that their dissenting vote be recorded against resolutions a), c) and d) above.

 

 

16

Parks Capital Budgets Update

 

Adi James, Parks Advisor, Pramod Nair, Lead Financial Advisor,  Mark Culpan, Manager Asset Development and Business Support North and Gerry Fitzgerald, Team Leader Parks Liaison and Development, were in attendance to speak to the report.

 

Resolution number KT/2014/247

MOVED by Chairperson K McIntyre, seconded by Member J Gillon:  

That under duress, the Kaipātiki Local Board:

a)      allocate $473,000 from its SLIPs budget in order to meet the majority of the funding cut identified to deliver the parks 2014/15 capital works programme which was funded when the board approved the programme at the start of the financial year.

b)      note that there remains an outstanding funding gap of $23,000 which may need to be addressed later in the 2014/15 financial year dependent on the progress of the programme.

c)      empower and support the Chairperson to pursue reinstatement of lost deferrals budgets from financial years 2012/13 and 2013/14 through a range of sources.

d)      wish to express their strong displeasure with regards to the organisational failure to deliver the Parks capital programme to date.

e)      wish to express their strong displeasure with the loss of Parks capital roll over funding to the value of $548,000 from financial years 2012/13 and 2013/14.

f)       circulate the report and the above resolutions to all other local boards, and to the Governing Body 18 December business meeting for their information.

CARRIED

 

 

17

Local Event Support Fund - Round Two Allocations 2014/2015

 

Barbara Cade, Team Leader Event Facilitation North / West was in attendance to speak to the report.

 

Resolution number KT/2014/248

MOVED by Member L Waugh, seconded by Member D Grant:  

That the Kaipātiki Local Board:

a)      agree to fund, part-fund or not fund, the round two 2014-2015 contestable Local Event Support Fund application as follows:

 

Applicant

Event

Date

Amount Requested

Funding

Allocated

NZ Secondary Schools Wrestling Assn

DownUnder Wrestling Championships

3 July 2015

$5,232.00

$0

The Korean Society of Auckland Inc.

Korean Day

14 March 2015

 

$10,000.00

$2,500.00

North Shore Hazara Society

Summer in the Sun with Kiwi Life

1 March 2015

$3,000.00

$0

North Shore Pasefika Forum

North Shore Pasefika Festival

30 September 2015

$10,000.00

$5,000.00

Subject to conditions in b)

Birkdale Beach Haven Community Project Inc.

Celebrating Communities

1 March 2015 –

31 March 2015

$5,000.00

$5,000.00

Auckland Live, Regional Facilities Auckland

Morning Melodies

2 March 2015 –

14 September 2015

$5,000.00

$0

Auckland Pride Festival Inc.

Auckland Pride Festival Parade

1 March 2015

$3,000.00

$0

Auckland Live, Regional Facilities Auckland

School Holiday Programme 2015

13 April 2015 –

18 July 2015

$5,000.00

$0

North Shore Model Railway Club Inc.

AMRA 2015

29 May 2015 –

1 June 2015

$2,000.00

$2,000.00

 

TOTAL

 

 

 

$48,232.00

 

$14,500.00

 

b)      agree to fund the North Shore Pasefika festival on the following conditions:

i)       pending further discussion and investigation by the Community Development portfolio holders to ensure that the North Shore Pasefika Forum is independent of any church, which would therefore make the applicant eligible for funding in accordance with funding criteria;

ii)      that funding be held for disbursement in June 2015 following further review of the status of the North Shore Pasefika Forum.

c)      transfer the remaining balance of $42,590.00 to the Kaipātiki Local Board General Discretionary Fund for allocation to a range of other projects as agreed by the local board from time to time.

CARRIED

 

 

18

Kaipātiki Local Economic Development Programme 2014/15

 

Stephen Cavanagh, Local Economic Development Advisor, was in attendance to speak to the report.

 

Resolution number KT/2014/249

MOVED by Member D Grant, seconded by Member L Waugh:  

That the Kaipātiki Local Board:

a)      approve the allocation of $15,000 from the 2014/15 budget assigned to the implementation of the Kaipātiki Local ED Action Plan, to implement the following projects:

i)       Action 1.14 – Support for ethnic and migrant-owned businesses - $15,000.

CARRIED

 

 

19

Kaipātiki Community Facilities Trust Report on Jobs4Youth Project

 

Jill Nerheny, Manager, Kaipātiki Community Facilities Trust and Sonia Nerheny, Jobs4Youth Programme and Project Co-ordinator, were in attendance to speak to the report.

 

Resolution number KT/2014/250

MOVED by Member L Waugh, seconded by Member R Hills:  

That the Kaipātiki Local Board:

a)      receive the Kaipātiki Community Facilities Trust Report on Jobs4Youth Project.

b)      congratulate the Project Coordinator, Kaipātiki Community Facilities Trust, for their leadership in developing the Kaipātiki Jobs4youth project.

CARRIED

 

 

20

Interim Open Space Provision Guidelines

 

Resolution number KT/2014/251

MOVED by Chairperson K McIntyre, seconded by Member L Waugh:  

That the Kaipātiki Local Board:

a)         provide the following feedback on the Interim Open Space Provision Guidelines:

          i.           note that not all open space should be developed, and therefore that the importance of passive recreation should be recognised in the guidelines

         ii.           request that ‘pocket parks’ are included in the key open space experiences identified in the guidelines. Pocket parks are considered to play a critical role in local neighbourhoods, whether or not the space is developed.

        iii.           suggest that the 400m recommended distance to neighbourhood parks may be too far for some residents (e.g. families with small children, older people). Pocket parks do often meet this very localised gap in more significant parks provision, emphasising the need for these to be recognised as an additional ‘key open space experience’

        iv.           question the identification of shorter recommended distances to parks and open spaces within high density as compared to low density areas.

         v.           support as a priority for the guidelines ensuring that everyone has a neighbourhood parks within a short walk of their home.

        vi.           express concern that ownership and maintenance of ‘small amenity areas in developments, such as gardens and pocket parks, would remain in private ownership (such as with body corporates). The board’s principle concern is around the long term security of these spaces as public open space and the potential for cumulative loss of open space in communities over time.

      vii.           express concern at the identified desirable ‘configuration of open space’ and the implication that open space without extensive street frontage is not desirable for council acquisition as parkland. Whilst sightlines and passive surveillance are important considerations when developing parks, the council and local boards must be cognisant that opportunities for acquisition in brown-field areas are not always ideally configured as parks, but may provide the basis for future development as a park and therefore should be secured for future generations.

     viii.           do not support the guidelines’ direction that council should not provide open space in industrial areas. Industrial areas are often significant areas of employment and there should therefore be the possibility of development of space for employees to enjoy as part of the working day.

        ix.           note that it is understood that open spaces which primarily function as stormwater assets are not included when considering local need for open space (i.e. the footprint of this open space does not ‘count towards’ calculations of distribution of open space).

         x.           challenge the omission of coastal reserves from the six key open space experiences identified in the guidelines and request that all accessible beaches are included as open space to provide a realistic basis for calculating the need for future open space provision.

        xi.           note concern that the development of these guidelines appears disconnected from the status of the current acquisitions budget and the likely future of this budget going forward into the 2015-2025 LTP. The delivery of the guidelines is reliant on the availability of acquisition budget to support development and will therefore met significant challenges in operationalisation in the short and medium term.

CARRIED

 

 

21

Request for feedback on the draft Local Approved Product Policy

 

Resolution number KT/2014/252

MOVED by Chairperson K McIntyre, seconded by Member L Waugh:  

That the Kaipātiki Local Board:

a)         provide the following feedback on the draft Local Approved Product Policy:

          i.           note that the board’s previous feedback which requested an extension of the buffer zone around schools to 500m has been included in the draft policy.

         ii.           request that consideration is given to extending the prevention of the sale of approved products in high deprivation areas as defined by the Ministry of Health’s Deprivation Index to include a score of 7 (as well as 8, 9 or 10).

        iii.           request minor adjustments to the buffer zones identified in the Kaipātiki Local Board area to ensure they include the remainder of the town centre in Birkenhead, the mall site in Glenfield and the remainder of the village centre at Beach Haven.

        iv.           note that the above feedback is in addition to the feedback (which has already been considered) provided by the board in September 2014.

CARRIED

 

Secretarial Note:         Item 22 was taken after item 26.

 

23

Auckland Transport Update on Issues Raised in November 2014 for the Kaipātiki Local Board

 

Marilyn Nicholls, Elected Member Relationship Manager, Auckland Transport, was in attendance to speak to the report.

 

Resolution number KT/2014/253

MOVED by Member R Hills, seconded by Member L Waugh:  

That the Kaipātiki Local Board:

a)      receive the Auckland Transport November 2014 Issues Update to the Kaipātiki Local Board.

b)      strongly support encouraging and enabling community use of berms as much as practicable

c)      strongly support the development of berm-planting guidelines, which would include:

          i.           Safe depths to dig to

         ii.           Ideal plants in a number of categories – natives, food, trees

        iii.           Maintenance expectations, including in regard to safety eg height

        iv.           Working with neighbours

d)      request a report from Auckland Transport addressing these issues and reporting on progress on these resolutions, to make this Board’s March agenda.

e)      support local boards as the key conduit for Auckland Transport to have community relationships around berm planting, for example the local board in an area has the relationship with a community group or individual who plant and maintain a specific section of berm in that board’s area.  Each local board will have the ability to form these relationships, record and monitor them, in ways that contribute to broader local board outcomes and priorities.

f)       recognise the role of berms in allowing access to services for utility agencies, and to that end require Auckland Transport to create maps available online clearly identifying which berms have services running underneath them at a shallow depth and those that do not.

CARRIED

 

Secretarial Note:         Item 24 and 25 were taken after item 27.

 

26

Request for Affected Party Approval for Proposed New Dwelling at 2-19 Arahia Street, Northcote; and Landowner Approval for Proposed Stormwater Pipeline and Outfall on Tuff Crater Recreation Reserve

 

Matthew Ward, Team Leader Parks and Open Space Specialist (North / West) and Maylene Barrett, Project Contractor, Recreation Planning and Programming, were in attendance to speak to the report.

 

Resolution number KT/2014/254

MOVED by Chairperson K McIntyre, seconded by Member L Waugh:  

That the Kaipātiki Local Board:

a)      recommend to the Manager, Local and Sports Parks North to grant approval under section 48(1) of the Reserves Act 1977 for the new stormwater line and outfall within the Tuff Crater Recreation Reserve, as detailed in the plans prepared by Chester Consultants Ltd, Drawing nos. C01-C05, dated 23.07.2014.

b)      approve the granting of Affected Party Approval for the proposed new dwelling at 2-19 Arahia Street, Northcote, as detailed in the plans Sheets S01, S02, P01, P21, dated 19/03/2014.

c)      delegate finalising mitigation measures to be included as conditions of landowner approval to the Manager, Local and Sports Parks North.

CARRIED

 

Secretarial Note:         Item 27 was taken after item 22.

 

22

Long-term Plan 2015-2025: Local consultation material

 

Member John Gillon left the meeting at 12:31pm.

 

Two documents entitled ‘Kaipātiki Local Board Insert’ and ‘Kaipātiki Local Board Supporting Information’.

A copy of the tabled documents has been placed on the official copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number KT/2014/255

MOVED by Chairperson K McIntyre, seconded by Member G Gillon:   

That the Kaipātiki Local Board:

a)      adopt the tabled local consultation material including:

i.        a one page (2 side) local board insert; and

ii.       supporting information, including local funding priorities for 2015/2016, key advocacy areas, indicative local performance targets for 2015/2016 and indicative local budgets for the next 10 years.

b)      note that the tabled material refers to progressing the youth facility project in 2015/2016 and 2016/2017 utilising re-allocated budget from the Network Connection Plan line identified in the draft asset based services ($320k in both years). The board request that the governing body confirm this re-allocation as it is a local board priority which is within the budget envelope and will ensure that both projects can go ahead.

c)      note strong concern that proposed operational savings for Asset Based Services (ABS) within the parks, community and lifestyle theme are not reflected in draft local budgets, but are instead captured at a regional level and that these savings will be applied locally to final LTP budgets following consultation.  This fundamentally undermines the consultation process as it is not being made clear to our communities what the impact of these operational savings will be on their local area.

d)      note strong concern that high level budgets for programmes of work such as renewals, non-growth projects, parks developments, sportsfield developments and land acquisition will be developed prior to adoption of the final LTP as again this prevents the community from feeding back on these fundamental parts of the LTP as part of the consultation process. The board also note in general their concern at the proliferation of regional funds and funds marked ‘various’ as part of this LTP process, for which there is no clarity as to how these will be spent across the region by local board area.

e)      delegate authority to Chairperson to make any final minor changes to local consultation material for the Long-term Plan 2015 - 2025 prior to publication including online consultation content.

CARRIED

 

Attachments

a     Kaipātiki Local Board Insert

b     Kaipātiki Local Board Supporting Information

 

27

Members' Reports

 

Three documents entitled ‘Auckland Council Letter’, ‘Constituent Letter’ and ‘Photographs of 155 Eskdale Road’ were tabled.

A copy of the tabled document has been placed on the official copy of the minutes and can be viewed on the Auckland Council website.

 

Member John Gillon returned to the meeting at 12:39pm.

 

Resolution number KT/2014/256

MOVED by Chairperson K McIntyre, seconded by Member G Gillon:  

That the Kaipātiki Local Board:

a)      receive Member Grant Gillon’s update.

b)      receive the tabled documents related to Member Grant Gillon’s update.

CARRIED

 

Attachments

a     Auckland Council Letter

b     Constituent Letter

c    Photographs of 155 Eskdale Road

 

Secretarial Note:         Item 28 was taken after item 25.

 

Member Grant Gillon left the meeting at 12:40pm.

 

24

Performance report for the period ended 31 October 2014

 

Pramod Nair, Lead Financial Advisor, was in attendance to speak to the report. A document entitled ‘Kaipātiki Local Board Quarterly Performance Report, 4 Months ending October 2014’ was tabled.

A copy of the tabled document has been placed on the official copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number KT/2014/257

MOVED by Chairperson K McIntyre, seconded by Member L Waugh:  

That the Kaipātiki Local Board:

a)         note the Performance Report for the Kaipātiki Local Board for the period ended 31 October 2014.

b)        delegate to a working party of Chair Kay McIntyre, Deputy Chair Ann Hartley and Member Lorene Pigg providing feedback on the quarterly performance report, noting that there are still a number of errors in the report, and that parks information was tabled and therefore not provided on the public agenda.

c)         note that the shortfall in previous financial years is not captured in the Parks component of the Kaipātiki Local Board Quarterly Performance Report.

CARRIED

 

Attachments

a     Kaipātiki Local Board Quarterly Performance Report, 4 Months ending October 2014

 

 

25

Urgent decision making process for local boards during the 2014 Christmas close down period

 

Resolution number KT/2014/258

MOVED by Member R Hills, seconded by Member L Waugh:  

That the Kaipātiki Local Board:

a)      adopt the urgent decision process.

b)      delegate the authority to the Chairperson, Deputy Chairperson, and one other Elected Member or any person acting in these roles, to make an urgent decision on behalf of the the Kaipātiki Local Board.

c)      request all urgent decisions be reported to the next ordinary meeting of the Kaipātiki Local Board.

CARRIED

 

 

28

Governing Body Members' Update

 

There were no Governing Body Members’ updates.

 

 

29

Workshop Records - Kaipātiki Local Board Workshops, Wednesday, 12 November 2014, Wednesday, 19 November 2014 and Wednesday, 26 November 2014

 

Resolution number KT/2014/259

MOVED by Member L Waugh, seconded by Member R Hills:  

That the Kaipātiki Local Board:

a)      receive the records for the Kaipātiki Local Board Workshops held on Wednesday, 12 November 2014, Wednesday, 19 November 2014 and Wednesday, 26 November 2014.

CARRIED

 

 

30

Record of Kaipātiki Local Board Portfolio Briefings held in November 2014

 

Resolution number KT/2014/260

MOVED by Member R Hills, seconded by Member L Waugh:  

That the Kaipātiki Local Board:

a)      receive the record of Kaipātiki Local Board Portfolio Briefings held in November 2014.

CARRIED

 

 

31

Swimming Pool Fencing Exemption – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

 

Resolution number KT/2014/261

MOVED by Member D Grant, seconded by Chairperson K McIntyre:  

That the Kaipātiki Local Board:

a)      receive the Swimming Pool Fencing Exemption report.

b)      receive the applications from:

i)       54 Balmain Road, Chatswood

ii)      2/132 Birkenhead Avenue, Birkenhead

c)      grant the 54 Balmain Road, Chatswood application for special exemption to the current owner, subject to ongoing compliance with NZS8500-2006 Section 3.10 clause (a-k) at all times and subject to the spa pool remaining in the same location as the day of inspection.

d)      grant the 2/132 Birkenhead Avenue, Birkenhead application for special exemption to the current owner, subject to ongoing compliance with NZS8500-2006 Section 3.10 clause (a-k) at all times and subject to the spa pool remaining in the same location as the day of inspection.

CARRIED

  

 

32        Consideration of Extraordinary Items

 

            There was no consideration of extraordinary items. 

 

Secretarial Note:         Item 13, resolution n), was taken at this time.

 

 

 

 

1.00 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................