Orākei Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Orākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 4 December 2014 at 3.30pm.

 

present

 

Chairperson

Desley Simpson, JP

 

 

 

Deputy Chairperson

Colin Davis, JP

 

 

 

Members

Ken Baguley

 

 

 

 

Troy Churton

 

 

 

 

Kate Cooke

 

 

 

 

Kit Parkinson

 

 

 

 

Mark Thomas

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

Councillor

Cameron Brewer

 

 

 

 

 

 

 

 


Orākei Local Board

04 December 2014

 

 

1          Welcome

 

2          Apologies

  

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number OR/2014/43

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis:  

That the Orākei Local Board:

a)         confirms the ordinary minutes of its meeting, held on Thursday, 6 November 2014,  as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Tai Nicholas - Oceania Football Club Update

 

Tai Nicholas, representing Oceania Football Club, was in attendance to provide an update to the board on resent works.  A letter to the Orakei Local Board Chair person and a power-point  was tabled in support of his presentation.

 

A copy of the tabled documents have been placed on the official minutes and can be viewed at the Auckland Council website.

 

Resolution number OR/2014/44

MOVED by Chairperson DEC Simpson, seconded by Member K Parkinson:  

That the Orākei Local Board:

a)         thanks Tai Nicholas – General Secretary, Oceania Football Club for his             presentation  to the board on the following:

                      i.        Stage 1 update

                    ii.        Possible right-of-way on council land

                   iii.        Stage 2 update

                   iv.        Accommodation proposal for Stage 3.

 

b)           requests officers to work with the Board’s sub-committee (Members Parkinson, Davis and Churton) to review the options proposed by Oceania Football Club and report back to the Board.

CARRIED

 

Attachments

a     Letter to the Orakei Local Board Chairperson

b     Presentation to the Board

 

9          Public Forum

 

9.1

Jo Kelly-Moore - Auckland Cathedral of the Holy Trinity: Selwyn’s Vision Project Team Update

 

Jo Kelly-Moore and Richard Adams, representing Auckland Cathedral of the Holy Trinity, was in attendance to provide an update to the board on Selwyn’s Vision Project.  A power-point was tabled in support of their presentation.

 

A copy of the tabled presentation has been placed on the official minutes and can be viewed at the Auckland Council website.

 

Resolution number OR/2014/45

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis:  

That the Orākei Local Board:

a)      thanks Jo Kelly-Moore – Dean and Richard Adams – Campaign Chairperson, Auckland Cathedral of the Holy Trinity for their presentation updating the Board on progress of the major restoration project at Holy Trinity Cathedral.

CARRIED

 

Attachments

a     Holy Trinity Cathedral Selwyn Vision Persentation

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Review of local dog access rules

 

Resolution number OR/2014/46

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis:  

That the Orākei Local Board:

a)         resolves to continue the review of local dog access rules in the following areas:

                  i.     Reserves on Shore Road

                 ii.     Wilson’s Beach

                iii.     Churchill Park

                iv.     Ladies Bay and Gentlemans Bay

                 v.     Roberta Reserve and associated foreshore

b)        authorises Member Churton as regulatory portfolio holder and Member Davis as Deputy regulatory portfolio holder to determine pre-consultation and research initiatives.

c)         requests that a report be provided by April 2015 to assist the board in deciding whether to propose any changes to the local dog access rules identified above.

CARRIED

Secretarial note:          Pursuant to Standing Order 3.15.5, Member Churton requested                                                      that his dissenting vote be recorded.

 

13

Colin Maiden Park Precinct master plan principles

 

Resolution number OR/2014/47

MOVED by Chairperson DEC Simpson, seconded by Member K Parkinson:  

That the Orākei Local Board:

a)         endorses the vision: to develop Colin Maiden Park as a regional quality community sports precinct.

b)        extends the scope of the Colin Maiden Park Precinct master plan to include Ngahue Reserve.

c)         endorses the guiding principles for the development and management of the Colin Maiden Park Precinct master plan as follows:

                          i.             Design of the park, its facilities and related services should primarily complement and amplify the existing theme of formal organised sport where the field of play is of regional level quality and use is primarily club level (or equivalent).

                         ii.             Master planning and Auckland Transport should consider Colin Maiden Park, Ngahue Reserve and Tennis Auckland land as one cohesive park.

                        iii.             Design Colin Maiden Park facilities and support services in a way that will maximise the utilisation of open space.

                        iv.             Create design solutions that minimise the footprint of built infrastructure (e.g. buildings, roads, car parks).

                         v.             Create design solutions that encourage shared use of space and efficient operations.

                        vi.             Develop design solutions that incorporate effective access and connectivity within Colin Maiden Park and between Colin Maiden Park, Ngahue Reserve and Tennis Auckland land.

                      vii.             Orakei Local Board, Colin Maiden Park user organisations, master planners and designers should anticipate the establishment of a single entity governance structure at Colin Maiden Park.

                     viii.             All design concepts for Colin Maiden Park need to promote solutions that place importance on serving functional needs and achieving operational and sport delivery efficiency.

d)        endorses the following guiding principles for commercial tenancies:

                          i.             reuse the existing buildings where practicable

                         ii.             avoid unnecessary duplication of commercial facilities/tenants in the precinct

                        iii.             select tenants who have a direct relationship with sport and the park

e)         recommends that the following tenants continue to be accommodated at Colin Maiden Park:

                          i.             University of Auckland

                         ii.             UniSportsMed

                        iii.             Auckland Radiology

f)          notes that officers will report back to the board in March 2015 on the status of dog access rules for Colin Maiden Park.

CARRIED

Secretarial note:          Pursuant to Standing Order 3.15.5, Member Churton requested                                                      that his dissenting vote be recorded.

 

14

Tāhuna Tōrea Historical Assessment Report Update

 

Resolution number OR/2014/48

MOVED by Chairperson DEC Simpson, seconded by Member K Parkinson:  

That the Orākei Local Board:

a)         receives the attached draft of the Tāhuna Tōrea Archaeological Survey report.

b)        Allocates $15,000 from the Stream Improvements (Madills Farm) OPEX budget to complete the Tāhuna Tōrea Historical Assessment Report.

c)         requests parks officers to urgently commence the Stream Improvements (Madills Farm) project noting the budget is $25,000 for the 2014/2015 year.

CARRIED

 

 

15

Orakei Local Board Local Improvement Projects (SLIPs) programme 2014-2015 update

 

Resolution number OR/2014/49

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis:  

That the Orakei Local Board:

a)            receives the Orakei Local Board Local Improvement Projects (SLIPs) 2014/2015 Combined Programme.

b)           approves the following projects from its 2014/2015 SLIPs Capital expenditure budget:

No

Project description

Capex

Budget value

1.

Glover park footpath

Capex

$66,996.54

2.

Orakei Parks Quick Response Fund (Capex)

Capex

$8,065.62

 

 

Total

$75,062.16

c)            notes upon approval of the above recommendations there will be $0 discretionary capital funding remaining to allocate in the 2014/2015 financial year.

d)           notes that Chairperson Simpson and Member Parkinson and are the Board’s SLIPs portfolio holders.

CARRIED

 

 

16

The Development of Liston Park

 

Resolution number OR/2014/50

MOVED by Chairperson DEC Simpson, seconded by Member M Thomas:  

That the Orākei Local Board:

a)         receives the Liston Park development report.

b)         recognises that both Football and Rugby have a growing demand for field space which could be accommodated by developments at Liston Park and other sports field sites in, or close to, the Orakei Local Board area.

c)         appoints Members Parkinson, Davis and Chairperson Simpson as the Liston Park working party.

d)         authorises the Liston Park working party to receive, consider and make decisions regarding the development and use of Liston Park.

CARRIED

 

17

Orākei Home-based Business Study

 

Resolution number OR/2014/51

MOVED by Chairperson DEC Simpson, seconded by Member M Thomas:  

That the Orākei Local Board:

a)        receives the home-based business study: key findings and business needs report.

b)        requests that officers circulate the report to businesses that took part in the study and thank them for their input.

c)        notes that the report recommends the following actions:

                          i.             provide support to local businesses to establish and maintain a small business network and potentially a small business expo

                         ii.             identify and promote all of the available meeting spaces in the area

                        iii.             develop and maintain a business directory with listings of local businesses

                        iv.             work with the business associations to determine how home-businesses can become members or otherwise benefit from their services.

d)        requests staff to investigate how the actions in resolution c) can be implemented.

CARRIED

 

18

Grant of New Community Lease at Melanesia Reserve, 30 Melanesia Road, Kohimarama, Kohimarama Bowling Club Incorporated

 

Resolution number OR/2014/52

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis:  

That the Orakei Local Board:

a)         notes that a strategic plan is being developed to align the lease structure fairly and equitably across all sporting codes in the Orakei Local Board area for approval at the April 2015 business meeting.

b)        notes that Auckland Bowls is developing a strategic plan for the future development of bowling facilities across Auckland.

c)        approves the grant of a new community lease to the Kohimarama Bowling Club Incorporated for part of Lot 2, DP 93072, Melanesia Reserve, Mission Bay, under Section 54 (1) of the Reserves Act, subject to one month’s public notification and iwi consultation, with no objection, on the following terms and conditions:

                          i.             Term – two years commencing 1 June 2013, with any right of renewal to be confirmed after April 2015 by the Orakei Local Board

                         ii.             Rent – $1 plus GST per annum if requested

                        iii.             Kohimarama Bowling Club Incorporated Community Outcomes Plan, as approved, to  be attached to the community lease document.

d)        notes that all other terms and conditions in accordance with Auckland Council’s Community Occupancy Guidelines 2012.

CARRIED

19

Request for feedback on the draft Local Approved Product Policy

 

Resolution number OR/2014/53

MOVED by Chairperson DEC Simpson, seconded by Member TG Churton:  

That the Orakei Local Board:

a)         requests that the following be considered as part of the Local Approved             Products Policy:

                      i.        The extension of an exclusion zone to cover St Heliers and the Kepa Road shops, noting that Special Housing Aarea’s are being developed in Kepa Road and Meadowbank.

                    ii.        That a restricted zone be created to cover the Eastridge shopping centre as Eastridge was not covered under the Regional Shopping Centre Policy.

                   iii.        The extension of a restricted zone around community centres and churches because of their nature as family-focussed, mixed use centres.

b)         notes there is a  danger that very extensive buffer zones could increase the             potential of a black market.

c)         requests that the council explore other, non-regulatory tools to de-normalise             the use of psychoactive substances.

CARRIED

 

20

Interim Open Space Provision Guidelines

 

Resolution number OR/2014/54

MOVED by Chairperson DEC Simpson, seconded by Member K Parkinson:  

That the Orākei Local Board:

a)            receives the Interim Open Space Provision Guidelines report and provides the following feedback:

                      i.        express its concern that the timeframe for responding to these guidelines, and the incomplete information provided to the board, mean that it is not possible to obtain any community views.

                     ii.        requests that the guidelines include a definition of “sub-regional”.

                   iii.        requests that the maps included in the guidelines show open space owned by other organisations (such as sports clubs, schools and the private sector) so as to provide a complete picture of open space in each area.

                   iv.        recommends that the guidelines make it clear that decisions on open space will  be site specific rather than a “one size fits all” approach being imposed.

                     v.        recommends that decisions regarding the provision of open space need to take into account not only the distance to and from a neighbourhood park or other open space, but also whether, for example,

·  the condition of the pavements makes for easy walking

·  there are adequate road crossings

·  public transport enables people to travel quickly and easily to open space.

                   vi.        recommends that the guidelines include a definition of “new development” to assist in making decisions about open space in new developments.

                  vii.        notes that if Council requires the provision of open space, then Council may need to accept the responsibility for the maintenance of that space.

                 viii.        agrees that in some situations it may be appropriate to amalgamate funds received through development contributions and use those amalgamated funds to purchase one area of open space in the same general area.

                   ix.        notes that, while the board has no local experience on this element of the guidelines, the guidelines should allow for the purchase and operation of recreational open space in industrial areas because, for example, sports fields in industrial areas cause less disruption than sports fields in residential areas.

                     x.        notes that while some open space configuration options are presented as negative, they may, in some situations, be the only option and may be satisfactory to the local community.

                   xi.        expects that the considerable amount of local planning already undertaken by local boards needs to be taken into consideration when considering the provision of open space in each local board area.

CARRIED

 

21

Auckland Transport Update: December 2014

 

Resolution number OR/2014/55

MOVED by Chairperson DEC Simpson, seconded by Member KH Baguley:  

That the Orākei Local Board:

a)            notes the December 2014 report from Auckland Transport.

b)            requests that Auckland Transport provide statistics to justify the statements made regarding T2/T3 Remuera Road.

c)            delegates authority to Chairperson Simpson and Member Baguley to provide the Board’s formal feedback to Auckland Transport on the Orakei Spine project.

 

d)            delegates authority to Chairperson Simpson and Board Members Baguley and Thomas to authorise Auckland Transport to proceed with the following projects (provided Fixed Prices for the contracts are confirmed as detailed in Local Board Transport Capital Fund Summary as at 3rd December as tabled within Board Member Reports):

 

                      i.        Revup 2.5 Lane reseal using tarseal with painted design as supplied by Remuera Business Association architect at a maximum cost of $120,000

                     ii.        Revup 2.7 Lane wall panels to be installed in lane to design supplied by Remuera Business Association architect at a maximum cost of $50,000

                   iii.        Benson Road/Upland Rd safety and streetscape project at a cost not exceeding $96,000 matching concept designs supplied to affected parties during November and December noting that residents have agreed to a design provided the design does not include built in seating on the Benson Road side of the corner.

e)            delegates authority to Members Baguley and Davis to decide after consultation with Stonefields Residents Association on a priority project for Stonefields as per item 9 and progress.

CARRIED

 

 

22

Orakei Local Board Achievements Report July 2013 - October 2014

 

Resolution number OR/2014/56

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis:  

That the Orākei Local Board:

a)      endorses the Orakei Local Board Achievements Report for the period 1 July 2013 to1 October 2014.

CARRIED

 

 

23

Chairperson's Report

 

Resolution number OR/2014/57

MOVED by Chairperson DEC Simpson, seconded by Member M Thomas:  

That the Orākei Local Board:

a)      receives the Chairperson’s December 2014 report.

CARRIED

 

 

24

Board Member Reports

 

A copy of Member Baguley’s tabled report documents have been placed on the official minutes and can be viewed at the Auckland Council website.

 

Resolution number OR/2014/58

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis:  

That the Orākei Local Board:

a)           receives the Board Member December 2014 reports.

b)           advocates to Watercare’s Chief Executive the possibility of Watercare constructing a toilet facility at Madills Farm near the children’s playground as a gesture of goodwill as part of its restoration of Madills Farm.

c)           appoints Members Davis, Parkinson and Chairperson Simpson to pursue advocacy to Watercare regarding a Madills Farm toilet facility.

CARRIED

 

Attachments

a     Board Member Baguley - December 2014 Report

 

 

 

 

 

 

 

 

25

Resolutions Pending Action

 

Resolution number OR/2014/59

MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke:  

That the Orākei Local Board:

a)      receives the Resolutions Pending Action report.

CARRIED

 

26

Local Board Workshop Record of Proceedings

 

Resolution number OR/2014/60

MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke:  

That the Orākei Local Board:

a)      receives the record of proceedings for the Orakei Local Board workshops held on 13 and 20 November 2014.

CARRIED

  

 

27        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

5.33 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Orākei Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................