2 Apologies
Recommendation/s
That the Orākei Local Board:
a)
accepts the apology from Member Parkinson.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
5 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
6 Petitions
At the close of the agenda no requests to present petitions had been
received.
7 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Orākei Local Board. This means that
details relating to deputations can be included in the published agenda. Total
speaking time per deputation is ten minutes or as resolved by the meeting.
At the close
of the agenda no requests for deputations had been received.
8 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from www
members.
At the close of the agenda no requests for public forum had been
received.
9 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent meeting
of the local authority for further discussion.”
10 Notices of Motion
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10.1 Berm Planting
Guidelines Development with Auckland Transport for Community Groups and
Gardening Collectives
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In accordance with Standing Order 3.11.1,
the following Notice of Motion has been received from Chairperson Simpson for
inclusion on the agenda for the Extraordinary Meeting of the Orākei Local Board meeting being held on day, Thursday, 11
December 2014:
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Recommendation/s
That the Orākei Local Board:
a)
Supports
encouraging and enabling community use of berms as much as practicable
b)
Supports the
development of berm-planting guidelines, which would include:
i.
Benefits of
appropriate berm planting
ii.
Safe depths to
dig to
iii.
Ideal plants in
a number of categories – natives, food, trees
iv.
Maintenance
expectations, including in regard to safety eg height
v.
Role of Local
Boards in acting as a key conduit for Auckland Transport to have community
relationships around berm planting
vi.
Working with
neighbours
c)
Requests
Auckland Transport develop berm planting guidelines in conjunction with Local
Boards
d)
Requests
Auckland Transport report on progress to the Board’s February meeting.
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Background
1.
In
July 2013 Auckland Transport standardised the urban berm moving service so that
generally all owners and occupiers adjacent to road side grass verges (berms)
are responsible for maintenance. Auckland Transport has provided various
exceptions such as on road corridors through town centres and on steep
sections.
2.
Following
an increase in residents informally planting on the berms Auckland Transport
undertook in February 2014 to draft guidelines. These guidelines have not yet
been forthcoming, even in draft form, although the Community Placemaking
Champions group of Local Board members (of which I am a member) was
recently briefed that “private” berm guidelines will be released for consultation
in 2015. “Private” applies to people who wish to plant a berm that is
adjacent to their existing property, and will not cover community groups or
gardening collectives who may wish to plant on berms.
3.
The
champions group has recognised that the guidelines provide an opportunity to
support the “placemaking” function of berms and to foster the many benefits.
For example – litter reduction, storm water management, streetscape
amenity values, community development and the promotion of bio-diversity.
Guidelines can provide a best practice framework for street planting while
minimising the impact on the road corridor. For example the City of Sydney
Footpath Gardening Policy (the Policy) allows residents and businesses to put
planter boxes on the footpath and/or carry out gardening on footpath verges
outside their properties under certain conditions.
4.
Auckland
Transport’s approach to the guidelines (including advice currently on AT’s
website which incorrectly states berm planting is prohibited) suggests that the
draft guidelines are not being approached from a placemaking perspective but
mainly to identify what is not allowed in the road corridor for safety reasons.
5.
Local Boards are
best placed to develop the guidelines with Auckland Transport and to assist
with the smooth implementation. I therefore recommend that the Board
confirms support for encouraging and enabling community use of berms as much as
practicable and directs Auckland Transport to develop appropriate guidelines in
conjunction with Local Boards.
Attachments
There are no attachments for
this report.
Signatories
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Author
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Desley Simpson – Orakei Local Board Chairperson
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Authoriser
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Adam Milina - Relationship Manager - Albert-Eden &
Orakei Local Boards
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Orākei
Local Board
11 December
2014
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Long-term Plan
2015-2025: Orākei Local Board Consultation Material
File No.: CP2014/28798
Purpose
1. This report
seeks the adoption of the Orākei local consultation material for the
Long-term Plan 2015-2025 (LTP).
Executive
Summary
2. The Orākei
Local Board is using the LTP consultation to seek its communities’ feedback on
the impact of the proposed rates increases and the level of investment in the
Orākei area. In addition to informing the board’s advocacy to the
governing body on these issues, the feedback will also help to shape the
2015/2016 Orākei Local Board Agreement, which in turn will form part of
the LTP.
3. This report
seeks formal agreement to materials that have been developed at workshops over
the last few months: a one page LTP insert and more detailed supporting
information on local priority projects, advocacy areas, performance targets and
indicative local budgets.
4. The governing
body will meet on 18 December 2014 to approve the LTP consultation document,
including local boards’ supporting information. LTP consultation will run from
23 January 2015 to mid-March. The governing body will make final LTP budget
decisions in May 2015 and will meet to adopt the final LTP in June 2015,
including the 21 local board agreements.
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Recommendation/s
That the Orākei Local
Board:
a) adopts the
local consultation material including:
i) a one page
(two-sided) local board insert; and
ii) supporting
information, including local funding priorities for 2015/2016, key advocacy
areas, indicative local performance targets for 2015/2016 and indicative
local budgets for the next 10 years.
b) notes that:
i) the
allocation of projects within Locally Driven Initiative (LDI) budgets are
required to balance in every year.
ii) proposed
operational savings for asset based services within the parks, community and
lifestyle theme are not reflected in draft local budgets, but are instead
captured at a regional level. Savings will be applied locally to final LTP
budgets following consultation.
iii) high level
budgets for programmes of work such as renewals, non-growth projects, parks
developments, sportsfield developments and land acquisition will be developed
prior to adoption of the final LTP.
c) agrees that
the Chair be delegated to make any minor changes to local consultation
material for the Long-term Plan 2015 - 2025 prior to publication.
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Discussion
Purpose
5. On 18 December
2014, the governing body will meet to adopt the LTP consultation document and
supporting information, which includes the following local consultation
material for each local board:
a) a one page
(two-sided) local board insert in the LTP consultation document; and
b) supporting
information, including local funding priorities for 2015/2016, key advocacy
areas, indicative local performance targets for 2015/2016, and indicative
local budgets for the next 10 years.
6. The Orākei
Local Board is using the LTP consultation to seek its communities’ feedback on
the impact of the proposed level of rates increases and level of investment in
the Orākei area. In addition to informing the board’s advocacy to the
governing body on these issues, the feedback will help to shape the 2015/2016
Local Board Agreement, which is due to be adopted in May 2015.
7. The draft
insert discusses the proposed 3.5 per cent overall rates increase and its
impact on Orākei residents, the level of regional investment in Orakei
(asset based services) decided by the governing body on 6 November 2014 and the
projects the Orakei Local Board wishes to fund from its local discretionary
budget (locally driven initiatives).
Next steps
8. Following the
governing body meeting on 18 December 2014, LTP consultation will run from 23
January 2014 to mid-March. The governing body will make final LTP budget
decisions in May 2015 and meet to adopt the final LTP in June 2015, including
21 local board agreements.
9. High level
budgets for programmes of work such as renewals, non-growth projects, parks
developments, sportsfield developments and land acquisition will be developed
prior to adoption of the final LTP.
Consideration
Maori
Impact Statement
10. Many council decisions are of importance to and impact on Maori.
Local board agreements and long-term plans are important tools that enable and
can demonstrate council’s responsiveness to Maori. Local board plans, which
were developed through engagement with the community including Maori, form the
basis of the consultation material of the Long-term Plan 2015-2025.
11. There is a need to continue to build relationships between local
boards and iwi, and where relevant the wider Māori community. Ongoing
conversations will assist local boards and Māori to understand each
other’s priorities and issues. This in turn can influence and encourage
Māori participation in council’s decision-making processes. In particular,
local board plans and LTP consultation material will influence relevant annual
plans and local board agreements for 2015/2016 and beyond.
Implementation
Issues
12. Local board
financial statements reflect the cost of undertaking local activities within
each local board area. Budgets are indicative for consultation purposes and
subject to change.
13. Following
consultation, proposed initiatives and budgets will be considered and updated
to reflect feedback and new information available, prior to adoption of the
final LTP.
Attachments
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No.
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Title
|
Page
|
|
A
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Draft Local Board Insert
To be circulated under separate
attachment
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-
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B
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Draft Local Board Supporting
Information
To be circulated under separate
attachment
|
-
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Signatories
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Authors
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Kris Munday - Senior Local Board Advisor
Kate Marsh - Financial Planning
Manager – Local Boards
|
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Authorisers
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Matthew Walker - Manager Financial
Planning, Policy and Budgeting
Adam Milina - Relationship Manager,
Albert-Eden and Orakei Local Boards
Karen Lyons - Manager Local Board
Services
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