Maungakiekie-Tāmaki Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Maungakiekie-Tāmaki Local Board held in the Local Board Office,

7-13 Pilkington Road, Panmure on Tuesday, 9 December 2014 at 6.00pm.

 

present

 

Chairperson

Simon Randall

 

 

 

Deputy Chairperson

Chris Makoare

 

 

 

Members

Brett Clark

 

 

 

 

Bridget Graham, QSM

 

 

 

 

Obed Unasa

 

 

 

 

Alan Verrall

 

 

 

 

 

 

 

 

 

APOLOGIES

 

Member

Josephine Bartley

 

 

 

ALSO PRESENT

 

Governing Body Member

Denise Krum

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Maungakiekie-Tāmaki Local Board

09 December 2014

 

 

 

1          Welcome

 

The chairperson opened the meeting and welcomed everyone present.

 

2          Apologies

 

Resolution number MT/2014/236

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tāmaki Local Board:

a)         accepts the apology from Board Member JR Bartley for absence.

CARRIED

Secretarial note: Apologies for lateness received from Governing Body Member Denise Krum.

 

3          Declaration of Interest

 

Member BM Graham declared an interest, noted in item 15.

Member AB Verrall declared an interest, noted in item 18.

 

4          Confirmation of Minutes

 

Resolution number MT/2014/237

MOVED by Chairperson SD Randall, seconded by Member JB Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)         confirms the ordinary minutes of its meeting, held on Tuesday, 18 November 2014, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no requests for leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.


 

9          Public Forum

 

9.1

Public Forum : Good Seed Trust

 

Tabled presentation to be placed on the official minutes and made available on the Auckland Council website as a minute attachment.

 

Providing opportunity for the Good Seed Trust to introduce their organisation to the board and provide an overview of the activities of the Trust.

 

Resolution number MT/2014/238

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:  

That the Maungakiekie-Tāmaki Local Board:

a)        thanks Grace Ikiua and Saane Finau of the Good Seed Trust for their attendance.

CARRIED

 

Attachments

a     Good Seed Trust presentation

 

9.2

Public Forum : Kay Shelton Agar

 

A copy of the document has been placed on the official minutes and made available on the Auckland Council website as a minute attachment.

 

Providing opportunity for Kay Shelton Agar to speak to the board regarding the Onehunga War Memorial Pool management.

 

Resolution number MT/2014/239

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:  

That the Maungakiekie-Tāmaki Local Board:

a)         thanks Kay Shelton Agar for their attendance.

CARRIED

 

Attachments

a     Document tabled by Kay Shelton Agar

 

9.3

Public Forum : Su Harrop

 

Providing opportunity for Su Harrop to speak to the board regarding the Onehunga War Memorial Pool management.

 

Resolution number MT/2014/240

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:  

That the Maungakiekie-Tāmaki Local Board:

a)         thanks Su Harrop for her attendance.

CARRIED

Secretarial note: Governing Body Member Denise Krum entered the room at 6.48pm.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Maungakiekie-Tāmaki Youth Connections F15 Budget Allocation

 

Resolution number MT/2014/241

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Richard Butler, Community Development Manager, for his attendance to speak to this item

b)      receives the report

c)      approves $10,000 for Driver Licence Support to enable up to 150 students from local high schools to sit their Learner Licences

d)      approves $10,000 for Driver Licence Support to enable a restricted driver licence pilot programme to be developed and implemented for local high school students  

e)      approves $20,000 to pilot a coordinated services and careers hub to engage local youth, develop soft skills and deliver career advice to improve youth transitions

f)       approves $5,450 to enable collaboration and partnership with local business and youth networks.

CARRIED

 

13

Glen Innes Music and Arts Centre for Youth - Capital works budget

 

Resolution number MT/2014/242

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Sarp Egene, Arts and Culture Business Advisor, Alasdair Nelson, Project Manager Major and Special Projects, for their attendance to speak to this item

b)      approves the allocation of $200,000 to be added to the capital works contingency budget

c)      notes that staff are in discussions with mana whenua about options for weaving a sign and either carving or weaving a lintel, all to be delivered within existing budgets

d)      notes that no further funding will be directed to the furniture, fixtures and equipment (FF&E) budget.

CARRIED

 

14

Maungakiekie-Tāmaki Housing Quality Improvement Project 2014-2015 Budget Allocation

 

Resolution number MT/2014/243

MOVED by Chairperson SD Randall, seconded by Member JB Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Kirstin Fanselow, Community Facilitator and Richard Butler, Community Develolpment Manager, for their attendance to speak to this item

b)      agrees to fund $29,735.00 for stage three of the Housing Quality Project from the 2014/2015 Maungakiekie-Tāmaki Local Board budget for Local Community Initiatives

c)      delegates authority to the Community Development portfolio holder to approve any significant changes to budget allocation identified during programme delivery.

CARRIED

Secretarial note: Item 15 was taken at 7.45pm after item 20.

15

Maungakiekie-Tāmaki Local Board Discretionary Community Funding: Round Two 2014/2015

 

Secretarial note: Member BM Graham declared an interest in grant applications by Seasons Onehunga and Citizens Advice Bureau Auckland City (CABAC), as a member of both these groups.

 

Resolution number MT/2014/249

MOVED by Chairperson SD Randall, seconded by Member JB Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)      approves the applications listed below to the amount in Column D for community funding:

Organisation

Purpose

Amount applying for

$

Column D, Amount approved

$

Recommendation

Seasons Onehunga

Seasons Onehunga

$3,716.00

$2,475

 

Towards mascots, training, supervision and registration/ professional development for the Seasons programme in 2015.

Tāmaki Community Development Trust

Laptop Computer - Lifeskills, Parenting, and Operations

$1799.00

$1,799

 

Towards a laptop for use as an educational tool as part of the life skills programme.

Adult Literacy Tāmaki Auckland Inc

First Aid Training for Learners

$1,280.00

$1,280

 

Towards first aid training for learners.

Hillside Community Trust/ Christians Against Poverty Glen Innes

Christmas meat voucher gifts

$2,000.00

$2,000

 

Towards Christmas meat vouchers.

Auckland Badminton Association

Community Badminton Project

$4,313.00

$4,313

 

Towards hall hire for community badminton project.

Glen Innes Chinese Friendship Group Inc.

2014 Christmas parade, 2015 Chinese New Year festival, 2015 Lantern festival, and "Dragon Boat" festival

$2,369.00

$2,369

 

Towards table tennis and calligraphy equipment.

Multi-Educational Support and Services Trust

Food Waste into Kumara Project

$2,832.00

$1,745

 

Towards bokashi buckets, ‘zing’ mix, and garden mix for the Food Waste Into Kumara project.

Life Education Trust South East Auckland trading as Life Education Trust Counties Manukau

Life Education programme

$5,000.00

$5,000

Towards the provision of Life Education Trust programmes across Maungakiekie Tāmaki in 2015.

Glen Innes Citizens Advice Bureau ( a branch of Citizens Advice Bureau Auckland City Inc. (CABAC))

Telephone system upgrade

$2,130.00

$2,130

 

Towards telephone system upgrade.

 

Total

$23,111

CARRIED

Secretarial note: At 6.58pm, items 16, 17, 18, 19, 20 were taken before item 15.

 

16

Ngāi Tai ki Tāmaki design options for artwork at Sir Woolf Fisher Park

 

Resolution number MT/2014/244

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks David Barker, Team Leader Parks Specialists and Programmes, for his attendance to speak to this item

b)      approves the recommendation of the Parks Sports and Recreation department to build Ngāi Tai ki Tāmaki’s artwork design concept option 1 A, (page 56 of the Agenda), at Sir Woolf Fisher Park.

CARRIED

 

17

Safety Scoping Document for the Maungakiekie-Tāmaki Local Board

 

Resolution number MT/2014/245

MOVED by Chairperson SD Randall, seconded by Member BM Graham:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Taylor Norman, Community Safety Advisor, for his attendance to speak to this item

b)      approves the Safety Scoping Document (page 67 of the Agenda) and notes that this will be presented to the local board for further work in May 2015 for proposed adoption of the safety plan in June 2015.

CARRIED

 

18

Maungakiekie-Tāmaki local alcohol harm reduction strategy and action plan

 

Secretarial note:  Board Member AB Verrall declared a conflict of interest as a member of the Mt Wellington Licensing Trust and did not take part in discussions on item 18.

 

Resolution number MT/2014/246

MOVED by Chairperson SD Randall, seconded by Member JB Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Kylie Hill, Policy Analyst, for her attendance to speak to this item

b)      approves the development of a local alcohol harm reduction strategy and action plan for the Maungakiekie-Tāmaki Local Board area and notes that that this will be presented to the local board for proposed adoption in May or June 2015.

CARRIED

 

19

Auckland Transport Monthly Update Report – December 2014

 

Tabled document to be placed on the official minutes and made available on the Auckland Council website as a minute attachment.

 

Resolution number MT/2014/247

MOVED by Chairperson SD Randall, seconded by Member JB Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)         thanks Lorna Stewart, Elected Member Relationship Manager – Auckland Transport, for her attendance to speak to this item

b)         receives the report.

CARRIED

 

Attachments

a     Beachcroft Avenue option two diagram

 

20

Maungakiekie-Tāmaki Performance Reporting July to October 2014

 

A copy of the document has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

Secretarial note:  Information regarding the Onehunga Library and Panmure Library were omitted from point 3.2 of attachment A, quarterly performance report for libraries. This information has been circulated to board members separately and will be made available on request.

 

Resolution number MT/2014/248

MOVED by Chairperson SD Randall, seconded by Member BM Graham:  

That the Maungakiekie-Tāmaki Local Board:

a)         thanks Sugenthy Thomson, Lead Financial Advisor, Richard Butler, Community Development Manager, Kim Taunga, Manager Customer Experience – South and East Libraries, Steve Owens, Parks Advisor, for their attendance to speak to this item

b)        receives the Performance Report for the period ending October 2014.

CARRIED

 

Attachments

a     Quarterly performance report for Parks, Sport and Recreation

 


 

21

Interim Open Space Provision Guidelines

 

Resolution number MT/2014/250

MOVED by Chairperson SD Randall, seconded by Member JB Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)            recommends that open space provision respond to local need within local board areas rather than be controlled by standard provisions across suburbs or local board areas

b)           recommends that the guidelines incorporate a benchmark for open space provision in brownfields areas

c)            support maximum walking distances to neighbourhood parks of:

i)       400 metres in high density areas

ii)      600 metres in other residential areas

while noting that in areas of intensive housing the recommended size for neighbourhood parks may be too small for the number of residents

d)           recommends that mixed housing urban zones be treated as high density areas given the likelihood that proposed height guidelines in the proposed Unitary Plan will be exceeded

e)            recommends that the guidelines explicitly address the importance of and requirements for the integration of open space in intensive housing developments similar to those carried out by Housing New Zealand or other developers

f)            notes that if amenity areas in new developments or in redevelopments are required by council, then council has a responsibility to ensure it has the ability to require the ongoing maintenance of such areas

g)           expresses concern that the guidelines ignore the importance to the general community of the visual amenity value of “pocket parks”

h)           recommends that the guidelines allow for the provision of amenity space in industrial areas by making use of green connection, stormwater or conservation land, as it is important to provide amenity areas for industrial workers

i)             recommends that the guidelines include provision for amenity areas in commercial developments, for example providing for car parking in “big box” developments to double as attractive, well planted areas

j)             recommends that the priority for improved open space provision needs to be driven by local needs rather than a standardised hierarchy of options

k)           notes that while the local board supports continuing efforts to provide community access to privately-owned open space such as school grounds, this is often very difficult to achieve and should not be relied on to  increase open space provision

l)             requests that the guidelines regarding improved configuration of open space include a clear policy direction ensuring council make every effort to acquire the full esplanade strip or road frontage strip when such areas become available

m)          requests an early conversation with staff on the timing and methodology for the development of a local open space network plan to ensure provision of adequate open space for the expected population growth in the local board area

n)           requests that the governing body ensures there is adequate funding the LTP for the acquisition of open space in brownfields developments

CARRIED

Secretarial note: Item C1 was taken at 7.55pm before item 22.

 

22

Partial reallocation of the Maungakiekie-Tāmaki Local Civic Events Fund 2014/15

 

Resolution number MT/2014/253

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:  

That the Maungakiekie-Tāmaki Local Board:

a)         thanks Mary Binney, Local Board Advisor and Nina Siers, Senior Local Board Advisor, for their attendance to speak to this item

b)        approves the reallocation of $6,000 in the Maungakiekie-Tāmaki Local Civic Fund from the Onehunga Foreshore Project official opening to the Glen Innes Music and Arts Centre (GIMAC).

CARRIED

 

23

Relocation of the 2015 Oranga Cultural Festival

 

Resolution number MT/2014/254

MOVED by Chairperson SD Randall, seconded by Member BM Graham:  

That the Maungakiekie-Tāmaki Local Board:

a)         thanks Mary Binney, Local Board Advisor and Nina Siers, Senior Local Board Advisor, for their attendance to speak to this item

b)           notes that the 2015 Oranga Cultural Festival will take place at Te Papapa School with the support of the Maungakiekie-Tāmaki Local Board

c)            requests that officers work with the portfolio holder for events to develop an event based in Fergusson Domain that activates this park and the adjoining community facilities

CARRIED

 


24

Long-term Plan 2015-2025: Local consultation material

 

Resolution number MT/2014/255

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tāmaki Local Board:

a)      adopts local consultation material including:

i)       the one-page (2 side) local board insert; and

ii)      the supporting information, including local funding priorities for 2015/2016, key advocacy areas, indicative local performance targets for 2015/2016 and indicative local budgets for the next 10 years

b)      notes:

i)       the allocation of projects within Locally Driven Initiative (LDI) budgets are required to balance in every year

ii)      proposed operational savings for asset based services within the parks, community and lifestyle theme are not reflected in draft local budgets, but are instead captured at a regional level.  Savings will be applied locally to final LTP budgets following consultation

iii)     high-level budgets for programmes of work such as renewals, non-growth projects, parks developments, sportsfield developments and land acquisition will be developed prior to adoption of the final LTP

c)      delegates authority to the Chairperson of the local Board to make any final minor changes to local consultation material for the Long-term Plan 2015-2025 prior to publication including online consultation content.

CARRIED

 

25

Maungakiekie-Tāmaki Local Board Business meeting schedule 2015/2016

 

Resolution number MT/2014/256

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the Maungakiekie-Tāmaki Local Board:

a)       agrees its business meeting schedule for the 2015/2016 as follows, all beginning at 6pm and held at the local board office, 7-13 Pilkington Road, Panmure:

Thursday, 29 January 2015

Thursday, 19 February 2015

Thursday, 19 March 2015

Thursday, 16 April 2015

Thursday, 21 May 2015

Thursday, 18 June 2015

Thursday, 16 July 2015

Thursday, 20 August 2015

Thursday, 17 September 2015

Thursday, 15 October 2015

Thursday, 19 November 2015

Thursday, 10 December 2015

 

Thursday, 28 January 2016

Thursday, 18 February 2016

Thursday, 17 March 2016

Thursday, 21 April 2016

Thursday, 19 May 2016

Thursday, 16 June 2016

Thursday, 21 July 2016

Thursday, 18 August 2016

Thursday, 15 September 2016

CARRIED

 

26

Record of Maungakiekie-Tāmaki Local Board Workshops November 2014

 

Resolution number MT/2014/257

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:  

That the record of Maungakiekie-Tāmaki Local Board:

a)      receives the workshops report for November 2014.

CARRIED

 


 

27

Board Members' Reports

 

A copy of the document has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

Resolution number MT/2014/258

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:  

That the Maungakiekie-Tāmaki Local Board:

a)      receives board member reports for Member JR Bartley, JB Clark and BM Graham.

CARRIED

 

Attachments

a     Member JB Clark November report of activities

 

28

Chair's Report to the Maungakiekie-Tāmaki Local Board

 

Resolution number MT/2014/259

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:  

That the Maungakiekie-Tāmaki Local Board:

a)         receives the Chairperson’s verbal report.

CARRIED

 

29

Governing Body Member's Update

 

Resolution number MT/2014/260

MOVED by Chairperson SD Randall, seconded by Member JB Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)         receives Governing Body Member Denise Krum’s verbal report.

CARRIED

  

30        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

31        Procedural motion to exclude the public

Resolution number MT/2014/251

MOVED by Chairperson SD Randall, seconded by Member BM Graham:  

That the Maungakiekie-Tāmaki Local Board:

a)      excludes the public from the following part(s) of the proceedings of this meeting.

b)      agrees that Governing Body Member, Denise Krum, be permitted to remain for Confidential Item C1.: Te Tiriti / Treaty Settlement after the public has been excluded, because of her knowledge of the matter being discussed which will help the Maungakiekie-Tāmaki Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Te Tiriti / Treaty Settlement

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains information provided by the Crown to council in confidence on the understanding the information is negotiation sensitive between Hapū / Iwi and the Crown. If confidential information is made available, it will prejudice both those negotiations and the provision of similar information to council in the future.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

Adjournment of Meeting

Resolution number MT/2014/252

MOVED by Chairperson SD Randall, seconded by Member BM Graham:  

That the Maungakiekie-Tāmaki Local Board:

a)         agrees to adjourn the meeting for three minutes at 7.55pm. The meeting reconvened at 7.58pm.

CARRIED

 

7.58pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

8.45pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Te Tiriti / Treaty Settlement

 

That the Maungakiekie-Tāmaki Local Board:

a)      agrees that these decisions and report not be restated in the open section of the minutes until advised by the Crown that the obligation of confidentiality is no longer required.

 

   

 

9.20pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Maungakiekie-Tāmaki Local Board HELD ON

 

 

 

 

DATE:.........................................................................

 

 

 

 

CHAIRPERSON:........................................................