I hereby give notice that an ordinary meeting of the Ōtara-Papatoetoe Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Monday, 8 December 2014

5.00pm

Manukau Chambers
Level 1
Manukau Civic Centre
31-33 Manukau Station Road
Manukau

 

Ōtara-Papatoetoe Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Fa’ anānā Efeso Collins

 

Deputy Chairperson

Ross Robertson

 

Members

Lotu Fuli

 

 

Stephen Grey

 

 

Mary Gush

 

 

Donna Lee

 

 

John McCracken

 

 

(Quorum 4 members)

 

 

 

Carol McGarry

Democracy Advisor

 

1 December 2014

 

Contact Telephone: (09) 262 8969

Email: carol.McGarry@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Ōtara-Papatoetoe Local Board

08 December 2014

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

9.1     Public Forum - Papatoetoe Historical Society and the Papatoetoe Creative Arts Group                                                                                                                     6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          6

12        Manukau Ward Councillors Update                                                                            7

13        Auckland Transport Report - 8 December 2014                                                        9

14        Otara Cube Funding for Programming                                                                     13

15        Adoption of the Ōtara-Papatoetoe Local Board Engagement and Communications Strategy                                                                                                                         17

16        Local Event Support Fund – Round Two Allocations                                            29

17        Colin Dale Park Development Finance                                                                      33

18        Colin Dale Park: options for alternative utilisation of budget                                39

19        Performance Report for the Ōtara-Papatoetoe Local Board for the four months ended 31 October 2014                                                                                                                43

20        Interim Open Space Provision Guidelines                                                             101

21        Long-term Plan 2015-2025: Local consultation material                                       123

22        Request for feedback on the draft Local Approved Product Policy                   135

23        Ōtara-Papatoetoe Local Board  Achievements Register 2013-2016 Electoral Term    151

24        For Information: Reports referred to the Ōtara-Papatoetoe Local Board          155

25        Ōtara-Papatoetoe Local Board Workshop Notes                                                  157

26        Ōtara-Papatoetoe Local Board Reports and Actions Pending                            165

27        Otara Papatoetoe Local Board members portfolio update                                  171

28        Chairpersons Announcements                                                                                175  

29        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Ōtara-Papatoetoe Local Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 17 November 2014, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

 

9.1       Public Forum - Papatoetoe Historical Society and the Papatoetoe Creative Arts Group

Purpose

Jenny Clark from the the Papatoetoe Historical Society and Fiona August from the Papatoetoe Creative Arts Group wish to give a joint presentation to the Ōtara-Papatoetoe Local Board.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board thanks Jenny Clark from the the Papatoetoe Historical Society and Fiona August from the Papatoetoe Creative Arts Group and for their attendance and presentation.

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Ōtara-Papatoetoe Local Board

08 December 2014

 

 

Manukau Ward Councillors Update

File No.: CP2014/27718

 

  

 

Executive Summary

A period of time (10 minutes) has been set aside for the Manukau Ward Councillors to have an opportunity to update the Otara-Papatoetoe Local Board on regional matters.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)         receive the verbal reports.

b)         receive the written report from Councillor Arthur Anae.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers

 

 


Ōtara-Papatoetoe Local Board

08 December 2014

 

 

Auckland Transport Report - 8 December 2014

 

File No.: CP2014/28078

 

  

 

 

Purpose

1.       The purpose of this report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport activities in the local board area.

Executive Summary

2.       This report covers matters of specific interest to the Otara-Papatoetoe Local Board and its community, matters of general interest relating to Auckland Transport activities or the transport sector, and Auckland Transport media releases for the information of the board and community.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board receives the Auckland Transport Monthly report for December 2014.

 

 

 

Discussion

Train Station Safety

3.       The board was presented with information from local police and Auckland Council detailing concerns for safety at and around train stations. This information has been received by Auckland Transport and will be reported back to the board in the New Year.

 

Sutton Crescent

4.       Auckland Transport has installed a pedestrian crossing on Sutton Crescent at the entrance to Hunters Plaza, this was to address pedestrian safety concerns raised by the local board and surrounding businesses. This project was completed in October; however local board member Lee drew attention to the proximity of the crossing to the taxi stand. Auckland Transport investigated this concern and realised that the contractors made an error in marking the taxi stand when they installed the crossing. This is in the process of being resolved, by putting new markings on the road.

 

Ormiston Road/Preston Road/East Tamaki Road Intersection

Planned works for 2014/15

5.       Funding and NZTA subsidy have been secured for the detailed design of the project and for the final settlement of outstanding property acquisitions.

6.       A contract for the detailed design will be let shortly. The design works are expected to be completed by June 2015.

7.       The environment court decision was about the ability to acquire the required property, this has been resolved and property acquisitions are on-going.

8.       Construction phase of the project is planned for 2015/16 and 2016/17, subject to funding availability.

 

Public Transport (PT) Update

9.       Train timetables are being updated following the introduction of electric trains on the Eastern and Onehunga Lines.

10.     Whilst improvements are focused in on these lines, some changes have been made to the southern and western lines. All departure times have changed due to the shared nature of much of the rail network.

 

Auckland Transport’s Long Term Plan

11.     Recently Auckland Transport ran a series of cluster meetings and individual workshops as pre-engagement on Auckland Transport’s ten year programme which is in the process of being drafted for consultation in 2015.

12.     Auckland Council and Auckland Transport will consult the public in 2015 on two transport programmes – a basic programme that can be delivered under current funding and a more ambitious plan, reflecting the Auckland Plan, requiring alternative funding such as a petrol tax or road tolling.

13.     The project list that was presented to local boards has been prioritised on a series of benefits identified in the Auckland Plan.  These benefits have been equally weighted in the prioritisation process and have resulted in the current order of priority.

14.     Auckland Transport is requesting feedback from local boards as it prepares the draft document for consultation. 

15.     For example, the weighting process – should some benefits be weighted more heavily than others?  If so, which benefits should be more heavily weighted? 

16.     The list of projects – are there any projects that the local board feels should be included on the list and is there a case for some projects to move higher up the priority list.

17.     Any feedback that the local board would like to give will be fed back into the process and further workshops with local boards will be programmed into February 2015.

 

Lower alcohol limits a milestone for road safety

18.     Lower legal alcohol limits to come into force on 1 December will begin making New Zealand roads safer from day one, providing safer journeys for all New Zealanders as the country heads into the festive season.

19.     Legislation passed earlier this year means that from 1 December, the legal alcohol limit for drivers aged 20 years and over will be lowered from 400 to 250 micrograms of alcohol per litre of breath (or from 80 to 50 milligrams of alcohol per 100 millitres of blood), bringing New Zealand’s law into line with the limits already in place in the majority of OECD countries.  The alcohol limit for drivers under the age of 20 will remain at zero.

20.     The lower alcohol limit is a game-changer for road safety in New Zealand, and with the holiday season fast approaching, the message is clear – if you’re going to drink don’t drive, and if you’re going to drive don’t drink.

21.     The NZTA has been undertaking a public information campaign to remind New Zealanders of the change, with promotions beginning in early November with the rollout of posters and coasters in pubs and bars.  Promotional activity stepped up from 16 November with television, radio and outdoor advertising all focusing on the simple message of lower alcohol limits for drivers 20 and over from 1 December.

22.     Reducing deaths and serious injuries from drink-driving is a key plank of the Government’s Safer Journeys strategy, which looks across the entire road system to improve safety through safer roads and roadsides, safer speeds, safer vehicles and safer road use.

 

Five year time limits for new driver licenses from 1 December

23.     Changes to New Zealand’s Graduated Driver Licensing System aimed at improving the safety of novice drivers and motorcyclists are set to come into force at the beginning of December, including the introduction of a five-year time limit on new learner and restricted car and motorcycling licenses.

24.     The changes to the Land Transport (Driver Licensing) Rule mean that drivers or riders who obtain or renew their learner or restricted license after 1 December 2014 and who haven’t moved on to the next license stage within the following five years will need to pass another theory test to renew their license after it expires.

25.     The changes will encourage novice drivers and motorcyclists to progress to a full licence within a reasonable timeframe.

26.     The changes are part of the Government’s broader Safer Journeys strategy which aims to significantly reduce deaths and injuries on New Zealand’s roads.  The new time limits will work together with other recent measures introduced under Safer Journeys to improve the safety of young drivers, including raising the minimum licensing age from 15 to 16, the introduction of a zero alcohol limit for teen drivers and the rollout of more challenging practical driver tests to gain restricted and full licenses.

27.     Another change coming into force on December 1 with the amended Driver Licensing Rule is the strengthening of the ‘evidence of identity’ requirements for license applications, in order to reduce the risk of driver licenses being obtained fraudulently.

28.     Further details on all of the changes can be found on the NZTA website at http://www.nzta.govt.nz/consultation/driver-licensing-amendment-2014/index.html

 

Local Board Transport Capital Fund (LBTCF);

29.     The Otara-Papatoetoe Local Board LBTCF is $549,314.00 per annum; this can be spent per year or rolled together and used for larger projects. I.e. three years’ worth of funding is $1,647,942.00, yet to be allocated.

30.     The Auckland Council Infrastructure Committee has agreed to changes proposed by Auckland Council and Auckland Transport relating to the eligibility of projects funded under the Local Board Transport Capital Fund (LBTCF). Up until now, the eligibility of projects has been guided by a March 2013 decision of the former Strategy and Finance Committee which specifically precluded Auckland Transport from using the LBTCF to undertake works outside the road corridor. A number of local boards felt that this rule created unnecessary rigidity in the use of the Fund, and earlier this year the Budget Committee re-examined the issue and referred it to the Infrastructure Committee for decision. On 3 September, the Infrastructure Committee resolved to allow works funded by the LBTCF to be undertaken on Council- or CCO-controlled land outside the road corridor, providing the body controlling the land was also in agreement with the proposal.

31.     This is expected to have greatest application on land controlled by AC Parks, where in particular walking and cycling infrastructure that connects with the Auckland Cycle Network or Local Board Plans will be able to be funded. For every project that is undertaken outside the road corridor, a specific agreement with the agency controlling the land will be required, covering the ownership of the asset (this will usually be transferred to the agency controlling the land by AT) and the budget from which ongoing maintenance costs will be sourced (usually this will be covered within the budget of the agency controlling the land).

 

32.     The changes are effective immediately. Some local board projects have been advanced in anticipation of the changes being made, and these should be able to move forward quickly now that the decision has been formalised.

 

Consideration

Local Board Views

33.     The board’s views will be incorporated during consultation on any proposed schemes. 

Implementation Issues

34.     All proposed schemes are subject to prioritization, funding and consultation. 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Melanie Dale – Auckland Transport Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Auckland Transport Elected Member Relationship Team Manager

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

08 December 2014

 

 

Otara Cube Funding for Programming

 

File No.: CP2014/27691

 

  

 

 

Purpose

1.       To provide options for retention of the Ōtara Cube as a local arts and culture programmed asset at its current location in the Ōtara Town Centre.

2.       To provide information on re-locating the Ōtara Cube to alternative locations in the local board area.

Executive Summary

3.       The Ōtara Cube is a three-metre shipping container retrofitted to host visual arts programming.

4.       It was installed at the Ōtara Bus Interchange in October 2013 and originated as a project proposed by the Creative Arts Faculty of the Manukau Institute of Technology (MIT). The resource consent expired on 31 October 2014 and MIT has informed council that it has no budget to continue to take a lead on the project.

5.       The local board has expressed its preference to keep the Ōtara Cube at its current location. Both Parks staff and Auckland Transport are in support of the Cube remaining in its current location.

6.       The visual arts programming delivered through the Ōtara Cube complements the arts and culture programmes delivered through Fresh Gallery Ōtara and Ōtara Music Arts Centre (OMAC).

7.       Retaining the Ōtara Cube in its current location in the Ōtara Town Centre will require a permanent resource consent and ongoing operational budget.

8.       Alternatively, the Ōtara Cube could be re-located to alternative sites in the local board area. This would incur relocation costs and would be subject to relevant approval and consent requirements, as well as ongoing operational budget.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      approves the Ōtara Cube to be retained in the Ōtara Town Centre as a local arts and culture programmed asset through until 30 June 2018

b)      approves $2,000 towards the cost of replacing the current consent for a temporary structure filed in 2013 with a resource consent for a nominally permanent structure

c)      approves $4,000 towards operational expenses for programming of the Ōtara Cube until 30 June 2015

d)      allocates $7,600 per annum through the long term plan’s locally driven initiatives for 2015/2016 and 2016/2017 programming and maintenance at the current site

e)      requests that Arts and Culture staff revisit the purpose, condition and siting of the Ōtara Cube every three years.

 

 

Discussion

9.       The Ōtara Cube is a three-metre shipping container retrofitted to host visual arts programming.

10.     The Cube was installed at the Ōtara Bus Interchange on land administered by Auckland Transport in October 2013. Its construction and installation was proposed by the Creative Arts Faculty of the Manukau Institute of Technology (MIT) and funded by the local board. Arts and Culture staff organised the resource consent for a temporary structure, landowner approvals and power connection. The resource consent expired on 31 October 2014.

11.     The Cube was capitalised in 2013 as a council asset, with an estimated 15-year asset life. A new resource consent is now required. While any placement of the work lasting more than a year requires consent for a nominally permanent structure, it is not expected to be a permanent asset for Auckland Council. The lifespan of the Cube is not expected to last more than 15 years. Furthermore staff recommend that the purpose, condition and siting of the work be reconsidered on a regular three-yearly cycle.

12.     MIT has programmed the structure since October 2013 and has informed the council that it has no budget to continue to take a lead on the project.

13.     To retain the Ōtara Cube in its current location in the Ōtara Town Centre will require a permanent resource consent and ongoing operational budget.

14.     Alternatively, the Ōtara Cube could be re-located to alternative sites in the local board area. Each relocation of the Ōtara Cube would trigger additional costs however, such as:

·        site identification and research, with relevant approval and consent requirements

·        transport, lift and storage

·        reconnection of power or

·        development of an entirely new power connection dependent on the new site.

15.     Furthermore, relocation will require ongoing operational costs such as utilities and programming. 

Consideration

Local Board Views and Implications

16.     A report was presented to the local board at the 13 October business meeting. The report provided an update on the status of the Ōtara Cube in advance of the resource consent expiring on 31 October 2014. The preference expressed by the local board was to keep the structure.

17.     The required steps and costs related to establishing and maintaining the Ōtara Cube as a long-term exhibition space were outlined in a verbal update to the business meeting as well as in an update to the arts and culture portfolio holder in September 2014.

18.     An information memorandum with the results of investigation for the Ōtara Cube lifecycle and programming was provided to the arts and culture portfolio holder on 30 October 2014. Arts and Culture staff were requested to bring the options explained in the memo to this local board meeting. 

Maori Impact Statement

19.     If staff are directed to investigate alternative options for re-locating the Ōtara Cube in the local board area, then this will include engagement with local iwi as part of the resource consenting process.

Implementation Issues

20.     There are key implementation steps related to establishing and maintaining the Ōtara Cube as a long-term exhibition space: resource consent, programming, maintenance /utilities and securing sufficient budget for each step.

Resource Consent:

21.     In order for the Ōtara Cube to remain in its present location on a permanent basis, a new resource consent application needs to be filed. If directed by the local board, staff will file an application for a resource consent to suit the requirements for a nominally permanent structure. The cost of the resource consent application will not be confirmed until after filing, although this is not anticipated to be more than $2,000.

22.     Processing time is expected to require about one month, although there is no legally established response timeframe established for resource consent applications.

23.     The application will trigger landowner approval requests from Parks and Auckland Transport, including likely iwi consultation. Parks staff and Auckland Transport are in support of the Cube remaining in its current location

24.     While this application undergoes processing, the structure will remain shut and inactive.

Programming:

25.     A modest level of programming could take the form of six projects and/or exhibitions per year at a cost of about $1,000 each, with a total annual cost of $6,000. These exhibition projects would be delivered on a full cost, outsourced procurement basis. The programming will not include invitations or opening events.

26.     The Ōtara Cube aligns with and complements the arts and culture programmes delivered through Fresh Gallery Ōtara and Ōtara Music Arts Centre. Additional programming opportunities include working with local artists and students at MIT, as appropriate.

27.     Future programming of the Ōtara Cube will be included through the long term plan’s locally driven initiatives for 2015/2016 and 2016/2017 programming and maintenance at the current site.

28.     While the life of the Cube is nominally set at 15 years, it is recommended to revisit the purpose, condition and siting of the Cube at least every three years.

Maintenance and Utilities:

29.     No provision was made for consequential opex for the Cube at the time of acquisition either for programming or for maintenance. The structure was coated in a sacrificial film at the time of installation.

30.     Arts and Culture staff will provide routine asset care for the Cube, up to $1,000 per annum as required for the first three years of the Cube’s life, calculated at 4 per cent of the asset purchase price. At three years, a maintenance and renewals plan will be estimated and provided to the local board for inclusion in its local board initiatives budget.

31.     Electrical services to the structure at the current site are delivered via Parks; there are no costs charged directly to the local board. This arrangement would continue if the Cube remains in the current location. This arrangement would not be the case if another site was considered.

Costs Summary 2014/2015:

32.     The cost to deliver programming until 30 June 2014 at the current site is summarised below. This total assumes no maintenance or utilities are required. 

Contribution to resource consent          $2,000

Procured programming                                     $4,000

Total (indicative)                                 $6,000

 

 

Cost Summary 2015/2016 – 2017/2018

33.     The new Local Board Funding Policy will come into effect on 1 July 2015. The policy requires full costing of all locally driven initiatives projects, including staff or contractor overheads, programming, consenting and delivery costs, and ongoing maintenance and utility costs. Following is a summary of project costs for 2015/2016 onwards relating to the current site.

Current Site

Staff Overhead

Programming / Delivery

Maintenance & Utilities

Total

Annual ongoing costs

600

6,000

1,000

$7,600

 

34.     The cost to relocate the structure to another site in the local board area will be more than the cost to retain it on the current site. This includes lifting and transport costs, identification of a new site, supply and/or reconnection of power. In addition, a new resource consent would be required.

35.     Indicative costs provided here to relocate the Ōtara Cube, assume that the site has electricity on site. The costs include staff overhead to research and scope a new location, and establish a new power connection. In addition, the operational expenses would need to allow for the cost of ongoing power utilities, at approximately $1,200 per annum.

New Site

Staff Overhead

Programming / Delivery

Maintenance & Utilities

Total

Scoping & consenting

9,700

2,000

 

11,700

Annual ongoing costs

600

6,000

2,200

8,800

Total

 

 

 

$20,500

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Naomi Singer – Arts and Culture Advisor

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

08 December 2014

 

 

Adoption of the Ōtara-Papatoetoe Local Board Engagement and Communications Strategy

 

File No.: CP2014/27917

 

  

 

Purpose

1.       To adopt the Engagement and Communications Strategy.

Executive Summary

2.       The Ōtara-Papatoetoe Local Board Engagement and Communications Strategy has been developed to enable the delivery of the Local Board Plan by enhancing the ability of the Board to work in partnership with their communities and other organisations.

3.       The strategy guides the work of all officers that undertake engagement or communications on behalf of the Board, or build the capacity of community to enable better engagement with the Board.

4.       The strategy is attached to this report.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      Adopts the Ōtara-Papatoetoe Local Board Engagement and Communications Strategy.

 

 

Discussion

5.       This strategy has been developed to enable the delivery of the Ōtara-Papatoetoe Local Board Plan. It seeks to do this by improving the ability of the Board to work with its communities and with other organisations in delivering on the initiatives contained in the Local Board Plan.

6.       To address this purpose, Council’s Significance and Engagement Policy was used to inform the development several measures contained within the strategy to improve engagement and communications.

7.       The strategy was developed with input from staff from several departments which will be involved in the implementation of the strategy.

Consideration

Local Board Views and Implications

8.       In their feedback to the Draft Significance and Engagement Policy at their October 2014 board meeting (Resolution number OP/2014/182), the Board

·    endorsed the principle-led approach taken to the drafting of the policy.

·    agreed that the development of consultation and engagement guidelines for Auckland Council will support the policy and the sharing of best practice.

·    requested that staff make use of local boards’ extensive community engagement experience to inform the development of the guidelines.

·    supported capacity building and the development of “soft” community infrastructure that enables full engagement of communities beyond those usually engaged.

·    supported the use of culturally appropriate engagement mechanisms to engage with unique communities.

·    recognised that some individuals choose not to be engaged in some Council decisions.

9.       A draft strategy has been reviewed by the board and discussed at a workshop on 5 November 2014, and the feedback received at that workshop has been integrated into the final strategy.

Maori Impact Statement

10.     The Strategy seeks to provide a basis for relations of partnership in accordance with Te Tiriti o Waitangi/ The Treaty of Waitangi.

11.     Engagement between the Board and Maori has been the subject of a Maori focus group involving mana whenua and mataawaka participants. This focus group has provided recommendations to the board on the board’s future endeavours to engage with Maori. These recommendations and the work of this focus group are expected to be the subject of a further report to the Board at a future meeting.

Implementation Issues

12.     This strategy will guide the actions of the Board and of all staff conducting public engagement on local activities.

13.     To aid in the implementation of this strategy, Local Board services staff will work with relevant departments to identify how to best serve this strategy via their work programmes. Actions will focus on measuring the success of engagement, maximising the success of engagement, and calendarising future engagement.

 

Attachments

No.

Title

Page

aView

Engagement and Communications Strategy

19

     

Signatories

Authors

Thomas Murray - Local Board Engagement Advisor

Authorisers

Angeline Barlow - Manager Local Board Communications and Engagement

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

08 December 2014

 

 










Ōtara-Papatoetoe Local Board

08 December 2014

 

 

Local Event Support Fund – Round Two Allocations

 

File No.: CP2014/26358

 

  

 

 

Purpose

1.       To present a summary of applications received in round two of the local event support fund for 2014/2015 for Ōtara-Papatoetoe Local Board. The Ōtara-Papatoetoe Local Board is requested to either fund, partially fund or decline the applications.

Executive summary

2.       The local events support fund of $246,825 is available for distribution by the Ōtara-Papatoetoe Local Board over the two funding rounds in 2014/2015 financial year.

 

3.       The board allocated $158,687 to annual events in the 2014/2015 Community Development Arts & Culture Ōtara-Papatoetoe Local Board Work Programme adopted on 16 June 2014 (OP/2014/89). A balance of $88,138 remained available in the contestable funding round.

 

4.       The board allocated $52,975 across 27 applications received for round one contestable funding (OP/2014/135).

 

5.       The board allocated $2,500 to the Papatoetoe West Rotary Club for the Papatoetoe Festival in addition to the $2,500 of funding previously agreed as part of the local board’s 2014/2015 Community Development Arts & Culture programme (OP/2014/158).

 

6.       The board rescinded their decision to support $5,000 for Christmas lights at Burnside Park, previously allocated from the 2014/2015 Community Development Arts and Culture Ōtara-Papatoetoe Local Board work programme (OP/2014/176).

 

7.       There are two contestable funding rounds held within the 2014/2015 financial year. This is round two, which received 15 applications totalling $298,700.

 

8.       A local events support fund of $37,663 remains available to the Ōtara-Papatoetoe Local Board for distribution within round two of the local event support 2014/2015 financial year.

 

9.       A workshop was held with the Ōtara-Papatoetoe Local Board on 10 November 2014 to consider the 15 applications. Indicative levels of funding were proposed, to be formally agreed via this report

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board reviews the round two applications received and agree to either fund, partially fund or decline the applications following:

 

Applicant

Event

Venue

Date

Amount Requested

Auckland Pride Festival Inc

Auckland Pride Festival Parade

Ponsonby Road

1 March 2015

$3,000

Otara Business Association

Easter

Otara Town Centre

3 April 2015

$5,000

Manukau Beautification Charitable Trust

Eye on Nature

Auckland Botanic Gardens

24-28 March 2015

$10,000

Papatoetoe Central Mainstreet Society Inc

Fire Truck Convention

Papatoetoe Town Hall / Car Park

24 July 2015

$5,000

Hibiscus

Hibiscus Festival

Manukau Veledrome

13-16 August 2015

$170,000

Muscular Dystrophy Association of New Zealand

Life Without Limits Conference

Sky City

18 April 2015

$55,000

Manukau City Accident & Medical

Manukau Wellness Expo

Manukau Square

14-16 April 2015

$5,000

Otara Business Association

Matariki Day

Otara Town Centre

18-20 June 2015

$5,000

Hunters Corner Town Centre Soc. Inc

Mrs Hunters Tea Party

St Johns Church

18 March 2015

$5,000

Manukau Urban Maori Authority Trust

MUMA Trust Portage Crossing & Festival Regatta

Waterfront Reserve Mangere Bridge

7 February 2015

$10,000

Otara Business Association

Music Month

Otara Town Centre

1 May 2015

$5,000

Maliumai Community Trust

Niuean Weight Lifting Comp

Papatoetoe Sports Centre

18 April 2015

$3,500

Cristina Beth

Peace Poppy Project

Fresh Gallery/ Burnside Park

7-25 April 2015

$3,000

Otara UnLTD

PROUD Event

Te Puke o Tara Community Centre

2-30 May 2015

$4,200

Otara Health Charitable Trust

SiFO (Sustainable initiative for Otara)

Otara Town Centre & other sites

1 March – 30 June 2015

$10,000

 

 

 

TOTAL

$298,700

 

 

 

Comments

 

10.     The local events support fund provides the opportunity for Ōtara-Papatoetoe Local Board to work in partnership with local event organisers to develop an events programme that reflects the aspirations of the community and supports the local board plan.

11.     The local events support fund has two funding rounds, which close at specified times during the 2014/2015 financial year, as follows:

Round

Applications Close

Assessment

Decision Making

1

31 May 2014

June 2014

July/August 2014

2

31 October 2014

November 2014

December 2014

 

12.     Round two of the 2014/2015 Local Events Support Fund received 15 applications totalling $298,700 for consideration, as detailed in the recommendations.

13.     The local events support fund of $246,825 is available for distribution by the Ōtara-Papatoetoe Local Board over the two funding rounds in 2014/2015 financial year.

14.     Since the new financial year, the following activity has occurred:

i.      The board allocated $158,687 to annual events in the 2014/2015 Community Development, Arts and Culture Ōtara-Papatoetoe Local Board work programme adopted on 16 June 2014 (OP/2014/89). A balance of $88,138 remained available in the contestable funding.

 

ii.     The board allocated $52,975 across 27 applications received for round one contestable funding adopted on 18 August 2014 (OP/2014/135).

 

iii.    The board allocated $2,500 to the Papatoetoe West Rotary Club for the Papatoetoe Festival in addition to the $2,500 of funding previously agreed as part of the local board’s 2014/2015 Community Development Arts & Culture programme adopted on 15 September 2014 (OP/2014/158).

 

iv.    The board rescinded their decision to support $5,000 for Christmas lights at Burnside Park, previously allocated from the 2014/2015 Community Development Arts & Culture Ōtara-Papatoetoe Local Board Work Programme (OP/2014/176).

 

15.     A balance of $37,663 remains available to the Ōtara-Papatoetoe Local Board for distribution within round two, which is the final funding round within the 2014/2015 financial year.

16.     Local event support funding criteria guidelines for 2014/2015 have been established to assist applicants in understanding the focus of this fund and to guide decision-making. The applications have been assessed in accordance with the local event support fund guidelines.

17.     The Ōtara-Papatoetoe Local Board has the opportunity to refer applications to a more appropriate fund or to allocate funding from within its local event fund

Consideration

18.     Local boards are responsible for the decision-making and allocation of local board event funding including the local event support fund. The Ōtara-Papatoetoe Local Board has identified key priorities for the local area within its local board plan, some of which could be achieved through events.

19.     The Ōtara-Papatoetoe Local Board seeks to have a vibrant, prosperous, safe and sustainable community that has clean air, clean water and improved natural environments, with access to quality transport, housing employment and infrastructure to support people’s needs. They will promote healthy recreation leisure, and arts and embrace diversity, while recognising and celebrating history culture, and character of their area and the achievements of its citizens

Local board views and implications

20.     A local board workshop was held on 10 November 2014 to consider the applications to the Local Event Support Fund round two. The local board discussed these applications at their workshop and the resolution which will be presented to the business meeting will reflect the views expressed at the workshop.

Māori impact statement

21.     This fund does not specifically target Maori. From the 2013 Census 10,791 Māori live in the Otara-Papatoetoe Local Board area or 10.1% of the local board population therefore Maori communities are likely to benefit from the events supported by the local board, alongside other groups in the community.

Implementation

22.     Once the Ōtara-Papatoetoe Local Board has resolved the funding applications, staff will contact all applicants to notify them of the outcome, and commence contracting and payment.

 

Attachments

No.

Title

Page

aView

Attachment A Local Event Support Fund Applications (Under Separate Cover)

 

     

Signatories

Authors

Sharon McGinity - Team Leader, Event Facilitation South

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

08 December 2014

 

 

Colin Dale Park Development Finance

 

File No.: CP2014/28144

 

  

Purpose

1.       To present options for financing Colin Dale Park development.

Executive Summary

2.       On 17 November 2014 the board asked for a report on capex funding for Colin Dale Park.

3.       The physical works for Colin Dale Park were planned to begin this year and carry on to completion in the next financial year.  The annual plan for 2014/15 provided budget for the work in the current year.

4.       Work has been stopped because there is no budget to complete the development in 2015/16 under the draft long-term plan.

5.       A decision to release the money budgeted in the current year is being sought by the local board.  The Governing Body will want assurance that there is a way of funding the completion of the project in later years consistent with the draft long-term plan.

6.       An option is available to the board that might give the Governing Body that assurance.  This would entail the board undertaking to pay the cost of borrowing the $2.8 million needed to complete the works in 2015/16.  Costs of borrowing would be about $280,000 per annum, which the board could find from its locally driven initiative (LDI) budget within the draft long-term plan. 

7.       It is important to note that this option does not involve any request for a change to the draft long-term plan before Christmas.  The board will have an opportunity to advocate for changes to the draft plan at a later date.

8.       Approval to proceed with the project needs to be sought and granted before Christmas, for practical reasons, as any later will be too late to complete the earthworks this summer construction season.  If the earthworks do not proceed this summer, then the entire Colin Dale Park development will be placed at risk.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      Confirm its commitment to complete council's share of the Colin Dale Park development works in the 2014/15 and 2015/16 financial years.

b)      Propose that Auckland Council borrow up to $2.8 million to complete the works in 2015/16.

c)      Undertake to pay the cost of borrowing (about $280,000 per annum) from its locally driven initiative (LDI) budget contained in the draft long-term plan.

d)      Request the Governing Body to:

i.        Agree to progress Colin Dale Park in the 2014/15 and 2015/16 financial years.

ii.       Approve the borrowing of $2.8 million, to complete council's share of Colin Dale Park development in 2015/16, subject to the borrowing costs being borne by the local board from its LDI budget.

iii.      Note that this finance method is consistent with the draft long-term plan.

iv.      Authorise the Chief Executive to accept tenders, complete contracts, and take any other steps necessary to enable works to begin this summer,

e)      Increase the financial delegation of the local board to the Chief Executive to $4.4 million to implement these decisions.

f)       Reserve its right to advocate for changes to the draft long-term plan at a later date, including advocating for a direct budget allocation for Colin Dale Park development.

g)      Delegate to the local board Chair to represent the board and take any other actions necessary to advance this resolution.

 

 

Discussion

9.       This report responds to a resolution of the board of 17 November 2014 (OP2014/202 j,k,l) requesting a report on the utilisation of the current year capex funding for Colin Dale Park, including all finance options to enable the earthworks on Colin Dale Park to proceed in the current financial year, and other works in following years. A separate report in this agenda considers possible alternative uses for the Colin Dale Park budget.

Background

10.     Colin Dale Park is a 57 hectare site at Prices Road, Puhinui, adjacent to Puhinui Reserve.  The site was acquired by council in 2003 to accommodate motorsport activities.  No development has taken place to date.  At present the site is a rural farming pastoral lot.

11.     Colin Dale Park is planned to create a unique motorsport cluster that is easily accessible by Aucklanders.  Motorsport groups often have difficulty finding and retaining venues in Auckland.  This location is ideal for motorsport because it is in a sparsely populated area where aircraft noise effects are already being managed, and it has close motorway access. 

12.     In 2010, six motorsport groups were identified to take up portions of the site.  The sports represented were off-road racing, kartsport, BMX, radio control cars, motocross, and jetsprint.  The council also agreed to lease 10 hectares to Ngati Te Ata for a marae.

Concept plan and funding

13.     Although there has been no physical site development so far, around $700,000 has been spent by the council on design, planning and consents.

14.     A concept plan was developed indicating the parts of the site to be utilised by each activity (Attachment A.)  The plan calls for the council to carry out mass earthworks across the site and to build a driveway into the site and car parks.  After that, each of the motorsport groups is to develop their own facilities on their allocated portion of the site at their own expense.

15.     The concept plan was to be implemented over two financial years.  The earthworks were to be started this summer (2014/15), followed by further earthworks and building a driveway and carparks next financial year (2015/16).  Budget was provided in the long-term plan 2012-2022 to pay for both stages.

16.     Tenders for the earthworks were called and an acceptable tender identified, but no contract was been signed.

Current status

17.     The draft long-term plan does not allocate any funding to complete the development in 2015/16.  Because of this, the earthworks in the current year have been stopped.  Council management halted the works, in accordance with a resolution of the Budget Committee that staff should not enter into any new contractual commitments that are inconsistent with the draft long-term plan budgets (BUD/2014/43, 5 November 2014.)

18.     The project will face significant risks if it does not restart this summer. The motorsport groups selected in 2010 to take up parts of the site have understandably become impatient.  The BMX club secured an offer of funding for their site development from ASB Community Trust several years ago which was time bound.  This funding will expire if the project does not progress this year.  Some groups are now looking at other locations, including the Waikato.  If groups pull out, the return on council's investment will be less favourable. 

19.     The marae development would also be made more difficult and expensive without the shared motorsport driveway and parking areas.

Options for immediate progress

20.     The project will not progress without local board advocacy.

21.     A decision to release the money budgeted in the current year is sought by the local board.  The Governing Body will want assurance that there is a way of funding the completion of the project in later years consistent with the draft long-term plan.

22.     On 24 November the board asked for finance options to enable the earthworks on Colin Dale Park to proceed in the current financial year, and other works in following years, including:

i)   capex budget for Colin Dale Park by Annual Plan in FY15

ii) discretionary capex budgets available to the board

iii) any regional capex funding available for growth-related parks projects

iv)     borrowed money, with the cost of borrowing met by the board from its locally driven initiatives (LDI) budget in following years

v)  any other options.

Capex budget options

23.     The capex (capital expenditure) budget under the 2014/15 Annual Plan provides funding of about $1.5 million for a portion of the earthworks.  This funding is currently suspended.

24.     Discretionary capex budgets available to the board in the current year amount to about $500,000.  This is insufficient to cover the anticipated costs.

25.     Regional capex funding for growth related projects could be sought from a $20 million regional fund provided in the draft long-term plan, which is unallocated at present.  However, any funding from that quarter is too uncertain to support the board's immediate advocacy for the earthworks to proceed this summer.

Borrowing option

26.     This option was discussed by the local board at its workshop on 17 November.  It proposes borrowing $2.8 million to finish Colin Dale Park development in 2015/16.  The board included in its draft LDI budget for 2015/16, and in subsequent years, a sum of $280,000 for the annual costs of borrowing.

27.     The borrowing option requires no change to the draft long-term plan, which gives the local board annual funding of $1.6 million for locally driven initiatives (LDI).  The board has discretion to apply this money to local activities and projects.  This option would provide the most certain foundation to base the board’s advocacy now.

28.     Borrowing can only be authorised by the governing body, and a request for this would need to be included in the advocacy package.

Other options

29.     Other funding options are speculative and would not provide solid support for board advocacy in the short term.  For example the clubs might be asked to construct their own site works and access.  This option has not been investigated, because it seems unlikely to be negotiable quickly.

30.     Finally, there is a do nothing option.  This would pose a high risk to the future of Colin Dale Park, through potential loss of tenants.  The money that was allocated for the earthworks might able to be reallocated to some other project.

31.     There is no realistic option of having the draft long-term plan changed before Christmas.  The document approved by the Budget Committee on 5 November has been sent for audit.  While the Governing Body still has to consider the audit report and adopt the draft plan to go out for consultation on 18 December, any changes will be confined to audit recommendations.

32.     The board will have later opportunities to advocate for changes to the draft long-term plan, following public consultation in 2015.

Delegation to chief executive

33.     If the project is to proceed there will also be the need to review the capital expenditure delegation to the Chief Executive.  The Chief Executive currently has delegation to approve on the board's behalf any expenditure under $2.5 million, set under the board resolutions of 6 December 2011 (OP/2011/209) and 18 December 2012 (OP/2012/276).

34.     The final total cost for the development of Colin Dale Park is now expected to be $4.4 million, including contingencies, and the delegation to the Chief Executive needs to be increased before the project can proceed.

Conclusion

35.     The local board needs to confirm its commitment to the project and to the proposed borrowing package, and put forward requests to the Governing Body to implement these.

Consideration

Maori Impact Statement

36.     The financing proposals in this report, if accepted, would mean no practical change to the project as previously approved by council after consultation with mana whenua.  Effects on mana whenua have been acknowledged.

37.     The motorsport development will have an impact on Te Ākitai Waiohua as the Puhinui peninsula and surrounding lands comprise an important cultural landscape to the iwi, including their marae at Pukaki.

38.     There will also be issues concerning mitigation of noise and access to the park with respect to Ngati Te Ata’s aspiration to establish a marae.

39.     Other mana whenua also have an interest, including in environmental aspects.

40.     The local board resolved on 17 November 2014 (OP2014/202) to invite mana whenua onto the Cooperative Park Management Committee.  Long-term management and stormwater and wastewater devices (and other additional environmental matters not currently contemplated) that are sensitive to Māori custom for Colin Dale Park will be included in the terms of reference of the committee.

 Attachments

No.

Title

Page

aView

Colin Dale Park concept plan

37

     

Signatories

Authors

Neil Taylor - Senior Local Board Advisor

Johan Ferreira - Team Leader Asset Development

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

08 December 2014

 

 



Ōtara-Papatoetoe Local Board

08 December 2014

 

 

Colin Dale Park: options for alternative utilisation of budget

 

File No.: CP2014/28191

 

  

 

Purpose

1.       To request the local board’s consideration of alternative projects to utilise capital funding associated with the Colin Dale Park motorsport project in the current financial year. This is because the motorsport park project may not receive approval to proceed under current Long-term Plan processes.

Executive Summary

2.       At the time of writing this report, the local board is seeking a decision to commence bulk earthworks to progress the Colin Dale Park motorsport project. The work will cost $4.4 million over 2+ years and is planned to be done in two stages: bulk earthworks, and then driveways and car parks.

3.       The first stage is funded in the current financial year, and the next stage is incorporated in budget and funding discussions currently occurring as part of council’s proposed Long-term Plan.

4.       At the time of writing this report, there has been no decision enabling the current year’s funding to be ‘unlocked’ and due to the need to undertake earthworks, driveways and car parks as a package, which have funding requirements in subsequent financial years, there is a risk that the project will not progress.

5.       If the project does not progress, the local board has indicated through workshop discussions that it wishes to consider alternative projects that can be completed by June 2015, to utilise unspent capital funding associated with the Colin Dale Park motorsport project.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)         Reiterates its commitment to completing the Colin Dale Park motorsport project as outlined in previous resolution OP/2014/202.

b)         Agrees that if the Colin Dale Park motorsport project does not proceed in 2014/15 because of circumstances outside the local board’s control, that the current year’s capital budget associated with Colin Dale Park and the remaining balance of the local board’s Community Response Fund (capex) will be allocated towards the following (named) initiatives in order of priority:

c)         Agrees that the local board’s urgent decision-making process can be utilised to finalise details and budget for prioritised projects in (b) above.

 

 

Discussion

6.       This report responds to a resolution of the board on 17 November 2014 (OP2014/202 j) by providing consideration of alternative uses of the local board’s 2014/15 capital funding associated with the Colin Dale Park motorsport project.

 

Background

7.       Manukau City Council purchased the 58 hectare site on Prices Rd for $4.2 million in 2003 and earmarked it as a future home for the Rally of New Zealand.  It was considered an appropriate site to promote motorsports as a recreational activity and establish quality facilities to provide for a range of family entertainment, safe participation for young people and for commercial attractions.

8.       Manukau City Council sought expressions of interest in 2009 through a publicly notified process and identified six potential users groups of Colin Dale Park. These potential user groups are Counties Manukau Offroad Racing Club Incorporated, Kartsport Manukau Incorporated, Papakura City BMX Club Incorporated, Auckland Radio Car Control Club Incorporated, Main Jet Events Limited and Coggan and Williams Limited (Family Jet Sprints). These are the users that are referred to in this report.

9.       The Colin Dale Park motorsport project has not been included in the proposed Long-term Plan 2015-2025. In response, the local board is seeking to have the project included.

10.     The local board requested a report for its 8 December 2014 business meeting to consider alternatives for the current year’s capex funding for Colin Dale Park in the event that the project does not proceed.

Consideration

11.     This report provides a list of possible alternative capital works for consideration that align with the local board plan and are assessed by officers as being deliverable in the current financial year.

12.     A decision on the local board’s prioritised projects is sought now, as the next business meeting of the local board is not until 16 February 2015, and a decision on that date will probably not allow sufficient time for the projects to be completed before June 2015.

13.     Brief details and indicative costs of possible alternative initiatives are listed below: 

 

Local Board Plan Outcome

Initiative and indicative costs

Town Centre Vitality  

Papatoetoe Chambers - to refit and reorganise the Chambers.  Replace the hvac units, upgrade the lighting throughout, and replace the flooring plus some general carpentry and plumbing ($139,000).

Otara Music Arts Centre - Bairds Rd frontage alterations and improvements to entrance and security: security cameras, swipe card system ($120,000).

Parks and community facilities that meet community needs

Puhinui Stream walk/cycle way - identify option and complete work to connect pathway from Wiri Station Road to Plunket Ave, and improve current metal pathway to concrete on the Otara Papatoetoe side ($150,000).

Otara Creek Reserve - improve connections through Otara Creek Reserve ($100,000).

Aorere Park development - Aorere Park development including ablution, and relocation of play facility ($500,000)

East Tamaki Hampton Park - changing/ ablution facility ($650,000)

Play Grounds - upgrade play facilities throughout the local board area ($100,000)

Community Development            Safety

 Skills Shed - Papatoetoe and Otara – set up ($130,000) and annual administration costs for both facilities ($40,000).

 

Local Board Views and Implications

14.     The local board acknowledges that the Colin Dale Park motorsports project is a legacy council initiative, and continues to support the development of this project by prioritising it as per resolution OP/2014/202.

15.     If the Colin Dale Park motorsport project does not proceed, then the local board will work to identify alternative initiatives which are deliverable within the current financial year and that align with the local board plan.

Maori impact statement

16.     The development of Colin Dale Park is of considerable interest to mana whenua and consultation has been occurring throughout the development of the project.

17.     If the project proceeds, the local board supports further iwi consultation and engagement, including in resolution OP/2014/202 which approves Te Ākitai Waiohua (and other interested mana whenua) to be invited to join the Cooperative Park Management Committee for Colin Dale.

Implementation

18.     Once project and budget decisions are made by the local board, the board delegates delivery of capital projects to officers through the Chief Executive, and officers will update the local board on any significant project risks, issues or delays and provide regular progress reports.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Daniel Poe - Local Board Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

08 December 2014

 

 

Performance Report for the Ōtara-Papatoetoe Local Board for the four months ended 31 October 2014

 

File No.: CP2014/27218

 

  

 

Purpose

1.       To update the Ōtara-Papatoetoe Local Board members on progress towards their objectives for the year from 1 July 2014 to 30 June 2015 as set out in the Local Board agreement.

Executive summary

2.       A financial performance report is presented to the local boards for the accounting quarters ending September, December, March and June.  This report replaces the September quarter and presents performance for the year to date October 2014.

3.       Auckland Council departments and Council Controlled Organisations (CCOs) also present regular performance reports to the local boards

4.       To improve overall performance reporting the Financial Advisory Services – Local Boards team produces a combined quarterly financial report, department report and CCO report

5.       The attached omnibus consolidation contains the following reports this quarter

• Local board financial performance report

• Local Community Development, Arts and Culture (CDAC) activity overview

• Local Libraries overview

• Local Infrastructure and Environmental Services (IES) overview

· Treasury Report

 

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      Receive the Performance Report for the Ōtara-Papatoetoe Local Board for the period ended October 2014

 

 

Comments

6.       In consultation with local boards this omnibus report provides the elected members with a comprehensive and common overview of local activities from council departments and CCO’s.

7.       The Performance Report includes departmental and CCO reports for inclusion and discussion. Some of these will be six monthly reports depending on their traditional reporting cycles.

8.       Local Infrastructure and Environmental Services has included a quarterly report for the first time.  This is expected to be a standard report every quarter.

 

Consideration

Local board views and implications

9.       The report is presented to the Ōtara-Papatoetoe Local Board members at a workshop prior to the ordinary meeting.

Maori impact statement

10.     Maori, as stakeholders in the council, are affected and have an interest in any report of the local board financials.  However, this financial performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Maori

 

Attachments

No.

Title

Page

aView

Ōtara-Papatoetoe Local Board Performance Report to October 2014

45

     

Signatories

Authors

Faithe Smith - Lead Financial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

08 December 2014

 

 

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Ōtara-Papatoetoe Local Board

08 December 2014

 

 

Interim Open Space Provision Guidelines

 

File No.: CP2014/26928

 

  

 

 

Purpose

1.       To seek feedback from local boards on the Interim Open Space Provision Guidelines.

Executive summary

2.       The Interim Open Space Provision Guidelines (the guidelines) provide direction on the quantity, distribution and configuration of parks and open space sought by the council in both greenfield developments and the existing urban area.

3.       The guidelines were adopted by the Parks, Recreation and Sport Committee in August for interim use and feedback during a six month trial period (attachment A).  An updated version of the guidelines, incorporating amendments based on feedback, will be reported in early 2015 to the Parks, Recreation and Sport Committee and Regional, Strategy and Policy Committee for adoption.

4.       The primary focus of the guidelines is ensuring the open space network provides access to a range of high-quality recreation, social and environmental experiences. The guidelines direct how open space should be distributed within both greenfield developments and the existing urban area by establishing triggers in relation to travel distance, resident population or the proximity of other land uses (such as an urban centre) that determine when the open space network should provide for the following experiences:

·        Neighbourhood parks

·        Suburb parks

·        Sub-regional parks

·        Civic spaces

·        Local sports parks

·        Connections

5.       For existing urban areas the guidelines focus on improving the quality, accessibility and connectivity of existing open space. The guidelines identity areas of significant and moderate shortfall in the quantity of open space relative to the current and future population within the existing urban area.

6.       A target for the quantity of local recreation open space within greenfield developments of 2 hectares per 1000 residents is proposed.

7.       The guidelines set out how different types of open space should be laid out and configured in relation to other land uses, such as housing and streets, to ensure that a high quality open space network is achieved.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      Provide feedback on the Interim Open Space Provision Guidelines

 

 

Comments

Background and strategic context

8.       The Open Space Provision Guidelines (the guidelines) are part of the Parks and Open Spaces Policy Programme and are a key tool to implement the policy direction of the Proposed Auckland Unitary Plan (PAUP), the Parks and Open Spaces Strategic Action Plan 2013, the Sport and Recreation Strategic Action Plan 2013 and the Parks and Open Space Acquisition Policy 2013 (the acquisition policy).

9.       The guidelines provide direction on the distribution, quantity and configuration of parks and open space sought by the council in both greenfield developments and the existing urban area. They will inform a range of council activities including:

·    Assessing open space acquisition opportunities

·    Development of spatial plans (area plans, precinct plan and structure plans)

·    Identifying strategic infrastructure requirements, including development of a regional open space network plan

·    Informing the development of local open space network plans for local board areas

·    Providing advice on council’s open space requirements to developers

10.     The guidelines were adopted by the Parks, Recreation and Sport Committee in August for interim use and feedback during a six month trial period.

11.     A successful open space network responds to the local context and therefore it is expected that variation in the provision of open space will occur across Auckland. The guidelines are intended to set out a framework for assessing open space provision rather than establish strict targets for council or developers to achieve.

12.     The guidelines apply to greenfield developments and existing urban areas. They primarily focus on the provision of local parks, rather than sub-regional or region scale open space. 

13.     The guidelines have three parts, each of which are explained further below:

·        Distribution of open space

·        Quantity of open space

·        Configuration of open space

Distribution of open space (pages 4 to 8 of the guidelines)

14.     Ensuring the open space network provides the community with access to a range of high quality recreational, social and environmental experiences is the primary focus of the guidelines.

15.     The first part of the guidelines direct how open space should be distributed within both greenfield developments and the existing urban area by describing six experiences the open space network should deliver:

·        Neighbourhood parks

·        Suburb parks

·        Sub-regional parks

·        Civic spaces

·        Local sports parks

·        Connections

16.     The guidelines establish triggers in relation to travel distance, size of resident population or the proximity of other land uses (such as an urban centre) that determine when the open space network should provide for each of the experiences. Criteria relating to the size of open space required and key activities provided for are also established for some experiences.

17.     Provision targets used by the legacy councils in Auckland as well as other councils in New Zealand and overseas have been considered in establishing the distribution targets (attachment B).

18.     Each of the experiences and the relevant triggers for provision are explained below:

Neighbourhood parks and suburb parks

19.     Neighbourhood parks and suburb parks describe open space that provides common informal recreation experiences throughout urban areas. The guidelines establish criteria about the typical area of open space required for a neighbourhood park (0.3ha) and suburb park (3ha) and the activities they should provide for (such as play opportuniites, respite, trail networks)

20.     Walking distance targets are proposed for neighbourhood parks and suburb parks relative to PAUP zoning. Shorter walking distance targets are proposed for the PAUP zones that provide for higher density residential development. This assists with providing residents in higher-density housing with easy access to informal recreation open space. The following walking distance targets are proposed:

 

 

Neighbourhood Park

 

 

Suburb Park

 

High density areas:

(Terraced Housing and Apartment Zone, Local Centre, Town Centre, Metropolitian Centre and Mixed Use)

 

400m walk

(approx. 5 mins)

 

1000m walk

(approx. 12 mins)

Remaining urban residential areas

 

600m walk

(approx. 7.5 mins)

 

 

1500m walk

(approx. 18 mins)

 

Sub-regional parks

21.     Sub-regional parks describe large (typically >30ha) areas of open space that provide for a variety of informal recreation and sport experiences. These parks are usually located within, or on the periphery of, the urban area. Examples include Barry Curtis Park, Western Springs, Auckland Domain.

22.     The guidelines propose that Auckland Council will proactively acquire sub-regional parks when opportunities arise and needs are identified through network planning, rather than expect sub-regional parks to be planned for by developers in greenfield areas. The guidelines do not propose a travel distance target for sub-regional parks, but state that residents within each of the northern, central, southern and western areas of urban Auckland should have easy access to a variety of sub-regional parks.  

Civic space

23.     Civic space describes the squares, plazas, greens, streets and shared spaces within urban centres which provide for social and informal recreation experiences. The provision guidelines propose the quantity and diversity of civic space relate to the scale of the urban centre. A local centre is proposed to be the smallest urban centre to trigger civic space requirements.

Local sports parks

24.     Local sports parks describe open space which is used for organised sport, and typically includes facilities such as sports fields, courts and club buildings. Sports parks are also provided for at a sub-regional scale. 

25.     The guidelines propose that greenfield developments should provide for the local sport park requirements of their residents. Based on existing levels of sports field demand this equates to approximately 3ha of land per 2000 households. A threshold of 2000 households is proposed, as this generates sufficient demand for two sports fields, and results in larger sports parks which have efficiencies in terms of layout, facility use and maintenance. The 3ha minimum size includes allowances for club rooms, car parking and for other facilities such as courts.

26.     No target for local sports parks provision is proposed for existing urban areas. The sports park network within the urban area is largely in place, and acquisition opportunities of land suitable for new sports parks are rare.

Connections

27.     Creating a connected open space network is one of the areas of focus of the Parks and Open Spaces Strategic Action Plan 2013.  The guidelines encourage open space to be distributed to create contiguous networks that have a range of recreational, transport and ecological benefits.

Quantity of open space (pages 9 to 11 of the guidelines)

28.     Different policy responses are required for guidance on the quantity of open space between greenfield developments and the existing urban area.  In greenfield developments there is generally no existing open space network and there is the ability to determine the amount and distribution of open space. In existing urban areas the open space network is largely in place and there are significant constraints on increasing the amount of open space, including the cost and availability of suitable land.

29.     Achieving quantity targets is a secondary focus for the provision of open space.

Quantity of open space in existing urban areas

30.     The guidelines do not establish a target for the quantity of open space relative to the population within existing urban areas. Due to the amount of population growth projected within existing urban areas, achieving and maintaining a ratio of open space to population would be unachievable due to financial (the cost of land) and practical constraints (the availability of suitable land).

31.     The criteria of the Parks and Open Space Acquisition Policy 2013 (the acquisition policy) establish how the council prioritises acquisition opportunities within the existing urban area in response to population growth. The acquisition policy generally prioritises acquisition opportunities where there is:

·        High levels of expected population growth

·        Relatively poor access to informal recreation open space

·        Low quantity of existing open space relative to the current and future population

32.     For the purpose of informing open space acquisition priorities, the quantity of open space across the region has been assessed in relation to:

·        The quantity of open space (all types) within each census area unit

·        The quantity of recreational open space within each census area unit

·        Projected  population growth between 2014 and  2030

·        Strategic alignment with the Auckland Plan Development Strategy and PAUP zonings

33.     Draft quantity analysis is included within the interim guidelines (attachment A, page 10). This map identifies where moderate and significant shortfalls in the quantity of open space relative to the current and future population are located within the existing urban.

Quantity of open space in greenfield developments

34.     In greenfield development areas the guidelines set a target for the quantity of local informal recreation open space of 2 hectares per 400 households (approximately 1000 residents). Local informal recreation open space is defined as having an informal recreation, sport or civic open space function and excludes parks considered to serve a sub-regional or regional catchment.

35.     Analysis of the existing provision of open space within the urban areas of Auckland, local board areas and ten case study areas has informed recommending a target of 2 hectares per 400 households of informal recreation open space. The target of 2 hectares of local recreation open space per 400 households is relatively consistent with the existing amount of local recreation open space provided in the urban area of Auckland.

36.     The Proposed Auckland Unitary Plan introduces a green infrastructure corridor zone which is to be applied to land within the 1 in 100 year floodplain in greenfield developments. The integration of green infrastructure and open space land is integral to creating a connected open space network. The guidelines allow for up to 50% of local recreation open space to be provided in the form of green infrastructure where this has demonstrable recreation benefits (such as creating trail networks).

37.     No target for the amount of open space required for conservation or green infrastructure corridor purposes is proposed. The values and characteristics of an area determine the need for these open space functions rather than the population of a development. Targets are also not proposed for large sub-regional or regional recreation open space, as it is expected council will identify and acquire land for these functions outside of the greenfield development process (structure planning and subdivision).

Configuration of open space (pages 12 and 13 of the guidelines)

38.     The third part of the guidelines sets out how different types of open space should be laid out and configured in relation to other land uses, such as housing and streets, to ensure that a high quality open space network is achieved.

Consideration

Local board views and implications

39.     This report seeks the views of local boards on the interim open space provision guidelines. The view of local boards will be reported to the Parks, Recreation and Sport Committee and will inform proposed amendments to the guidelines prior to their adoption.

Maori impact statement

40.     Engagement with Maori on the guidelines will occur during the trial period.

Implementation

41.     Further development and testing of the provision guidelines is occurring during the period for the remainder of 2014. This involves:

·        Assessing open space acquisition opportunities against the guidelines

·        Testing the guidelines with developers preparing structure plans for special housing areas and future urban zone land

·        Engagement with iwi and property developers

·        Refinement of the modelling of provision targets

·        Illustration of the concepts within the guidelines

42.     Final guidelines will be report to the Parks, Recreation and Sport Committee in early 2015 following the trial period.

43.    

 

Attachments

No.

Title

Page

aView

Interim Open Space Provision Guidelines

107

bView

Examples of provision targets used by former Auckland Council and other NZ and overseas park authorities

121

     

Signatories

Authors

Andrew Beer - Principal Policy Analyst

Authorisers

Rob Cairns - Manager Parks & Recreation Policy, Parks and Recreation Policy

Anaru Vercoe – General Manager - Community & Social Policy, Community & Social Policy

Penny Pirrit - Regional & Local Planning Manager

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

08 December 2014

 

 














Ōtara-Papatoetoe Local Board

08 December 2014

 

 



Ōtara-Papatoetoe Local Board

08 December 2014

 

 

Long-term Plan 2015-2025: Local consultation material

 

File No.: CP2014/28127

 

  

 

Purpose

1.       This report seeks adoption of local consultation material for the Long-term Plan 2015-2025 (LTP) by the Ōtara-Papatoetoe Local Board, and agreement to a local targeted rate proposal, for consultation.

Executive Summary

 

2.       Over the last twelve months local boards have been involved in many Long-term Plan 2015 - 2025 workshops and meetings as part of their shared governance role.

3.       In October 2014, local boards adopted local board plans which help inform draft LTP budget decisions. In addition to this, advocacy discussions were held between local boards and the governing body at the end of October after which budget decisions for LTP consultation were agreed by the governing body on 6 November.

4.       On 18 December 2014, the governing body will meet to adopt the LTP consultation document and supporting information, which includes local consultation material for each local board.

5.       Indicative local budgets reflect 6 November governing body decisions and any minor amendments approved within the same funding envelope.

6.       Council is required to consult on any proposal that is funded by a local targeted rate. The approval of the governing body must be sought as only it has the power to set a rate.

7.       This report seeks adoption of local consultation material for the LTP and agrees a local targeted rate proposal, for consultation.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      adopts local consultation material including:

i)        a one page (2 side) local board insert; and

ii)       supporting information, including local funding priorities for 2015/2016, key advocacy areas, indicative local performance targets for 2015/2016 and indicative local budgets for the next 10 years.

b)      proposes to consult on funding of adult entry to swimming pools without charge, through a local targeted rate of $28.86 per annum.

c)      notes:

i)        the allocation of projects within Locally Driven Initiative (LDI) budgets are required to balance in every year.

ii)       proposed operational savings for asset based services within the parks, community and lifestyle theme are not reflected in draft local budgets, but are instead captured at a regional level. Savings will be applied locally to final LTP budgets following consultation.

iii)      high level budgets for programmes of work such as renewals, non-growth projects, parks developments, sportsfield developments and land acquisition will be developed prior to adoption of the final LTP.

d)      That the Chair be delegated the authority to make any final minor changes to local consultation material for the Long-term Plan 2015 - 2025 prior to publication including online consultation content.

 

Discussion

Process

8.       Over the last twelve months local boards have been involved in many Long-term Plan 2015- 2025 workshops and meetings as part of their shared governance role.

9.       In October 2014, local boards adopted a Local Board Plan which helps inform draft LTP budget decisions. In addition to this, advocacy discussions were held between local boards and the governing body at the end of October after which budget decisions for LTP consultation were agreed by the governing body on 6 November.

10.     On 18 December 2014, the governing body will meet to adopt the LTP consultation document and supporting information, which includes the following local consultation material for each local board:

a)      a one page (2 side) local board insert in the LTP consultation document (Attachment A); and

b)      supporting information, including local funding priorities for 2015/2016, key advocacy areas, indicative local performance targets for 2015/2016, and indicative local budgets for the next 10 years (Attachment B.)

Draft budgets

11.     Indicative local budgets reflect 6 November governing body decisions and any minor amendments approved within the same funding envelope.

12.     The allocation of projects within Locally Driven Initiative (LDI) budgets are required to balance in every year.

13.     Proposed operational savings for asset based services within the parks, community and lifestyle theme are not reflected in draft local budgets, but are instead captured at a regional level. Savings will be applied locally to final LTP budgets following consultation.

14.     High level budgets for programmes of work such as renewals, non-growth projects, parks developments, sportsfield developments and land acquisition  will  be  developed  prior  to adoption of the final LTP.

15.     The board is proposing to continue its policy enabling adults to use the Ōtara and Papatoetoe swimming pools without charge.  The rationale is that the board considers that the use of swimming pools delivers important social and public health benefits.  As in the past two financial years, the board proposes to fund this policy through a targeted rate on residential properties.  This year the targeted rate is estimated to be $28.86 per household.

16.     This report seeks adoption of local consultation material for the LTP and agreement of local targeted rate proposals, for consultation.

Next steps

17.     Following the governing body meeting on 18 December, information will be provided to local board members on the consultation process and finalising local board agreements.

18.     LTP consultation will commence on 23 January 2014 through to mid-March. Through this engagement local boards will seek views on proposals important to the local area to help develop the Local Board Agreement 2015/2016 due for adoption in May 2015. Local Board will also seek views on the local impact of LTP proposals to inform advocacy discussions with the governing body.

19.     The governing body will make final LTP budget decisions in May 2015 and meet to adopt the final LTP in June 2015, including 21 local board agreements.

 

Consideration

Local Boards

20.     This report sets out the decisions local boards need to make in order to finalise local consultation material for the Long-term Plan 2015 - 2025.

21.     In October 2014, local boards adopted a local board plans which help inform draft LTP budget decisions. In addition to this, advocacy discussions were held between local boards and the governing body at the end of October after which budget decisions for LTP consultation were agreed by the governing body on 6 November.

Maori Impact Statement

22.     Many local board decisions are of importance to and impact on Maori.  Local board agreements and long-term plans are important  tools  that  enable  and  can  demonstrate council’s responsiveness to Maori. Local board plans, which were developed through engagement with the community including Maori, form the basis of the consultation material of the Long-term Plan 2015-2025.

23.     There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes. In particular, local board plans and LTP consultation material will influence relevant annual plans and local board agreements for 2015/2016 and beyond.

Implementation Issues

24.     Local board financial statements reflect the cost of undertaking local activities within each local board area. Budgets are indicative for consultation purposes and subject to change.

25.     Following consultation, proposed initiatives and budgets will be considered and updated to reflect feedback and new information available, prior to adoption of the final LTP.

 

Attachments

No.

Title

Page

aView

Local Board Insert

127

bView

Local Board Supporting Information

129

     

Signatories

Authors

Neil Taylor - Senior Local Board Advisor  

Authorisers

Karen Lyons - Manager Local Board Services

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

08 December 2014

 

 



Ōtara-Papatoetoe Local Board

08 December 2014

 

 







Ōtara-Papatoetoe Local Board

08 December 2014

 

 

Request for feedback on the draft Local Approved Product Policy

 

File No.: CP2014/27914

 

  

Purpose

1.       The purpose of the report is to seek local board feedback on the draft Local Approved Product Policy (LAPP).

Executive summary

2.       On 9 October 2014 the Regional Strategy and Policy Committee approved the draft LAPP for public consultation (REG/2014/123).  The LAPP sets rules regarding where retail outlets of psychoactive substances may operate.  The Psychoactive Substances Act 2013 provides that a policy may regulate the location of retail outlets by reference to broad areas within a district, proximity to other premises selling approved products and/or distance from certain types of premises such as schools, places of worship and other community facilities.

3.       Local boards are being asked to provide formal feedback on the draft LAPP by the end of December.  There will be an opportunity for local boards to present their views to the hearings panel in February 2015.

Recommendation/s

That the Ōtara Papatoetoe Local Board:

a)      provide feedback on the draft Local Approved Product Policy in the attached report.

Comments

4.       On 9 October 2014 the Regional Strategy and Policy Committee approved a draft LAPP for public consultation (REG/2014/123). 

5.       The LAPP sets rules regarding where retail outlets of psychoactive substances may operate.  The Psychoactive Substances Act 2013 provides that a policy may regulate the location of retail outlets by reference to broad areas within a district, proximity to other premises selling approved products and/or distance from certain types of premises such as schools, places of worship and other community facilities.

6.       The draft LAPP will prevent licences being granted in areas of high deprivation, near high schools and near addiction and mental health treatment centres.  It would also limit how close to an existing shop a new shop could open.  The policy also has a separate set of rules for the city centre where licences won’t be granted in areas of high residential deprivation and new shops would have to be a certain distance from existing shops.  This draft would reduce the availability of these substances in areas where their presence is likely to have the greatest potential for harm. 

7.       Public consultation on the draft LAPP will be conducted via a special consultative procedure.  The consultation will begin on 28th October and run for four weeks.  The consultation is being publicised via social media, Our Auckland, the peoples panel, various public events and advisory panel networks.

Consideration

Local board views and implications

8.       Local board views are being sought via this report.  Local boards have previously provided feedback on possible options and on a proposed draft.  Workshops on the proposed draft were held with a number of boards.  17 boards provided feedback on the specific options, three requested a complete ban.  Great Barrier declined to comment as they did not consider it an issue for their area.  

9.       As a result of local board feedback to the proposed draft the following changes were made:

·        Buffer zones around schools were increased

·        Buffer zones around mental health and addiction treatment centres were increased

·        New rules for the city centre were added.

10.     Local board feedback is being sought in in a parallel process to the special consultative process.  The local board process will last until the end of December with local boards having the opportunity to present their views to the hearings panel in February 2015.

Maori impact statement

11.     Māori are over represented amongst the groups of vulnerable people likely to be affected by using approved psychoactive substances.  This over representation has two effects.  Firstly getting the right option for the LAPP to maximize harm reduction will be more effective for Māori.  Secondly, any solutions need to be designed in close collaboration with Māori to ensure they are workable and support wider initiatives aimed at improving Māori outcomes.  Both of these goals are consistent with outcomes set out by Auckland Council to improve social outcomes for Māori in Auckland.

12.     The consultation process with Māori has been developed in partnership with Māori agencies.  A workshop has been undertaken with representatives from Hapai Te Hauora Tapui, an agency representing Māori health providers in the Auckland region, to provide initial feedback.  Council staff are working with the Independent Māori Statutory Board, Te Waka Angamua and Hapai Te Hauora Tapui to ensure effective engagement with Māori.  The initial work has centred on ensuring information is available to iwi and maata waka. 

Implementation

Step

Estimated timeframe

1. Special consultative procedure

28 October – 28 November

2 Local board consultation

20 October – 19 December

3 Hearings

February 2015

4. Adopt final policy

April 2015

5. Implementation and review

Ongoing

 

Attachments

No.

Title

Page

aView

Changes from proposed to draft summary

137

bView

Statement of Proposal - draft LAPP

139

     

Signatories

Authors

Callum Thorpe - Principal Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

08 December 2014

 

 



Ōtara-Papatoetoe Local Board

08 December 2014

 

 












Ōtara-Papatoetoe Local Board

08 December 2014

 

 

Ōtara-Papatoetoe Local Board  Achievements Register 2013-2016 Electoral Term

File No.: CP2014/27906

 

  

 

Executive Summary                                        

Providing an update on achievements of the Ōtara-Papatoetoe Local Board for the 2013 – 2016 Electoral Term.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board Achievements Register 2013-2016 Electoral Term report be received.

 

 

Attachments

No.

Title

Page

aView

Achievements Register 2013-2016 Electoral Term

153

    

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

08 December 2014

 

 



Ōtara-Papatoetoe Local Board

08 December 2014

 

 

For Information: Reports referred to the Ōtara-Papatoetoe Local Board

 

File No.: CP2014/26486

 

  

 

Purpose

1.       This report provides a summary of information-only reports and resolutions for circulation to the Ōtara-Papatoetoe Local Board

2.       The Arts and Culture Strategic Action Plan- Part 1 has been referred to local boards from the Arts, Culture and Events Committee meeting on 28 October 2014:

3.       Resolution number ART/2014/43

MOVED by Chairperson AM Filipaina, seconded by Deputy Chairperson J Watson:  

That the Arts, Culture and Events Committee:

a)           adopt the Arts and Culture Strategic Action Plan- Part 1 (attachment A of the agenda)

b)      thank the arts and culture organisations, other stakeholders and the general public who made submissions on the draft plan

c)      agree that the Chair and Deputy Chair approve any further amendments based on local board feedback to Part 1 of the Arts and Culture Strategic Action Plan

d)           note Part 2 of the Strategic Action Plan will be reported to committee by 30 June 2015

e)      agree that the Arts and Culture Strategic Action Plan – Part 1 be referred to Local Boards, Advisory Panels and Independent Maori Statutory Board for their information.

CARRIED

4.       A copy of the report and attachments can be find on the following links:

http://infocouncil.aucklandcouncil.govt.nz/Open/2014/10/ART_20141028_AGN_4735_AT.PDF  pages 19 to 29.

http://infocouncil.aucklandcouncil.govt.nz/Open/2014/10/ART_20141028_ATT_4735_EXCLUDED.PDF pages 3 to 68.

 

5.       The Orākei Local Board on 6 November 2014, referred the resolutions below regarding coastal inundation to other boards for their information.

6.       Resolution number OR/2014/36

            MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis:  

That the Orākei Local Board:

a)      receives the Board Member reports.

b)      approves Board Member Thomas’s recommendations that the Board:

i)       requests the Planning Officer to report on the status of the further  assistance, promised by 31 October 2014, to local residents and interest groups who are struggling to engage with the Proposed Unitary Plan hearings process.

ii)       requests the Chief Planning Office to update the board on the potential consequences on property owners of Proposed Auckland Unitary Plan coastal inundation proposals including:

·    What risk level is being reflected in the proposals

·    Whether a more iterative review period (eg. every 10 years) was considered as part of developing the PAUP position

·    What changes would likely be reflected on property LIM’s

·    Any potential value impact on both new and existing properties in these areas

·    The extent to which other comparable councils in NZ and Australia have or are planning to adopt a similar approach

·    An indicative map showing potentially affected areas in Auckland.

Iii)      circulate the above resolutions regarding coastal inundation to other boards for their information.

iv)     opposes the draft Long-term Plan proposal to make BIDs pay for 70 per cent of BID programme expenses and expresses concern that neither local boards or BIDs were made aware of the detail of this.

 

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      note the Arts and Culture Strategic Action Plan report.

b)      note the Orākei Local Board resolution regarding coastal inundation.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

08 December 2014

 

 

Ōtara-Papatoetoe Local Board Workshop Notes

File No.: CP2014/27798

 

  

 

Executive Summary

1.       Attached are the notes for the Ōtara-Papatoetoe Local Board workshops held on 10, 17 and 24 November 2014.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board receive the workshop notes for 10, 17 and 24 November 2014.

 

 

Attachments

No.

Title

Page

aView

10 November 2014 Workshop Notes

159

bView

17 November 2014 Workshop Notes

161

cView

24 November 2014 Workshop Notes

163

    

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

08 December 2014

 

 



Ōtara-Papatoetoe Local Board

08 December 2014

 

 


Ōtara-Papatoetoe Local Board

08 December 2014

 

 



Ōtara-Papatoetoe Local Board

08 December 2014

 

 

Ōtara-Papatoetoe Local Board Reports and Actions Pending

 

File No.: CP2014/27902

 

  

 

Purpose

1.       This report provides an update on actions and reports pending/requested at previous meetings or workshops.

 

Recommendation/s                                           

That the Ōtara-Papatoetoe Local Board receive the report.

 

 

Attachments

No.

Title

Page

aView

Reports and Actions pending

167

    

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

08 December 2014

 

 





Ōtara-Papatoetoe Local Board

08 December 2014

 

 

Otara Papatoetoe Local Board members portfolio update

 

File No.: CP2014/27904

 

  

 

 

Purpose

1.       This report provides an opportunity at the business meeting for portfolio holders to update the full Ōtara Papatoetoe Local Board on any significant activities over the last month.

Executive Summary

2.       The portfolio leads and alternates for Ōtara Papatoetoe Local Board are as follows:

Portfolio

Lead

Alternate

Planning, Regulatory, bylaws and compliance

Efeso Collins

Ross Robertson

Arts, Culture and Events

Donna Lee

Lotu Fuli

Community Services and Libraries

Mary Gush and Donna Lee (co-portfolio leaders)

 

Youth Development

Lotu Fuli

Efeso Collins

Recreation Services

Ross Robertson

Stephen Grey

Parks and Reserves

John McCracken

Ross Robertson

Built and Natural Environment, Heritage and Housing

Stephen Grey

Donna Lee

Economic Development, Business and Town Centre revitalisation

Stephen Grey

Mary Gush

Transport

Efeso Collins

John McCracken

 

3.       At the commencement of this electoral term, the reasons for having local board portfolio-holders was workshopped with the Ōtara Papatoetoe Local Board and it was generally agreed that the objectives of local board portfolio holders are to:

·    Provide clear steering of the relevant work programme

·    Lift detailed discussion out of local board meetings and workshops

·    Ensure key decisions go before the full local board

·    Reduce or avoid delays in project delivery

·    Enable local board members to apply their time and energy with enthusiasm and interest

·    Ensure clear communications within the local board and between the local board and officers

·    Maintain strong, connected relationships between the local board and its communities

·    Maintain mutual trust

 

4.       The Ōtara Papatoetoe Local Board also workshopped what the role or job description of a portfolio holder might be, and some examples of how local board members might perform their role as a portfolio holder are outlined below:

 

Portfolio role

Examples of actions by portfolio holder

Undertaking roles specified in officer delegation protocols

·    Landowner consents; and proposed asset renewal works:  The portfolio-holder can either decide the issue or ask officers to refer it to the full local board for a decision

·    Providing feedback on resource consent applications

Sharing the workload between local board members

·    Speaking at external meetings on local board matters e.g. at sports clubs – to gather their views, and represent the views of the local board

·    Supporting the Chair and other local board members in speaking to governing body committees or at public meetings on portfolio topics

·    Keeping alternate portfolio-holders informed, so they can assist the portfolio-holder where needed

Gathering knowledge

·    Receiving officer progress updates on projects already agreed by the local board, noting that work programmes are approved by the full local board

·    Engaging and maintaining relationships with stakeholders

·    Reading background reports relevant to the portfolio

Acting as a sounding-board and advising officers

·    Meeting with officers to give the local board view of issues

·    Where there is no known local board view, the portfolio-holder gathers the views of all local board members and formulates the local board position. (Contentious issues are best referred to a local board workshop)

·    Helping to shape details of departmental annual work programmes before presentation to the local board, to secure local board plan outcomes

·    Commenting on proposed design details and other issues arising from local board projects

·    Enabling officers to test possible local board interest in a proposal

·    Helping officers to define preferred options or approaches before reporting to the local board

·    Encouraging officers, especially through difficult decisions

Monitoring action against the Local Board Plan

·    Asking officers for progress updates

·    Advising officers and local board when projects need response or attention

Leading local board projects as a convenor of the relevant steering group or working party

Various, but currently include:

·    Aorere Park joint steering group

·    Otara Lake and waterways steering group

·    Youth Connections project

Providing regular updates on portfolio activity to the local board

·    At board business meetings: portfolio-holders can report back at this agenda item

·    Portfolio-holders lead board discussion on officer reports relevant to their portfolio

·    Emails to all local board members, when information needs to be timely

 

 

Recommendation/s

That the verbal or written reports from the Ōtara-Papatoetoe Local Board portfolio holders be received.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers

 

 


Ōtara-Papatoetoe Local Board

08 December 2014

 

 

Chairpersons Announcements

File No.: CP2014/27905

 

  

 

Executive Summary

This item gives the Chairperson an opportunity to update the board on any announcements.

 

 

Recommendation/s

That the verbal update be received.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers