Ōtara-Papatoetoe Local Board

 

OPEN  Minutes

 

 

 

Minutes of a meeting of the Ōtara-Papatoetoe Local Board held in the Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau on Monday, 8 December 2014 at 5.00pm.

 

present

 

Chairperson

Fa’anānā Efeso Collins

 

 

 

Deputy Chairperson

Ross Robertson

 

 

 

Members

Lotu Fuli

 

 

 

 

Stephen Grey

 

 

 

 

Mary Gush

 

 

 

 

Donna Lee

 

 

 

 

John McCracken

 

 

 

 

APOLOGIES

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Ōtara-Papatoetoe Local Board

08 December 2014

 

 

 

1          Welcome

 

Fa'anānā Efeso Collins opened the meeting with a karakia.

 

2          Apologies

 

There were no apologies.

 

Secretarial note: Councillor Alf Filipaina tabled his apology for absence.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number OP/2014/221

MOVED by Deputy Chairperson HVR Robertson, seconded by Member MA Gush:  

That the Ōtara-Papatoetoe Local Board confirm the ordinary minutes of its meeting, held on Monday, 17 November 2014, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Acknowledgements

 

Deputy Chair Ross Robertson acknowledged Councillor Alf Filipaina’s father, Mr Aloese Filipaina, who passed away on Saturday after being very ill for some time. 

 

 

Member Fuli acknowledged Melanie Sagala-Timoteo, a champion of the Samoan language, teacher and friend who passed away recently.

 

 

The Chair acknowledged the Local Board Plans that had won the recent Auckland Council Consultation and Engagement Awards in the “Involve” category. 

The Local Board Plans also won the “Peoples’ choice” award. 

Congratulations to all involved:

 

-       Local Board members who led and fronted the informal engagement   events and the hearing of public submissions

 

-       Council staff who supported the preparation of the plans and advised the local board

 

-       Our local community members who took the time to give us feedback at consultation events, on line, at meetings or who wrote submissions and appeared at our hearings.  Thank you!

 

 

Secretarial note: Member Lee joined the meeting at 5.06pm.

 

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

 

Secretarial note: Member McCracken joined the meeting at 5.16pm.

 

 

9          Public Forum

 

9.1

Public Forum - Papatoetoe Historical Society and the Papatoetoe Creative Arts Group

 

Jenny Clark from the Papatoetoe Historical Society and Fiona August from the Papatoetoe Creative Arts Group presented to the Board.  A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.

 

 

Resolution number OP/2014/222

MOVED by Member SC Grey, seconded by Deputy Chairperson HVR Robertson:  

That the Ōtara-Papatoetoe Local Board thanks Jenny Clark from the the Papatoetoe Historical Society and Fiona August from the Papatoetoe Creative Arts Group and for their attendance and presentation.

 

CARRIED

 

Attachments

a     Papatoetoe Historical Society presentation

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

                 11   Notices of Motion

 

There were no notices of motion.

 

 

12

Manukau Ward Councillors Update

 

A copy of Councillor Arthur Anae’s written report tabled at the meeting has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.

 

 

Resolution number OP/2014/223

MOVED by Chairperson E Collins, seconded by Member SC Grey:  

That the Ōtara-Papatoetoe Local Board receive the written report from Councillor Arthur Anae.

 

CARRIED

 

Attachments

a     Councillor Anae's report

 

 

13

Auckland Transport Report - 8 December 2014

 

Resolution number OP/2014/224

MOVED by Chairperson E Collins, seconded by Member MA Gush:  

That the Ōtara-Papatoetoe Local Board:

a)        submit the following priority list of transport projects within the local board area, for inclusion in Auckland Transport’s long-term plan and other regional transport plans:

                      i.        Ormiston Preston East Tamaki Rd Intersection (upgrading the intersection by changing the intersection design from a double T configuration into a standard X configuration)

                    ii.        St George, Kolmar, Wallace road realignment

                   iii.        Middlemore Interchange (Improved western access to train station and bus to train interchange facilities upgrade)

                   iv.        Plan Change 35 Puhinui Gateway Transport Migration (Construction of an interchange at Prices Road)

                    v.        Park n Ride – Papatoetoe (bay extension)

                   vi.        Park n Ride – Puhinui (park and ride spaces)

                  vii.        Shirley Road-Station Road rail crossing.

b)        support the long-term plan providing for the more ambitious transport option, reflecting the Auckland Plan, requiring alternative funding such as a petrol tax or road tolling.

 

CARRIED

 

 

14

Otara Cube Funding for Programming

 

Resolution number OP/2014/225

MOVED by Chairperson E Collins, seconded by Member LT Fuli:  

That the Ōtara-Papatoetoe Local Board:

a)      approves the Ōtara Cube to be retained in the Ōtara Town Centre as a local arts and culture programmed asset through until 30 June 2018.

b)      approves $2,000 towards the cost of replacing the current consent for a temporary structure filed in 2013 with a resource consent for a nominally permanent structure, funded from existing Arts and Culture budget.

c)      approves $4,000 towards operational expenses for programming of the Ōtara Cube until 30 June 2015, funded from existing Arts and Culture budget.

d)      allocates $7,600 per annum through the long term plan’s locally driven initiatives for 2015/2016 and 2016/2017 programming and maintenance at the current site.

e)      requests that Arts and Culture staff revisit the purpose, condition and siting of the Ōtara Cube every three years.

 

CARRIED

 

 

 

15

Adoption of the Ōtara-Papatoetoe Local Board Engagement and Communications Strategy

 

Resolution number OP/2014/226

MOVED by Chairperson E Collins, seconded by Member LT Fuli:  

That the Ōtara-Papatoetoe Local Board adopts the Ōtara-Papatoetoe Local Board Engagement and Communications Strategy.

 

CARRIED

 

 

16

Local Event Support Fund – Round Two Allocations

 

Resolution number OP/2014/227

MOVED by Chairperson E Collins, seconded by Member LT Fuli:  

That the Ōtara-Papatoetoe Local Board:

a)         approve to fund the following Local Event Support Fund applications:

Applicant

Event

Venue

Date

Amount Requested

Amount Approved

Otara Business Association

Easter

Otara Town Centre

3 April 2015

$5,000

$2,000 tagged to PA and stage entertainment

Manukau Beautification Charitable Trust

Eye on Nature

Auckland Botanic Gardens

24-28 March 2015

$10,000

$6,850 tagged to Wearable Art comp, Bouncy Castle, Transit Care & School Groups

Papatoetoe Central Mainstreet Society Inc

Fire Truck Convention

Papatoetoe Town Hall / Car Park

24 July 2015

$5,000

$3,200 tagged to Town Hall and Security

Manukau City Accident & Medical

Manukau Wellness Expo

Manukau Square

14-16 April 2015

$5,000

$1,223 tagged to marquee, chairs & tables

Otara Business Association

Matariki Day

Otara Town Centre

18-20 June 2015

$5,000

$2,500

Hunters Corner Town Centre Soc. Inc

Mrs Hunters Tea Party

St Johns Church

18 March 2015

$5,000

$2,500 tagged to  catering, flowers, costume hire & postage

Manukau Urban Maori Authority Trust

MUMA Trust Portage Crossing & Festival Regatta

Waterfront Reserve Mangere Bridge

7 Feb 2015

$10,000

$2,500 tagged to Maori Wardens /Security

Otara Business Association

Music Month

Otara Town Centre

1 May 2015

$5,000

$2,800 tagged to PA, MC & prizes

 

Maliumai Community Trust

Niuean Weight Lifting Comp

Papatoetoe Sports Centre

18 April 2015

$3,500

$3,500 tagged to venue hire

Cristina Beth

Peace Poppy Project

Fresh Gallery/ Burnside Park

7-25 April 2015

$3,000

$3,000 to work with the RSA

Otara UnLTD

PROUD Event

Te Puke o Tara Community Centre

2-30 May 2015

$4,200

$2,500 tagged to workshop facilitator

Otara Health Charitable Trust

SiFO (Sustainable initiative for Otara)

Otara Town centre & other sites

1 March – 30 June 2015

$10,000

$2,500 tagged towards sound equipment

 

 

 

TOTAL

$298,700

$35,073

 

b)      decline to fund the following Local Event Support Fund applications:

Applicant

Event

Venue

Date

Amount Requested

Auckland Pride Festival Inc

Auckland Pride Festival Parade

Ponsonby Road

1 March 2015

$3,000

Hibiscus

Hibiscus Festival

Manukau Veledrome

13-16 August 2015

$170,000

Muscular Dystrophy Association of New Zealand

Life Without Limits Conference

Sky City

18 April 2015

$55,000

 

 

 

TOTAL

$228,000

 

c)        request council officers to re-emphasize to recipients of a Local Event Support Fund Grants the requirement to invite local board members to attend the event as agreed in the ‘Funding Agreement between Auckland Council and (name of recipient)’ under section Acknowledgement of Council.

CARRIED

 

 

17

Colin Dale Park Development Finance

 

Resolution number OP/2014/228

MOVED by Chairperson E Collins, seconded by Member SC Grey:  

That the Ōtara-Papatoetoe Local Board:

a)      confirm its commitment to complete council's share of the Colin Dale Park development works in the 2014/15 and 2015/16 financial years.

b)      propose that Auckland Council borrow up to $2.8 million to complete the works in 2015/16.

c)      undertake to pay the cost of borrowing (about $280,000 per annum) from its locally driven initiative (LDI) budget contained in the draft long-term plan.

d)      refer this report and resolutions to the Governing Body meeting of 18th December 2014 and request the Governing Body to:

i.        Agree to progress Colin Dale Park in the 2014/15 and 2015/16 financial years.

ii.       Approve the borrowing of $2.8 million, to complete council's share of Colin Dale Park development in 2015/16, subject to the borrowing costs being borne by the local board from its LDI budget.

iii.      Note that this finance method is consistent with the draft long-term plan.

iv.      Authorise the Chief Executive to accept tenders, complete contracts, and take any other steps necessary to enable works to begin this summer,

e)      increase the financial delegation of the local board to the Chief Executive to $4.4 million to implement these decisions.

f)       reserve its right to advocate for changes to the draft long-term plan at a later date, including advocating for a direct budget allocation for Colin Dale Park development.

g)      delegate to the local board Chair to represent the board and take any other actions necessary to advance this resolution.

h)      request Parks, Sport and Recreation officers to report to the board’s 16 February 2015 meeting on the ongoing maintenance costs for Colin Dale Park with options to fund these under the draft LTP.

CARRIED

 

 

18

Colin Dale Park: options for alternative utilisation of budget

 

Resolution number OP/2014/229

MOVED by Member SC Grey, seconded by Member LT Fuli:  

That the Ōtara-Papatoetoe Local Board:

a)      reiterate its commitment to completing the Colin Dale Park motorsport project as outlined in previous resolution OP/2014/202.

b)      agree that if the Colin Dale Park motorsport project does not proceed in 2014/15 because of circumstances outside the local board’s control, that the current year’s capital budget associated with Colin Dale Park and the remaining balance of the local board’s Community Response Fund (capex) will be allocated towards the following initiatives in ranked order of priority:

Local Board Plan Outcome

Initiative and indicative costs

Priority Ranked

Town Centre Vitality  

Papatoetoe Chambers - to refit and reorganise the Chambers.  Replace the hvac units, upgrade the lighting throughout, and replace the flooring plus some general carpentry and plumbing ($139,000).

 

 

 

1

Otara Music Arts Centre - Bairds Rd frontage alterations and improvements to entrance and security: security cameras, swipe card system ($120,000).

 

 

2

Papatoetoe Library - Changing area and toilet ($165,000)

 

Parks and community facilities that meet community needs

Puhinui Stream walk/cycle way - identify option and complete work to connect pathway from Wiri Station Road to Plunket Ave, and improve current metal pathway to concrete on the Otara Papatoetoe side ($150,000).

 

Otara Creek Reserve - improve connections through Otara Creek Reserve ($100,000).

 

Aorere Park development - Aorere Park development including ablution, and relocation of play facility ($500,000)

 

East Tamaki Hampton Park - changing/ ablution facility ($650,000)

 

5

Play Grounds - upgrade play facilities throughout the local board area ($100,000)

 

4

Te Puke o Tara – commercial kitchen and associated works including removing Chiller ($105,000)

 

3

Community Development  Safety

 Skills Shed - Papatoetoe and Otara – set up ($130,000) and annual administration costs for both facilities ($40,000).

 

 

Christmas Light - Otara and Papatoetoe ($65,000 - $97,000)

6

 

c)       agree that the local board’s urgent decision-making process can be utilised to finalise details and budget for prioritised projects in (b) above.

CARRIED

 

 

19

Performance Report for the Ōtara-Papatoetoe Local Board for the four months ended 31 October 2014

 

A copy of the Parks, Sport and Recreation report tabled at the meeting has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.

 

 

Resolution number OP/2014/230

MOVED by Deputy Chairperson HVR Robertson, seconded by Member MA Gush:  

That the Ōtara-Papatoetoe Local Board receive the Performance Report for the Ōtara-Papatoetoe Local Board for the period ended October 2014.

CARRIED

 

Attachments

a     Parks, Sport and Recreation report

 

 

20

Interim Open Space Provision Guidelines

 

Resolution number OP/2014/231

MOVED by Member MA Gush, seconded by Member LT Fuli:  

That the Ōtara-Papatoetoe Local Board:

a)         provide feedback on the Open Space Interim Provision Guidelines as follows:

                i.       agree with the primary focus of the guidelines, to ensure the open space network provides the community with access to a range of high quality recreational, social and environmental experiences.

               ii.       request that the guidelines be amended to provide for under-performing open space to be disposed of and the proceeds to be applied to acquire or redevelop other open space within the same local board area, and requests a review of relevant council financial and land sales policies to facilitate this outcome.

            iii.        request that the guidelines be amended to provide targets for local sports parks provision in existing urban areas. Targets would support the levying of development contributions on intensified development, and help to identify opportunities to acquire or redevelop open space.

CARRIED

 

 

21

Long-term Plan 2015-2025: Local consultation material

 

Resolution number OP/2014/232

MOVED by Member MA Gush, seconded by Member SC Grey:  

That the Ōtara-Papatoetoe Local Board:

a)      adopts local consultation material including:

i.        a one page (2 side) local board insert; and

ii.       supporting information, including local funding priorities for 2015/2016, key advocacy areas, indicative local performance targets for 2015/2016 and indicative local budgets for the next 10 years.

b)      proposes to consult on funding of adult entry to swimming pools without charge, through a local targeted rate of $28.86 per annum.

c)      notes:

i.        the allocation of projects within Locally Driven Initiative (LDI) budgets are required to balance in every year.

ii.      proposed operational savings for asset based services within the parks, community and lifestyle theme are not reflected in draft local budgets, but are instead captured at a regional level. Savings will be applied locally to final LTP budgets following consultation.

iii.      high level budgets for programmes of work such as renewals, non-growth projects, parks developments, sportsfield developments and land acquisition will be developed prior to adoption of the final LTP.

d)      That the Chair be delegated the authority to make any final minor changes to local consultation material for the Long-term Plan 2015 - 2025 prior to publication including online consultation content.

CARRIED

 

 

22

Request for feedback on the draft Local Approved Product Policy

 

A copy of a map of the Proposed draft locally approved product policy restrictions tabled at the meeting has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.

 

 

Resolution number OP/2014/233

MOVED by Member SC Grey, seconded by Member DI Lee:  

That the Ōtara Papatoetoe Local Board:

a)        provide feedback on the draft Local Approved Product Policy as follows:

             i.          agree in principle to the rules of the draft Local Approved Product Policy that will prevent the sale of psychoactive substances in areas of high deprivation, near high schools and near addiction and mental health treatment centres.

            ii.        delegate to the Chair to present their views to the hearings panel in February 2015.

CARRIED

 

Attachments

a     Map of Proposed Draft Locally Approved Product Policy restrictions

 

 

23

Ōtara-Papatoetoe Local Board  Achievements Register 2013-2016 Electoral Term

 

Resolution number OP/2014/234

MOVED by Chairperson E Collins, seconded by Member SC Grey:  

That the Ōtara-Papatoetoe Local Board Achievements Register 2013-2016 Electoral Term report be received.

 

CARRIED

 

 

24

For Information: Reports referred to the Ōtara-Papatoetoe Local Board

 

Resolution number OP/2014/235

MOVED by Member SC Grey, seconded by Member LT Fuli:  

That the Ōtara-Papatoetoe Local Board:

a)      note the Arts and Culture Strategic Action Plan report.

b)      note the Orākei Local Board resolution regarding coastal inundation.

 

CARRIED

 

 

25

Ōtara-Papatoetoe Local Board Workshop Notes

 

Resolution number OP/2014/236

MOVED by Member SC Grey, seconded by Member LT Fuli:  

That the Ōtara-Papatoetoe Local Board receive the workshop notes for 10, 17 and 24 November 2014.

 

CARRIED

 

 

26

Ōtara-Papatoetoe Local Board Reports and Actions Pending

 

Resolution number OP/2014/237

MOVED by Member LT Fuli, seconded by Member MA Gush:  

That the Ōtara-Papatoetoe Local Board receive the report.

CARRIED

 

 

27

Otara Papatoetoe Local Board members portfolio update

 

Resolution number OP/2014/238

MOVED by Chairperson E Collins, seconded by Member SC Grey:  

That the verbal or written reports from the Ōtara-Papatoetoe Local Board portfolio holders be received.

            Member Fuli

·         Ōtara Christmas parade

·         Dawson Road Christmas lights

·         FOBO Event

·         Ōtara Papatoetoe Youth Advisory Group

·         Tangaroa College prize giving

Member Lee

·           Community Clean-up day

·           Papatoetoe Seniors Christmas function

·           Papatoetoe Santa parade

Member Grey

·           Ōtara Lake – good progress, 48 parties on board

·           Economic Development in Old Papatoetoe

·           Manukau Business Association, concern with Window washers

Member Robertson

·           Papatoetoe Seniors Christmas function

·           Sustainability in Sport

·           Japan Peace Initiative

·           Manukau Beautification Trust

Member Gush

·           East Tamaki/Botany Rotary Club Hero Award

CARRIED

 

 

28

Chairpersons Announcements

 

Resolution number OP/2014/239

MOVED by Member SC Grey, seconded by Member MA Gush:  

That the verbal update be received.

  • Advised the Prostitution Law reform bill will not be recommended to proceed
  • Sheikh Festival Parade in Kolmar Road
  • Papatoetoe Santa Parade
  • Ōtara Christmas Parade
  • Vietnamese Buddhist temple celebrations
  • Congratulations to Dr Harrop and Sistema for the concert at the Vodafone Events Centre
  • The Auckland Development Committee endorsement of the Ōtara Papatoetoe Local Board Area Plan
  • Thanks to Board Members and the Local Board Services team for the busy year and wish you all a very merry, safe Christmas
  • Acknowledgment of Member Gush and best wishes.

CARRIED

  

 

29        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items. 

 

 

 

 

 

 

 

 

 

6.27pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

 

 

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

 

 

 

 

 

DATE:.........................................................................

 

 

 

 

 

CHAIRPERSON:........................................................