Agenda of Puketāpapa Local Board

Puketāpapa Local Board

11 December 2014

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

9.1 Public Forum - OnBoard Skate Inc 6

10 Extraordinary Business 6

11 Notices of Motion 6

11.1 Notice of Motion - Community Berm Planting 7

12 Puketāpapa Youth Caucus and Youth Advisory Panel Update 9

13 Albert-Eden-Roskill Governing Body Members Update 11

14 Puketapapa Local Board Discretionary Community Funding: Round Two 2014/2015 13

15 Puketāpapa Local Board Performance Report for 4 months ending October 2014 17

16 Auckland Transport Report for December 2014 77

17 Long-term Plan 2015-2025: Local consultation material 85

18 Interim Open Space Provision Guidelines 89

19 Amend Meeting Schedule for 2015 111

20 Record of Puketāpapa Local Board Workshop Proceedings 113

21 Resolutions Pending Action Schedule, December 2014 121

22 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Puketāpapa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 27 November 2014, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Puketāpapa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

9.1 Public Forum - OnBoard Skate Inc

Purpose

1. Steve Hodges, CEO of OnBoard Skate Incorporated will be in attendance to deliver a brief presentation about his organisation and the services (skateboard and scooter programmes and events) that they provide to schools and local communities and the value that these activities have provided to children and youth in the community.

Recommendation/s

That the Puketāpapa Local Board:

a) thank Steve Hodges, CEO of OnBoard Skate Incorporated for his presentation on the organisations services and activities.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

11.1 Notice of Motion - Community Berm Planting

In accordance with Standing Order 3.11.1, the following Notice of Motion (Attachment A) has been received from Julie Fairey for inclusion on the agenda for the Puketāpapa Local Board meeting being held on day, Thursday, 11 December 2014.

Attachments

a Notice of Motion by Julie Fairey.......................................................... 131

Puketāpapa Local Board

11 December 2014

Puketapapa Local Board Discretionary Community Funding: Round Two 2014/2015

File No.: CP2014/13677

Purpose

1. To present the applications received under round two of the Puketapapa Local Board Community Funding Programme 2014/2015. The Puketapapa Local Board is required to fund, part-fund or decline these applications.

Executive summary

2. For the 2014/2015 financial year the Puketapapa Local Board set a total community funding budget of $33,412. $12,162 was allocated in round one, leaving $21,250 for allocation in rounds two and three. If the budget is split evenly across the remaining rounds, the budget for this round is $10,625.

3. Fourteen applications were received in this round, with a total requested of $51,851.

Recommendation/s

That the Puketāpapa Local Board:

a) agrees to fund, part-fund or decline the applications for round one of the Community Funding Programme 2014/2015 as follows:

Organisation name	Funds requested for	Total Amount Requested
Earth Action Trust	Resource Recovery Sewing Project	$5,500
Carol Brown Dance Projects	Community Engagement Programme	$2,255
Waikowhai Community Trust	Molly Green Neighbourhood Day 2015	$5,419
HIPPY Wesley Puketapapa Charitable Trust	Administration costs for HIPPY Wesley Puketapapa Charitable Trust	$5,000
OnBoard Skate Inc.	Skate and Scoot Safe programme	$2,925
The Parenting Place - Attitude Youth Division	Attitude programmes in Puketapapa high schools 2015	$2,575
Auckland Badminton Association	Auckland Badminton – Mt Roskill Grammar School Partnership	$5,000
Auckland Sexual Abuse HELP Foundation	‘We Can Keep Safe’ a personal safety programme for children and their caregivers	$3,920
The Silver Strummers Music Group	To purchase an amplifier, microphones and two speakers	$4,890
Adult Literacy Tamaki Auckland Inc.	Supporting Refugee Women At The Safari Playgroup Project	$1,775
Auckland Refugee Community Coalition (ARCC)	Support towards inde pendent, accessible, central and professional premises	$7,000
Citizens Advice Bureau Auckland City - Mt Roskill Branch	Volunteer recruitment drive	$1,492
Waikowhai Scouts	Waikowhai Scouts training	$1,600
Waikowhai Scouts	Upgrade of Bob Bodt Reserve	$2,500
Total	$51,851

Comments

4. In March 2014, the Regional Strategy and Policy Committee resolved to continue the interim community funding approach for the 2014/2015 financial year (REG/2014/36).This interim community funding approach remains in place until the adoption and implementation of the new Community Grants Policy.

5. Three community funding rounds are scheduled for this financial year. The first round closed on 31 July 2014 and the second on 7 November 2014. The third round closes on 6 March 2015.

6. Through the Local Board Community Grants Fund, the Puketapapa Local Board aims to assist community groups in their activities, projects, programmes, initiatives and events that make a positive contribution within the local area.

7. When reviewing applications, the local board should consider the following guidelines:

· The proposal’s alignment with the priorities of the Puketapapa Local Board Plan priorities, such as:

o Improving and enjoying our parks and natural environment

o Creating quality places for our people

o Bringing our people together

o Building local prosperity

o A transport system that meets our needs

o Revitalising our town centres

· How the proposal addresses an identified community need

· The impact of declining or partially-funding the proposal

· Whether applicants or the proposed activity are based in the local board area

· Costs applied for are not legal costs, debt repayment or promotion of a particular political goal or religious ministry.

8. The above points are not eligibility criteria. They are guidelines to help the local board when considering the merits of each proposal.

9. This fund is allocated at the local board’s discretion. In accordance with its fiduciary duties, the local board is to act honestly, avoid conflicts of interest and act in what the local board believes to be the best interests of the community.

10. Round two of the Puketapapa Local Board Community Funding closed on 7 November. The fund was advertised through local community networks and on the Auckland Council website.

11. For the 2014/2015 financial year the Puketapapa Local Board set a total community funding budget of $33,412. $12,162 was allocated in round one, leaving $21,250 for allocation in rounds two and three. If the budget is split evenly across the remaining rounds, the budget for this round is $10,625.

12. Fourteen applications were received in this round, with a total requested of $51,851.

Consideration

Local board views and implications

13. The applications have been circulated for the local board’s consideration prior to this decision meeting.

Maori impact statement

14. Community funding is a general programme of interest and accessible to a wide range of groups, including Maori. Maori are therefore likely to benefit alongside other groups in the community.

General

15. The allocation of grants to community groups is within the adopted annual plan and local board agreement.

16. The decisions sought by this report do not trigger the Auckland Council Significance Policy.

Attachments

There are no attachments for this report.

Signatories

Authors

Sarah Zimmerman - Community Funding Advisor

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

11 December 2014

Puketāpapa Local Board Performance Report for 4 months ending October 2014

File No.: CP2014/28238

Purpose

1. To update the Puketāpapa Local Board members on progress towards their objectives for the year from 1 July 2014 to 30 October 2014 as set out in the Local Board agreement.

Executive Summary

2. The local board’s net cost of service is $3.9m which is $322k or 8% below budget. The main reasons were due to underspend in property expenses, street amenities arboriculture, unspent funds in events budget and savings in recreation services from new contract signed this year.

3. Capital expenditure is $2.0m which is $548k over budget. The delivery for the full year over all capex projects is 42%. Parks delivery was $622k (49%), mostly in car park upgrade at Keith Hay Park (99%), sports park walkway and cycleway renewals (119%) being mainly Mt Roskill War Memorial Lovelock Track; and park play space renewals (82%). The play spaces include West Reserve, Buckley Road Reserve, Quona Reserve and John Moore.

4. Mt Roskill Library carried out various programmes in the last quarter including school holiday programme themed ‘Wild’, ‘Try a craft’ event, Family History Month in August, adult learner’s week; and the ‘Reading Together programme’ with Dominion Road School.

5. Smoke free event was lead by Puketāpapa Youth Caucus in relation to Youth development effectiveness initiative.

6. The 23rd annual Wallace Arts award was held at Pah Homestead with two art exhibitions, the Travelling and the Salon des Refusés.

7. An exhibition from Taichung, Taiwan i.e. Da Dun Fine Arts Exchange Exhibition was brought to Pah Homestead in July which was opened by Mayor Len Brown and the Mayor of Taichung City, Jason C Hu.

Recommendation/s

That the Puketāpapa Local Board:

a) receive the Performance Report for the period ending October 2014.

Discussion

8. The quarterly performance report is for information only. No actions are required.

Consideration

Local Board Views and Implications

9. This report informs the Puketapapa Local Board of the quarterly performance to date for the period ending October 2014.

Maori Impact Statement

10. Maori as stakeholders in the Council are affected and have an interest in any report on financial results. However this report does not impact specific outcomes or activities. As such the content of this report has no particular benefit to, or adverse effect on Maori.

General

11. There are no general comments.

Implementation Issues

12. There are no implementation issues.

Attachments

No.	Title	Page
a View	Puketāpapa Local Board Performance report for 4 months ending October 2014	19
	Parks, Sport, Recreation & Leisure report to be tabled

Signatories

Authors

Sugenthy Thomson - Lead FInancial Advisor, Local Boards

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

11 December 2014

Auckland Transport Report for December 2014

File No.: CP2014/28295

Purpose

1. The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the local board area since the last report.

Executive Summary

2. The Transport Portfolio Lead briefing on transport matters in the Puketapapa area took place on 19 November. General transport matters in the Local Board area were discussed and a briefing on the start of the Sandringham Road CMP project was given.

Recommendation/s

That the Puketāpapa Local Board:

a) receive the report.

b) agree/does not agree to fund the Keith Hay Park Lighting Project (northern section) nominating a budget of $189,000.

Discussion

3. Proposed roading changes forwarded to the Local Board for comment in the past month are included as Attachment A.

Auckland Transport’s Long Term Plan

4. Recently Auckland Transport ran a series of cluster meetings and individual workshops as pre-engagement on Auckland Transport’s ten year programme which is in the process of being drafted for consultation in 2015.

5. Auckland Council and Auckland Transport will consult the public in 2015 on two transport programmes – a basic programme that can be delivered under current funding and a more ambitious plan, reflecting the Auckland Plan, requiring alternative funding such as a petrol tax or road tolling.

6. The project list that was presented to Local Boards has been prioritised on a series of benefits identified in the Auckland Plan. These benefits have been equally weighted in the prioritisation process and have resulted in the current order of priority.

7. Auckland Transport is requesting feedback from Local Boards as it prepares the draft document for consultation.

8. For example, the weighting process – should some benefits be weighted more heavily than others? If so, which benefits should be more heavily weighted?

9. The list of projects – are there any projects that the Local Board feels should be included on the list and is there a case for some projects to move higher up the priority list?

10. Any feedback that the Local Board would like to give will be fed back into the process and further workshops with Local Boards will be programmed into February 2015.

Local Board Capital Projects

11. Updates on the current projects being progressed by Auckland Transport on Puketapapa Local Board behalf are detailed below.

Mt Albert Road Pedestrian Crossing Facility

12. This project has been held up due to resolution processes at the Traffic Control Committee level. The latest estimate it that it should be delivered in either December or January 2015.

Local Board Capital Projects approved

13. Auckland Transport reported back in November to the Puketapapa Local Board on rough order of costs for various proposals for use of the transport capital fund. Auckland Transport notes the Puketapapa Local Board resolutions to authorise the following projects:

· Duncumb Road Greenway

· Fearon Park Shared Path project

· Parau Road/Duke Street pedestrian safety improvement

· Lynfield Reserve Shared Path project

The Puketapapa Local Board also asked Auckland Transport in November if the Keith Hay lighting project could be staged, with funding being applied to the northern section as the first stage. The rough order of costs for this is reported as follows:

Project

Description

RoC

Comment

Keith Hay Park Lighting Project – Northern section Frost Road to Arundel Street Carpark

· Allows for 22 lights over a 550m length.

· Allows for all ducting, cabling, jointing, metered switchboard, design costs.

· Allows $10,000 for connection to the Vector Network but this cost cannot be accurately determined until after detailed design.

$189,000

The costs are greater than half as the contract set up costs; the Vector connection and the switchboard still have to be covered in the project, regardless of length.

Ernie Pinches Overbridge to Mt Roskill War Memorial Park Cycle Route

14. Auckland Transport notes the priority that the Local Board has afforded this project and the change of name for this project, and looks forward to the results of the community engagement to confirm if this project can be included in the Local Board capital works programme.

Mt Roskill Safe Routes Scheme

15. The detailed design process for the cycleway is well advanced and expected to be completed by March 2015. If the funding for construction is confirmed, a tender process will follow (expected to take two months), followed by construction in the new financial year.

16. Confirmation of the status of the funding is expected in the early New Year.

Dominion Road Improvement Project

17. This project is still subject to confirmation of funding and no update was available at the time of writing.

Parallel Cycle Routes

18. The completion date for the parallel cycle route project is still anticipated to be December 2014 but the bridge ‘Tunaroa’ will not be completed until February 2015. A special opening for the cycleway and bridge is expected in March 2015.

Farrelly Avenue

19. Speed and vehicle monitoring for Farrelly Avenue was delayed due to the school holiday period in October. This monitoring has now been completed and the results have been analysed and will be discussed with the transport portfolio holder. The results substantially show that the traffic calming in O’Donnell Avenue has not affected the speeds or traffic volumes on Farrelly Avenue. The 85% speed on Farrelly Avenue at two of the locations on Farrelly Avenue was below 50km/hr, with the third being 50.8km/hr. The number of vehicles using Farrelly Avenue showed similar results to the February count, even slightly lower than the February counts, in the main. The speed data indicates that any speed control measures such as speed tables would be very low on Auckland Transport’s priority list for funding.

Auckland Transport News

New Train Timetables

From 8 December there will be timetable changes for trains. The new timetable can be accessed at https://at.govt.nz/bus-train-ferry/timetables/. These changes represent significant improvements to services on the Eastern and Southern lines but as the rail network is shared in places, the changes affect all lines.

The key changes are:

Eastern Line

· Increased capacity including double electric trains (six cars) at peak times

· A quicker journey time between Manukau and Britomart

· all services heading south terminate at Manukau, customers will need to transfer to the Southern Line if they want to travel to stations south of Puhinui

· More frequent services for Manukau: six trains an hour during peak, three trains each hour during the day and a half-hourly service at night and on the weekend.

Onehunga Line

· Half-hourly service all day/every day including extended Friday night and weekend hours.

Southern Line

· All services will go through Newmarket so passengers south of Puhinui will need to transfer to the Eastern Line if they want to go to Sylvia Park, Panmure, Glen Innes, Meadowbank or Orakei

· The Southern Line is next to get electric trains in early 2015.

Pukekohe

· There will be an additional evening service leaving Britomart at 8.58pm and arriving in Pukekohe at 10.07pm

· New hourly weekend services to Papakura to connect to trains to Britomart.

Western Line

· Extra half-hourly services on Friday night between 10pm and 12.30am

· All weekend services will now run half-hourly but will terminate at Swanson, a new hourly scheduled bus service will operate between Swanson station and Waitakere.

Removal of Bus On Board HOP Card topups

20. Tagging on the bus with your AT HOP card is the fastest way to board a bus and pay for your trip. Cash transactions and AT HOP card topups can cause frustrating delays for other bus passengers. From 1 December, HOP card users will need to top up their HOP cards before boarding the bus in order to improve loading times and reduce delays.

Other Transport News

Lower alcohol limits a milestone for road safety

21. Lower legal alcohol limits to came into force on 1 December

22. Legislation passed earlier this year means that from 1 December, the legal alcohol limit for drivers aged 20 years and over will be lowered from 400 to 250 micrograms of alcohol per litre of breath (or from 80 to 50 milligrams of alcohol per 100 millitres of blood), bringing New Zealand’s law into line with the limits already in place in the majority of OECD countries. The alcohol limit for drivers under the age of 20 will remain at zero.

23. Reducing deaths and serious injuries from drink-driving is a key plank of the Government’s Safer Journeys strategy, which looks across the entire road system to improve safety through safer roads and roadsides, safer speeds, safer vehicles and safer road use.

Five year time limits for new driver licences from 1 December

24. Changes to New Zealand’s Graduated Driver Licensing System aimed at improving the safety of novice drivers and motorcyclists are set to come into force at the beginning of December, including the introduction of a five-year time limit on new learner and restricted car and motorcycling licences.

25. The changes are part of the Government’s broader Safer Journeys strategy which aims to significantly reduce deaths and injuries on New Zealand’s roads. The new time limits will work together with other recent measures introduced under Safer Journeys to improve the safety of young drivers, including raising the minimum licensing age from 15 to 16, the introduction of a zero alcohol limit for teen drivers and the rollout of more challenging practical driver tests to gain restricted and full licences.

26. Further details on all of the changes can be found on the NZTA website at http://www.nzta.govt.nz/consultation/driver-licensing-amendment-2014/index.html

Issues Raised through/ by Board Members

Location or Name of Issue	Description	AT Response
Invermay Avenue	Request for speed calming.	Logged for investigation with a report back date of late February 2015.
Farrelly Avenue	Request for traffic calming on Farrelly Avenue.	As above
SH 20 Cycleway Maintenance	Request for maintenance work on two areas on marked diagram - (appears to be Melrose East and a strip between Keith Hay Park and Hillsborough Rd).	The strip between Keith Hay Park and Hillsborough Road is AT's to maintain as it is a mowed area and AT will register this with Downer for attention. The other area is planted and is expected to lie with either AC Parks or NZTA to maintain.
Quest Terrace	The footpaths on Quest Tce leading to Dominion Road school are in a state of disrepair, and as such are a nuisance for children and parents with strollers.	The footpath on Quest Terrace has not been flagged for renewal anytime soon. Kerb and Channel improvement was done in 2011 as well as the road resurfacing, and some areas of footpath were repaired at the same time. AT will get the footpath inspected to urgently address any health and safety issue (i.e. tripping or hazard) that may have arisen in the last few years. UFB has not been installed here yet so any footpath renewals will occur after that process.

Attachments

No.	Title	Page
a View	Consultation Update	83

Signatories

Authors	Lorna Stewart, Elected Member Relationship Manager, Auckland Transport
Authorisers	Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Puketāpapa Local Board

11 December 2014

Long-term Plan 2015-2025: Local consultation material

File No.: CP2014/28112

Purpose

1. This report seeks adoption of local consultation material for the Long-term Plan 2015-2025 (LTP) by the Puketapapa Local Board.

Executive Summary

2. Over the last twelve months local boards have been involved in many Long-term Plan 2015 - 2025 workshops and meetings as part of their shared governance role.

3. In October 2014, local boards adopted local board plans which help inform draft LTP budget decisions. In addition to this, advocacy discussions were held between local boards and the governing body at the end of October after which budget decisions for LTP consultation were agreed by the governing body on 6 November.

4. On 18 December 2014, the governing body will meet to adopt the LTP consultation document and supporting information, which includes local consultation material for each local board.

5. Indicative local budgets reflect 6 November governing body decisions and any minor amendments approved within the same funding envelope.

6. This report seeks adoption of local consultation material for the LTP

Recommendation/s

That the Puketāpapa Local Board:

a) adopts local consultation material including:

i) a one page (2 side) local board insert; and

ii) supporting information, including local funding priorities for 2015/2016, key advocacy areas, indicative local performance targets for 2015/2016 and indicative local budgets for the next 10 years.

b) notes:

i) the allocation of projects within Locally Driven Initiative (LDI) budgets are required to balance in every year.

ii) proposed operational savings for asset based services within the parks, community and lifestyle theme are not reflected in draft local budgets, but are instead captured at a regional level. Savings will be applied locally to final LTP budgets following consultation.

iii) high level budgets for programmes of work such as renewals, non-growth projects, parks developments, sportsfield developments and land acquisition will be developed prior to adoption of the final LTP.

c) That the Chair be delegated the authority to make any final minor changes to local consultation material for the Long-term Plan 2015 - 2025 prior to publication including online consultation content.

Discussion

Process

7. Over the last twelve months local boards have been involved in many Long-term Plan 2015 - 2025 workshops and meetings as part of their shared governance role.

8. In October 2014, local boards adopted a Local Board Plan which help inform draft LTP budget decisions. In addition to this, advocacy discussions were held between local boards and the governing body at the end of October after which budget decisions for LTP consultation were agreed by the governing body on 6 November.

9. On 18 December 2014, the governing body will meet to adopt the LTP consultation document and supporting information, which includes the following local consultation material for each local board:

a) a one page (2 side) local board insert in the LTP consultation document; and

b) supporting information, including local funding priorities for 2015/2016, key advocacy areas, indicative local performance targets for 2015/2016, and indicative local budgets for the next 10 years.

Draft budgets

10. Indicative local budgets reflect 6 November governing body decisions and any minor amendments approved within the same funding envelope.

11. The allocation of projects within Locally Driven Initiative (LDI) budgets are required to balance in every year.

12. Proposed operational savings for asset based services within the parks, community and lifestyle theme are not reflected in draft local budgets, but are instead captured at a regional level. Savings will be applied locally to final LTP budgets following consultation.

13. High level budgets for programmes of work such as renewals, non-growth projects, parks developments, sportsfield developments and land acquisition will be developed prior to adoption of the final LTP.

14. This report seeks adoption of local consultation material for the LTP and agrees local targeted rate proposals, if any, for consultation.

Next steps

15. Following the governing body meeting on 18 December, information will be provided to local board members on the consultation process and finalising local board agreements.

16. LTP consultation will commence on 23 January 2014 through to mid-March. Through this engagement local boards will seek views on proposals important to the local area to help develop the Local Board Agreement 2015/2016 due for adoption in May 2015. Local Board will also seek views on the local impact of LTP proposals to inform advocacy discussions with the governing body.

17. The governing body will make final LTP budget decisions in May 2015 and meet to adopt the final LTP in June 2015, including 21 local board agreements.

Consideration

Local Board Views and Implications

18. This report sets out the decisions local boards need to make in order to finalise local consultation material for the Long-term Plan 2015 - 2025.

19. In October 2014, local boards adopted a local board plans which help inform draft LTP budget decisions. In addition to this, advocacy discussions were held between local boards and the governing body at the end of October after which budget decisions for LTP consultation were agreed by the governing body on 6 November.

Maori Impact Statement

20. Many local board decisions are of importance to and impact on Maori. Local board agreements and long-term plans are important tools that enable and can demonstrate council’s responsiveness to Maori. Local board plans, which were developed through engagement with the community including Maori, form the basis of the consultation material of the Long-term Plan 2015-2025.

21. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes. In particular, local board plans and LTP consultation material will influence relevant annual plans and local board agreements for 2015/2016 and beyond.

Implementation Issues

22. Local board financial statements reflect the cost of undertaking local activities within each local board area. Budgets are indicative for consultation purposes and subject to change.

23. Following consultation, proposed initiatives and budgets will be considered and updated to reflect feedback and new information available, prior to adoption of the final LTP.

Attachments

No.	Title	Page
A	Draft Local Board Insert to be tabled
B	Draft Local Board Supporting Information to be tabled

Signatories

Authors

Kate Holst - Team Leader Programmes and Partnerships North/Central

Authorisers

Matthew Walker - Manager Financial Planning, Policy and Budgeting

Karen Lyons - Manager Local Board Services

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

11 December 2014

Interim Open Space Provision Guidelines

File No.: CP2014/28342

Purpose

1. To seek feedback from local boards on the Interim Open Space Provision Guidelines.

Executive summary

2. The Interim Open Space Provision Guidelines (the guidelines) provide direction on the quantity, distribution and configuration of parks and open space sought by the council in both greenfield developments and the existing urban area.

3. The guidelines were adopted by the Parks, Recreation and Sport Committee in August for interim use and feedback during a six month trial period (attachment A). An updated version of the guidelines, incorporating amendments based on feedback, will be reported in early 2015 to the Parks, Recreation and Sport Committee and Regional, Strategy and Policy Committee for adoption.

4. The primary focus of the guidelines is ensuring the open space network provides access to a range of high-quality recreation, social and environmental experiences. The guidelines direct how open space should be distributed within both greenfield developments and the existing urban area by establishing triggers in relation to travel distance, resident population or the proximity of other land uses (such as an urban centre) that determine when the open space network should provide for the following experiences:

· Neighbourhood parks

· Suburb parks

· Sub-regional parks

· Civic spaces

· Local sports parks

· Connections

5. For existing urban areas the guidelines focus on improving the quality, accessibility and connectivity of existing open space. The guidelines identity areas of significant and moderate shortfall in the quantity of open space relative to the current and future population within the existing urban area.

6. A target for the quantity of local recreation open space within greenfield developments of 2 hectares per 1000 residents is proposed.

7. The guidelines set out how different types of open space should be laid out and configured in relation to other land uses, such as housing and streets, to ensure that a high quality open space network is achieved.

Recommendation/s

That the Puketāpapa Local Board:

a) provide feedback on the Interim Open Space Provision Guidelines.

Comments

Background and strategic context

8. The Open Space Provision Guidelines (the guidelines) are part of the Parks and Open Spaces Policy Programme and are a key tool to implement the policy direction of the Proposed Auckland Unitary Plan (PAUP), the Parks and Open Spaces Strategic Action Plan 2013, the Sport and Recreation Strategic Action Plan 2013 and the Parks and Open Space Acquisition Policy 2013 (the acquisition policy).

9. The guidelines provide direction on the distribution, quantity and configuration of parks and open space sought by the council in both greenfield developments and the existing urban area. They will inform a range of council activities including:

· Assessing open space acquisition opportunities

· Development of spatial plans (area plans, precinct plan and structure plans)

· Identifying strategic infrastructure requirements, including development of a regional open space network plan

· Informing the development of local open space network plans for local board areas

· Providing advice on council’s open space requirements to developers

10. The guidelines were adopted by the Parks, Recreation and Sport Committee in August for interim use and feedback during a six month trial period.

11. A successful open space network responds to the local context and therefore it is expected that variation in the provision of open space will occur across Auckland. The guidelines are intended to set out a framework for assessing open space provision rather than establish strict targets for council or developers to achieve.

12. The guidelines apply to greenfield developments and existing urban areas. They primarily focus on the provision of local parks, rather than sub-regional or region scale open space.

13. The guidelines have three parts, each of which are explained further below:

· Distribution of open space

· Quantity of open space

· Configuration of open space

Distribution of open space (pages 4 to 8 of the guidelines)

14. Ensuring the open space network provides the community with access to a range of high quality recreational, social and environmental experiences is the primary focus of the guidelines.

15. The first part of the guidelines direct how open space should be distributed within both greenfield developments and the existing urban area by describing six experiences the open space network should deliver:

· Neighbourhood parks

· Suburb parks

· Sub-regional parks

· Civic spaces

· Local sports parks

· Connections

16. The guidelines establish triggers in relation to travel distance, size of resident population or the proximity of other land uses (such as an urban centre) that determine when the open space network should provide for each of the experiences. Criteria relating to the size of open space required and key activities provided for are also established for some experiences.

17. Provision targets used by the legacy councils in Auckland as well as other councils in New Zealand and overseas have been considered in establishing the distribution targets (attachment B).

18. Each of the experiences and the relevant triggers for provision are explained below:

Neighbourhood parks and suburb parks

19. Neighbourhood parks and suburb parks describe open space that provides common informal recreation experiences throughout urban areas. The guidelines establish criteria about the typical area of open space required for a neighbourhood park (0.3ha) and suburb park (3ha) and the activities they should provide for (such as play opportuniites, respite, trail networks)

20. Walking distance targets are proposed for neighbourhood parks and suburb parks relative to PAUP zoning. Shorter walking distance targets are proposed for the PAUP zones that provide for higher density residential development. This assists with providing residents in higher-density housing with easy access to informal recreation open space. The following walking distance targets are proposed:

Neighbourhood Park

Suburb Park

High density areas:

(Terraced Housing and Apartment Zone, Local Centre, Town Centre, Metropolitan Centre and Mixed Use)

400m walk

(approx. 5 mins)

1000m walk

(approx. 12 mins)

Remaining urban residential areas

600m walk

(approx. 7.5 mins)

1500m walk

(approx. 18 mins)

Sub-regional parks

21. Sub-regional parks describe large (typically >30ha) areas of open space that provide for a variety of informal recreation and sport experiences. These parks are usually located within, or on the periphery of, the urban area. Examples include Barry Curtis Park, Western Springs, Auckland Domain.

22. The guidelines propose that Auckland Council will proactively acquire sub-regional parks when opportunities arise and needs are identified through network planning, rather than expect sub-regional parks to be planned for by developers in greenfield areas. The guidelines do not propose a travel distance target for sub-regional parks, but state that residents within each of the northern, central, southern and western areas of urban Auckland should have easy access to a variety of sub-regional parks.

Civic space

23. Civic space describes the squares, plazas, greens, streets and shared spaces within urban centres which provide for social and informal recreation experiences. The provision guidelines propose the quantity and diversity of civic space relate to the scale of the urban centre. A local centre is proposed to be the smallest urban centre to trigger civic space requirements.

Local sports parks

24. Local sports parks describe open space which is used for organised sport, and typically includes facilities such as sports fields, courts and club buildings. Sports parks are also provided for at a sub-regional scale.

25. The guidelines propose that greenfield developments should provide for the local sport park requirements of their residents. Based on existing levels of sports field demand this equates to approximately 3ha of land per 2000 households. A threshold of 2000 households is proposed, as this generates sufficient demand for two sports fields, and results in larger sports parks which have efficiencies in terms of layout, facility use and maintenance. The 3ha minimum size includes allowances for club rooms, car parking and for other facilities such as courts.

26. No target for local sports parks provision is proposed for existing urban areas. The sports park network within the urban area is largely in place, and acquisition opportunities of land suitable for new sports parks are rare.

Connections

27. Creating a connected open space network is one of the areas of focus of the Parks and Open Spaces Strategic Action Plan 2013. The guidelines encourage open space to be distributed to create contiguous networks that have a range of recreational, transport and ecological benefits.

Quantity of open space (pages 9 to 11 of the guidelines)

28. Different policy responses are required for guidance on the quantity of open space between greenfield developments and the existing urban area. In greenfield developments there is generally no existing open space network and there is the ability to determine the amount and distribution of open space. In existing urban areas the open space network is largely in place and there are significant constraints on increasing the amount of open space, including the cost and availability of suitable land.

29. Achieving quantity targets is a secondary focus for the provision of open space.

Quantity of open space in existing urban areas

30. The guidelines do not establish a target for the quantity of open space relative to the population within existing urban areas. Due to the amount of population growth projected within existing urban areas, achieving and maintaining a ratio of open space to population would be unachievable due to financial (the cost of land) and practical constraints (the availability of suitable land).

31. The criteria of the Parks and Open Space Acquisition Policy 2013 (the acquisition policy) establish how the council prioritises acquisition opportunities within the existing urban area in response to population growth. The acquisition policy generally prioritises acquisition opportunities where there is:

· High levels of expected population growth

· Relatively poor access to informal recreation open space

· Low quantity of existing open space relative to the current and future population

32. For the purpose of informing open space acquisition priorities, the quantity of open space across the region has been assessed in relation to:

· The quantity of open space (all types) within each census area unit

· The quantity of recreational open space within each census area unit

· Projected population growth between 2014 and 2030

· Strategic alignment with the Auckland Plan Development Strategy and PAUP zonings

33. Draft quantity analysis is included within the interim guidelines (attachment A, page 10). This map identifies where moderate and significant shortfalls in the quantity of open space relative to the current and future population are located within the existing urban.

Quantity of open space in greenfield developments

34. In greenfield development areas the guidelines set a target for the quantity of local informal recreation open space of 2 hectares per 400 households (approximately 1000 residents). Local informal recreation open space is defined as having an informal recreation, sport or civic open space function and excludes parks considered to serve a sub-regional or regional catchment.

35. Analysis of the existing provision of open space within the urban areas of Auckland, local board areas and ten case study areas has informed recommending a target of 2 hectares per 400 households of informal recreation open space. The target of 2 hectares of local recreation open space per 400 households is relatively consistent with the existing amount of local recreation open space provided in the urban area of Auckland.

36. The Proposed Auckland Unitary Plan introduces a green infrastructure corridor zone which is to be applied to land within the 1 in 100 year floodplain in greenfield developments. The integration of green infrastructure and open space land is integral to creating a connected open space network. The guidelines allow for up to 50% of local recreation open space to be provided in the form of green infrastructure where this has demonstrable recreation benefits (such as creating trail networks).

37. No target for the amount of open space required for conservation or green infrastructure corridor purposes is proposed. The values and characteristics of an area determine the need for these open space functions rather than the population of a development. Targets are also not proposed for large sub-regional or regional recreation open space, as it is expected council will identify and acquire land for these functions outside of the greenfield development process (structure planning and subdivision).

Configuration of open space (pages 12 and 13 of the guidelines)

38. The third part of the guidelines sets out how different types of open space should be laid out and configured in relation to other land uses, such as housing and streets, to ensure that a high quality open space network is achieved.

Consideration

Local board views and implications

39. This report seeks the views of local boards on the interim open space provision guidelines. The view of local boards will be reported to the Parks, Recreation and Sport Committee and will inform proposed amendments to the guidelines prior to their adoption.

Maori impact statement

40. Engagement with Maori on the guidelines will occur during the trial period.

Implementation

41. Further development and testing of the provision guidelines is occurring during the period for the remainder of 2014. This involves:

· Assessing open space acquisition opportunities against the guidelines

· Testing the guidelines with developers preparing structure plans for special housing areas and future urban zone land

· Engagement with iwi and property developers

· Refinement of the modelling of provision targets

· Illustration of the concepts within the guidelines

42. Final guidelines will be report to the Parks, Recreation and Sport Committee in early 2015 following the trial period.

Attachments

No.	Title	Page
a View	Interim Open Space Provision Guidelines	95
b View	Examples of provision targets used by former Auckland Council and other NZ and overseas park authorities	109

Signatories

Authors	Andrew Beer - Principal Policy Analyst
Authorisers	Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

11 December 2014

Amend Meeting Schedule for 2015

File No.: CP2014/27193

Purpose

1. To amend the Puketāpapa Local Board meetings schedule for 2015.

Executive Summary

2. A schedule of meetings was adopted for the 2013/2016 electoral term on 28 November 2013 (Resolution # PKTPP/2013/1). Subsequently, it has been decided that the 29 January 2015 meeting will not proceed and the first meeting for the 2015 calendar year will take place on 26 February 2015.

3. This report is for the Board’s information only.

Recommendation/s

That the Puketāpapa Local Board:

a) receive the report

b) notes the following meetings scheduled for the 2015 calendar year:

Thursday, 26 February 2015

Thursday, 26 March 2015

Thursday, 30 April 2015

Thursday, 28 May 2015

Thursday, 25 June 2015

Thursday, 30 July 2015

Thursday, 27 August 2015

Thursday, 24 September 2015

Thursday, 29 October 2015

Thursday, 26 November 2015

Thursday, 10 December 2015

Discussion

4. Clause (5)(d), Schedule 7 of the Local Government Act 2002 requires a local board to adopt a schedule of business meetings for the electoral term.

5. A meeting schedule allows for a planned approach to workloads and ensures local board members have clarity about their commitments. It also gives an indication to the public of when meetings are to be held and meets the requirement of clause 19, Schedule 7 of the Local Government Act 2002.

6. In addition to local board meetings, local boards will hold workshops that are closed to the public. The proceedings of every workshop are recorded and considered at the next business meeting of the local board in accordance with current local board standing order provisions.

Consideration

Local Board Views

7. This decision falls under the local board’s delegated authority.

Māori Impact Statement

8. There is no specific impact for Māori arising from this report.

General

9. Clauses 19(4), 19(5) and 19(6), Schedule 7, of the Local Government Act 2002 states that:

“(4) A local authority must hold meetings at the times and places that it appoints.

(5) Unless clause 22 (extraordinary meeting) applies, the chief executive must give notice in writing to each member of the time and place of a meeting -

(a) not less than 14 days before the meeting; or

(b) if the local authority has adopted a schedule of meetings, not less than 14 days before the first meeting on the schedule.”

(6) If a local authority adopts a schedule of meetings, -

(a) the schedule –

(i) may cover any future period that the local authority considers appropriate; and

(ii) may be amended; and

(b) notification of the schedule or of any amendment to that schedule constitutes a notification of every meeting on the schedule or amendment.”

10. Similarly, the statutory requirement pursuant to clauses 46, 46(A) and 47 of the Local Government Official Information and Meetings Act 1987 mentions that:

· meetings of a local authority are publicly notified

· agendas and reports are available at least two working days before a meeting

· local board meetings are open to the public.

Implementation Issues

11. Meetings of the local boards are supported by Auckland Council’s Local Board Services Department.

Attachments

There are no attachments for this report.

Signatories