Ōtara-Papatoetoe Local Board
OPEN Minutes
|
Minutes of a meeting of the Ōtara-Papatoetoe Local Board held in the Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau on Monday, 8 December 2014 at 5.00pm.
Chairperson |
Fa’anānā Efeso Collins |
|
|
|
Deputy Chairperson |
Ross Robertson |
|
|
|
Members |
Lotu Fuli |
|
|
|
|
Stephen Grey |
|
|
|
|
Mary Gush |
|
|
|
|
Donna Lee |
|
|
|
|
John McCracken |
|
|
|
APOLOGIES
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Ōtara-Papatoetoe Local Board 08 December 2014 |
|
1 Welcome
Fa'anānā Efeso Collins opened the meeting with a karakia.
2 Apologies
Secretarial note: Councillor Alf Filipaina tabled his apology for absence.
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number OP/2014/221 MOVED by Deputy Chairperson HVR Robertson, seconded by Member MA Gush: That the Ōtara-Papatoetoe Local Board confirm the ordinary minutes of its meeting, held on Monday, 17 November 2014, as a true and correct record. |
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
Secretarial note: Member Lee joined the meeting at 5.06pm.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
Secretarial note: Member McCracken joined the meeting at 5.16pm.
9 Public Forum
9.1 |
Public Forum - Papatoetoe Historical Society and the Papatoetoe Creative Arts Group |
|
Jenny Clark from the Papatoetoe Historical Society and Fiona August from the Papatoetoe Creative Arts Group presented to the Board. A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.
|
|
Resolution number OP/2014/222 MOVED by Member SC Grey, seconded by Deputy Chairperson HVR Robertson: That the Ōtara-Papatoetoe Local Board thanks Jenny Clark from the the Papatoetoe Historical Society and Fiona August from the Papatoetoe Creative Arts Group and for their attendance and presentation.
|
|
a Papatoetoe Historical Society presentation |
10 Extraordinary Business
There was no extraordinary business.
There were no notices of motion.
12 |
|
|
A copy of Councillor Arthur Anae’s written report tabled at the meeting has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.
|
|
Resolution number OP/2014/223 MOVED by Chairperson E Collins, seconded by Member SC Grey: That the Ōtara-Papatoetoe Local Board receive the written report from Councillor Arthur Anae.
|
|
a Councillor Anae's report |
13 |
|
|
Resolution number OP/2014/224 MOVED by Chairperson E Collins, seconded by Member MA Gush: That the Ōtara-Papatoetoe Local Board: a) submit the following priority list of transport projects within the local board area, for inclusion in Auckland Transport’s long-term plan and other regional transport plans: i. Ormiston Preston East Tamaki Rd Intersection (upgrading the intersection by changing the intersection design from a double T configuration into a standard X configuration) ii. St George, Kolmar, Wallace road realignment iii. Middlemore Interchange (Improved western access to train station and bus to train interchange facilities upgrade) iv. Plan Change 35 Puhinui Gateway Transport Migration (Construction of an interchange at Prices Road) v. Park n Ride – Papatoetoe (bay extension) vi. Park n Ride – Puhinui (park and ride spaces) vii. Shirley Road-Station Road rail crossing. b) support the long-term plan providing for the more ambitious transport option, reflecting the Auckland Plan, requiring alternative funding such as a petrol tax or road tolling.
|
14 |
|
|
Resolution number OP/2014/225 MOVED by Chairperson E Collins, seconded by Member LT Fuli: That the Ōtara-Papatoetoe Local Board: a) approves the Ōtara Cube to be retained in the Ōtara Town Centre as a local arts and culture programmed asset through until 30 June 2018. b) approves $2,000 towards the cost of replacing the current consent for a temporary structure filed in 2013 with a resource consent for a nominally permanent structure, funded from existing Arts and Culture budget. c) approves $4,000 towards operational expenses for programming of the Ōtara Cube until 30 June 2015, funded from existing Arts and Culture budget. d) allocates $7,600 per annum through the long term plan’s locally driven initiatives for 2015/2016 and 2016/2017 programming and maintenance at the current site. e) requests that Arts and Culture staff revisit the purpose, condition and siting of the Ōtara Cube every three years.
|
15 |
Adoption of the Ōtara-Papatoetoe Local Board Engagement and Communications Strategy |
|
Resolution number OP/2014/226 MOVED by Chairperson E Collins, seconded by Member LT Fuli: That the Ōtara-Papatoetoe Local Board adopts the Ōtara-Papatoetoe Local Board Engagement and Communications Strategy.
|
16 |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Resolution number OP/2014/227 MOVED by Chairperson E Collins, seconded by Member LT Fuli: That the Ōtara-Papatoetoe Local Board: a) approve to fund the following Local Event Support Fund applications:
b) decline to fund the following Local Event Support Fund applications:
c) request council officers to re-emphasize to recipients of a Local Event Support Fund Grants the requirement to invite local board members to attend the event as agreed in the ‘Funding Agreement between Auckland Council and (name of recipient)’ under section Acknowledgement of Council. |
17 |
|
|
Resolution number OP/2014/228 MOVED by Chairperson E Collins, seconded by Member SC Grey: That the Ōtara-Papatoetoe Local Board: a) confirm its commitment to complete council's share of the Colin Dale Park development works in the 2014/15 and 2015/16 financial years. b) propose that Auckland Council borrow up to $2.8 million to complete the works in 2015/16. c) undertake to pay the cost of borrowing (about $280,000 per annum) from its locally driven initiative (LDI) budget contained in the draft long-term plan. d) refer this report and resolutions to the Governing Body meeting of 18th December 2014 and request the Governing Body to: i. Agree to progress Colin Dale Park in the 2014/15 and 2015/16 financial years. ii. Approve the borrowing of $2.8 million, to complete council's share of Colin Dale Park development in 2015/16, subject to the borrowing costs being borne by the local board from its LDI budget. iii. Note that this finance method is consistent with the draft long-term plan. iv. Authorise the Chief Executive to accept tenders, complete contracts, and take any other steps necessary to enable works to begin this summer, e) increase the financial delegation of the local board to the Chief Executive to $4.4 million to implement these decisions. f) reserve its right to advocate for changes to the draft long-term plan at a later date, including advocating for a direct budget allocation for Colin Dale Park development. g) delegate to the local board Chair to represent the board and take any other actions necessary to advance this resolution. h) request Parks, Sport and Recreation officers to report to the board’s 16 February 2015 meeting on the ongoing maintenance costs for Colin Dale Park with options to fund these under the draft LTP. |
18 |
Colin Dale Park: options for alternative utilisation of budget |
|||||||||||||||||||||||||||||||||||||||||||||
|
Resolution number OP/2014/229 MOVED by Member SC Grey, seconded by Member LT Fuli: That the Ōtara-Papatoetoe Local Board: a) reiterate its commitment to completing the Colin Dale Park motorsport project as outlined in previous resolution OP/2014/202. b) agree that if the Colin Dale Park motorsport project does not proceed in 2014/15 because of circumstances outside the local board’s control, that the current year’s capital budget associated with Colin Dale Park and the remaining balance of the local board’s Community Response Fund (capex) will be allocated towards the following initiatives in ranked order of priority:
c) agree that the local board’s urgent decision-making process can be utilised to finalise details and budget for prioritised projects in (b) above. |
19 |
Performance Report for the Ōtara-Papatoetoe Local Board for the four months ended 31 October 2014 |
|
A copy of the Parks, Sport and Recreation report tabled at the meeting has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.
|
|
Resolution number OP/2014/230 MOVED by Deputy Chairperson HVR Robertson, seconded by Member MA Gush: That the Ōtara-Papatoetoe Local Board receive the Performance Report for the Ōtara-Papatoetoe Local Board for the period ended October 2014. |
|
a Parks, Sport and Recreation report |
20 |
|
|
Resolution number OP/2014/231 MOVED by Member MA Gush, seconded by Member LT Fuli: That the Ōtara-Papatoetoe Local Board: a) provide feedback on the Open Space Interim Provision Guidelines as follows: i. agree with the primary focus of the guidelines, to ensure the open space network provides the community with access to a range of high quality recreational, social and environmental experiences. ii. request that the guidelines be amended to provide for under-performing open space to be disposed of and the proceeds to be applied to acquire or redevelop other open space within the same local board area, and requests a review of relevant council financial and land sales policies to facilitate this outcome. iii. request that the guidelines be amended to provide targets for local sports parks provision in existing urban areas. Targets would support the levying of development contributions on intensified development, and help to identify opportunities to acquire or redevelop open space. |
21 |
|
|
Resolution number OP/2014/232 MOVED by Member MA Gush, seconded by Member SC Grey: That the Ōtara-Papatoetoe Local Board: a) adopts local consultation material including: i. a one page (2 side) local board insert; and ii. supporting information, including local funding priorities for 2015/2016, key advocacy areas, indicative local performance targets for 2015/2016 and indicative local budgets for the next 10 years. b) proposes to consult on funding of adult entry to swimming pools without charge, through a local targeted rate of $28.86 per annum. c) notes: i. the allocation of projects within Locally Driven Initiative (LDI) budgets are required to balance in every year. ii. proposed operational savings for asset based services within the parks, community and lifestyle theme are not reflected in draft local budgets, but are instead captured at a regional level. Savings will be applied locally to final LTP budgets following consultation. iii. high level budgets for programmes of work such as renewals, non-growth projects, parks developments, sportsfield developments and land acquisition will be developed prior to adoption of the final LTP. d) That the Chair be delegated the authority to make any final minor changes to local consultation material for the Long-term Plan 2015 - 2025 prior to publication including online consultation content. |
22 |
Request for feedback on the draft Local Approved Product Policy |
|
A copy of a map of the Proposed draft locally approved product policy restrictions tabled at the meeting has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.
|
|
Resolution number OP/2014/233 MOVED by Member SC Grey, seconded by Member DI Lee: That the Ōtara Papatoetoe Local Board: a) provide feedback on the draft Local Approved Product Policy as follows: i. agree in principle to the rules of the draft Local Approved Product Policy that will prevent the sale of psychoactive substances in areas of high deprivation, near high schools and near addiction and mental health treatment centres. ii. delegate to the Chair to present their views to the hearings panel in February 2015. |
|
a Map of Proposed Draft Locally Approved Product Policy restrictions |
23 |
Ōtara-Papatoetoe Local Board Achievements Register 2013-2016 Electoral Term |
|
Resolution number OP/2014/234 MOVED by Chairperson E Collins, seconded by Member SC Grey: That the Ōtara-Papatoetoe Local Board Achievements Register 2013-2016 Electoral Term report be received.
|
24 |
For Information: Reports referred to the Ōtara-Papatoetoe Local Board |
|
Resolution number OP/2014/235 MOVED by Member SC Grey, seconded by Member LT Fuli: That the Ōtara-Papatoetoe Local Board: a) note the Arts and Culture Strategic Action Plan report. b) note the Orākei Local Board resolution regarding coastal inundation.
|
25 |
|
|
Resolution number OP/2014/236 MOVED by Member SC Grey, seconded by Member LT Fuli: That the Ōtara-Papatoetoe Local Board receive the workshop notes for 10, 17 and 24 November 2014.
|
26 |
|
|
Resolution number OP/2014/237 MOVED by Member LT Fuli, seconded by Member MA Gush: That the Ōtara-Papatoetoe Local Board receive the report. |
27 |
|
|
Resolution number OP/2014/238 MOVED by Chairperson E Collins, seconded by Member SC Grey: That the verbal or written reports from the Ōtara-Papatoetoe Local Board portfolio holders be received. Member Fuli · Ōtara Christmas parade · Dawson Road Christmas lights · FOBO Event · Ōtara Papatoetoe Youth Advisory Group · Tangaroa College prize giving Member Lee · Community Clean-up day · Papatoetoe Seniors Christmas function · Papatoetoe Santa parade Member Grey · Ōtara Lake – good progress, 48 parties on board · Economic Development in Old Papatoetoe · Manukau Business Association, concern with Window washers Member Robertson · Papatoetoe Seniors Christmas function · Sustainability in Sport · Japan Peace Initiative · Manukau Beautification Trust Member Gush · East Tamaki/Botany Rotary Club Hero Award |
28 |
|
|
Resolution number OP/2014/239 MOVED by Member SC Grey, seconded by Member MA Gush: That the verbal update be received.
|
29 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
6.27pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................