Agenda of Māngere-ŌtāhuhuLocal Board

Māngere-Ōtāhuhu Local Board

10 December 2014

MĀNGERE-ŌTĀHUHU LOCAL BOARD

PERFORMANCE REPORT

4 MONTHS ENDING OCTOBER 2014

Table of contents

1. Summary

· Highlights &Achievements

· Watching Brief and Recommendations

2. Key Initiatives & Projects

· Progress Updates

3. Local Activity Overview

· Community Developments, Arts and Culture

· Libraries

· Infrastructure and Environmental Services

4. Other Reports

· Treasury

5. Financial Report to October 2014

Section 1 – The executive summary

Highlights and Achievements

Over the previous four months the Mangere-Otahuhu Local Board has:

· adopted the Mangere-Otahuhu Local Board Plan

· approved Chair’s message and local board comments on the 2014 Annual Report

· signed off the deferral of 2014/15 capex projects

· attended Ambury Farm Day in October attended by 20,000

· continued to participate in projects for revitalisation of Sturges Park

· saw the greatly supported water safety rules come into effect in October

· approved allocations for local events, community funding and LIPs (especially Boggust Park)

· hosted 12 new cadets into Auckland Council, with a workshop including information on local board elections, processes, decision-making, community involvement and planning

· presented local board views on the Mangere Gateway Programme to the Auckland Development Committee, including seeking governing body support

· given support with other local boards in The Southern Initiative area to a project: “Maori Input into Local Board Decision-making”

· continued to be active in the liquor licensing process impacting the District Licensing Committee decisions

· allocated funds to engage relevant expertise to facilitate ongoing liquor licence objections

· developed the Community Action Against Alcohol Harm page and tool in Facebook

· approved 2014/15 work programmes for

o local and sports parks capital and renewals

o aquatic and recreation renewals

· reviewed and provided feedback on

o Financial Policy issues for the 2015-2025 Long Term Plan

o Local Alcohol Policy Project – Draft policy for local boards

o Community Facility Network Plan

o Review of allocation of decision-making

o Fees and charges decisions

Section 1 – The executive summary cont..

Watching Brief

Otahuhu Arts Facility

The local board set aside $50k in this year’s budget to carry out an analysis and feasibility study for an arts facility in Otahuhu. With the current library space coming free in the next financial year this would be an opportunity to realise the aspirations of the community to support artists and creative groups in the area. Funding for such a facility would require reprioritising budgets from other activities or seeking financial support through a range of mechanisms available.

Recommendation

The feasibility project will be carried out by the Auckland Council Community Policy and Planning department and is expected to commence in December. Their primary role is to present an analysis to the local board with enough information to prepare a business case for this initiative within the existing space

Section 2 – Update on Key Initiatives and Projects

Local library services

This group of activities covers libraries located within the local board area. The libraries are located at Māngere Bridge, Māngere East, Māngere Town Centre and Ōtāhuhu.

We plan to spend $2.5 million operating expenditure (opex) and $3.0 million capital expenditure (capex) on these activities in 2014/2015.

Our focus is to continue improving the digital library, engaging children and young people, developing quality library facilities, delivering programmes and services that inspire learning and participation, sharing Auckland’s unique stories through the heritage and research collections and delivering sustainable and customer-driven collections.

A key initiative we have planned for 2014/2015 is progressing and completing the construction of the Ōtāhuhu library as part of the Ōtāhuhu Recreation Precinct development.

This initiative supports the of ‘Provide high quality recreation and community facilities’ priority of our local board plan.

Oct 2014 update

The development of the Otahuhu Precinct including the new library has reached the halfway point. It is on track to open mid 2015. The local board has begun investigations into how to utilise the free space at the old Otahuhu Library

Local community services

This group of activities covers local community facilities, local community development initiatives and local community safety programmes. Local community facilities include five community centres and halls as well as Nga Tapuwae.

We plan to spend $1.5 million operating expenditure (opex) and $223,000 capital expenditure (capex) on these activities in 2014/2015.

Our focus is on continuing to support a number of community development initiatives.

Key initiatives we have planned for 2014/2015 include:

· Town centre crime prevention projects

· Providing contestable funding for community projects, events and partnerships

· Improving utilisation of facilities and building capacity in the community

· Local community gardening projects

· Developing social innovation opportunities – new ideas led by communities to solve existing social, economic and environmental challenges.

These initiatives support the ‘Provide high quality recreational and community facilities’ and ‘Increase the wellbeing of our communities’ priorities of our local board plan.

Oct 2014 update

CDAC supported the Pakuranga Neighbourhood Support Committee in providing street co-ordinator level training to the Mangere Neighbourhood Support group. This was the first capacity building support for Mangere and involved as part of the training, the recruiting of volunteers. Two volunteers were recruited just two days after the training.

Local arts, culture and events services

This group of activities covers local arts and culture facilities, local arts and culture and local events. The Māngere-Ōtāhuhu Local Board supports the Metro Theatre and the new Māngere Arts Centre. Local events in the Māngere-Ōtāhuhu Local Board area include local Christmas events and ANZAC Day events.

We plan to spend $1.6 million operating expenditure (opex) and $32,000 capital expenditure (capex) on these activities in 2014/2015.

We will continue supporting a calendar of events and providing contestable funding for community-based events that make our area vibrant.

The key initiatives we have planned for 2014/2015 include:

· On-going support to the Māngere Arts Centre

· A funding partnership for Manukau Youth Orchestra

· Delivering volunteer awards in the community.

These initiatives support the ‘Provide high quality recreational and community facilities’ and ‘Increasing the wellbeing of our communities’ priorities of our local board plan.

Oct 2014 update

The agreed refurbishments in the Metro Theatre are in the early stages. As outlined in the watching brief section of this report the local board has begun investigations into how to utilise the free space at the old Otahuhu Library as an arts centre for Otahuhu. Funding partnerships and grants are proceeding to plan, and events funding approvals have resulted in $125k allocated so far for this financial year.

Local parks services

This group of activities covers local parks located within the local board area. Within the local board area there are approximately 178 local parks covering 266 hectares, including Māngere Centre Park, Walter Massey and David Lange parks.

We plan to spend $6.3 million operating expenditure (opex) and $3.5 million capital expenditure (capex) on these activities in 2014/2015.

Our focus will be on maintaining and renewing assets in our parks and reserves such as toilets, playgrounds, furniture, car parks, sports field surfaces and planting. We will support the management of public open spaces through a planned approach to serve the interests of all users. We will develop parks concept plans to guide prudent investment and prioritisation of projects. Our aim is to make our communities proud of our parks and reserves.

The key initiatives we have planned for 2014/2015 include:

· Progressing and completing the walkway at Peninsula Point reserve

· Kiwi esplanade walkway widening and development

· Walter Massey Park upgrade to enhance quality of the sports field

· Projects to protect our coastline and harbour.

These initiatives support the ‘Preserve our heritage and environment’ priority of our local board plan.

Oct 2014 update

The Parks capital works programme has been delayed throughout the Capex review and deferral process. Only 5% of a comprehensive works programme has been delivered year to date. Most of the projects have now been appointed project managers and the bulk of work will commence over the better weather to come. There are no current issues with the delivery of works

Local recreation services

This group of activities covers local recreation facilities and initiatives. Recreation centre facilities include Ōtāhuhu Recreation and Youth Centre and Moana-Nui-ā-Kiwa Leisure Centre.

Provision is made for adult entry to Moana-Nui-ā-Kiwa swimming pool without charge. The costs of this are met from a targeted rate of approximately $13.78 on each separately used or inhabited part of residential properties in the Māngere-Ōtāhuhu Local Board area. Adults must pay to enter most other pools in Auckland.

We plan to spend $5.6 million operating expenditure (opex) and $16.3 million capital expenditure (capex) on these activities in 2014/2015.

Our focus will be on building the new pool at the Ōtāhuhu recreation precinct. We will also progress and complete the upgrade of the Moana-Nui-ā-Kiwa pool which includes the children’s splash pool and changing rooms.

These initiatives support the ‘Provide high quality recreational and community facilities’ priority of our local board plan.

Oct 2014 update

Two important streams of aquatics work are currently being carried out with the new pool at Otahuhu in full process and on target, and the refurbishment at Moana-nui-a-kiwa pool at Mangere also very busy. Some delays at the latter have been resolved and both pools are due for completion this financial year.

Local economic development

This group of activities covers local business area planning, and local street environment and town centres. The Māngere-Ōtāhuhu Local Board has an influence on local developments and infrastructure to maximise the economic opportunities for local businesses and industries in the area. It also provides political representation and support to the business improvement district (BID) programme executive boards, including Ōtāhuhu Mainstreet and Commercial Association.

The Māngere-Ōtāhuhu Local Board is responsible for maintaining the streetscape and town centres such that they are tidy, free of rubbish and provide a welcoming environment. Note that the service levels for regional and principal town centres will be met from budgets held by the governing body, in this case Ōtāhuhu town centre.

We plan to spend $1.5 million operating expenditure (opex) and $900,000 capital expenditure (capex) on these activities in 2014/2015.

Our focus will be on continuing to work with our business associations and supporting our BID programmes, providing strong leadership for our town centres, enhancing the look and feel of amenities for a better business environment.

The key initiatives we have planned for 2014/2015 include:

· Progressing the Ōtāhuhu Linkages project which will create a strong, active pedestrian and physical connection between the Ōtāhuhu town centre, the expanded recreation precinct and the new Ōtāhuhu bus/rail interchange

· Resolving an all-weather cover solution at the Māngere Town Centre

· Providing an on-going annual subsidy to four of the five business improvement districts (BIDs), namely, Māngere Town Centre, Mahunga Drive, Māngere Bridge and Māngere East

· Preparing an integrated business precinct plan for the industrial south which will develop a coordinated approach and projects to enhance the economic performance of the industrial areas in south Auckland.

These initiatives support the ‘Support a strong local economy’ and ‘Ensure our area is well connected’ priorities of our local board plan.

Oct 2014 update

Funding around the Otahuhu Linkages project was analysed as part of the Capex review process, and has now been resolved. The all-weather canopy at Mangere Town Centre is proving to have major stumbling blocks with both funding and addressing the primary reason for the canopy as an all-weather solution. This is an on-going topic being managed in conjunction with City Transformation and has recently involved AC solicitor advice. Most of the BID top-ups have been paid.

Local built and natural environment

This group of activities covers local environment and heritage protection. We plan to spend $177,000 operating expenditure (opex) on these activities in 2014/2015.

Our focus will be on protecting our waterways and making them more accessible to our people.

The key initiatives we have planned for 2014/2015 include:

· Mangrove removal and management

· Improving access to and use of our waterways, through walkway development and pollution controls

· Providing on-going support to the Māngere Mountain Education Trust.

These initiatives support the ‘Preserve our heritage and environment’ priority of our local board plan.

Oct 2014 update

Work programmes for this fund will be discussed by the local board in November.

Local governance

This group of activities covers local planning, policy and governance activities of the local board, including development of local board plans and local bylaws. The local board receives strategic and policy advice, as well as democracy, community engagement and administrative support. This enables local board members to represent their communities, deliver effective local leadership and make informed decisions on local issues, activities and facilities.

We plan to spend $1.8 million operating expenditure (opex) and $15,000 capital expenditure (capex) on these activities in 2014/2015.

Our focus will be to continue to develop the local board’s working relationship with the governing body, council-controlled organisations and external stakeholders.

The local board receives strategic and policy advice, as well as support for its democracy processes, community engagement and administration. This support enables local board members to be effective leaders in their communities and make decisions that contribute to shaping the local area.

The key initiatives we have planned for 2014/2015 include an on-going community engagement programme. Targeted engagement will be undertaken on issues of community interest, with an emphasis on including the views of young people in the area.

These initiatives support the ‘Increase the wellbeing of our communities’ priority local board plan.

Oct 2014 update

There is considerable underspend in discretionary funds which will be allocated over the coming months

Section 3 – Activity Overview for the last 4 months

Community Development, Arts and Culture (CDAC)

Highlights and Achievements

On 3 September 2014, Māngere Arts Centre – Ngā Tohu o Uenuku celebrated its fourth birthday. The occasion was marked by the opening of an exhibition by Auckland-based senior Tongan artist Sopolemalama Filipe Tohi. The Tukutuku Kafa Mei Lotomoana exhibition is part two of a survey exhibition by the artist. The opening attracted over 120 people and was featured in the NZ Herald on 27 September 2014. Journalist Adam Gifford interviewed the artist, outlining his biography as a migrant to Auckland in 1978 and the development of his creative practice in New Zealand. The exhibition coincided with the end of Tongan Language Week.

Successful productions in the theatre during quarter one have included Okareka Dance Company’s acclaimed dance production Mana Wahine, The Tautai of Digital Winds, and a much-improved Showtime Mangere 2014. Blackfriars Theatre Company’s The Merchant was highly attended with 852 people attending over the course of four days. Quarter one of 2014/2015 saw an increase in both the number of events (from 35 to 70) and total attendance (from 4123 to 6557) at the theatre over the same period last year.

Promotional posters for Mana Wahine and The Merchant

CDAC staff play a lead role in developing and supporting Pacific Wardens in our communities. In 2008, Pacific Wardens realised they had no way to prove their authority when assisting the public. This need became even more obvious during the Rugby World Cup in 2011. Finally on 17 July 2014, Pacific Wardens from Counties Manukau were presented with photo identifications. The wardens value these identification cards highly, as they enhance a warden’s authority and professionalism in the community. Counties Manukau Police, project sponsors and the chairs of Mangere-Otahuhu and Otara-Papatoetoe Local Boards were at the presentation. It was also an opportunity to acknowledge the fine work the wardens do in our communities. In September 2014, two Pacific Wardens were acknowledged for their long service by the Mayor. A ceremony was held with police to celebrate the achievements. Staff have successfully negotiated for Counties Manukau Pacific Wardens to travel free of charge on trains and on public buses. The wardens will be able to travel for free from any stop whilst in their uniform. In return, the wardens will provide monitoring and surveillance while travelling.

Police with Pacific Wardens

Since its initial launch in quarter four 2013/2014, the Turanga Housing Initiative has supported 17 families across the region, including families from the Mangere-Otahuhu community. Each participating family now has an annual budget, a formal debt elimination plan and even a 12 month saving plan.

The Sustainable South Initiative celebrates the concept of ‘garden to table and back’ and was designed to close the loop between gardening, food production, waste management and improve community food resilience. The collaborative project was developed by Gardens 4 Health, CDAC staff and council’s Waste Minimisation team. A number of events were held in the Mangere-Otahuhu Local Board area during quarter one, with people participating in a week of workshops and activities around waste reduction, composting and gardening. Bokashi composting system was the subject of a course held at Kokiri ki Papatuanuku Marae. Participants learnt how to create their own Bokashi buckets for turning household food waste into compost for their backyard gardens.

Bokashi Composting Course at Kokiri ki Papatuanuku Marae

Staff have supported the Mangere/Otahuhu youth group as they worked to become a voice and connection between young people, community and the local board. The group numbers have increased from zero to 31. The youth group has championed community issues such as child poverty and alcohol. The group’s efforts have resulted in the group being acknowledged and nominated for the Te Rangatahi Mo Te Ora award by Ngati Whatua and the Auckland District Health Board.

Staff have partnered with the Environmental Services unit and other departments in a six month placement programme for Makaurau Marae. With advice and support from the Mangere-Otahuhu Local Board, staff organised a placement to support the development of Makaurau Marae’s nursery and social enterprise initiatives. Te Kawerau a Maki is an important stakeholder in the South Auckland landscape, and the six month placement where the intern experiences a number of different areas of our organisation is an opportunity to strengthen relationships between council and mana whenua. Staff are providing mentoring, networking and capacity building as part of building the business model of the nursery to make it more viable and sustainable.

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Participants in the Makarau Marae placement project

Over the past year, a building revitalisation project has been underway at Mataatua Marae. Staff have secured 200 chairs for the marae and carpet for the whare nui to replace the worn out carpet that has caused safety issues for users of the marae. A volunteer clean-up day has been organised on 13 November 2014, to complete a physical clean-up of the marae including repairing of fencing, water blasting and painting.

Youth: Upskilling and decision making opportunities

Staff organised training and development for Mangere-Otahuhu Youth Board members from 9-11 September 2014, on ‘inspiring youth communication strategies’ with the Inspiring Stories Trust. The local youth representative for Mangere-Otahuhu on the Youth Advisory Panel has received training in youth participation, engagement and representation, Treaty of Waitangi, leadership and Auckland Council democratic processes. Feedback was sought from the Mangere-Otahuhu Youth Advisory Panel representative on the following policies and strategies through the Youth Advisory Panel:

· draft Community Facilities Network Plan

· YAP Work programme

· Long Term Plan Priorities

· Local Approved Product Policy for the sale of psychoactive substances.

On 19 September 2014, staff launched ‘Uniquely South - Social Enterprise 101’, an introductory social enterprise programme to support community organisations in Auckland South. The workshop was for organisations and entrepreneurs venturing into the social enterprise space. 45 people were introduced to a business model to assist them to lift their ideas off the ground. The team will host a breakfast where these community organisations can pitch their ideas to receive kick start funds towards their projects. The seed fund will be created from the registration fees. Five organisations from Mangere-Otahuhu were represented. Two of the five participants have received sponsorship onto the Social Enterprise Foundation Course which started in October 2014 at AUT University.

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Participants at ‘Uniquely South-Social Enterprise 101’

Celebrations at Mangere Community House - Whare Koa

The opening of Cook Island Language Week on 4 August 2014 saw 140 people, including 46 students from the Rise up Trust Academy Junior School, the Cook Island Consul General, dignitaries and local community members together at the community house. Staff in partnership with the tivaevae group - Vaine Titi hosted the event. Over the week, there was a continuous stream of visitors to the community house to see the arts, crafts and sit with the ‘mamas’ to learn Kuki Airani Reo and culture. As a result of the group’s efforts, Vaine Titi was invited to be part of the Consul General Network meeting with Cook Island leaders from around Auckland. Funding was offered to the ‘mamas’ to tutor their arts and crafts and the group was invited to attend the Koroneihana o Kīngi Tuheitia - Anniversary of Kīngi Tuheitia’s coronation along with 200 representatives of the Cook Island community from Takitimu Marae Mangere Bridge.

The opening of Cook Island Language Week at Mangere Community House

Planning for Love and Light Christmas in Centre Park 2014 on 22 December 2014 has created opportunities for youth locally and from neighbouring communities. By the end of July 2014, 30 young people were involved in the design of the event. A working group of 17 youth leaders have formed and have met fortnightly. Youth involved in the planning and the working group come from council’s Youth Cadets, AUT interns, Papatuanuku Kokiri Marae, Otahuhu Mangere Youth Group, Strive Community Trust, and church youth groups. Collaboration between representatives from Papatuanuku Kokiri Marae, Manukau Live Steamers Inc. and Mangere Community House, have created a strong support network for young people to drive this.

Staff are working with the Otahuhu Town Hall and Community Centre Inc. and Strive Community Trust to complete and sign their 2014/2015 funding agreement and Licence to manage and occupy documents. Payments have been made in October 2014 to Otahuhu Town Hall and Community Centre Inc. for $89,831 and to Strive Community Trust for $99,580.

Otahuhu Family Fun Day

A workshop for 2014/2015 contestable funding was held on 2 July 2014, and a report presented to the board to confirm decisions made at the workshop. A total of $50,560 was allocated to community groups and organisations. An additional 10 line items totalling $44,328 were allocated to the community via the local board on 18 June 2014, as part of its CDAC annual work programme.

Watching Brief

An operational review is in progress for the Māngere Arts Centre - Ngā Tohu o Uenuku. During a three-week period in September 2014, a survey was conducted with stakeholders and the community, with the aim of answering the following questions:

· Is the Māngere Arts Centre - Ngā Tohu o Uenuku achieving its vision and purpose?

· Is the centre engaging local audiences and the community?

The survey had a high response rate, with 103 people providing a wide range of feedback, suggestions and views. In addition to the survey, a workshop was held on 30 September 2014, to discuss the vision and purpose of the centre. Twelve invited participants attended including local board members. Both the survey and workshop results will inform the development of a new business plan for the centre. Findings from the project will be summarised and reported to the board in quarter two.

Mangere Arts Centre - Ngā Tohu o Uenuku, Mangere Town Centre, and the town centre courtyard will feature as key sites to be activated from 20 to 22 November 2014 during the Southside Arts Festival - Urbanesia. The local board has been kept updated via the arts portfolio holders on progress about the festival. A media launch for the festival was held on 23 September 2014, at the Mangere Arts Centre – Ngā Tohu o Uenuku.

Key Arts and Culture Activities in Quarter 2: October to December 2014
Māngere Community Stage (Southside Arts Fesitval 2014 - Urbanesia)	Māngere Town Centre	20 November
Southside Arts Festival - Cult Couture (signature event)	Māngere Arts Centre	20 November – 22 November

Propagation Stations

Staff partnered with Gardens4Health to identify volunteer organisations capable of becoming growing and distribution hubs called Propagation Stations. There are now 18 propagation stations established in Auckland South. Kirby Bible Study group, the Pukapuka community, Mangere College, SISDAC Youth, Otahuhu Intermediate and Mangere Community House are all participating propagation stations within the Mangere-Otahuhu Local Board area. The volunteers are supported to upskill and educate others in plant propagation and the seedlings they grow are freely distributed to local communities in need. This initiative arose from a Community Development partnership with the Aronui Trust, who initially provided free seedlings for community garden groups.

The team behind Neighbours Day nationally (Lifewise, Inspiring Communities, Mental Health Foundation and Neighbourhood Support) is seeking to build Neighbours Day into a 365 days a year movement. Towards this aim, the ‘Summer of Neighbourliness’ will be launched in 2014, inviting neighbours to connect during the summer months. There will be a media release on 24 October 2014 in Auckland and associated media. A press kit will be shared with local boards in October 2014. Interested local boards can work with staff, community coordinators and portfolio holders to promote the Summer of Neighbourliness in their area. Lifewise is also promoting a Good Neighbour Competition which is open for nomination on 8 October 2014, and closes on 12 November 2014.

As a pilot, council staff members are working with stakeholders who lease a number of premises, on a proposal to grant one lease to these groups for multiple sites. Multi premise leases would mean past leases are surrendered and one new lease entered into for the multiple properties. Special conditions for specific properties will be catered for through lease schedules. Each schedule will be approved by the local board which has allocated decision making responsibility for the individual properties. As the proposal progresses, the board will be informed of the results of the trial and potential application in this local board area.

Planning for the 2014 Christmas events and annual events is well underway and permits are being issued up to six weeks prior to an event occurring. Round two of the Local Event Support fund opened on 1 September 2014, and closes on 31st October 2014.

Performance & CAPEX

Graffiti

There were 1703 graffiti incidents in Mangere-Otahuhu between July and September 2014. This is a 33% reduction compared to the same period last year. The number of requests for service graffiti also fell by 37%, with all 29 being removed within the 24 hour target time. This indicates that graffiti levels are down and contractors are proactively removing graffiti before it is seen by the public.

A new hire fee framework for community facilities has been implemented in line with resolutions passed by local boards during the past four months. From 1 July 2014, the new framework supersedes all previous legacy hire fee arrangements, and establishes clear and consistent ‘policy’ and operational guidelines for hire fees for arts facilities, community centres and venues for hire. The framework is designed to enable local board priorities, greatly improve the customer experience for those hiring facilities, and simplify the process of administering the service.

Improved business practices including the implementation of an effective cancellation process and management of internal bookings, has resulted in more accurate utilisation being recorded for our venues for hire. Mangere Community House utilisation has dropped with the loss of several regular hirers and a reduction in access to bookable space due to maintenance work requirements.

The increase in visitor numbers for Otahuhu Town Hall and Community Centre has been impacted by large functions held in the main hall for activities organised by centre staff and for private functions.

Due to the implementation of a single booking and invoicing system across Auckland, revenue is now being shown against the utility for community facilities. Comparison to 2013/2014 cannot be made at this stage but reports will be presented to local boards in January 2015 that will detail revenue impact, utilisation rate changes and customer impact and experience

Regional

The media launch for the Southside Arts Festival 2014 - Urbanesia took place on 23 September 2014, at Māngere Arts Centre - Nga Tohu o Uenuku, attracting a capacity crowd of 200. The launch was structured as promenade-theatre style, moving invited guests and media through the centre with a series of performance cameos. Cr Alf Filipaina spoke, and choreographer and dancer Paris Goebel announced her newly-commissioned dance theatre piece for the Southside Gig event. The festival runs from 12-29 November 2014. There was strong uptake from media including a story in the Manukau Courier, a Tagata Pasifika feature and a 531PI radio news grab. Facebook and social media responses have been highly active. The NZ Herald has confirmed upcoming stories and for the first time, the festival has its own promotional trailer which is achieving airplay.

Guests at the media launch of Southside Arts Festival 2014 – Urbanesia

A total of six teams worked with mentors on their Kickstart Challenge - social enterprise ideas over the last three months. Teams presented their ideas to a panel of five judges to compete for a prize pool of $3,000. Judges awarded two teams with seed capital to get their ideas off the ground. Second place winners, the Phoenix Foundation will provide meaningful service opportunities for high school students in a “buddy programme” with primary school students. Team Gyropad which took the top prize, will recycle old notebooks into new ones. The team is made up of very enterprising college students on a scholarship at the University of Auckland. Over the coming months, staff will be working with the teams to help implement and prototype their products.

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Kickstart Challenge participants

A site visit to the Elevator Group in Mangere and Vision West in Waitakere was organised for project partners and staff. This is part of the Social Enterprise learning series, to share and disseminate knowledge of best practices on how to run viable social enterprises.

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Site visit to the Elevator Group

Child Injury Profiles

Child injury profiles presented to the Community Development and Safety Committee meeting in August 2014, revealed the most recent child injury statistics for the Auckland region. The profiles, developed in partnership with Safekids Aotearoa, were designed for quick and easy analysis of injury data for the region and each local board area. Falls are the leading cause of unintentional injury for children in Mangere-Otahuhu, as highlighted in the Mangere-Otahuhu profile:

Mangere-Otahuhu Child Injury profile indicating number of incidents

Accessibility Plans for Southern Local Boards

In 2011, Auckland Council and the Be. Institute entered into a strategic relationship. This relationship is managed by CDAC. A key deliverable of this work is working with local boards to become ‘Accessible Local Boards’. Planning is underway to work with the five Auckland South local boards to enable them to devise ‘access plans’. Whilst the work with each local board will be specific to that board, it has been agreed that in order to maximise access, each local board will have an assessment of a specific physical environment conducted, including cost of upgrades. The four areas of focus to maximise access by all the community are: Culture, Community engagement, Environment and local board projects. In May 2014, staff facilitated a workshop with the Mangere-Otahuhu Local Board in partnership with the Be. Institute. The parameters of the future access work are currently being scoped.

The 2014/2015 Social Housing work programme was endorsed by the Community Development and Safety Committee on 13 August 2014 and by the Seniors Panel on 22 September 2014. The work programme emphasises safety including security doors and footpaths.The Social Housing rent harmonisation policy options were work shopped by the Budget Committee on 5 August 2014 and local board chairs on 18 August 2014. Further workshops with both groups are planned for 20 October 2014. Staff have been visiting residents to support them to manage increases in their rent payments and to increase the proportion of payments made through cost-effective methods. This has been an extensive exercise throughout September leading up to the change on 21 October 2014. Staff are working closely with staff at the Onehunga Community Centre, supporting activities on offer to older persons.

Movies in Parks

Planning for the 2015 Movies in Parks series is well advanced and the local board have had an opportunity to discuss with the regional delivery team their requirements. A movie in the Mangere-Otahuhu Local Board area is scheduled for 23 January 2015, at David Lange Park.

Music in Parks

The music in parks schedule is currently nearing finalisation and a total of 33 music events are scheduled from 10 January through to 15 March and will cover the region from Franklin in the South to Rodney in the North. There are currently no events scheduled for the Mangere-Otahuhu Local Board area.

ANZAC Day

Planning for Anzac Day 2015 has commenced, with discussions being held with a wide range of stakeholders, including the RSA. Plans for a range of enhanced services to acknowledge the centenary will be presented to the local board for their feedback and endorsement in coming months.

Auckland Heritage Festival

The Auckland Heritage Festival ran from 27September to 12October 2014. This popular annual programme brought together over 200 community events from across the region. For Mangere-Otahuhu Local Board are this included Letters from the Front from 29 September–10 October 2014 at the Archives New Zealand Auckland Regional Office in Mangere.

Two citizenship ceremonies were held in quarter one with approximately 1800 people taking the oath and becoming New Zealand citizens.

Libraries

Local Overview

· The July school holidays theme was “Wild”. Themed events were designed to create meaningful play for children and their families and to encourage children to visit the library to develop literacy skills.

· Matariki was celebrated with children's events, workshops and learning sessions including story times, craft and Te Reo classes.

· Adult Learner's Week was celebrated on 8 - 14 September. The libraries delivered workshops, talks and classes that encouraged adult learners to develop their skills and capabilities.

· Libraries celebrated Cook Islands and Tongan Language Weeks. Activities included storytimes and song sessions, and demonstrations of instruments, dancing and crafts.

· Family History Month was celebrated libraries in August with events and programmes including talks, seminars and workshops on the subject of family history and genealogy.

Project Updates

Library	Project description	Status
Mangere East Library	Upgrade CCTV system	Started
Mangere East Library	Upgrade toilets	Not Started
Mangere Town Centre Library	Renew the HVAC system	Started

Otahuhu Recreation Precinct Building Project

· Construction is ongoing and running to programme. Anticipated completion end of June 2015.

Regional Update

· World War 1914-1918: An exhibition “It’ll be over by Christmas” opened in Central City Library on 9 July and ran until 12 October. The exhibition from Sir George Grey Special Collections depicted New Zealand’s contribution to the First World War, both at the front and at home. This moving exhibition was planned to commemorate the 100th anniversary of the start of the First World War and is part of the WW100 programme at Auckland Libraries.

· Libraries delivered an extensive Auckland-wide Matariki programme. Over 12,000 people attended children's events, kapa haka, learning sessions and exhibitions from 28 June to 28 July.

· Libraries celebrated Te Wiki o Te Reo/ Māori Language Week with events to learn about and celebrate Te Reo Māori.

· Family History Month was celebrated in libraries in August. Over 180 events and programmes including talks, seminars and workshops on the subject of family history and genealogy were delivered.

· Comic Book Month was celebrated to promote comics, graphic novels and zines collections. Over 1000 people attended talks on kiwi comics, manga, drawing workshops, competitions and Auckland Libraries' own comics conference, LibraryCon.

· Advance voting stations in libraries across Auckland proved popular in the lead-up to the general election on 20 September and offered valuable access to the electoral process for many Aucklanders. Seventeen branches of Auckland Libraries offered access to advance voting and special voting between 3 and 19 September. Library staff also helped unregistered voters to enrol.

Mangere Bridge Library

Highlights

· Two new services for patrons commenced in July. A Justice of the Peace is based in the library on Monday afternoons from 1pm - 3:30pm. This service has been very well utilised. The new Wellness book club runs once a month on a Thursday morning. This is organised and run by a local resident and is well supported by the community.

· During the July school holidays several well attended events were held, and Matariki featured with some fun star gazing activities. It was the first time the courtyard was utilised and the survival skills activity was a great success with the children able to construct a wonderful shelter.

· Several classes from Waterlea School visited the library during August to further their knowledge of Matariki. One of the librarians read them a Matariki story before they explored library resources.

· The library courtyard was officially opened and blessed in August. This featured in local publications and the feedback from the community continues to be positive. It is a lovely spot to socialise, or sit and read.

· September was Comic Book Month. Throughout the month every storytime has had a different theme, from superheroes when a local police officer read to the children, to princes and princesses. The children enjoyed getting into character and dressing up for their visit to the library.

· The highlight for September was the Children’s book club Scooby Doo mystery where children had to solve the mystery of who the monster was and why the library was targeted.

Performance Measures

Mangere East Library

Highlights

· Matariki celebrations included storytime for local pre-schoolers with over 45 participants involved in the big read, ‘Tane and the stars’. As part of the Matariki celebrations a breakfast was offered to the community, sharing time to reflect on what they were thankful for.

· During the July school holidays, children submitted their own designs for the Matariki ‘design your own t-shirt’ competition. Participants enjoyed a Connect Four tournament and, as part of the Wild theme for the school holidays, made their own wild hibiscus flowers. A ‘wild’ scavenger hunt engaged teams of children collecting information at stations around the library to complete activities.

· Power Up, a collaboration with the Ministry of Education and Martin Hautus Institute, was launched at Mangere East Library on 2 September. This initiative is targeted at Pacific families with children who are studying NCEA. It is a 10 week study programme for students to assist with studying and involving families so that they are able to support their children throughout this process. Participants have increased from 60 in the first session to 120 indicating a positive response from the community.

· A genealogy specialist librarian delivered an interactive workshop on using the family history database, Find My Past as part of the Family History Month programme. Positive feedback was received from participants who found this workshop very useful for finding family links.

· September was Comic Book Month. Two cartoon drawing workshops and a quiz about Manga and comics drew interest from keen comic book fans. Library members of all ages submitted entries in the ‘Create Your Own Comic Strip’ competition where their strips were uploaded onto the Mangere East Facebook page and judged to win a pass to Armageddon.

Performance Measures

Mangere Town Centre Library

Highlights

· Matariki was celebrated with events such as the preschool storytime big read of ‘Tane and the stars’ on 1 July; an author talk on the Puanga star constellation by Dr Sam Rerekura at the TC Book Marks group on 22 July, and the ‘Matariki Floor Show’ on 23 July, which drew a large audience. In July over 325 people attended Matariki events held in the library.

· One hundred and seventy children participated in the “wild and wacky” July School holidays programmes. “Food Factor” explored food science; a giant-sized totem pole artwork was created; ukulele lessons were provided; and a digital technology and traditional board games session was delivered to meaningfully engage and inspire our children and young people.

· STRIVE Community Trust presented a “Rise Up against Bullying” session in the library. The key message was to encourage young people to speak out when they see or experience bullying behaviour.

· Family History Month in August saw three weekly sessions offering: ‘Beginning your Family History Research’, ’Pacific Island Resources for Family History’, and ‘Searching your family history on the internet’.

· Cook Island Language Week and Tongan Language Week were celebrated in August and September. Sixty-three people attended two Cook Island special programmes and 140 people attended our various Tongan Language Week events.

· A Knitting Club group was established in September to foster new connections. The group meets fortnightly from 5.30 – 6.30pm on Thursday evenings.

· Two interactive digital storytime sessions were delivered in Arabic for Al Madinah Primary School junior classes on 8 September.

· The Library hosted an Adult Education Providers Expo on Wednesday 10 September with 12 providers promoting their courses in the library during Adult Learners Week.

Performance Measures

Otahuhu Library

Highlights

· Tongan Language Week was celebrated in September. Members of the local Tongan community supplied traditional Tongan crafts which were labelled in Tongan and displayed in the library. A Tongan Language storytime and performance was organised with the local Early Childhood Centres in the area. 170 children from six centres attended these sessions. The cultural storytime provided a very strong way of connecting with our community and also bringing the Pacific Community into the library.

· August was Family History Month. The library hosted a session on ‘Beginning Your Family History’ by family history librarians from Central Library. A small group allowed for a very interactive session and the participants, who were local, have since gone on to arrange their own network and meetings.

· Otahuhu Library was used as a venue for advance voting in the 2014 General Election. For the entire advance voting period 1,727 votes were cast at the library including 258 on Friday 19 September. At times there were queues of voters going out the door and on to the footpath. During this time the opportunity was used to sign up new members who were visiting the library for the first time.

· Auckland War Memorial Museum Pasifika Outreach team visited the library in September. Students from Otahuhu Primary and St Josephs’ School attended the workshops, in all 116 children attended the three sessions. Students were able to learn about traditional Pacific musical instruments and were given the opportunity to try blowing a conch shell, and use a bull roarer. The traditional tale of Kiore e te Eke (rat and octopus) was told and the chance for the students to use traditional tools was also provided. This was the first time that many of the students have played with traditional instruments and tools. This collaboration has proved very successful with the Pacific Community.

Performance Measures

Libraries and Information – 2014/15 Work Programme

MANGERE-OTAHUHU

Mangere-Otahuhu local board plan priorities (2011-2014)

Libraries contribute to the following strategic priorities:

• Build the Ōtāhuhu pool and complete the recreation precinct

• Provide high quality recreational and community facilities

• Increase the well being of our communities

Library hours of service 2014/15

Mangere Bridge Library

Open six days per week

Monday: 9am - 5pm, Tuesday: 9am - 5pm, Wednesday: 9am - 5pm, Thursday: 9am - 8pm, Friday: 9am - 5pm, Saturday: 9.30am - 12:30pm

Mangere East Library

Open six days per week

Monday: 9am - 8pm, Tuesday: 9am - 5pm, Wednesday: 9am - 5pm, Thursday: 9am - 8pm, Friday: 9am - 5pm, Saturday: 9.30am - 12.30pm

Mangere Town Centre Library

Open six days per week

Monday: 9am - 5pm, Tuesday: 9am - 5pm, Wednesday: 9am - 5pm, Thursday: 9am - 7pm, Friday: 9am - 5pm, Saturday: 9.30am - 4pm

Otahuhu Library

Open six days per week

Monday to Friday: 9am - 5.30pm, Saturday: 10am - 4pm

New Library Builds:

Otahuhu Library and recreation precinct

Renewals programme 2014/15:

Facility / Site	Project Name	Estimated Cost
Mangere East Library	Upgrade toilets	$38,000
Mangere East Library	Upgrade CCTV system	$15,000
Mangere Town Centre Library	Renew the HVAC system	$75,000

Programmes and Events 2014/15

Regular programmes:

Mangere Bridge Library

• Wriggle and rhyme – 1 one hour session per week

• Storytime – 1 one hour session per week

• Block party (Lego) – 1 session per month

• Kids book club – 1 session per week

• Ace of clubs (Teen book club) – 1 session per month

• Computer workshops – 1 day per week

• Tea and Topics – 1 session per month

• Writer's group – 1 session per month

• The wellbeing book club – 1 session per month

• Book a Librarian (various topics covered)

Mangere East Library

• Wriggle and rhyme – 1 one hour session per week

• Book a Librarian (various topics covered)

Mangere Town Centre Library

• Wriggle and rhyme – 1 one hour session per week

• Storytime – 1 one hour session per week

• Homework centre – 3 sessions per month

• Basic computer classes – 1 two and a half hour session per week

• Bookmarks (book club) – 1 session per month

• Chit chat – 1 session per month

• Book a Librarian (various topics covered)

Otahuhu Library

• Wriggle and rhyme – 1 one hour session per week

• Storytime – 1 one hour session per week

• CV basics – 2 one hour sessions per week

• Book a Librarian (various topics covered)

• Akozone Study Support Centre (3 sessions per week)

Libraries and Information – 2014/15 Work Programme

MANGERE-OTAHUHU

Contd….

Events:

The libraries will deliver events throughout the year in relation to selected regional programmes of events which includes: Comic book month, Diwali, Maori language week, Matariki, New Zealand book month, New Zealand music month, Pacific Language weeks, Pasifika, Samoan language week, Waitangi, Lunar New Year, School holiday programmes, and Dare to Explore summer reading programme

Service levels 2014/15

Level of service	Measures	Actual 2012/13	Target 2014/15
Provide safe, welcoming, and accessible library facilities for customers to access library services	Percentage of customers satisfied with overall services provided by libraries	88%	90%
	Average number of library visits per capita	9.1	10
	Total library building floor space per 1000 residents (sq.m.)	31.6	41

Libraries and Information – 2014/15 Work Programme

REGIONAL

Work to be completed at a regional level to support local service delivery:

(By focus area from Te Kauroa – Auckland Libraries 10 year strategic plan)

Focus area 1: The digital library

Outcome: Your library available anywhere, anytime

14/15 objectives:

• Focus staff training on delivering effective digital literacy programmes as priorities

• Begin implementation of Libraries Digital plan

• Upgrade the Library management system

• Improve the customer experience through the library technology offer, including faster PCs, more eBooks/tablets and a new content management system for the website

Focus area 2: Children and young people

Outcome: Every child a reader, every child a library member

14/15 objectives:

• Focus staff training on delivering effective reading literacy programmes as priorities

Focus area 3: Library spaces

Outcome: Engaging spaces at the heart of community

14/15 objectives:

• Finalise the Libraries Facility development plan

• Deliver new libraries in Ranui, Te Atatu, Devonport, Otahuhu, and Waiheke, and progress the new library build at Massey

Focus area 4: Customer and community connection

Outcome: Programmes and services that inspire learning and participation

14/15 objectives:

• Develop a Library Service model

• Implement the departmental Maori responsiveness plan

• Continue to support innovation, including maker spaces and outreach

• Develop a departmental Pacific services plan

Focus area 5: Heritage and research

Outcome: Auckland’s unique stories shared and celebrated

14/15 objectives:

• Promote the heritage and research collections in innovative ways

Focus area 6: Collections

Outcome: Sustainable and customer driven collections

14/15 objectives:

• Create and deliver the first annual collections action plan based on understanding of customer and community requirements

Infrastructure and Environmental Services

This is the first quarterly report from the Infrastructure and Environmental Services department to be included in the consolidated Quarterly Performance Report coordinated by the local board finance team. In order to align our quarterly reporting with the Quarterly Performance Report for the 2014/2015 financial year, it has been necessary for this report to cover an extended reporting period (May to September 2014).

Local Board-funded projects

Infrastructure and Environmental Services has been allocated the Māngere-Ōtāhuhu Local Board (the board) Environmental Initiatives, including Manukau Harbour budget line for delivery in 2014/2015. At the time of writing this report, the board had not yet formally agreed a work programme supporting that budget line. A proposed environment work programme will be presented to the board at its November 2014 meeting for agreement. The proposed work programme includes funding for the Manukau Harbour Forum work programme, industry pollution prevention programme, water sensitive design and ecological restoration.

The table below reports on activities undertaken by the Infrastructure and Environmental Services department with funding from the local board.

Local Board Priority

Budget

Initiative

Budget Allocated

Budget spent

A place where natural environment is protected and preserved

A place where communities thrive and belong

Community Response Fund

Makaurau Marae Placement

At its March 2014 meeting, the board provided part funding for a representative of Makaurau Mare to undertake a six month placement with Auckland Council. The placement commenced in August 2014 with an initial six weeks working alongside local parks staff. The second part of the placement is providing an opportunity for the Marae representative to learn about biodiversity, land management and water quality issues with staff from Environmental Services.

As part of this placement, Makaurau Marae hosted a Whakawhanautanga Day for board members and council staff to facilitate a better understanding of the iwi and hapū in the area, the cultural, spiritual, historical associations of iwi and hapū in the area, how iwi and hapū practice kaitiakitanga in their rohe, and Māori tikanga and kawa.

The total cost of this project is $35,300 with additional funding from Environmental Services and Community Development. The board contribution to this project is $7,650.

$7,650

Regional Programmes with local impacts

The table below reports on activities undertaken by the Infrastructure and Environmental Services Department as part of regional programmes delivered in the Māngere-Ōtāhuhu Local Board area.

Local Board Priority – A place where natural environment is protected and preserved

Thriving Ecosystems and Improving Water Quality

· The Biosecurity team visited Otuataua Stonefields to check for variegated thistle with no populations being found. Overall, the management of pest plants in this area is good.

· Biosecurity and Southern Regional Parks staff reported and assisted the Ministry for Primary Industries (MPI) to undertake a response to a potential sighting of the exotic Australian tree frog, Litoria peroneii, which is not present in New Zealand. Specimens collected at Ambury Regional Park were subsequently identified by MPI as a different Australian frog species, Litoria aurea, which is already known to be present in New Zealand. A low level of continued surveillance has been recommended by MPI, as L. peroneii was recently intercepted at Auckland airport. A further precautionary check is therefore warranted during the frog breeding season.

· Temporary possum signage has been installed at entry points to Otahuhu Mt Richmond to advise visitors of the installation of timms traps (unset a present). Signage has been installed at four other maunga. (Note that Otahuhu Mt Richmond is in the Maungakiekie-Tamaki Local Board area). Rabbit control commenced on Māngere and Ōtāhuhu in October 2014.

Local Board Priority - A place where communities thrive and belong

Zero Waste (waste minimisation)

· Support provided to the Makaurau Marae community composting project, including provision of Bokashi Bins and training for the nursery manager.

· Council has a contract with the Mangere East Family Services Centre who employs two part-time facilitators to engage with Mangere and Otahuhu residents and communities in getting prepared for the new waste changes. They have been engaged in facilitating awareness raising sessions and upskilling local residents as waste champions. A very successful skill share session was held at Papatuanuku Marae in July where waste champions from across the south shared their passion and enthusiasm for waste minimisation. Nine residents from Mangere were also trained up to work alongside Council’s Waste Wise Advisors on a door knocking campaign in Mangere as part of the Recycling Right Campaign.

· In Mangere Bridge, Council has a contract with Friends of Ambury Farm, through the Residents and Ratepayers Association. The group has been holding wastewise workshops, preserving workshops and composting workshops. They have set up a soft plastic collection at the Sunday market where the plastic is collected and recycled by a group called Rematerialise.

Section 4 – Other Reports

Treasury report for the quarter ending 30 September 2014

The treasury report provides a summary of how Auckland Council is complying with the Treasury Management Policy limits and the performance of treasury activities against benchmarks.

Key highlights and achievements for the quarter include:

Ø John Bishop was appointed Treasurer

Ø offshore roadshow meetings with, Norwegian, Swiss and Japanese investors

Ø positive annual review meetings with Standards and Poor’s and Moody’s rating agencies, with rating outcome expected in late October

Ø issue of a domestic $250m wholesale five-year bond settling early October.

The focus of treasury remains minimising funding costs, managing liquidity and interest rate risk, diversifying the investor base and lengthening the term of debt.

Debt

Parent Gross debt as at 30 September 2014 was $5.8 billion ($5.6 billion as at 30 June 2014). After allowing for $208 million of cash investments ($152 million as at 30 June 2014), net debt was $5.6 billion ($5.4 billion as at 30 June 2014).

Borrowing limits	Policy maximum	Annual^{^[1]}	Budget	Compliance
Net debt as a percentage of total revenue	275 %	177%	195 %	Yes
Net interest as a percentage of total revenue	15 %	11 %	11%	Yes
Net interest as a percentage of rates income	25 %	19 %	19 %	Yes

Debt portfolio performance	September Actual	Average YTD	Budget as per plan	Benchmark (including credit margin)
Cost of funds versus budget	5.53 %	5.50 %	5.69 %	5.50 %

Our September cost of funds remains below our budgeted cost of funds. However, it is above the benchmark due to the lengthening of the average duration of our debt portfolio to 7.8 years.

Debt Opening position	Net Debt Issued	Debt as at 30 Sept 14	Treasury forecast increase in Debt	Treasury forecast closing position	Annual Plan closing position	Variance
$ 5,553 m	$ 212 m	$ 5,765 m	$ 651 m	$ 6,416 m	$ 6,670 m	$ 254 m

Treasury’s forecast closing gross debt position at 30 June 2015 is $6,416 million includes cash of $98 million. The parent debt level in the Annual Plan is $6,670 million, a positive variance of $254 million due to higher planned cash holdings of $143 million and $111 million for capital expenditure that will be funded after year end.

Debt Maturity Profile (all debt and excludes swaps)	Actual	Actual %
15% to 60% of debt to mature between 0 to 3 years.	$ 1,966 m	34 %
20% to 60% of debt to mature between 3 to 7 years.	$ 1,460 m	25 %
10% to 65% of debt to mature beyond 7 years.	$ 2,340 m	41 %

Fixed Rate Debt ^{^[2]}	Actual	Actual %
Fixed rate debt to be between 50 per cent and 95 per cent of total debt.	$ 4,673 m	90 %
15 per cent to 60 per cent of fixed rate debt to reprice between one to three years.	$ 1,025 m	22 %
15 per cent to 60 per cent of fixed rate debt to reprice between three to five years.	$ 1,133 m	24 %
15 per cent to 60 per cent of fixed rate debt to reprice between five to ten years.	$ 2,490 m	53 %
0 per cent to 40 per cent of fixed rate to reprice beyond ten years	$ 25 m	1 %

	Amount on issue				Change
	30 September 2014		30 June 2014		YTD
Commercial paper	$ 275 m	5 %	$ 125 m	2 %	ñ $ 150 m
Retail bonds	$ 1,121 m	19 %	$ 1,121 m	20 %	-
Wholesale bonds	$ 1,295 m	22 %	$ 1,469 m	27 %	ò $ 174 m
Local Government Funding Agency	$ 1,375 m	24 %	$ 1,175 m	21 %	ñ $ 200 m
Offshore funding	$ 1,355 m	24 %	$ 1,355 m	24 %	-
Crown EMU facility	$ 344 m	6 %	$ 308 m	6 %	ñ $ 36 m
Total debt	$ 5,765 m	100 %	$ 5,553 m	100 %	ñ $ 212 m

The graph below shows the full maturity profile of Auckland Council debt. There is a limit of $1 billion of debt to mature in any rolling six-month period.

Investments

Total cash and liquid investments held as at 30 June 2014 was $152 million. Council has a range of funds totalling $25 million held in trust. Treasury manages the Trust and Reserves portfolio to optimise the return within the guidelines contained in the council’s treasury policy.

Trust and Reserves Portfolio performance		Actual	Benchmark
Investment returns to exceed 20 per cent weighting of NZX 90 day Bank Bill Index and 80 per cent weighting to NZX “A” Grade index	Monthly	0.43 %	0.34 %
	Year to date	1.52 %	1.90 %

Credit Exposure to Counterparties

Our counterparty credit exposure is well within the policy limit of no more than $800 million of assessed credit exposure for AA- rated (or better) entities and not more than $400 million for entities rated between A- and A+. No exposure is permitted to entities that are rated below A- unless they are a local authority.

Risk measure	Counterparty	Limit	Actual	In policy
Credit exposure	NZ Government	£ 100 %	0 %	Yes
	Local Government Funding Agency	£ 100 %	1 %	Yes
	Registered banks >AA- / A1+	£ 100 %	90 %	Yes
	Registered banks >A- / A1	£ 100 %	9 %	Yes
	Rated local authorities >A- / A1	£ 75 %	0 %	Yes
	Unrated local authorities	£ 40 %	0 %	Yes
	Other corporate issuers and SOEs >AA- / A1+	£ 75 %	0 %	Yes
	Other corporate issuers and SOEs >A- / A1	£ 40 %	0 %	Yes

Section 5 – Financial Report

Financial Performance Report for the Otara-Papatoetoe Local Board

for the four months ended October 2014

1. Financial Overview and Top Projects Summary

Net Cost of Service and Capital Expenditure relating to the local board is summarised below and further discussed in the report in respect of each Group of Activity.

Table 1: Financial Overview

SVBIPLUS141634212510

Comment:

Net Cost of Service is $5.83m which is $693k under budget.

Revenue of $526k is $18k less than budget. In the Community Services area facilities revenue is on track, while the revenue for Youth Connections is not yet accounted across the programme. Recreation services revenue is down 4% in the fitness and Learn to Swim programmes. Mangere Arts Centre and Metro Theatre have overall a favourable increase in hireage revenue.

Operating Expenditure of $6.36m is $712k under budget. There is underspend in all local activities, significantly in the following, and detailed under each activity:

· Outsourcing mainly in Parks ($244k)

· Depreciation not yet costed ($111k)

· Property and repair costs ($160k)

· Materials and Other expenses, mainly in recreation services ($146k)

· Environmental work programme to be approved November ($35k)

Capital Expenditure year to date is $7.08m which is $3.24m behind budget. New work programmes delayed by the capex review process are just coming on stream. The significant capital programmes for the local board are

· Otahuhu Recreation Precinct which is on track with no risks impacting the deadline.

· Moana-nui-a-kiwa pool refurbishments is slightly delayed following issues around identification of some in-ground services, but is expected to recover to schedule.

· Otahuhu Town Centre revitalisation work has been slightly delayed around the capex review process, but is back on track to be completed this year as planned.

Local libraries

Table 1: Financial Overview: Local library facilities and services

SVBIPLUS141634218211

Comment:

Net Cost of Service is $811k which is $28k under budget.

Revenue of $30k is $3k better than budget with no issues to report.

Operating Expenditure of $841k is $24k (3%) under budget. The main underspend has been in cleaning, repairs and security over all four libraries.

Capital expenditure is $854k for the year, under delivered by $396k. All spend is on the new Otahuhu Library which is still on track to be completed this year.

Local community services

Table 3: Financial Overview: Local community services

SVBIPLUS141634221412

Comment:

Net Cost of Service is $578k which is almost on budget.

Revenue of $58k is $13k lower than budget. This variance is mainly Youth Connections ($15k) where funding and costs are not yet transacted to local boards.

Operating expenditure of $578k is underspent by $11k due mostly to overs and unders:

· Youth connections underspend of $30k as transactions not yet posted

· Nga Tapuwae term grant first installment paid, and second installment not due until Feb 2015 although budget is phased earlier ($53k)

· Kiingi Taawhiao cottage has no maintenance spend as not yet in use ($14k)

· Staff costs allocated in community halls is slightly increased ($10k)

· Rates overall $10k over as alignment process with property still ongoing

· Response repairs for Metro Theatre including leaky roof and guttering ($13k)

· Discretionary community grants have been approved earlier than budget phase ($45k)

Capital expenditure is $11k for the year, under delivered by $6k. The majority was spent on a security system and engagement at Kiingi Taawhiao Cottage. A programme of work for CCTV Cameras project ($43k) is before the board in December.

Local arts, culture and events services

Table 4: Financial Overview: Local arts, culture and events services

SVBIPLUS141634225313

Comment:

Net Cost of Service is $429k, which is $66k under budget

Revenue of $54k is $13k better than budget as Mangere Arts Centre and Metro Theatre both share a significant increase of $28% in hireage revenues.

Operating expenditure of $482k is $66k below budget and is mainly expenses for Mangere Arts Centre that are underspent in depreciation ($48k) not calculated for the site but budgeted (similar to previous year) and property costs, materials and other expenses ($18k)

Capital expenditure of $32k planned this year on Metro Theatre refurbishment is just in the first stages.

Local parks services

Table 5: Financial Overview: Local parks

SVBIPLUS141634228514

Comment:

Net Cost of Service is $1.71m, under budget by $359k.

Operating expenditure is $359k under budget due to:

· Full facility contract is underspent in response maintenance callouts ($40k)

· Mangere Mountain Education Trust grant first payment is not due until Jan 2015 ($48k)

· General capital fund for depreciation on capital spend is not yet coded ($49k)

· No spend YTD on Mangrove removal/Manukau Harbour/Tamaki Estuary initiatives (100k)

· No spend YTD on Arboriculture programmes ($96k)

Capital expenditure of $204k * has been spent this year against a budget of $377k. The capex deferrals process is now complete and projects have been allocated to managers who are confident of delivery this year. The capital works progress list is at the end of this financial report.

*A credit of $50k has been returned to the parks capital accounts being prior year adjustments for capital items that were identified at audit as operational items eg planting, horticultural renewals.

Local recreation services

Table 6: Financial Overview: Local recreational initiatives and facilities

SVBIPLUS141634231515

Comment:

Net Cost of Service is $1.15m, which is almost on budget over this activity

Revenue of $384k is $18k lower than budget accounted for two areas:

· Fitness ($6k) decrease is similar to region trend. Additional market campaigns and focus on numbers retention has slowed last year’s trend locally. This is an ongoing effort.

· Learn to Swim programme ($11k) have been affected by recent works at the facility

Operating expenditure is $23k below budget with this amount reflected in

· Otahuhu Recreation Centre tracking to budget

· Moana-nui-a kiwa has an overspend of $33k in staff following the Learn to Swim programme being moved in-house, after budgets were sealed. There is a $6k underspend in response repairs. Underspend of $77k in other expenses is expected to continue its trend and is forecast for close to $200k end of year underspend. This will offset any negative salary impacts and hopefully revenue shortfalls should they continue.

· Sturges park approved works pothole sealing and access work of $17k has been paid from this year’s facilities partnership fund. This cost is to be reversed to be absorbed by Parks.

Capital expenditure of $6m has been spent, most significantly on the pool development at Otahuhu ($5.7m) with a further $300k on Moana-nui-a-kiwa pool. The two workstreams will be complete this financial year.

Local economic development

Table 7: Financial Overview: Local economic development

SVBIPLUS141634234416

Comment:

Net Cost of Service is $662k, which is $59k below budget.

Operating expenditure is underspent $59k, with one BID top-up still to be paid ($30k) and business centre public conveniences budget actually costed in Parks ($18k)

Capital expenditure is $52k against a budget of $208k. Otahuhu Town Centre revitalisation work has been slightly delayed around the capex review process, but is back on track to be completed this year as planned.

Local built and natural environment

Table 8: Financial Overview: Local environment and heritage protection

SVBIPLUS141634237117

Comment:

Net Cost of Service is $24k with a budget of $59k.

Operating Expenditure is $35k under budget. Spent so far is $8.5k for the Manukau Harbour Forum work programme agreed September, and $3k for the Otuataua lizard survey initial phase. The full work programme was approved by the local board in November so work will be able to move forward.

Local governance

Table 9: Financial Overview: Local planning, policy and governance

SVBIPLUS141634240218

Comment:

Net Cost of Service is $466k and is $131k below budget.

Revenue in this activity is for central government contribution for citizenship ceremonies when they occur.

Operating expenditure variances of $134k under budget for the year are:

· Local Board Plan costs not yet transacted ($27k)

· Citizenship and civic ceremonies not spent ($8k)

· Community response fund allocated and spent ahead of budget ($82k)

· Otahuhu arts facility feasibility and analysis $50k about to commence ($17k)

Discretionary Funding and Grants

Table 10: Summary of Allocation of Discretionary Funding

Discretionary Funding Programme	Available to Allocate	Allocation Made	Remaining Funds
Discretionary Community Grants - Opex	$419,000	$95,000	$324,000
Events Funds – Opex	$155,000	$125,000	$30,000
Discretionary Funds – Opex	$254,000	$108,000	$146,000
Discretionary Funds - Capex	$426,000	$338,000	$88,000

Discretionary Community Grants – Opex	Allocation made

Round 1 contestable grants	$94,688

Total	$94,688

Events Funds – Opex	Allocation Made

ANZAC	30,157
Christmas Events (4)	12,829
Otahuhu Family Fun Day	10,000
Mangere East Cultural	4,000
Acceleration on Water Festival	5,000
St Patrick’s Pay	1,000
World Diabetes Day	2,500
Movies in Parks	9,000
CM Sporting Awards	3,000
Head 2 Head Charity Walk	1,000
Auckland Highland Games	3,500
Auckland Niuean Lawn Bowling	1,400
Christmas in Centrepark	4,000
Sutton Park Community is Unity	6,000
Elvis in the Gardens	1,000
NZ Police everyday heroes	6,160
Mangere Bridge Trolley Derby	5,000
MTC Arts Festival	3,000
Manukau Diwali, Navrati and Garba	6,000
Otahuhu Health Expo	2,500
Genesis Youth Tagz Out	3,000
White Ribbon Event	3,000
Nuie Health	2,000

Total	$125,046

Discretionary Funds – Opex	Allocation Made

Community Facs Provision investigation	40,000
Resource Recovery Network scoping contribution	10,000
Supporting community in Liquor Licence process	30,000
Story of Hope delegate	107
Moyle Park Carpark assessment	15,000
David Lange Basketball Court prof fees from Y14	8,130
ORC Car Park Lighting from Y14	5,100

Total	$108,337

Discretionary Funds – Capex	Allocation Made

Boggust Park Toilets	100,000
MLC Fitness Station bal from Y14	11,000
Otahuhu Rugby Club Carpark Lighting construction	84,000
Smoke Free signage	5,000
David Lange Basketball Court physical work Part 2	100,000
David Lange Basketball Court physical work Part 2 additional	38,230

Total	$338,230

Capital Projects are tracking as follows

Māngere-Ōtāhuhu Local Board

10 December 2014

Interim Open Space Provision Guidelines

File No.: CP2014/26927

Purpose

1. To seek feedback from local boards on the Interim Open Space Provision Guidelines.

Executive summary

2. The Interim Open Space Provision Guidelines (the guidelines) provide direction on the quantity, distribution and configuration of parks and open space sought by the council in both greenfield developments and the existing urban area.

3. The guidelines were adopted by the Parks, Recreation and Sport Committee in August for interim use and feedback during a six month trial period (attachment A). An updated version of the guidelines, incorporating amendments based on feedback, will be reported in early 2015 to the Parks, Recreation and Sport Committee and Regional, Strategy and Policy Committee for adoption.

4. The primary focus of the guidelines is ensuring the open space network provides access to a range of high-quality recreation, social and environmental experiences. The guidelines direct how open space should be distributed within both greenfield developments and the existing urban area by establishing triggers in relation to travel distance, resident population or the proximity of other land uses (such as an urban centre) that determine when the open space network should provide for the following experiences:

· Neighbourhood parks

· Suburb parks

· Sub-regional parks

· Civic spaces

· Local sports parks

· Connections

5. For existing urban areas the guidelines focus on improving the quality, accessibility and connectivity of existing open space. The guidelines identity areas of significant and moderate shortfall in the quantity of open space relative to the current and future population within the existing urban area.

6. A target for the quantity of local recreation open space within greenfield developments of 2 hectares per 1000 residents is proposed.

7. The guidelines set out how different types of open space should be laid out and configured in relation to other land uses, such as housing and streets, to ensure that a high quality open space network is achieved.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Provide feedback on the Interim Open Space Provision Guidelines.

Comments

Background and strategic context

8. The Open Space Provision Guidelines (the guidelines) are part of the Parks and Open Spaces Policy Programme and are a key tool to implement the policy direction of the Proposed Auckland Unitary Plan (PAUP), the Parks and Open Spaces Strategic Action Plan 2013, the Sport and Recreation Strategic Action Plan 2013 and the Parks and Open Space Acquisition Policy 2013 (the acquisition policy).

9. The guidelines provide direction on the distribution, quantity and configuration of parks and open space sought by the council in both greenfield developments and the existing urban area. They will inform a range of council activities including:

· Assessing open space acquisition opportunities

· Development of spatial plans (area plans, precinct plan and structure plans)

· Identifying strategic infrastructure requirements, including development of a regional open space network plan

· Informing the development of local open space network plans for local board areas

· Providing advice on council’s open space requirements to developers

10. The guidelines were adopted by the Parks, Recreation and Sport Committee in August for interim use and feedback during a six month trial period.

11. A successful open space network responds to the local context and therefore it is expected that variation in the provision of open space will occur across Auckland. The guidelines are intended to set out a framework for assessing open space provision rather than establish strict targets for council or developers to achieve.

12. The guidelines apply to greenfield developments and existing urban areas. They primarily focus on the provision of local parks, rather than sub-regional or region scale open space.

13. The guidelines have three parts, each of which are explained further below:

· Distribution of open space

· Quantity of open space

· Configuration of open space

Distribution of open space (pages 4 to 8 of the guidelines)

14. Ensuring the open space network provides the community with access to a range of high quality recreational, social and environmental experiences is the primary focus of the guidelines.

15. The first part of the guidelines direct how open space should be distributed within both greenfield developments and the existing urban area by describing six experiences the open space network should deliver:

· Neighbourhood parks

· Suburb parks

· Sub-regional parks

· Civic spaces

· Local sports parks

· Connections

16. The guidelines establish triggers in relation to travel distance, size of resident population or the proximity of other land uses (such as an urban centre) that determine when the open space network should provide for each of the experiences. Criteria relating to the size of open space required and key activities provided for are also established for some experiences.

17. Provision targets used by the legacy councils in Auckland as well as other councils in New Zealand and overseas have been considered in establishing the distribution targets (attachment B).

18. Each of the experiences and the relevant triggers for provision are explained below:

Neighbourhood parks and suburb parks

19. Neighbourhood parks and suburb parks describe open space that provides common informal recreation experiences throughout urban areas. The guidelines establish criteria about the typical area of open space required for a neighbourhood park (0.3ha) and suburb park (3ha) and the activities they should provide for (such as play opportuniites, respite, trail networks)

20. Walking distance targets are proposed for neighbourhood parks and suburb parks relative to PAUP zoning. Shorter walking distance targets are proposed for the PAUP zones that provide for higher density residential development. This assists with providing residents in higher-density housing with easy access to informal recreation open space. The following walking distance targets are proposed:

Neighbourhood Park

Suburb Park

High density areas:

(Terraced Housing and Apartment Zone, Local Centre, Town Centre, Metropolitian Centre and Mixed Use)

400m walk

(approx. 5 mins)

1000m walk

(approx. 12 mins)

Remaining urban residential areas

600m walk

(approx. 7.5 mins)

1500m walk

(approx. 18 mins)

Sub-regional parks

21. Sub-regional parks describe large (typically >30ha) areas of open space that provide for a variety of informal recreation and sport experiences. These parks are usually located within, or on the periphery of, the urban area. Examples include Barry Curtis Park, Western Springs, Auckland Domain.

22. The guidelines propose that Auckland Council will proactively acquire sub-regional parks when opportunities arise and needs are identified through network planning, rather than expect sub-regional parks to be planned for by developers in greenfield areas. The guidelines do not propose a travel distance target for sub-regional parks, but state that residents within each of the northern, central, southern and western areas of urban Auckland should have easy access to a variety of sub-regional parks.

Civic space

23. Civic space describes the squares, plazas, greens, streets and shared spaces within urban centres which provide for social and informal recreation experiences. The provision guidelines propose the quantity and diversity of civic space relate to the scale of the urban centre. A local centre is proposed to be the smallest urban centre to trigger civic space requirements.

Local sports parks

24. Local sports parks describe open space which is used for organised sport, and typically includes facilities such as sports fields, courts and club buildings. Sports parks are also provided for at a sub-regional scale.

25. The guidelines propose that greenfield developments should provide for the local sport park requirements of their residents. Based on existing levels of sports field demand this equates to approximately 3ha of land per 2000 households. A threshold of 2000 households is proposed, as this generates sufficient demand for two sports fields, and results in larger sports parks which have efficiencies in terms of layout, facility use and maintenance. The 3ha minimum size includes allowances for club rooms, car parking and for other facilities such as courts.

26. No target for local sports parks provision is proposed for existing urban areas. The sports park network within the urban area is largely in place, and acquisition opportunities of land suitable for new sports parks are rare.

Connections

27. Creating a connected open space network is one of the areas of focus of the Parks and Open Spaces Strategic Action Plan 2013. The guidelines encourage open space to be distributed to create contiguous networks that have a range of recreational, transport and ecological benefits.

Quantity of open space (pages 9 to 11 of the guidelines)

28. Different policy responses are required for guidance on the quantity of open space between greenfield developments and the existing urban area. In greenfield developments there is generally no existing open space network and there is the ability to determine the amount and distribution of open space. In existing urban areas the open space network is largely in place and there are significant constraints on increasing the amount of open space, including the cost and availability of suitable land.

29. Achieving quantity targets is a secondary focus for the provision of open space.

Quantity of open space in existing urban areas

30. The guidelines do not establish a target for the quantity of open space relative to the population within existing urban areas. Due to the amount of population growth projected within existing urban areas, achieving and maintaining a ratio of open space to population would be unachievable due to financial (the cost of land) and practical constraints (the availability of suitable land).

31. The criteria of the Parks and Open Space Acquisition Policy 2013 (the acquisition policy) establish how the council prioritises acquisition opportunities within the existing urban area in response to population growth. The acquisition policy generally prioritises acquisition opportunities where there is:

· High levels of expected population growth

· Relatively poor access to informal recreation open space

· Low quantity of existing open space relative to the current and future population

32. For the purpose of informing open space acquisition priorities, the quantity of open space across the region has been assessed in relation to:

· The quantity of open space (all types) within each census area unit

· The quantity of recreational open space within each census area unit

· Projected population growth between 2014 and 2030

· Strategic alignment with the Auckland Plan Development Strategy and PAUP zonings

33. Draft quantity analysis is included within the interim guidelines (attachment A, page 10). This map identifies where moderate and significant shortfalls in the quantity of open space relative to the current and future population are located within the existing urban.

Quantity of open space in greenfield developments

34. In greenfield development areas the guidelines set a target for the quantity of local informal recreation open space of 2 hectares per 400 households (approximately 1000 residents). Local informal recreation open space is defined as having an informal recreation, sport or civic open space function and excludes parks considered to serve a sub-regional or regional catchment.

35. Analysis of the existing provision of open space within the urban areas of Auckland, local board areas and ten case study areas has informed recommending a target of 2 hectares per 400 households of informal recreation open space. The target of 2 hectares of local recreation open space per 400 households is relatively consistent with the existing amount of local recreation open space provided in the urban area of Auckland.

36. The Proposed Auckland Unitary Plan introduces a green infrastructure corridor zone which is to be applied to land within the 1 in 100 year floodplain in greenfield developments. The integration of green infrastructure and open space land is integral to creating a connected open space network. The guidelines allow for up to 50% of local recreation open space to be provided in the form of green infrastructure where this has demonstrable recreation benefits (such as creating trail networks).

37. No target for the amount of open space required for conservation or green infrastructure corridor purposes is proposed. The values and characteristics of an area determine the need for these open space functions rather than the population of a development. Targets are also not proposed for large sub-regional or regional recreation open space, as it is expected council will identify and acquire land for these functions outside of the greenfield development process (structure planning and subdivision).

Configuration of open space (pages 12 and 13 of the guidelines)

38. The third part of the guidelines sets out how different types of open space should be laid out and configured in relation to other land uses, such as housing and streets, to ensure that a high quality open space network is achieved.

Consideration

Local board views and implications

39. This report seeks the views of local boards on the interim open space provision guidelines. The view of local boards will be reported to the Parks, Recreation and Sport Committee and will inform proposed amendments to the guidelines prior to their adoption.

Maori impact statement

40. Engagement with Maori on the guidelines will occur during the trial period.

Implementation

41. Further development and testing of the provision guidelines is occurring during the period for the remainder of 2014. This involves:

· Assessing open space acquisition opportunities against the guidelines

· Testing the guidelines with developers preparing structure plans for special housing areas and future urban zone land

· Engagement with iwi and property developers

· Refinement of the modelling of provision targets

· Illustration of the concepts within the guidelines

42. Final guidelines will be report to the Parks, Recreation and Sport Committee in early 2015 following the trial period.

Attachments

No.	Title	Page
a View	Interim Open Space Provision Guidelines	109
b View	Examples of provision targets used by former Auckland Council and other NZ and overseas park authorities	123

Signatories

Authors

Andrew Beer - Principal Policy Analyst

Authorisers

Rob Cairns, Manager Parks & Recreation Policy

Anaru Vercoe, GM – Community & Social Policy

Penny Pirrit - Regional & Local Planning Manager

Carol McKenzie-Rex - Relationship Manager

Chairperson	Lydia Sosene
Deputy Chairperson	Carrol Elliott, JP
Members	Nick Bakulich
	Tafafuna'i Tasi Lauese, JP
	Christine O'Brien
	Leau Peter Skelton
	Walter Togiamua

Project	Description of Engagement Activities with Mangere-Otahuhu Local Board	Notes
Waddon-Windrush	1. November 2013 – Auckland Transport reported that there was a possibility that the new Regional Land Transport Programme would not include Waddon-Windrush. 2. Late 2013 –early 2014 – Auckland Transport staff work with a variety of agencies to look at other options and identify the opportunity to use the ‘Future Streets’ project to analyse the problem differently. 3. 10 February 2014 - The Mangere-Otahuhu Local Board’s Transport representatives met with the leader of the Future Streets Project and discuss this project’s ideas for improving safety from crime in this area 4. 20 February 2014 – Possible options starting to be identified were reported verbally and discussed with Mangere-Otahuhu Local Board members during the Local Board’s bus tour of the area. 5. 27 February 2014 – Auckland Transport officers and elected members met to discuss the project and confirmed the Local Board’s priorities and looked at possible options that can be developed by Auckland Transport. 6. Late February 2014 - The ‘Future Streets’ team and Auckland Transport officers started developing options for how to re-model this area to reduce the amount of criminal activity; and encourage walking and cycling. 7. 11 March 2014 – Transport Representatives met with the ‘Future Streets’ project team and work shopped a range of options. 8. 31 March 2014 – All Mangere-Otahuhu Local Board members were emailed a copy of an options paper produced by the ‘Future Streets’ project team that described four possible options for the area. 9. April Mangere-Otahuhu Local Board Meeting – The options paper was attached to the monthly transport report. 10. 7 May 2014 – The options contained in the options paper were work-shopped with the Mangere-Otahuhu Local Board members. 11. 21 May 2014 – The Mangere-Otahuhu Local Board resolved to request an investigation by Auckland Transport about the feasibility of using the Local Board’s Transport Capital Funds to deliver the project. 12. 16 July 2014 – Rough Order of Cost of $ 173,366 reported back to MOLB. 13. 13 August 2014 – Mangere-Otahuhu Local Board workshop to discuss ‘Future Streets’ included this project in the discussion. 14. 22 October 2014 – Public consultation information circulated to the Transport Portfolio represetatives and signed off on 31 October 2014. 15. 7 November 2014 – Public consultation mail out posted to local residents 16. 7-21 November 2014 – Public consultation period (for Waddon-Windrush works and ‘Future Streets’ package)..	At this point the Mangere-Otahuhu Local Board has identified a preferred option – building an enhanced walking/cycling route. Auckland Transport is investigating this option along with the ‘Future Streets’ package and aims to brief the Mangere-Otahuhu Local Board in December 2014 or January 2015. A Final Cost for Waddon-Windrush will be provided ASAP.
Long Term Plan	1. March/April 2014 Local Board Meetings – Workshop opportunities for all Local Boards advertised in Auckland Transport’s Monthly Update Report. 2. 14 April 2014 Local Board Southern Cluster Work Shop – This work shop was attended by the Transport Representatives and by another Local Board Member. 3. 15 October 2014 –All Southern Local Boards were briefed by Auckland Transport’s Chief Executive, 4. 22 October 2014 – Auckland Transport’s Relationship Manager met with and discussed the process with a Managere-Otahuhu Local Board workshop. 5. 26 November 2014 – Meeting held with the Mangere-Otahuhu Local Board to discuss Auckland Transport’s proposed work programme.	Formal consultation on the Transport component of Auckland Council’s Long Term Plan, and on Auckland Transport’s Regional Land Transport Programme, will take place in January and February 2015. Currently initial consultation is taking place with Local Boards.
East-West Study	1. 22 August 2012 - An initial workshop was attended by representatives of the Mangere- Otahuhu Local Board. 2. After this workshop the Mangere-Otahuhu Local Board made a written submission to the project team. 3. 20 February 2013 - A workshop was conducted with representatives from all affected Local Boards, including the Mangere-Otahuhu Local Board. 4. After this workshop another written submission was provided by the Mangere-Otahuhu Local Board. 5. 20 June 2013 - A briefing was held between the Project Team and Mangere-Otahuhu Local Board representatives. 6. 24 June 2013 - A workshop was conducted with all affected Local Boards including Mangere-Otahuhu. 7. 17 July 2013 - The Project Team met with the whole Mangere-Otahuhu Local Board and discussed proposed options, outlined the reasoning behind the options and discussed this information with the Board Members 8. 28 August 2013 - The Project Team came to the Mangere-Otahuhu Local Board regular workshop and discussed the Board’s concerns about the options that were presented. (N.B. details of the discussion were reported to the September 2013 Mangere-Otahuhu Local Board meeting) 9. 2 September 2013 - Local Boards that are in the affected area met together and discussed their opinions of the options presented to date provided ideas for other options that could be considered by the Project Team. 10. 7 November 2013 – Auckland Transport officers met with the ‘Respect Our Community’ advocacy group. 11. 11 November 2013 – The local MP Sua William Sio was briefed of the project and invited the Mangere-Otahuhu Local Board Chair to the meeting. 12. 4 December 2013 – The I East-West project team met with the full Mangere-Otahuhu Local Board and discussed progress and the planned future development of the project. 13. 13 March 2014 – All Local Board’s effected by the project were invited to another work shop. Both Mangere-Otahuhu Local Board Transport representatives attended. 14. Late July 2014 – Public consultation period planned. 15. 26 Juy 2014 – Public open day conducted in Mangere Bridge. 16. 2 August 2014 – Public open day conducted in the Mangere Town Centre. 17. October 2014 - Period of public consultation was undertaken that included a series of public open days and workshops as follows: · 11 October community open day at Onehunga Primary School Hall · 16 October community open day at Otahuhu College Sports Pavillion · 19 October community open day at Te Papapa Squash Club · 20 October community work shop at Te Papapa Squash Club · 21 October community work shop at Pearce Street Hall · 22 October community workshop at Te Papapa Squash Club · 23 October community workshop at Otahuhu College Sports Pavillion 18. 30 October another extra community workshop held at the request of the community.	In October 2014 lots of consultation took place and it is planned that the Transport Portfolio Leaders will be briefed on 17 November 2014. When the information from the consultation is collated and reviewed the team will brief the full MOLB probably in December 2014 or early 2015..
Future Streets	17. 3 April 2013 - The ‘Future Streets’ Project Team met with the Mangere-Otahuhu Local Board for an initial briefing on the project. 18. 21 April 2013 - The ‘Future Streets’ Project Team met with the Transport Portfolio Leads and the Chair and discussed the details of the project. The Project Team asked for assistance engaging with the local community and the Transport Portfolio Leads have provided a list of key local people and organisations that they believe the team should involve in planning this project. 19. 3 July 2013 - The Project Team briefed whole Mangere-Otahuhu Local Board on progress on. 20. 22 January 2014 - The project team briefed the Local Board on progress. 21. 23 January 2014 – Community participatory workshop 22. 10 February 2014 – Catch up with the Mangere-Otahuhu Local Board Transport representatives 23. 27 February 2014 – Met with the Mangere-Otahuhu Local Board Transport representatives to discuss Waddon-Windrush 24. 11 March 2014 – Catch up with the Mangere-Otahuhu Local Board Transport representatives. 25. 16 July 2014 – Community participatory workshop. 26. 16 July 2014 – Projects reported to the Managere-Otahuhu Local Board that can be considered for funding through the Local Board’s Transport Capital Fund. 27. 13 August 2104 – Mangere-Otahuhu Local Board workshop to discuss using Local Board Transport Capital to support this project. 28. 22 October 2014 – Public consultation information circulated to the Transport Portfolio represetatives and signed off on 31 October 2014. 29. 7 November 2014 – Public consultation mail out posted to local residents. 30. 7-21 November 2014 – Public consultation period.	The objective is to start building the physical infra-structure in summer 2014 / 15 and at this time the project is progressing according to plan.
Otahuhu Rail/Bus Interchange	1. 6 March 2013 – The Project Team met with the Mangere-Otahuhu Local Board for an initial briefing. 2. 7 October 2013 – The Project Team met with the Mangere-Otahuhu Local Board’s Transport Representatives for a briefing and work shop. 3. 6 December 2013 – The Project Team held a public open day that was attended by representatives of the Mangere-Otahuhu Local Board. 4. 13 May 2014 – Mangere Otahuhu Local Board Chair briefed on progress, and plans for Pasifika consultation. 5. 14 May 2014 – Mangere-Otahuhu Local Board briefed on progress and plans. 6. 16 July 2014 – Meeting with Otahuhu Business Association. Called by HWM and involved discussing local concerns about the new inter-change. 7. 15/16 August 2014 – Public open days held in Otahuhu.	Work has now started on ‘enabling’ works so is
SMART Study	1. August 2014 – Catch up meeting scheduled between the Transport Portfolio Leaders and Auckland Transport.	Currently this project is moving slowly and there has been little of significance to report.

Projects Submitted	Description	Current Status
Improving Bus Stops	The Mangere-Otahuhu Local Board has identified 18 bus stops that will improve by building shelters at them. The Board authorised $308,000 from the Local Board Transport Capital Fund.	At this time only the upgrade of the stop at 3 Church Street remains to be completed. The plan for this bus shelter has a number of issues that needed to be checked and the shelter is now being consulted with effected residents. This process is currently underway.
Bader Drive, Idlewild Road Intersection	This project involves re-developing the Bader Drive, Idlewild Road intersection to make it safer.	This intersection has now been modified to make it safer and allow better traffic flow.
Improving Speed Limit Signage on Favona Road, Mahunga Drive, Coronation Road and Walmsley Road		This project has been completed and the signs have been installed.
Otahuhu Main Street Poles and Luminaires	This project involves upgrading the lighting in the Otahuhu Town Centre.	This project has been completed and the new light poles and lights installed.
Improving Signage from SH1 and SH20 to the Mangere and Otahuhu Town Centres	This project involves funding the installation of information signs that direct drivers from the motorway to the Otahuhu Town Centre. At the August Mangere-Otahuhu Local Board meeting release of $75,000 from the Local Board’s Transport Capital Fund was authorised.	This project has been completed.
Mangere Town Centre Bus Stop	This proposed project involves the Mangere-Otahuhu Local Board paying for development of a concept plan for this site as prelude to potentially financing a redevelopment of this facility.	The bus stop was cleaned up and re-painted. Using Local Board Transport Capital Funds to support this project has been investigated and was not able to be supported. The decision in September 2014 to allocate the majority of the available funds to ‘Future Streets’ and upgrading the Otahuhu Car Park means that there is no money available for allocation to this project.
Commitments made in the previous electoral term: Bus Shelter Upgrades $ 308,000 Otahuhu Lighting Upgrade $ 160,000 Signs in Mahunga Drive $ 2,000 Bader/Idlewild Intersection Remodelling $ 72,000 Directional Signage SH 1 – Otahuhu and SH 20 – Mangere Town Centre $ 75,000 Total committed (or spent) in the last electoral term $ 617,000

Projects Submitted	Description	Current Status
Massey Road Pedestrian Over-bridge	This project involves building a pedestrian over bridge on Massey Road in the Mangere East Town Centre.	Investigated and reported back on at the January 2013 Mangere-Otahuhu Local Board meeting.
Bus stop at the rear of the Mangere Town Centre	This project involves establishing a parking area for the courtesy bus that stops at the Mangere-Town Centre.	Investigated and reported back on at the January 2013 Mangere-Otahuhu Local Board meeting. Auckland Transport delivered the bus stop in April 2014
Traffic calming in Harania Avenue, Dewhurst Road and Massey Road		Investigated and reported back on at the April 2013 Mangere-Otahuhu Local Board meeting.
Bader Drive / Orly Road Roundabout	This project involves re-developing the Bader Drive, Orly Road intersection to make it efficient.	Investigated and reported back on at the January 2013 Mangere-Otahuhu Local Board meeting.
Signalisation of the Favona Road and Harania Road Intersection	The Mangere-Otahuhu Local Board has already requested that speed calming measures be investigated on Harania Road. This request was turned down because of the effect on public transport of speed bumps or other traffic calming measures. The Board is still concerned about speed and safety in this road and would like signalisation of the Favona/Harania Intersection investigated.	This project has been investigated and the results were reported back at the April 2014 Mangere-Otahuhu Local Board Meeting. The Auckland Transport was asked to re-investigate the request for a signals at this intersection. Auckland Transport’s senior engineer met with the Chair and another elected member onsite and the project and its implications were discussed in detail. The engineer discussed Auckland Transport’s concnerns about signals making the turn out of Harania eaiser and therefore ‘rat –running’ through the street more attractive. A result of the conversation was that in order to to improve driver visibility at the intersection Auckland Transport proposes to install additional parking restrictions (shown in the map below). Traffic calming in Harania Road was also re-assessed but the road’s importance as a bus route means that putting in humps or other traffic calming devices would effect public transport so is not an appropriate solution.

Round	Applications Close	Assessment	Decision Making
1	31 May 2014	June 2014	July - August 2014
2	31 October 2014	November 2014	December 2014

Authors	Janette McKain - Local Board Democracy Advisor
Authorisers

Preference	Proposed New Road Name	Meaning
Preferred Name	Onew	Name of Applicant
First Alternative	Mataoho	Mataoho is the volcano god and a number of local Mangere locations reflect this name ie Te Upoko o Mataoho (Mangere Mountain), Te Pane o Mataoho (Mangere Mountain), Te Nga Tapuwae o Mataoho (Pukaki Lagoons)
Second Alternative	Nga Mara Kai	Traditional food gardens

Step	Estimated timeframe
1. Special consultative procedure	28 October – 28 November
2 Local board consultation	20 October – 19 December
3 Hearings	February 2015
4. Adopt final policy	April 2015
5. Implementation and review	Ongoing

Term	Definition
Distance restriction	Distance restrictions will be measured from the two nearest points on the properties boundaries – that is, the boundary of the property not just the building.
City centre	As defined in the Proposed Auckland Unitary Plan.
Neighbourhood centre	As defined by the Proposed Auckland Unitary Plan.
Mental health treatment centre	A residential facility where people are treated for mental health issues and has been identified by Auckland Regional Public Health Services as at risk of their clients experiencing harm if they were to have easy access to psychoactive substances.
Addiction treatment centre	A residential facility where people are treated for addiction issues and has been identified by Auckland Regional Public Health Services as at risk of their clients experiencing harm if they were to have easy access to psychoactive substances.
High Deprivation	Census Area Units that have a score on the New Zealand Deprivation Index of 8, 9 or 10. This indicates the area is in the most deprived 30% of New Zealand.
Residential deprivation	An area which has a high proportion of people living in social housing.

Table 1: Measures of success
1	Public meeting attendance
2	Number of pieces of feedback per engagement
3	Number of plan/project changes made as result of public feedback
4	Number of new contacts added to local board contacts database
5	Number of new partners in project delivery
6	Referrals of community members from staff to board members, board meetings or grant application processes
7	Number of report-backs to The Board after grant spending
8	Subjective community feedback on engagement methods, timing, and material provided

Table 2: Regular Engagement Opportunities
Provider	Mechanism
Local Board Services	Office hours
Local Board Services	Board meetings
External	Nga Manga o Mangere
	Otahuhu Network Meeting
	Youth providers forum
	Youth group meetings
	Business association meetings

Principles	Objectives
1. Conduct its business in an open, transparent, and democratically accountable manner; and give effect to its identified priorities and outcomes in an efficient and effective manner	1. conduct community and stakeholder engagement in a genuine effort to listen to, and consider with an open mind, community and stakeholder input;
	2. when presenting options for community and stakeholder feedback, ensure the options are realistic and deliverable;
	3. ensure that questions are objective (i.e.: not leading), allowing people to express their views freely;
	4. allow enough time and provide adequate resources to ensure participants have been provided fair opportunity to understand the matter and contribute their views
	5. provide time to allow for issues that might arise during an engagement process;
	6. value contributions made and time given;
	7. give timely feedback on the results of the public’s input and decisions made;
	8. value, respect and give weight to local knowledge.
2. A local authority should make itself aware of, and should have regard to, the views of all of its communities	1. build ongoing relationships with communities through a range of approaches such as through advisory panels, the People’s Panel and other reference groups and fora;
	2. provide community members and stakeholders with a reasonable opportunity to present their views, and to participate in a way that suits them;
	3. provide ways for the community to raise issues directly with the council so that it is a two-way relationship;
	4. identify opportunities to work in partnership with community organisations and leaders to encourage greater community ownership and participation;
	5. ensure good information sharing of community views and preferences within council.
3. When making a decision, a local authority should take account of the diversity of the community, and the community's interests; and the interests of future as well as current communities; and the likely impact of any decision on them.	1. identify ways of reaching out to affected communities and stakeholders, including those who are typically heard from least often;
	2. provide more than one way for people to participate;
	3. when required, invest in community capacity building to enable participation;
	4. use plain language and avoid jargon and acronyms.
4. A local authority should provide opportunities for Māori to contribute to its decision-making processes	1. actively consider the recognition and protection of Māori rights and interests within Tamaki Makaurau;
	2. actively consider how to address and contribute to the needs and aspirations of Māori.
	3. Supporting Māori community infrastructure that enables early engagement with Māori in the development of appropriate plans and policies;
	4. Supporting Māori community infrastructure that enables Māori to guide how they want to engage with Auckland Council.
	5. Support Māori to fully engage with the council, for example through capability and capacity building.

Department	Key project	Anticipated level of engagement*	Notes
Community Policy and Planning	Mangere East multi-use facility	Collaborate with key stakeholders	Project may be LTP-dependant
Community Policy and Planning	Otahuhu Art Space	Collaborate with key stakeholders	Project may be LTP-dependant
Environmental Services	Resource Recovery Network	Collaborate with key stakeholders	Engagement anticipated at business-case-stage of project
Local Economic Development	Integrated Business Precinct Plan for the Industrial South	?	Engagement will span multiple boards
Local and sports parks	Walkways (Oruarangi, Peninsula Park, Norana-Favona, James Fletcher, Lenore-Blake, Kiwi esplanade)	Inform wider public
	Neighbourhood parks (Ceasar Place playground, Playground and neighbourhood park strategy, Walter Massey extension)	Consult with users
	Playgrounds (6x playgrounds, design completed, delivery FY15)	Inform wider public
	Boggust Park playground and basketball areas	Inform wider public

Department	Programme/opportunity	Notes
Community Development, Arts and Culture	Capacity Building	Activities seek to build capacity for communities to engage more effectively with the Board, among other things.
	Placemaking – Neighbourhoods AND town centres	Activities include “Local area activities and makeovers”, and “develop forums and workshops” – these can assist other projects such as parks renewals.
	Individual community centre programming	In effect, programmed activity builds capacity for communities to engage more effectively with the Board.
	Local event fund	Provides opportunities for the board and staff to engage with community groups whose activities align with the Local Board Plan.

APPENDIX 4: Communications mechanisms
Channel	Objective	Activity	Tracking	Measurables
Facebook (regular)	• Promote a sense of community through localised themes • Provide timely, relevant and informative updates - local news, events, consultations • Build relationships with local groups, clubs etc. through sharing of information • Promote interactive engagement	• Scheduling of key posts using engagement/communications calendar (i.e. events, openings, project launches, ceremonies etc.) • Online user survey to gauge interest/relevance in topic areas and inform future strategy	• Notifications and reporting on page likes, individual post reach, post ‘likes’ and shares	• Page traffic including likes • Interaction with followers such as comments, posts and photos uploaded • Feedback at promoted events that it was seen advertised on FB • Traffic through links included in posts
Email Bulletins (monthly)	• Inform and engage community with local board related news, activities, funding opportunities etc. • Raise awareness and seek feedback on local board initiatives	• Rejuvenate Template to include the use of visuals • Work closely with Advisors to capture the most important issues • Utilise Engagement and Communications calendar • Mail chimp database system	• *Monthly reporting including % of bulletins delivered, opened and click-through rates. • Online survey to gauge interest and receive feedback (preferably incentivised to encourage responses)	• Subscription rate • Traffic through links included in posts • Feedback
Our Auckland (monthly)	• One page per issue showcasing a key local board project/event • Promote local board and individual members/portfolio holders	• Engagement and Communications calendar to effectively schedule in key stories – i.e. events, openings, project launches, ceremonies etc.	• Annual readership survey • Downloads for online articles	• Online readership • Response to articles seeking community input
Other	• Targeted communications specific to individual campaigns i.e. media releases, print collateral, paid-for advertising	• Dependant on factors including: proximity to date of event/activity, priority of activity, capacity, supplier lead-in times, media deadlines etc.	• Dependant on channel/method used	• Dependant on channel/method used

12.00 - 12.55pm	Mangere Town Centre Canopy	Nicola Mochrie, Vernon Tamatea, Maureen Sheldon	The Board had a presentation and legal opinion re working with a third party on the Mangere Town Centre Canopy and the enforcements powers for Council. The options are: Option 1: Proceed irrespective of issues with private landholdings Option 2: Discontinue • Agree to discontinue the project • Allocate to another existing identified project The Chair to write to the CEO outlining the Mangere Town Centre Canopy funding and the health and safety issues in the Mangere Town Centre.
12.55 - 1.05pm	Mangere East Update	Manoj Ragupathy, Jim Donald	Updated the Board in regard to the resolution of the $40k concept plan for Mangere East and the approved inclusion of Centre Park. Officers to get costings on a wider needs analysis for the community in Mangere East and Centre Park and report back to the board in a formal report.
1.05 - 1.30pm	SLIPs	Banita Wallabh	The Board had a presentation on the current projects. A report will be coming to the November meeting.
1.30 - 2.00pm	Film Fees	Richard Stuckey, Greg Marr, Katie Flannigan	The Board had a presentation on the Film Fees and gave feedback on: • Outline approaches to regional film fees • Approaches to filming fees to inform a preferred approach There are around 500 permits for filming activity each year, including many on local parks. The Auckland Film Protocol expresses the council’s intention to be “film friendly”, support this activity and maximise the benefits from it to Auckland. The protocol also includes measures to ensure filming’s impacts on communities are well managed.
2.00 - 2.30pm	Environmental Protection Bylaw	Richard Stuckey	The Board had a presentation on the issues relating to activities on private property that can affect others and options to manage these. Outline: Legacy Environmental Protection bylaws typically dealt with a range of matters relating to the use or maintenance of private property, that can affect other properties. These issues mainly relate to the built environment (not the natural environment) and include: • Causing a nuisance on any premises • Overgrown sections / Attracting vermin • Depositing / storing refuse, offensive matter or abandoned vehicles • Maintenance of a premise • Noise from intruder alarms
2.30 - 3.00pm	Parks proposal to redirect funds	Joseph Ormsby, Vincent Perry	The Board discussed Parks request for reallocation of funding (172K) for Kiwi Esplanade path widening in 2014/15 LTP work programme towards Peninsula park walkway project. A report will be coming to the November business meeting.
3.00 - 3.30pm	Local Board engagement strategy	Thomas Murray, Laura Bromby	Officers outlined the engagement strategy which will provide direction to all departments involved in the delivery of the Local Board Plan. The Board discussed having by-monthly community meetings in different locations around the board area. A report to go before the board in December.
3.30 - 4.00pm	CCTV	Mark Evans	The Board had a presentation on ongoing maintenance and running costs for installation of CCTV. A report will be coming to the December meeting.

1.00 - 1.20pm	Kiingi Taawhiao Cottage Opening Event	Otene Reweti, Vicki Bowers, Darren Kalka	The Board discussed the Kiingi Taawhiao Cottage and the next stage of the project which is developing the interpretation plan. Officers to supply a list of what might be included in the interpretation plan. The option costs and ongoing operations of the cottage need to be assessed.
1.20 – 1.30pm	Final session for draft LTP budget - Introduction	Kenneth Tuai, Rina Tagore, Thomas Murray, Faithe Smith	The Board had an overview and an update on the status of the Board budget.
1.30 – 2.00pm	Libraries	Kim Taunga, Cheryl Fowler	To Board discussed the LTP implications for Library operations and hours. Officers will send through the new proposed hours.
2.00 – 3.00pm	Parks, Sports and Recreation	Johan Ferreira	The Board discussed the LTP implications for parks operations, service levels and budgets.
3.00 – 3.25pm	Community Development Arts and Culture	David Mose, Trish Kirkland-Smith	The Board discussed the LTP implications on: · proposed operating model and funding. · arts funding and delivery.
3.25 – 3.30pm	BREAK
3.30 – 4.00pm	Community Policy and Planning	Dean Williams, Bryce Pomfrett, Megan Tyler	The Board discussed the LTP implications on: · economic development, BIDs, Mangere Gateway and tourism. · facilities, renewals and upgrades.
4.00 – 4.30pm	Infrastructure and Environment	Mara Bebeich	The Board discussed the LTP implications for the environmental, marine and waste delivery.
4.30 – 5.00pm	Review the draft LTP consultation document	Kenneth Tuai, Rina Tagore	The Board reviewed the LTP draft consultation document.

12.00 - 1.00pm	Maori input into Local Board decision-making	Wayne Knox (IMSB), Roger Jolley (Te Waka Angamua), Thomas Murray, Carol McKenzie-Rex,	The Board had a powerpoint on the outcomes of the Focus Group. Purpose: To evaluate and progress opportunities for Māori to contribute to local board decision making Assumptions: • Current practice of including Māori participation in decision making needs to be improved • Local Board decisions often impact on Māori both directly and indirectly • Māori participation in regulatory and non-regulatory decisions can improve outcomes for the whole community • Local Boards are interested and open to considering better ways of working with Māori • Key Findings: 1. Establish an interim political steering group with Mana (delegated powers) comprising equal representation from the local boards and mana whenua to progress the recommendations from this project 2. The interim political steering group would remain in place until appropriate representation from mana whenua is confirmed by iwi 3. Matawaka participation in the interim and final steering group will be by invitation from mana whenua A report will be coming to the board in February.
1.00 - 2.00pm	Auckland Transport Local Board Budget	Ben Stallworthy	The Board discussed the 2014/15 – 2015/16 – 2016/17 work programme and gave feedback. The Board would like the Otahuhu Town Centre and the Mangere Town Centre Bus Interchange included in the list. The Board requests a work programme on the footpaths in their area.
2.00 - 2.30pm	Local Approved Products Policy	Callum Thorpe	The Board discussed and provided feedback on the Local Approved Products Policy (LAPP) and a report is on the December agenda. Hearings will be held in February and the Board will have an opportunity to speak in favour of the LAPP. Officer to provide the Board with the public feedback.
2.30 - 3.00pm	Ngai Iwi walkway options	Sarah Mossman, Joseph Ormsby	The Board discussed the Ngai Iwi walkway options and safety issues. Officers are working with future streets regarding this project.
3.00 – 4.00pm	Round 2 Local Event Support Fund	Sharon McGinity, Juliette Jones, Uaita Sialii	The Board discussed the applications for round 2 local event support fund. A report will be coming to the December meeting.