Puketāpapa Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Puketāpapa Local Board held in the Lynfield Meeting Room, Fickling Convention Centre, 546 Mt Albert Road, Three Kings on Thursday, 11 December 2014 at 6.00pm.

 

present

 

Chairperson

Julie Fairey

 

 

 

Deputy Chairperson

Harry Doig

 

 

 

Members

David Holm

 

 

 

 

Ella Kumar

 

 

 

 

Nigel Turnbull

 

 

 

 

Michael Wood

 

 

 

 

APOLOGIES

 

Councillor

Cathy Casey

For lateness

 

Councillor

Christine Fletcher

For absence

 

 

 


Puketāpapa Local Board

11 December 2014

 

 

 

1          Welcome

 

Member David Holm delivered the welcome message.

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number PKTPP/2014/259

MOVED by Chairperson JM Fairey, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 27 November 2014, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Public Forum - OnBoard Skate Inc

 

Steve Hodges, CEO of OnBoard Skate Incorporated, was in attendance to give a brief presentation about his organisation and the services (skateboard and scooter programmes and events) that they provide to schools and local communities and the value that these activities have provided to children and youth in the community.

 

A presentation was tabled in support of this item.

A copy of the tabled documents will be placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number PKTPP/2014/260

MOVED by Member NJ Turnbull, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)      thank Steve Hodges, CEO of OnBoard Skate Incorporated, for his presentation on the organisations services and activities.

CARRIED

 

Attachments

a     OnBoard Skate presentation

 

 

Member E Kumar left the meeting at 6.21 pm.

Member E Kumar returned to the meeting at 6.24 pm.

 

 

9.2

Public Forum -  New Zealand Ethnic Women’s Trust

 

Fadumo Ahmad, New Zealand Ethnic Women’s Trust co-ordinator, Richard Main from Gardens4Health and Tracy Helleur, Community Development Facilitator (Central), were in attendance to discuss the use of some land in John Moore Reserve to develop a community kitchen garden.

 

A Community Kitchen Garden Draft Proposal was tabled in support of this item.

A copy of the tabled documents will be placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number PKTPP/2014/261

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board:

a)         thank Fadumo Ahmad, New Zealand Ethnic Women’s Trust and Richard Main from Gardens4Health and Tracy Helleur, for their verbal presentation on establishing a community kitchen garden in John Moore Reserve.

CARRIED

 

Attachments

a     Community Kitchen Garden Draft Proposal from NZ Ethnic Women's Trust and Gardens4Health.

 

9.3

Public Forum - Earth Action Trust

 

Granada (Agnes Granada) of the Earth Action Trust, was in attendance to speak to the Board about the Resource Recovery Sewing project.

 

Resolution number PKTPP/2014/262

MOVED by Deputy Chairperson HAJ Doig, seconded by Member DA Holm:  

That the Puketāpapa Local Board:

a)         thank Granada of the Earth Action Trust for her verbal presentation on the Resource Recovery Sewing project.

CARRIED

 

9.4

Public Forum - Global Lighthouse Pasifika Hub

 

Link to the Rheumatic Fever Video presented: Global Lighthouse Youth Group - Mt Roskill Grammar Rheumatic Fever Short Film

 

Fotu Llaua, Anna Loholoho and Tili Leilua from the Global Lighthouse Pasifika Hub would like to thank the Board for part funding towards the purchase of video recording equipment and show a minute video clip.  The camera enabled the group to participate in the Rheumatic Fever Short Film competition run by MPIA & MYD.  The participating youth received an award at the recent short film launch held at Tamaki College.

The Youth Impact Media crew members are Dellisa Fagan, Shona Isaia, Saale Ilaua, Fotu Ilaua, Jochebed Fareni, Ana Loholoho, Jimon Loholoho, Rosalina Toleafoa, Casino Tiatia, Hayley Masame-Loli, Sevai Tolovae, Aio Josephs and Lucks Funaki.

 

Resolution number PKTPP/2014/263

MOVED by Member NJ Turnbull, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)         thank Fotu Llaua, Anna Loholoho and Tili Leilua from the Global Lighthouse Pasifika Hub for their video presentation and congratulate The Youth Impact Media crew on their recent success in the Rheumatic Fever Short Film competition.

CARRIED

 

Attachments

a     Youth Impact Media crew receiving their award

 

9.5

Public Forum - Dawn Talyor

 

Dawn Taylor, local resident, was in attendance to update the Board on a long standing issue regarding uncovered loads transported by trucks.

 

Resolution number PKTPP/2014/264

MOVED by Member DA Holm, seconded by Chairperson JM Fairey:  

That the Puketāpapa Local Board:

a)         thank Dawn Taylor for updating the board regarding uncovered loads transported by trucks.

CARRIED

 

 

Member NJ Turnbull left the meeting at 7.02 pm.

Member NJ Turnbull returned to the meeting at 7.07 pm.

 

The meeting adjourned at 7.08pm and reconvened at 7.12pm.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

11.1

Notice of Motion - Community Berm Planting

 

Resolution number PKTPP/2014/265

MOVED by Chairperson JM Fairey, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)         strongly supports encouraging and enabling community use of berms as much as practicable

b)         strongly supports the development of berm-planting guidelines, which would include:

i)    safe depths to dig to

ii)   ideal plants in a number of categories – natives, food, trees

iii) maintenance expectations, including in regard to safety e.g. height, rubbish; and sight lines.

iv) working with neighbours

 

c)         support Local Boards as the key conduit for Auckland Transport to have community relationships around berm planting, for example the local board in an area has the relationship with a community group or individual who plant and maintain a specific section of berm in that board’s area. Each Local Board will have the ability to form these relationships, record and monitor them, in ways that contribute to broader Local Board outcomes and priorities.

d)         recognises the role of berms in allowing access to services for utility agencies, and to that end requests Auckland Transport to work with other utility agencies to create maps available online clearly identifying which berms have services running underneath them at a shallow depth and those that do not.

e)         request a report from Auckland Transport addressing these issues and reporting on progress on these resolutions, to make this Board’s March agenda.

CARRIED

 

 

Precedence of Business

Resolution number PKTPP/2014/266

MOVED by Chairperson JM Fairey, seconded by Member MP Wood:  

That the Puketāpapa Local Board:

a)         agree that Item 16 Auckland Transport Report for December 2014 be accorded precedence at this time.

CARRIED

 

 

12

Puketāpapa Youth Caucus and Youth Advisory Panel Update

 

Puketāpapa Youth Caucus and Youth Advisory Panel member, Mosa’ati Mafile’o, was in attendance to speak to this item.

 

Resolution number PKTPP/2014/267

MOVED by Member NJ Turnbull, seconded by Member DA Holm:  

That the Puketāpapa Local Board:

a)      thank the Youth Advisory Panel representative, Mosa Mafile’o, for his update.

CARRIED

 

 

13

Albert-Eden-Roskill Governing Body Members Update

 

Resolution number PKTPP/2014/268

MOVED by Chairperson JM Fairey, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)      thank Governing Body Member Cathy Casey for her update.

CARRIED

 

 

14

Puketāpapa Local Board Discretionary Community Funding: Round Two 2014/2015

 

Sarah Zimmerman, Community Funding Advisor, was in attendance to speak to this item.

 

Resolution number PKTPP/2014/269

MOVED by Deputy Chairperson HAJ Doig, seconded by Member NJ Turnbull:  

That the Puketāpapa Local Board:

a)     agrees to fund, part-fund or decline the applications for round one of the Community Funding Programme 2014/2015 as follows:

Organisation

Amount requested

Project

Draft resolution

Draft amount S

Earth Action Trust

$5,500

Resource Recovery Sewing

Decline as other applications demonstrated more immediate need and community benefit.

$0

Carol Brown Dance Projects

$2,255

PAH - Community Engagement Programme

Towards materials and facilitator fees for Pah Homestead youth workshops

$1,000

 

Waikowhai Community Trust

$5,419

Molley Green Neighbourhood Day 2015

Towards equipment hire for the Molley Green Neighbourhood Day

$4,000

 

HIPPY Wesley Puketāpapa Charitable Trust

$5,000

HIPPY Wesley Puketāpapa Charitable Trust

Decline as the application is for operational costs, which are not ordinarily funded under this scheme

$0

 

OnBoard Skate Inc.

$2,925

Skate and Scoot Safe

Decline as other applications demonstrated more immediate community need and benefit.

$0

 

The Parenting Place - Attitude Youth Division

$2,575

Attitude programmes in Puketāpapa high schools 2015

Decline as the applicant is regional rather than local, and is applying for the cost of delivering its core business rather than a community project.

$0

 

Auckland Badminton Association

$5,000

Auckland Badminton Mt Roskill Grammar School Partnership

Towards hall hire at Mt Roskill Grammar School

$0

Auckland Sexual Abuse HELP Foundation

$3,920

‘We Can Keep Safe’ a personal safety programme for children and their caregivers

Towards delivery of “We Can Keep Safe” programme at a local preschool or kindergarten

$1,960

 

The Silver Strummers Music Group

$4,890

To purchase an amplifier, microphones and two speakers

Decline as other applications demonstrated more immediate community need or benefit and the funding round is heavily over-subscribed.

$0

Adult Literacy Tamaki Auckland Inc.

$1,775

Supporting  Refugee Women At The Safari Playgroup Project

Towards tutor costs and/or resources to provide literacy classes for parents in the Safari Playgroup Project

$1,775

 

Auckland Refugee Community Coalition (ARCC)

$7,000

Welcoming and professional base  - support towards independent, accessible, central and professional premises

Decline as the application is for accommodation costs, which are not ordinarily granted under this scheme.

$0

 

Citizens Advice Bureau Auckland City - Mt Roskill Branch

$1,492

Volunteer Recruitment Drive

Towards volunteer recruitment drive

Decline – recommend the group discuss volunteer recruitment options with local board and re-apply in next round.

$0

 

Waikowhai Scouts

$1,600

Waikowhai Scouts Training

Towards training for leaders and scouts

$1,000

 

Waikowhai Scouts

$2,500

Upgrade of Bob Bodt Reserve

Decline as the club has another application in this round, which the board has chosen to fund.

$0

TOTAL

$51,851

 

$9,735.00

 

b)        thank Sarah Zimmerman for her attendance.

CARRIED

 

 

15

Puketāpapa Local Board Performance Report for 4 months ending October 2014

 

Resolution number PKTPP/2014/270

MOVED by Member NJ Turnbull, seconded by Member DA Holm:  

That the Puketāpapa Local Board:

a)      receive the Performance Report for the period ending October 2014.

CARRIED

 

Attachments

a     Page 35 of Performance Report updated (Page 53 in Agenda)

b     Parks, Sports, Recreation & Leisure Quarterly Performance Report

 

 

16

Auckland Transport Report for December  2014

 

Lorna Stewart, Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this item.

 

The Keith Hay Park Lighting Rough Order of Costs was tabled in support of this item.

A copy of the tabled documents will be placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number PKTPP/2014/271

MOVED by Member DA Holm, seconded by Chairperson JM Fairey:  

That the Puketāpapa Local Board:

a)      receive the report.

b)      agree to fund the Keith Hay Park Lighting Project ROC $330,000 subject to availability of funds within the 2014/15 financial year with priority given to the northern section (ROC $189,000) if full funds are not available.

c)      thank Lorna Stewart for her attendance.

CARRIED

 

Attachments

a     Auckland Transport Keith Hay Park Lighting Rough Order of Costs

 

Secretarial Note: Item 12 was taken at 7.45 pm

 

17

Long-term Plan 2015-2025: Local consultation material

 

Resolution number PKTPP/2014/272

MOVED by Chairperson JM Fairey, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)      adopts local consultation material including:

i)       a one page (2 side) local board insert; and

ii)      supporting information, including local funding priorities for 2015/2016, key advocacy areas, indicative local performance targets for 2015/2016 and indicative local budgets for the next 10 years.

b)      notes:

i)       the allocation of projects within Locally Driven Initiative (LDI) budgets are required to balance in every year.

ii)      proposed operational savings for asset based services within the parks, community and lifestyle theme are not reflected in draft local budgets, but are instead captured at a regional level.  Savings will be applied locally to final LTP budgets following consultation. 

iii)     high level budgets for programmes of work such as renewals, non-growth projects, parks developments, sportsfield developments and land acquisition will be developed prior to adoption of the final LTP.

c)      request the Chair be delegated the authority to make any final minor changes to local consultation material for the Long-term Plan 2015 - 2025 prior to publication including online consultation content.

CARRIED

-

Attachments

a     Draft Local Board Insert

b     Draft Local Board Support Information

 

 

18

Interim Open Space Provision Guidelines

 

Resolution number PKTPP/2014/273

MOVED by Member DA Holm, seconded by Member MP Wood:  

That the Puketāpapa Local Board:

a)         request the open space provision respond to local need within local board areas rather than be controlled by standard provisions across suburbs or local board areas

b)            support maximum walking distances to neighbourhood parks of:

i)          400 metres in high density areas

ii)         600 metres in other residential areas while noting that density of population may require more than one neighbourhood park within the same walking distance

c)         recommend that the nature of the population in a given area, e.g., clustering of retirement homes, and the local topography, should be considered when developing local open space network plans

d)        recommend that the priority for improved open space provision needs to be driven by local needs rather than a standardised hierarchy of options; however, all else being equal, priority should be given to increasing the quantity of open space in areas where there is a shortfall

e)         recommend that there be better balancing of the need for open space for informal recreation and open space for formal recreation, given that the greatest use of open space is for informal recreation

f)          note that the provision of open space is particularly important in areas of socio-economic deprivation as this may be the only recreational opportunity for residents.

g)        recommend that the guidelines incorporate a benchmark for open space provision in brownfield areas

h)        recommend that mixed housing urban zones be treated as high density areas given the likelihood that proposed height guidelines in the proposed Unitary Plan will be exceeded

i)          recommend that the guidelines explicitly address the importance of, and requirements for, the integration of open space in intensive housing developments similar to those carried out by Housing New Zealand

j)          expresses concern that the guidelines ignore the importance to the general community of the visual amenity value of “pocket parks”

k)         recommend that the guidelines allow for the provision of amenity space in industrial areas by adding such space to green connection, stormwater or conservation land, as it is important to  provide amenity areas for industrial worker

l)          recommend  that the guidelines include provision for amenity areas in commercial developments, for example providing  for car parking in “big box” developments to double as attractive, well planted areas

m)       request that the maps included in the guidelines show open space owned by other organisations (such as sports clubs, schools and the private sector) so as to provide a complete picture of open space in each area

n)        recommend that decisions regarding the provision of open space need to take into account not only the distance to and from a neighbourhood park or other open space, but also whether, for example:

i.                the condition of the pavements makes for easy walking

ii.             there are adequate road crossings

iii.     public transport enables people to travel quickly and easily to open space

o)      agree that in some situations it may be appropriate to amalgamate funds received through development contributions and use those amalgamated funds to purchase one area of open space in the same general area

p)      note that, while the board has no local experience on this element of the guidelines, the guidelines should allow for the purchase and operation of recreational open space in industrial areas because, for example, sports fields in industrial areas cause less disruption than sports fields in residential areas.

q)      note that if amenity areas in new developments or in redevelopments are required by council, then council has a responsibility to ensure it has the ability to require the ongoing maintenance of such areas.

r)       note that while the local board supports continuing efforts to provide community access to non-council owned open space such as school grounds, that it remains Council’s obligation to ensure adequate open space provision.

s)      supports the provision of accessible and meaningful public civic space in areas designated as Town Centres under the Unitary Plan.

CARRIED

 

 

19

Amend Meeting Schedule for 2015

 

Resolution number PKTPP/2014/274

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board:

a)      receive the report

b)      notes the following meetings scheduled for the 2015 calendar year:

Thursday, 26 February 2015

Thursday, 26 March 2015

Thursday, 30 April 2015

Thursday, 28 May 2015

Thursday, 25 June 2015

Thursday, 30 July 2015

Thursday, 27 August 2015

Thursday, 24 September 2015

Thursday, 29 October 2015

Thursday, 26 November 2015

Thursday, 10 December 2015

 

CARRIED

 

 

20

Record of Puketāpapa Local Board Workshop Proceedings

 

Resolution number PKTPP/2014/275

MOVED by Member MP Wood, seconded by Member E Kumar:  

That the Puketāpapa Local Board receive the Workshop Proceedings for November 2014

CARRIED

 

 

21

Resolutions Pending Action Schedule, December 2014

 

Resolution number PKTPP/2014/276

MOVED by Chairperson JM Fairey, seconded by Member DA Holm:  

That the Puketāpapa Local Board receive the Resolutions Pending Action Schedule for December 2014.

CARRIED

  

 

22        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

9.17 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................