Agenda of Papakura Local Board

Papakura Local Board

10 December 2014

ITEM TABLE OF CONTENTS PAGE

1 Welcome 3

2 Apologies 3

3 Declaration of Interest 3

4 Confirmation of Minutes 3

5 Leave of Absence 3

6 Acknowledgements 3

7 Petitions 3

8 Deputations 3

8.1 Deputation - Robert Minhinnick - Smiths Avenue 3

9 Public Forum 3

9.1 Ralph Shale - Re: Papakura Business Association 3

10 Extraordinary Business 3

11 Notices of Motion 3

12 Councillors' Update 3

13 Auckland Transport Update - December 2014 3

14 Auckland Council Property Limited: Site Proposed for Divestment 3

15 Papakura Local Economic Development Programme 2014/15 3

16 Interim Open Space Provision Guidelines 3

17 Performance Report for the Papakura Local Board for the Four Months Ended 31 October 2014 3

18 Long Term Plan 2015-2025: Local Consultation Material 3

19 Allocation of Local Board Discretionary Operational Budget 2014/2015 3

20 Papakura Local Board Achievements Register 2013-2016 Electoral Term 3

21 Reports Requested - Pending - Issues 3

22 Papakura Local Board Workshop Notes 3

23 Consideration of Extraordinary Items

PUBLIC EXCLUDED

24 Procedural Motion to Exclude the Public 3

C1 Acquisition of Land for Open Space - Takanini 3

1 Welcome

A Board Member will lead the meeting in prayer – or whatever set text we decide will appear here.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Papakura Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 19 November 2014, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Robert Minhinnick - Smiths Avenue

Purpose

1. The purpose of the report is to allow Robert Minhinnick to address the Board.

Executive Summary

2. Robert Minhinnick a representative from the Smiths Avenue group wishes to address the Board concerning the legal position of the Pikorua Trust and whether Council will retain control of the facility at Smiths Avenue.

Recommendation/s

That the Papakura Local Board:

a) Thank Robert Minhinnick for his presentation to the Board.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

9.1 Ralph Shale - Re: Papakura Business Association

Purpose

1. Ralph Shale has requested to address the Board concerning the Papakura Business Association.

Recommendation/s

That the Papakura Local Board:

a) Thank Ralph Shale for his presentation to the Board.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Papakura Local Board

10 December 2014

Auckland Transport Update - December 2014

File No.: CP2014/28428

Purpose

1. The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the local board area.

Executive Summary

2. This report covers matters of specific application and interest to the Papakura Local Board and its community; matters of general interest relating to AT activities or the transport sector; and AT media releases for the information of the Board and community.

Recommendation/s

That the Papakura Local Board:

a) receives this report entitled “Auckland Transport Update – December 2014.”

b) approves the all-weather overbridge at Papakura Train Station at a total contracted cost of up to $1,050,000, on the basis of $800,000 (or less) from the Board’s allocation under the Local Board Transport Capital Fund to construct the canopy, and provided Auckland Transport contributes $250,000 to construct the supporting structure required for the canopy.

Discussion

Local Board Transport Capital Fund:

3. The Papakura Local Board is allocated $306,184 per annum from the Local Board Transport Capital Fund (LBTCF). These funds can be used annually or rolled together to use the full three years’ of funding (2013-14 to 2015-16).

4. Taking into account the funding already allocated, The Papakura Local Board has $737,308 remaining that must be spent in this electoral term.

5. For larger projects the 2016/17 financial years LBTCF ($306,184) can also be brought forward, providing a total of $1,043,492 to spend, if they wish.

6. The Board has asked Auckland Transport to investigate using the LBCTF allocation to undertake the following projects:

Project	Description	Status	Projected Cost
Connection of Railway Station and Town Centre:	Looking at ways of cognitively linking the town Centre with the Railway station. Projects for further investigation include: - Making the intersection Railway Street West/ Wood Street more pedestrian friendly - Great South Road intersection with Opaheke Rd - Investigating a covered walkway on Railway Street West down Avril Street and Wood Street - Providing a mirror to “make safe” the alley way at the end of the Railway Street West Ramp - Street furniture/way-finding lighting etc.. These will be investigated once firm costs are received for the “all weather bridge project”.	This project will be investigated once firm costs are received for the “all weather bridge project”.	T.B.C
All weather over bridge		This project has been initiated by the Papakura Local Board and it has funded the design work necessary to develop a workable design and associated costing. The initial structural assessment for the proposed canopy showed that the existing walkway beams were too slender to hold the canopy connections. Structurflex has developed an alternative design and costing, for a structure that will be attached to the piers of the bridge, rather than the beams. However, this is a bespoke solution and the total cost is estimated to be $1,050,000, significantly more than the $750,000 the Board has budgeted for this project. Auckland Transport sees significant benefit from a public transport perspective in this canopy, as it allows all-weather access to the train station. Although the project is not specifically identified in Auckland Transport’s current budget, enhancing PT facilities, when an opportunity arises, is consistent with Auckland Transport’s wider strategy. Due to an underspend on other projects, Auckland Transport has $250,000 it is willing to make available for this project, on condition that the Board contributes the remaining provided that the final costing does not exceed the $1,050,000. The underspend money will be lost unless spent by 30 June 2015 and it is proposed that it should primarily be used to construct the specialised structure needed to attach the canopy to the bridge, with the Local Board money being used for the construction and installation of the canopy, at a cost that is in line with original estimates.	Estimate for constructing bespoke canopy = $1,050,000 Auckland Transport will contribute $250,000 towards the costs Expected contribution by Papakura Local Board = $800,000
Cycle lanes:	Auckland Transport is working on a Rough Order of Cost for the following three areas: Connecting Great South Road to the Papakura Railway Station (down Chapel and up Railways Street West), connecting Grove Road with Bruce Pullman Park and the inland straight of Conifer Grove (along the motorway).	This project will be investigated once firm costs are received for the “all weather bridge project”.	The Board has decided not to proceed to ROC stage with this project.

Current Papakura Local Board project update:

Project	Description	Status	Projected Cost
Refresh of signage in Papakrua	Refresh of navigation and directional signage, identification of parking buildings and areas of significance/interest (Maraes, galleries)	AT has provided the Transport leads a comprehensive report of proposed signage. This project is ongoing.	On July 16 the Board approved a maximum of $110,000 to refresh the signage in the Papakura Local Board area.

Board Consultations

7. Consultation documents for the following proposals have been provided to the Papakura Local Board for its feedback. As the Board’s transport portfolio holders provide feedback on the Board’s behalf, the material below is included for general information purposes only.

School Speed Zone:

8. Auckland Transport consulted with the Papakura Local Board regarding its plan to implement a School Speed Zone (SSZ), consisting of a 40km/h speed limit during peak school traffic hours, in the vicinity of Papakura High School.

P 180 – Parking Restriction:

9. Auckland Transport (AT) proposes the implementation of parking restrictions in certain sections of Wellington Street and East Street, Papakura. These restrictions would promote turnover of parked vehicles and allow availability of parking for those visiting the area. The Board was consulted and is supportive of the proposal.

General Information Items:

Lower Alcohol Limits a Milestone for Road Safety

10. Lower legal alcohol limits to come into force on 1 December will begin making New Zealand roads safer from day one, providing safer journeys for all New Zealanders as the country heads into the festive season.

11. Legislation passed earlier this year means that from 1 December, the legal alcohol limit for drivers aged 20 years and over will be lowered from 400 to 250 micrograms of alcohol per litre of breath (or from 80 to 50 milligrams of alcohol per 100 millitres of blood), bringing New Zealand’s law into line with the limits already in place in the majority of OECD countries. The alcohol limit for drivers under the age of 20 will remain at zero.

12. The lower alcohol limit is a game-changer for road safety in New Zealand, and with the holiday season fast approaching, the message is clear – if you’re going to drink don’t drive, and if you’re going to drive don’t drink.

13. The NZTA has been undertaking a public information campaign to remind New Zealanders of the change, with promotions beginning in early November with the rollout of posters and coasters in pubs and bars. Promotional activity stepped up from 16 November with television, radio and outdoor advertising all focussing on the simple message of lower alcohol limits for drivers 20 and over from 1 December.

14. Reducing deaths and serious injuries from drink-driving is a key plank of the Government’s Safer Journeys strategy, which looks across the entire road system to improve safety through safer roads and roadsides, safer speeds, safer vehicles and safer road use.

Five Year Time Limits for New Driver Licences from 1 December

15. Changes to New Zealand’s Graduated Driver Licensing System aimed at improving the safety of novice drivers and motorcyclists are set to come into force at the beginning of December, including the introduction of a five-year time limit on new learner and restricted car and motorcycling licences.

16. The changes to the Land Transport (Driver Licensing) Rule mean that drivers or riders who obtain or renew their learner or restricted licence after 1 December 2014 and who haven’t moved on to the next licence stage within the following five years will need to pass another theory test to renew their licence after it expires.

17. The changes will encourage novice drivers and motorcyclists to progress to a full licence within a reasonable timeframe.

18. The changes are part of the Government’s broader Safer Journeys strategy which aims to significantly reduce deaths and injuries on New Zealand’s roads. The new time limits will work together with other recent measures introduced under Safer Journeys to improve the safety of young drivers, including raising the minimum licensing age from 15 to 16, the introduction of a zero alcohol limit for teen drivers and the rollout of more challenging practical driver tests to gain restricted and full licences.

19. Another change coming into force on December 1 with the amended Driver Licensing Rule is the strengthening of the ‘evidence of identity’ requirements for licence applications, in order to reduce the risk of driver licences being obtained fraudulently.

20. Further details on all of the changes can be found on the NZTA website at http://www.nzta.govt.nz/consultation/driver-licensing-amendment-2014/index.html

Share the Road Marketing Campaign

21. A total of 633 cycling crashes occurred in Auckland over the period 2011 to 2013, while cyclist numbers steadily increased from 731,000 in 2011 over the same period.

22. The primary barriers deterring people from cycling are safety concerns about sharing the road with traffic and insufficient cycle lanes. People are cycling less than they were 12 months ago and being deterred by safety concerns. Most agree that more should be done to promote safe cycling behaviours and safe driving around cyclists.

23. Auckland Transport’s Share the Road Marketing Campaign, being carried out over the period 16 November to 14 December 2014, will feature advertising via bus back media, which has proven to be effective in reaching people on the move in cars. There will be a total of 58 bus backs and this is expected to reach approximately 449,443 people on a daily basis.

24. Targeting all Auckland motorists, the objective is to encourage motorists to be more aware of cyclists on the road and to help reduce the numbers of cyclists killed and injured. The key messages are to give cyclists 1.5 metres space when passing; to look out for cyclists when turning; and to look out for cyclists before opening car doors.

Attachments

There are no attachments for this report.

Signatories

Authors

Felicity Merrington – Elected Member Relationship Manager (South), Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager

Rex Hewitt - Relationship Manager

Papakura Local Board

10 December 2014

Auckland Council Property Limited: Site Proposed for Divestment

File No.: CP2014/28464

Purpose

1. This report seeks the Papakura Local Board’s (PLB) endorsement for Auckland Council Property Limited (ACPL) to recommend for disposal of the site at 39 Taka Street, Takanini.

Executive Summary

2. The council-owned property at 39 Taka Street, Takanini has been identified as potentially surplus to council requirements through a review process.

3. The subject site is a 1,543m²residential property with a single house located on it. It was acquired under the Public Works Act 1981 for a proposed pedestrian link to the Takanini Rail Station as part of the Walking and Cycling Strategy adopted by the Papakura District Council (PDC).

4. ACPL commenced the rationalisation process for this property in 2012. Consultation within council and its CCOs, Iwi Authorities and the Papakura Local Board has now taken place.

5. The Planning team have advised that a 20 metre strip from this site needs to be retained for pedestrian and cycling links. No other alternative uses for this site were identified during the internal consultation process and the balance of the site appears to be surplus to council requirements.

6. The PLB has provided informal feedback that it does not oppose the proposed disposal of this site.

7. A resolution for the sale of the site is required from the Finance and Performance Committee before any disposal can be progressed.

Recommendation/s

That the Papakura Local Board:

a) Endorses Auckland Council Property Limited’s recommendation to the Finance and Performance Committee to disposed of the property at 39 Taka Street, Takanini.

Discussion

8. ACPL and Auckland Council Property Department (ACPD) work jointly on comprehensively reviewing the council’s property portfolio. One of the outcomes of the review process is to identify properties in the council portfolio that are potentially surplus to service requirements and that may be suitable to sell. Once a site is identified as potentially surplus, ACPL takes it through a multi-stage rationalisation process to identify if there are any alternative service needs or future service needs that the property could be used for, or to ascertain if the property is surplus to council requirements and may be disposed of.

9. The first phase of the rationalisation process involves consultation with all council departments and CCOs. The purpose of this internal consultation is to establish whether a property is needed for a current service use, or a future funded project, or whether it must be retained for a clear strategic purpose. The Heritage Unit and Closed Landfills and Contaminated Land Response are consulted prior to the internal consultation process commencing to ensure any possible issues that may be associated with a property are identified. The internal consultation process also provides the Maori and Strategy Relations team the opportunity to flag any issue that is of particular relevance to Maori in connection with the potential disposal of any site.

10. Once a property has been through the internal consultation process, ACPL then consults with Local Boards, Ward Councillors, Mana Whenua and the Independent Maori Statutory Board.

11. If a service use, future-funded project or strategic purpose is not identified for a property, it is considered for disposal. Any proposed sale recommendations must be approved by the ACPL Board before a recommendation is made to the Finance and Performance Committee. The Finance and Performance Committee has the delegated authority to approve proposed disposals.

12. The subject site was identified as potentially saleable through the review process. The site is a 1,543m²residential property with a single house located on it. It has a 2014 capital value of $370,000 and the current zoning is Urban Residential 1. The property was purchased by the former PDC from Exodus Investments Limited in 2008 for the proposed development of a pedestrian link to the Takanini Rail Station as part of the Walking and Cycling Strategy adopted by the PDC.

13. The rationalisation process for this property commenced in 2012. During the internal consultation phase, the Planning team considered the need for part of this site to be used for the integration of walking and cycling links. The Planning team advised that a minimum five metre strip from this site would need to be retained for this purpose, and that ideally a 20 metre strip would be needed to accommodate the pedestrian and cycling link and ensure there is sufficient openness to give a strong visual connection and ensure a perception of safety. The Planning team supported the balance of the site being disposed of. No other alternative uses for this site were identified during the internal consultation process.

14. This property was acquired for a public work within the meaning of the Public Works Act 1981. Section 40(2) of the Public Works Act 1981 requires that land no longer required for a public work must be offered back to the person from whom it was acquired unless one of the exceptions set out in that section applies. As this property was purchased for a public work and the full site is no longer required for that public work, the balance of the property must be offered back to the former owner unless it is required for another public work.

Consideration

Local Board Views and Implications

15. ACPL initially engaged with the PLB regarding the rationalisation of this property in 2014. We received initial advice that the PLB supported this site being disposed of once a 20 metre strip was retained for the proposed pedestrian link. We received subsequent advice from the PLB that it wanted to consider potentially using this property for an early childcare facility. To progress this matter, ACPL subsequently submitted a memo to the PLB in 2014 seeking to ascertain its’ views as to whether it had a proposed service use for this site or if it endorsed the proposed disposal of this site subject to the 20 metre strip being retained. ACPL subsequently received informal advice that the PLB does not object to the proposed disposal of 39 Taka Street, provided the 20 metre strip is retained to enable an effective and safe pedestrian and cycle link between existing and new developments in the area.

Maori Impact Statement

16. Eleven iwi authorities were contacted around the potential sale of 39 Taka Street, Takanini. The following feedback was received.

a) Ngati Whatua o Orakei

Ngati Whatua o Orakei has no commercial interest, or any site specific cultural considerations to raise in respect of this property.

b) Te Akitai Waiohua

Te Akitai Waiohua has potential commercial interest in any properties that council deems surplus to service requirements.

c) Ngati Tamaoho

Ngati Tamaoho has no site specific cultural considerations to raise in connection with this property.

d) Ngati Te Ata Waiohua

Ngati Te Ata Waiohua has potential commercial interest in any properties that council deems surplus to service requirements. Their representative has additionally stated that due to the cost of land in Auckland it would be important for council to consider discounted rates for land sales to iwi to enable displaced iwi to live in their rohe.

e) Ngati Paoa

Ngati Paoa has no commercial interest, or any site specific cultural considerations to raise in respect of this property.

f) Waikato-Tainui

Waikato-Tainui confirms this land does not hold any specific cultural significance to Waikato-Tainui. They confirm potential commercial interest in any properties that council deems surplus to service requirements. They additionally note that they support the settlement aspirations of Ngati Tamaoho and Te Akitai.

Implementation Issues

17. Should a resolution to divest this property be obtained from the Finance and Performance Committee, ACPL will arrange for the 20 metre strip needed for the pedestrian and cycling link to be retained and dispose of the balance of the site. Given there are section 40(2) Public Works Act 1981 offer back requirements on this site, in the first instance this property will be offered back to the former owner or their immediate successors.

Attachments

No.	Title	Page
a View	Attachment PLB_39 Taka Street_10 December 2014	3

Signatories

Authors

Letitia McColl – Senior Engagement Advisor - ACPL

Authorisers

Marian Webb – Team Leader – Portfolio Review - ACPL

Rex Hewitt - Relationship Manager

Papakura Local Board

10 December 2014

Papakura Local Economic Development Programme 2014/15

File No.: CP2014/28128

Purpose

1. The purpose of this report is to seek approval of the Papakura local economic development (ED) programme for 2014/15. The report recommends the approval of one key project for 2014/15, namely Papakura Town Centre project team (taskforce).

Executive Summary

2. The Papakura Local ED Action Plan was approved by the Local Board at its meeting on 16 April 2014. The plan provides a framework to guide local economic development actions for Papakura local board area for three to five and up to 10 years. The plan identifies priority projects for implementation within the first four years of the plan period.

3. This report seeks approval of one key priority project identified for implementation in year 2 (2014/15) of the plan (see attachment):

· Action 1.13 – Papakura Town Centre project team (task force) – involves establishing a project team or taskforce to identify short and long term actions and activities, to address issues and opportunities within Papakura Town Centre. The proposed budget for 2014/15 is $70,000.

4. It is envisaged that the town centre project will commence during 2014/15, with potential to extend into 2015/16, depending on project outcomes and subject to further board approval.

5. A local board workshop on 8 October 2014 has helped shape the proposed programme. Further amendments to the project scope for the town centre project have been made since the workshop in October. This is to incorporate key learnings from a similar project now underway in Manurewa.

6. The local board will be able to monitor progress through local board representatives on the proposed project team and through regular Papakura Local Board ED portfolio meetings. There will be a further workshop scheduled for June/July 2015 to review 2014/15 implementation and discuss a potential 2015/16 programme.

Recommendation/s

That the Papakura Local Board:

a) Approves the allocation of $70,000 from the 2014/15 budget assigned to the implementation of the Papakura Local ED Action Plan, to implement Action 1.13, Papakura Town Centre project team (taskforce)

b) Nominate two local board representatives to the Papakura Town Centre project team.

Discussion

Background

7. The Papakura Local ED Action Plan was approved by the Local Board at its meeting on 16 April 2014 (resolution number PPK/2014/76). The plan provides a framework to guide local economic development actions for Papakura local board area for three to five and up to 10 years. The Papakura Local ED Action Plan supports Auckland’s key strategies including, the Auckland Plan, Auckland’s Economic Development Strategy (EDS). It is structured into sections that align with the five priorities and cross cutting themes of the Auckland Economic Development Strategy. It also aligns with the Papakura Local Board Plan.

Action 1.13 – Papakura Town Centre Project Team (task force)

8. The project involves establishing a project team or taskforce to identify short and long term actions and activities, to address issues and opportunities within Papakura Town Centre. See attachment for further details.

9. The initial phase of the project centres on the formation of a project team to:

· Develop an initial set of actions to enable the start of Papakura Town Centre’s transition to the metropolitan centre for Auckland’s southern edge

· Provide a platform for longer-term collaborative delivery of actions identified in future strategic and land-use planning for Papakura Metropolitan Centre.

Proposed Programme

10. It is suggested that a series of workstreams be established after initial meetings of the project team. The workstreams will be decided by the project team but are likely to include urban design/streetscape, community, arts and culture, economic and commercial, transport, and safety and security.

11. After the initial series of meetings and once the workstreams are underway, a decision will need to be made as to whether or not to continue with the project team on a longer term basis. An extended benefit for the project team could be to provide a sounding board for on-going development and planning work, for example:

· The development of town centre plans and design briefs for future town centre development sites

· A possible Papakura-Great South Road-Manurewa Spatial Priority Area

· Other significant town centre issues.

12. The project team should include public and private sector organisations. This will include a core group of subject matter experts or other key stakeholders. Ideally the project team will be assisted by an independent facilitator with local business knowledge and mana.

13. The group could include:

· Up to two representatives from Papakura Local Board

· Papakura Town Centre Manager

· One representative of the newly formed MEA (Māori Enterprise Association), to be nominated by the MEA Leadership Group.

· Auckland Council organisation – including Local Economic Development, Planning South, and Community Development Arts and Culture

· Auckland Transport

· NZ Police (Papakura – Counties Manukau south)

· High schools

· Key business representatives

· ATEED.

Proposed Timescales and Budget

14. It is envisaged that the town centre project will commence during 2014/15, with potential to extend into 2015/16, depending on project outcomes and subject to further board approval.

15. The proposed budget for 2014/15 is $70,000. This includes the cost of appointing a project team facilitator, professional advice to inform workstream development (for example urban design specialists) and other project management costs.

Consideration

Local Board Views and Implications

16. The Papakura Local Board has been kept up to date with the development of the local ED 2014/15 programme. A Workshop on 8 October 2014 has helped shape the proposed programme.

Maori Impact Statement

17. It is proposed one representative of the newly formed MEA (Māori Enterprise Association) be asked to join the project team and that this representative be nominated by the MEA Leadership Group

Implementation Issues

18. The proposed project outlined in this report forms the year 2 programme of the approved Papakura Local ED Action Plan.

19. The local board will be able to monitor progress through local board representatives on the proposed project team and through regular Papakura Local Board ED portfolio meetings. There will be a further workshop scheduled for June/July 2015 to review 2014/15 implementation and discuss a potential 2015/16 programme.

Attachments

No.	Title	Page
a View	Papakura Town Centre Project Team Summary	3

Signatories

Authors

Stephen Cavanagh – Local Economic Advisor

Authorisers

Penny Pirrit - GM - Plans & Places

Rex Hewitt - Relationship Manager

Papakura Local Board

10 December 2014

Interim Open Space Provision Guidelines

File No.: CP2014/27494

Purpose

1. To seek feedback from local boards on the Interim Open Space Provision Guidelines.

Executive summary

2. The Interim Open Space Provision Guidelines (the guidelines) provide direction on the quantity, distribution and configuration of parks and open space sought by the council in both greenfield developments and the existing urban area.

3. The guidelines were adopted by the Parks, Recreation and Sport Committee in August for interim use and feedback during a six month trial period (attachment A). An updated version of the guidelines, incorporating amendments based on feedback, will be reported in early 2015 to the Parks, Recreation and Sport Committee and Regional, Strategy and Policy Committee for adoption.

4. The primary focus of the guidelines is ensuring the open space network provides access to a range of high-quality recreation, social and environmental experiences. The guidelines direct how open space should be distributed within both greenfield developments and the existing urban area by establishing triggers in relation to travel distance, resident population or the proximity of other land uses (such as an urban centre) that determine when the open space network should provide for the following experiences:

· Neighbourhood parks

· Suburb parks

· Sub-regional parks

· Civic spaces

· Local sports parks

· Connections

5. For existing urban areas the guidelines focus on improving the quality, accessibility and connectivity of existing open space. The guidelines identity areas of significant and moderate shortfall in the quantity of open space relative to the current and future population within the existing urban area.

6. A target for the quantity of local recreation open space within greenfield developments of two hectares per 1000 residents is proposed.

7. The guidelines set out how different types of open space should be laid out and configured in relation to other land uses, such as housing and streets, to ensure that a high quality open space network is achieved.

Recommendation/s

That the Papakura Local Board:

a) Provide feedback on the Interim Open Space Provision Guidelines

Comments

Background and Strategic Context

8. The Open Space Provision Guidelines (the guidelines) are part of the Parks and Open Spaces Policy Programme and are a key tool to implement the policy direction of the Proposed Auckland Unitary Plan (PAUP), the Parks and Open Spaces Strategic Action Plan 2013, the Sport and Recreation Strategic Action Plan 2013 and the Parks and Open Space Acquisition Policy 2013 (the acquisition policy).

9. The guidelines provide direction on the distribution, quantity and configuration of parks and open space sought by the council in both greenfield developments and the existing urban area. They will inform a range of council activities including:

· Assessing open space acquisition opportunities

· Development of spatial plans (area plans, precinct plan and structure plans)

· Identifying strategic infrastructure requirements, including development of a regional open space network plan

· Informing the development of local open space network plans for local board areas

· Providing advice on council’s open space requirements to developers

10. The guidelines were adopted by the Parks, Recreation and Sport Committee in August for interim use and feedback during a six month trial period.

11. A successful open space network responds to the local context and therefore it is expected that variation in the provision of open space will occur across Auckland. The guidelines are intended to set out a framework for assessing open space provision rather than establish strict targets for council or developers to achieve.

12. The guidelines apply to greenfield developments and existing urban areas. They primarily focus on the provision of local parks, rather than sub-regional or region scale open space.

13. The guidelines have three parts, each of which are explained further below:

· Distribution of open space

· Quantity of open space

· Configuration of open space

Distribution of Open Space (pages 4 to 8 of the guidelines)

14. Ensuring the open space network provides the community with access to a range of high quality recreational, social and environmental experiences is the primary focus of the guidelines.

15. The first part of the guidelines direct how open space should be distributed within both greenfield developments and the existing urban area by describing six experiences the open space network should deliver:

· Neighbourhood parks

· Suburb parks

· Sub-regional parks

· Civic spaces

· Local sports parks

· Connections

16. The guidelines establish triggers in relation to travel distance, size of resident population or the proximity of other land uses (such as an urban centre) that determine when the open space network should provide for each of the experiences. Criteria relating to the size of open space required and key activities provided for are also established for some experiences.

17. Provision targets used by the legacy councils in Auckland as well as other councils in New Zealand and overseas have been considered in establishing the distribution targets (attachment B).

18. Each of the experiences and the relevant triggers for provision are explained below:

Neighbourhood Parks and Suburb Parks

19. Neighbourhood parks and suburb parks describe open space that provides common informal recreation experiences throughout urban areas. The guidelines establish criteria about the typical area of open space required for a neighbourhood park (0.3ha) and suburb park (3ha) and the activities they should provide for (such as play opportuniites, respite, trail networks)

20. Walking distance targets are proposed for neighbourhood parks and suburb parks relative to PAUP zoning. Shorter walking distance targets are proposed for the PAUP zones that provide for higher density residential development. This assists with providing residents in higher-density housing with easy access to informal recreation open space. The following walking distance targets are proposed:

Neighbourhood Park

Suburb Park

High density areas:

(Terraced Housing and Apartment Zone, Local Centre, Town Centre, Metropolitian Centre and Mixed Use)

400m walk

(approx. 5 mins)

1000m walk

(approx. 12 mins)

Remaining urban residential areas

600m walk

(approx. 7.5 mins)

1500m walk

(approx. 18 mins)

Sub-regional Parks

21. Sub-regional parks describe large (typically >30ha) areas of open space that provide for a variety of informal recreation and sport experiences. These parks are usually located within, or on the periphery of, the urban area. Examples include Barry Curtis Park, Western Springs, Auckland Domain.

22. The guidelines propose that Auckland Council will proactively acquire sub-regional parks when opportunities arise and needs are identified through network planning, rather than expect sub-regional parks to be planned for by developers in greenfield areas. The guidelines do not propose a travel distance target for sub-regional parks, but state that residents within each of the northern, central, southern and western areas of urban Auckland should have easy access to a variety of sub-regional parks.

Civic Space

23. Civic space describes the squares, plazas, greens, streets and shared spaces within urban centres which provide for social and informal recreation experiences. The provision guidelines propose the quantity and diversity of civic space relate to the scale of the urban centre. A local centre is proposed to be the smallest urban centre to trigger civic space requirements.

Local Sports Parks

24. Local sports parks describe open space which is used for organised sport, and typically includes facilities such as sports fields, courts and club buildings. Sports parks are also provided for at a sub-regional scale.

25. The guidelines propose that greenfield developments should provide for the local sport park requirements of their residents. Based on existing levels of sports field demand this equates to approximately 3ha of land per 2000 households. A threshold of 2000 households is proposed, as this generates sufficient demand for two sports fields, and results in larger sports parks which have efficiencies in terms of layout, facility use and maintenance. The 3ha minimum size includes allowances for club rooms, car parking and for other facilities such as courts.

26. No target for local sports parks provision is proposed for existing urban areas. The sports park network within the urban area is largely in place, and acquisition opportunities of land suitable for new sports parks are rare.

Connections

27. Creating a connected open space network is one of the areas of focus of the Parks and Open Spaces Strategic Action Plan 2013. The guidelines encourage open space to be distributed to create contiguous networks that have a range of recreational, transport and ecological benefits.

Quantity of Open Space (pages 9 to 11 of the guidelines)

28. Different policy responses are required for guidance on the quantity of open space between greenfield developments and the existing urban area. In greenfield developments there is generally no existing open space network and there is the ability to determine the amount and distribution of open space. In existing urban areas the open space network is largely in place and there are significant constraints on increasing the amount of open space, including the cost and availability of suitable land.

29. Achieving quantity targets is a secondary focus for the provision of open space.

Quantity of Open Space in Existing Urban Areas

30. The guidelines do not establish a target for the quantity of open space relative to the population within existing urban areas. Due to the amount of population growth projected within existing urban areas, achieving and maintaining a ratio of open space to population would be unachievable due to financial (the cost of land) and practical constraints (the availability of suitable land).

31. The criteria of the Parks and Open Space Acquisition Policy 2013 (the acquisition policy) establish how the council prioritises acquisition opportunities within the existing urban area in response to population growth. The acquisition policy generally prioritises acquisition opportunities where there is:

· High levels of expected population growth

· Relatively poor access to informal recreation open space

· Low quantity of existing open space relative to the current and future population

32. For the purpose of informing open space acquisition priorities, the quantity of open space across the region has been assessed in relation to:

· The quantity of open space (all types) within each census area unit

· The quantity of recreational open space within each census area unit

· Projected population growth between 2014 and 2030

· Strategic alignment with the Auckland Plan Development Strategy and PAUP zonings

33. Draft quantity analysis is included within the interim guidelines (attachment A, page 10). This map identifies where moderate and significant shortfalls in the quantity of open space relative to the current and future population are located within the existing urban.

Quantity of Open Space in Greenfield Developments

34. In greenfield development areas the guidelines set a target for the quantity of local informal recreation open space of 2 hectares per 400 households (approximately 1000 residents). Local informal recreation open space is defined as having an informal recreation, sport or civic open space function and excludes parks considered to serve a sub-regional or regional catchment.

35. Analysis of the existing provision of open space within the urban areas of Auckland, local board areas and ten case study areas has informed recommending a target of 2 hectares per 400 households of informal recreation open space. The target of 2 hectares of local recreation open space per 400 households is relatively consistent with the existing amount of local recreation open space provided in the urban area of Auckland.

36. The Proposed Auckland Unitary Plan introduces a green infrastructure corridor zone which is to be applied to land within the 1 in 100 year floodplain in greenfield developments. The integration of green infrastructure and open space land is integral to creating a connected open space network. The guidelines allow for up to 50% of local recreation open space to be provided in the form of green infrastructure where this has demonstrable recreation benefits (such as creating trail networks).

37. No target for the amount of open space required for conservation or green infrastructure corridor purposes is proposed. The values and characteristics of an area determine the need for these open space functions rather than the population of a development. Targets are also not proposed for large sub-regional or regional recreation open space, as it is expected council will identify and acquire land for these functions outside of the greenfield development process (structure planning and subdivision).

Configuration of Open Space (pages 12 and 13 of the guidelines)

38. The third part of the guidelines sets out how different types of open space should be laid out and configured in relation to other land uses, such as housing and streets, to ensure that a high quality open space network is achieved.

Consideration

Local Board Views and Implications

39. This report seeks the views of local boards on the interim open space provision guidelines. The view of local boards will be reported to the Parks, Recreation and Sport Committee and will inform proposed amendments to the guidelines prior to their adoption.

Maori Impact Statement

40. Engagement with Maori on the guidelines will occur during the trial period.

Implementation

41. Further development and testing of the provision guidelines is occurring during the period for the remainder of 2014. This involves:

· Assessing open space acquisition opportunities against the guidelines

· Testing the guidelines with developers preparing structure plans for special housing areas and future urban zone land

· Engagement with iwi and property developers

· Refinement of the modelling of provision targets

· Illustration of the concepts within the guidelines

42. Final guidelines will be reported to the Parks, Recreation and Sport Committee in early 2015 following the trial period.

Attachments

No.	Title	Page
a View	Interim Open Space Provision Guidelines	3
b View	Examples of provision targets used by former Auckland Council and other NZ and overseas park authorities	3

Signatories

Authors

Andrew Beer - Principal Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Rex Hewitt - Relationship Manager

Papakura Local Board

10 December 2014

Performance Report for the Papakura Local Board for the Four Months Ended 31 October 2014

File No.: CP2014/27288

Purpose

1. To update the Papakura Local Board members on progress towards their objectives for the year from 1 July 2014 to 30 June 2015 as set out in the Local Board agreement.

Executive summary

2. A financial performance report is presented to the local boards for the accounting quarters ending September, December, March and June. This report replaces the September quarter and presents performance for the year to date October 2014.

3. Auckland Council departments and Council Controlled Organisations (CCOs) also present regular performance reports to the local boards

4. To improve overall performance reporting the Financial Advisory Services – Local Boards team produces a combined quarterly financial report, department report and CCO report

5. The attached omnibus consolidation contains the following reports this quarter

• Local board financial performance report

• Local Community Development, Arts and Culture (CDAC) activity overview

• Local Libraries overview

• Local Infrastructure and Environmental Services (IES) overview

· Local Economic Development

· Treasury Report

• Work programme for CDAC

Recommendation/s

That the Papakura Local Board:

a) Receive the Performance Report for the Papakura Local Board for the period ended October 2014

Comments

6. In consultation with local boards this omnibus report provides the elected members with a comprehensive and common overview of local activities from council departments and CCO’s.

7. The Performance Report includes departmental and CCO reports for inclusion and discussion. Some of these will be six monthly reports depending on their traditional reporting cycles.

8. Local Infrastructure and Environmental Services has included a quarterly report for the first time. This is expected to be a standard report every quarter.

Consideration

Local Board Views and Implications

9. The report is presented to the Papakura Local Board members at a workshop prior to the ordinary meeting.

Maori Impact Statement

10. Maori, as stakeholders in the council, are affected and have an interest in any report of the local board financials. However, this financial performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Maori

Attachments

No.	Title	Page
a View	Attachment_Papakura Local Board Quarterly Performance Report - 4 months ending October 2014 - 10 December 2014	3

Signatories

Authors

Debbie Pinfold - Lead Financial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Rex Hewitt - Relationship Manager

Papakura Local Board

10 December 2014

Long Term Plan 2015-2025: Local Consultation Material

File No.: CP2014/28318

Purpose

1. This report seeks adoption of local consultation material for the Long-term Plan 2015-2025 (LTP) by the Papakura Local Board and agrees to consult generally on the principle of a local targeted rate.

Executive Summary

2. Over the last twelve months local boards have been involved in a range of Long-term Plan 2015 - 2025 workshops and meetings as part of their shared governance role.

3. In October 2014, local boards adopted local board plans which help inform draft LTP budget decisions. In addition to this, advocacy discussions were held between local boards and the governing body at the end of October after which budget decisions for LTP consultation were agreed by the governing body on 6 November.

4. On 18 December 2014, the governing body will meet to adopt the LTP consultation document and supporting information, which includes local consultation material for each local board.

5. Indicative local budgets reflect 6 November governing body decisions and any minor amendments approved within the same funding envelope.

6. Council is required to consult on any proposal that is funded by a local targeted rate. The approval of the governing body must be sought as only it has the power to set a rate.

7. This report seeks adoption of local consultation material for the LTP and agreement to consult generally on the principle of a local targeted rate.

Recommendation/s

That the Papakura Local Board:

a) adopts local consultation material including:

i) a one page (2 side) local board insert; and

ii) supporting information, including local funding priorities for 2015/2016, key advocacy areas, indicative local performance targets for 2015/2016 and indicative local budgets for the next 10 years.

b) proposes to consult on the general principle of funding town centre revitalisation through a local targeted rate.

c) That the Papakura Local Board notes:

i) the allocation of projects within Locally Driven Initiative (LDI) budgets are required to balance in every year.

ii) proposed operational savings for asset based services within the parks, community and lifestyle theme are not reflected in draft local budgets, but are instead captured at a regional level. Savings will be applied locally to final Long Term Plan 2015-2025 (LTP) budgets following consultation.

iii) high level budgets for programmes of work such as renewals, non-growth projects, parks developments, sportsfield developments and land acquisition will be developed prior to adoption of the final Long Term Plan 2015-2025 (LTP).

d) That the Chair be delegated the authority to make any final minor changes to local consultation material for the Long-term Plan 2015 - 2025 prior to publication including online consultation content.

Discussion

Process

8. Over the last twelve months local boards have been involved in a range of Long-term Plan 2015 - 2025 workshops and meetings as part of their shared governance role.

9. In October 2014, the local board adopted a Local Board Plan which helps inform draft LTP budget decisions. In addition to this, advocacy discussions were held between local boards and the governing body at the end of October after which budget decisions for LTP consultation were agreed by the governing body on 6 November.

10. On 18 December 2014, the governing body will meet to adopt the LTP consultation document and supporting information, which includes the following local consultation material for each local board:

a) a one page (2 side) local board insert in the LTP consultation document; and

b) supporting information, including local funding priorities for 2015/2016, key advocacy areas, indicative local performance targets for 2015/2016, and indicative local budgets for the next 10 years

Draft Budgets

11. Indicative local budgets reflect 6 November governing body decisions and any minor amendments approved within the same funding envelope.

12. The allocation of projects within Locally Driven Initiative (LDI) budgets are required to balance in every year.

13. Proposed operational savings for asset based services within the parks, community and lifestyle theme are not reflected in draft local budgets, but are instead captured at a regional level. Savings will be applied locally to final LTP budgets following consultation.

14. High level budgets for programmes of work such as renewals, non-growth projects, parks developments, sportsfield developments and land acquisition will be developed prior to adoption of the final LTP.

15. This report seeks adoption of local consultation material for the LTP and agrees local targeted rate proposals, if any, for consultation.

Next Steps

16. Following the governing body meeting on 18 December, information will be provided to local board members on the consultation process and finalising local board agreements.

17. LTP consultation will commence on 23 January 2014 through to mid-March. Through this engagement local boards will seek views on proposals important to the local area to help develop the Local Board Agreement 2015/2016 due for adoption in May 2015. Local Boards will also seek views on the local impact of LTP proposals to inform advocacy discussions with the governing body.

18. The governing body will make final LTP budget decisions in May 2015 and meet to adopt the final LTP in June 2015, including 21 local board agreements.

Consideration

Local Boards

19. This report sets out the decisions local boards need to make in order to finalise local consultation material for the Long-term Plan 2015 - 2025.

20. In October 2014, local boards adopted a local board plans which help inform draft LTP budget decisions. In addition to this, advocacy discussions were held between local boards and the governing body at the end of October after which budget decisions for LTP consultation were agreed by the governing body on 6 November.

Maori Impact Statement

21. Many local board decisions are of importance to and impact on Maori. Local board agreements and long-term plans are important tools that enable and can demonstrate council’s responsiveness to Maori. Local board plans, which were developed through engagement with the community including Maori, form the basis of the consultation material of the Long-term Plan 2015-2025.

22. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes. In particular, local board plans and LTP consultation material will influence relevant annual plans and local board agreements for 2015/2016 and beyond.

Implementation

23. Local board financial statements reflect the cost of undertaking local activities within each local board area. Budgets are indicative for consultation purposes and subject to change.

24. Following consultation, proposed initiatives and budgets will be considered and updated to reflect feedback and new information available, prior to adoption of the final LTP.

Attachments

There are no attachments for this report.

Signatories

Authors

Kate Marsh - Financial Planning Manager - Local Boards

Karen Gadomski - Senior Local Board Advisor Papakura

Authorisers

Matthew Walker - Manager Financial Planning, Policy and Budgeting

Rex Hewitt - Relationship Manager

Karen Lyons - Manager Local Board Services

Papakura Local Board

10 December 2014

AC new logo_horz_cmyk

PAPAKURA LOCAL BOARD

ACHIEVEMENTS REGISTER 2013-2016 ELECTORAL TERM

Date	ACHIEVEMENT
7 November 2013	Inaugural Meeting - Election of Chair, Bill McEntee and - Deputy Chair, Michael Turner
8 November 2013	Fireworks Spectacular
9 November 2013	Spring Clean
19 November 2013	Citizenship Ceremony
28 November 2013	Appointment of Board Members to Outside Organisations
28 November 2013	Appointment of Portfolio Allocations, Urban Design Champion, Business Improvement District (BID) Executive Committee and Resource Consent Public Notifications.
30 November 2013	Supported the Papakura Santa Parade
11 December 2013	Board agrees to release of Draft Annual Plan 2014/2015 including the draft Papakura Local Board Agreement 2014/2015 for public consultation
13 December 2013	Supported the Papakura Carols in the Park
29 January 2014	Appointment of Board Youth Portfolio Lead to the Papakura Youth Connections Steering Group
29 January 2014	Formal establishment of the Pukekiwiriki Paa Joint Management Committee
29 January 2014	Position Paper on Draft Psychoactive Substances approved
29 January 2014	Approved position statement to the Auckland Council submission on the proposed Auckland Unitary Plan
11 February 2014	Papakura Local Board Public Engagement – Local Board Plan – Papakura Library
15 February 2014	Papakura Local Board Public Engagement – Local Board Plan – Smiths Avenue and Papakura Library
18 February 2014	Papakura Local Board Public Engagement – Local Board Plan – Takanini Stores
27 February 2014	Papakura Local Board Public Engagement – Workshop – Local Board Chambers
1 March 2014	Movies in the Park
2 March 2014	PIPs Canoe Day
8 March 2014	Southern Regional Hui – Local Board Plans
8 March 2014	Rosehill Family Fun Day
18 March 2014	Citizenship Ceremony
19 March 2014	Papakura Local Board Psychoactive Substances Regulations Submission feedback to form part of the Governing Body Submission to the Ministry of Health
19 March 2014	Papakura Local Board Objection to Liquor Licence Application – Harpreet Kaur Limited
29 March 2014	Papakura East Neighbourhood Policing Team Day
30 March 2014	Takaanini Reserve Neighbourhood Event
5 April 2014	Joint Papakura and Manurewa Elderly and Disability Engagement Session in collaboration with Counties Manukau DHB
16 April 2014	Approved the Papakura Local Economic Development Plan and Commerce and Industry Programme
25 April 2014	Attended ANZAC Day Services at Papakura and Drury
29 April 2014	Advocacy presentation to the Governing Body
	Council Controlled Organisations feedback submitted
	Funding Policy Review feedback submitted
30 April 2014	Inaugural Meeting Pukekiwiriki Paa Joint Management Committee
21 May 2014	Community Group Funding of $80,364.00 awarded in funding Round 2 of the 2013/14 financial year
23 May 2014	Members attended Liquor Licencing Hearing - BottleO
29 May 2014	Dawn blessing of Takaanini Reserve and Ihaka Takaanini Plinths
	Advocacy from the Board on the Takanini Interchange and motorway upgrade
	Advocacy from the Board on Psychoactive substances leading to the temporary withdrawal from the market.
18 June 2014	Approved the Papakura Local Board Community Development, Arts and Culture Work Programme 2014/2015
18 June 2014	Adopted the local content for the Annual Plan 2014/2015 including the Papakura Local Board Agreement 2014/2015
18 June 2014	Approved the Draft Local Board Plan 2014 for consultation
18 June 2014	Support for a joint scoping study with Southern Local Boards for the establishment of community recycling centres in the south.
18 June 2014	Approval of $15,000 funding to establish an annual Papakura Sports Awards
26 June 2014	Papakura Careers Expo
1 July 2014	Local Alcohol Policy Information Event - Stall
	Active promotion of Auckland Transport Parking Strategy consultation
	Active promotion of Long Term Plan youth engagement ‘My Vote Rule’
5 July 2014	Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library
8 July 2014	Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library
8 July 2014	Rosehill Residents Group – Consultation on Local Board Plan
8 July 2014	Conifer Grove Residents Association - Consultation on Local Board Plan
9 July 2014	Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library
July 2014	Stakeholder engagement event of the Arts and Culture Strategic Action Plan
16 July 2014	A total of $6,000 awarded under the Local Event Support Fund
16 July 2014	Feedback provided on the draft Local Alcohol Policy, Local Board role in alcohol licensing applications and Allocation of decision making review
16 July 2014	A grant of $7,800 awarded from the 2014/2015 discretionary operational budget towards the provision of a WW1 centennial commemorative panel at Papakura Museum and external signage for the museum and library.
July/August 2014	SCP on draft local board plan - board members held three drop in sessions at Papakura library and have been attending meetings of residents groups and other organisations in order to encourage submissions.
20 August 2014	Approved funding of $8,500 for Manukau Harbour Forum Action Plan and Work Programme in 2014/2015
20 August 2014	Annual Report 2014/2014 – Chairs Foreword and Achievements approved
20 August 2014	Additional $5,000 grant approved towards Papakura Fireworks Spectacular 2014
20 August 2014	Feedback made on Draft Local Approved Products Policy
21 August 2014	Papakura Volunteer Awards
27 August 2014	Papakura Local Board Plan Hearing
17 September 2014	Establishment of a local alcohol ban review panel to make review of alcohol bans in the local board area
17 September 2014	Approval of additional funding of $20,472 to Papakura and Districts Historical Society Incorporated to extend the Papakura Museum’s opening hours, effective 1 September 2014
17 September 2014	Deliberations on the submissions received to the Papakura Draft Local Board Plan
25 September 2014	Hosted the Local Board Urban Design Champions Quarterly Meeting, focused on design opportunities in Papakura Metropolitan centre
15 October 2014	Adoption of the Papakura Local Board Plan 2014
15 October 2014	Options approved for the future governance and management of community facilities on Smiths Reserve
15 October 2014	Community Group Funding applications approved totalling $15,102
15 October 2014	Funding of $7,000 agreed towards a 2015 Papakura Careers Expo
15 October 2014	Adoption of principles to guide decisions on requests for lease of public open space for early childhood education provision
15 October 2014	Feedback agreed on the Significance and Engagement Policy
15 October 2014	Feedback agreed on the Draft Arts and Culture Strategic Action Plan
15 October 2014	Presentation to the Governing Body on key messages for Papakura in Long Term Plan prioritisation and policies
	Formation of Community Garden in Hingaia
1 & 8 November 2014	Drop-in sessions for Locally Approved Products Policy
14 November 2014	Papakura Fireworks Display
15 November 2014	Inaugural Papakura Market Day
18 November 2014	Papakura Citizenship Ceremony
19 November 2014	Allocation of $29,457 to a targeted biodiversity and private landowner engagement programme in Papakura in Papakura in YR 15.
	Feedback provided on the Community Facilities Network Plan
	Feedback provided on the Locally Approved Products Policy
	Feedback provided on transport priorities for the LTP/RLTP 2015-2025

Papakura Local Board

10 December 2014

Row No.	Date of Resolution	Group reporting	Issue	Resolution/Description	Officer Item Referred to	COMMENTS
1	20 June 2012	Local and Sports Parks	Prince Edward Park	Resolution number PPK/2014/34 That whilst the Papakura Local Board appreciates there has been delays in progress for the design work at Prince Edward Park it is critical that the lighting works be completed by 24 March 2014. Resolution number PPK/2012/1 That the Papakura Sea Eagles Rugby League Club be thanked for their presentation and that the proposal be referred to parks staff for consideration and report back to the Papakura Local Board.	Andrew Moor	1 December 2014 Andrew Moor emailed at 1.57 pm advising: Lights: Vector have installed the plinth supplying the increased power to the reserve. The lighting contractor plans to set out the site and begin thrusting the power cables during the first week of December. 3 November 2014 Andrew Moor emailed at 3.54 pm advising: Irrigation: Physical works are now complete. Fences will remain up around fields to aid turf grow in of lines. Lights: Contract has been awarded. Pre-start meeting was held with contractor, designer and Council. Contractor is now aiming to start work on the foundations and cabling prior to Christmas, returning in the New Year to install the poles and light fittings. 9 September 2014 Andrew Moor emailed at 2.09pm advising: Lights: Building consent has been issued Tenders for the physical work close 12/09/14 – 2pm Will award contract and set date, aiming for early in the new year Vector fees have been paid, project budget has been finalised Irrigation: Contract awarded, commencing 29/09/14 Liaising with the Softball Club to accommodate this. 30 July 2014 Andrew Moor emailed at 2.09pm advising: Lights · Resource consent obtained. · Building consent lodged – officers have identified that we need Watercare approval for excavations within 10m if a regional sewer, this is being progressed. · Awaiting Vector fees and costs, expecting any day now at which point the project budget can be finalised. · Procurement plan has been prepared and is awaiting approvals. This will go to tender and we need to allow 2 working weeks for contractors to price. · The poles and lights will be included in the tender and not split out. · Contract period will be 22 weeks, with 16 – 18 weeks for the supply of the materials, lighting columns and floodlights, 1 week for starting and 3 weeks for completing the job. Irrigation · Infrastructure growth charges have been paid. · Tender price received and preferred contractor in place. · Currently confirming start date. The project is still experiencing delays with consenting and delivery of components. With the change in weather and ground conditions on the fields the parks Advisor is compiling a number of options for the timing and execution of the project. This will be discussed with Board members and the League Club in an attempt to achieve the best outcome for the development of the park. The detailed design has now been completed, ready to be submitted for consenting. The lighting components have been selected. The suppliers have been asked to provide a timeframe of when these will be ready for installation. Once this is received an update and more accurate proposed completion date will be provided to the Board and Rugby League Club. The Project Team are currently working with the Lighting Designer to fast track the project. This will include the pre ordering of poles and light fixtures and shortening of the physical works tendering process. Staff will provide the Board and Rugby League Club with an updated time table as soon as it has been confirmed. Ongoing There have been delays with progress on the detailed design waiting for survey work to be undertaken. However, the project is now running again but the designer has flagged that the timeframe has now moved back. The Development Team are working with the designer to progress consents and get physical works underway as soon as possible. Have initial design and capacity work done for lighting based on feedback from clubs. Detailed design and pricing underway. Meeting with clubs again to feedback progress and decide on how the work will be staged over two years. Have agreed that irrigation and lighting are the next priorities for the park. LSP team have provided some options for possible lighting layouts. League Club to meet 14/08/13 and will feedback preference. Staff have met with the users and have developed a concept plan. Agreed that first stage of this would be irrigating the sportsfields and lighting one field. Work programmed for 2013/14 financial year. Meeting with user groups arranged for early April. Design work to proceed after this meeting. LSPS staff and Board Parks Portfolio members held a meeting with softball and rugby league clubs. Both clubs are open to working together to develop the reserve. They have provided staff with a breakdown of works they would like to see undertaken on Prince Edward. Staff to ascertain how these works can be fitted into current and future years budgets and then work with clubs and Board to prioritise and programme these. LSPS staff to make contact with Softball Club advising them of intention to develop master plan. Call meeting of softball and league and establish a user group committee for the reserve. Develop draft concept plan with users. Workshop with the Board – October 2012.
2	19 June 2013	Property CDAC	Papakura Museum - void	Resolution number PPK/2013/3 That the Papakura Local Board: a) Approves the allocation of $40,560 of operational funding from the current financial year 2012/2013 to the Papakura and Districts Historical Society, to increase the curator hours for the Papakura Museum over the two year period from 1 July 2013 to 30 June 2015. b) Requests that the Papakura and Districts Historical Society report monthly on the number of visitors, activities and programmes at the Papakura Museum, as a condition of funding. c) Requests a workshop on the issue of the development of the void space in the Papakura Museum including the costs and requirements with the appropriate council staff attending. d) Requests officers provide the board with a report outlining the specifications and design work required for the void space in the Papakura Museum.	Alison Farrell Leilani Unasa	Updated 13/11/14 Project sitting with the project manager – on track Updated 9/09/14 – Raewyn Curran $250,000 allocated in Local Board Agreement to project to extend Papakura Museum. The project is currently sitting with the project manager, with a delivery date of 28 February 2015, which gives the Historic Places Society a month to set up the exhibition. The Board sent a letter of support to the Historic Places Society Consultation being undertaken as part of the Papakura Local Board Agreement Report to September 2013 meeting Being workshopped on 11 July 2013 followed by report to August business meeting.
3	16 July 2014	Local and Sports Parks	Karaka Harbourside	Resolution number PPK/2014/5 That the Papakura Local Board thank Mr Glenn Archibald for his presentation regarding the following issues: · Karaka Harbourside · Street Lighting issues at Prictor Street and Clevedon Road · Traffic speed and traffic volume on Prictor Street and Clevedon Road · Development Contributions · Issues with speed limit signage at Karaka · Auckland Transport roping off areas of berm which have been resown with grass seed	Andrew Moor	1 December 2014 Andrew Moor emailed at 1.59 pm advising: Consultation with mana whenua set for first week of December. Application for coastal consent will be lodged following this. 3 November 2014 Andrew Moor emailed at 3.57 pm advising: Coastal consultant has advised that consent application is nearly ready to submit. Parks staff to continue with further consultation with iwi. 9 September 2014 Email from Andrew Moor: The coastal consultants engaged to address the erosion issues at Karaka Harbourside (Tonkin and Taylor) have undertaken an investigation of the site and provided Council with a number of options. The Parks and Coastal Teams have reviewed these and gone back to them with a preferred solution to address the issues that fits within the current budget. Tonkin and Taylor have now been engaged to prepare the necessary consent applications with the plan being to have this completed in time to undertake the physical works this summer as conditions allow. 30 July 2014 Trish Wayper emailed Andrew Moor at 1.47pm: Glenn Archibald attended the public forum of the July business meeting. One the subjects he discussed was Karaka Harbourside and the continuing issues being experienced there. Issues included: 1. Erosion 2. Clearance of gorse Glenn has suggested another site visit between yourself and the board members. Perhaps you could discuss this at your next portfolio update. Andrew Moor responded at 2.09pm: Will do.

Papakura Local Board

10 December 2014

WORKSHOP NOTES

What: Papakura Local Board Workshop

Where: Council Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura

When: 1.00 pm Wednesday, 12 November 2014

Present: Bill McEntee (Chair), Stuart Britnell, Brent Catchpole, Graham Purdy, Katrina Winn and Michael Turner.

Apologies:

Staff: Rex Hewitt, Karen Gadomski and Trish Wayper.

Item

1. Long Term Plan Consultation Discussion

Staff: Mary Hay – Papakura Local Board Engagement Advisor

The Engagement Advisor held a discussion with the Board concerning a proposed questionnaire to be distributed for consultation on the Long Term Plan. These needed to be specific in nature and result in focussed feedback.

The three main priorities for the board remained as:

1. Town Centre Development

2. Sports Fields Development

3. Youth Development

As the budget was not going to cover all the priorities the questions needed to be drafted around what the communities priorities were and whether different funding options could be explored: For example:

a) Would you be prepared to pay extra to achieve one of the above priorities and if so rank them in importance.

b) Papakura Local Board is working on a plan for the town centre. How would you like to be involved.

Action:

Rex Hewitt, Karen Gadomski and Mary Hay were to draft some possible questions for inclusion in the questionnaire and distribute them to Board Members for comment.

2. Long Term Plan Budget Discussion

Finance Staff: Debbie Pinfold and Mark Purdie

Parks, Sports and Recreation Staff:

Andrew Moor – Local Sports Parks

Martin Devoy – Planning and Programming

Vince Perry – Asset Development and Business Support

Community Development Arts and Culture Staff:

Juliette Jones – Event Facilitation

Chantelle Whaiapu – Community Development and Safety

Stephen Johnson – CDAC – Arts and Culture

Naomi Singer – CDAC – Arts and Culture

Terrena Griffiths – CDAC – Community Facilities

Martin Brown – CDAC – Social Housing

Economic Development

Janet Schofield – Local Economic Development Plans and Places

The above staff from the various departments gave an overview of their budgets and the priorities and variances that had been recommended. These would be considered by the Governing Body as part of the Long Term Plan Budget discussions and released as a draft for public consultation.

3. Engagement on Transport Priorities for the Next Decade

Staff: Johnathan Anyon and Felicity Merrington – Auckland Transport

Tabled documents 3A – LTP Project Descriptions and 3B –Strategic Fit - Guidance for Scoring.

The following projects were listed as Papakura priorities:

1. Mill Road

2. Rail Crossing Separation – this was across the entire Auckland region

3. Takanini Structure Plan Area 6 Transport Mitigation by signalising the following intersections:

a. Manuroa Road/Takanini School Road

b. Manuroa Road/Porchester Road

c. Airfield Road/Porchester Road

d. Popes Road/Porchester Road

e. Manuroa Road/Great South Road

f. Manuroa Road Widening

4. Park n Ride – 308 bay park n ride

5. Takanini Station Upgrade – Station upgrade including CCTV, canopy , public address, PIDS, help points, tactile indicators, safety fencing and balustrades, signage and wayfinding signage. Line time for provision of an enhanced bus-rail connection and a Park and Ride are identified separately.

6. Walters Road Porchester to Grove Improvements – This project is to upgrade Walters Road from Porchester to Grove Road in line with the anticipated new development, (housing the recreational), along its length.

7. Porchester Road – Manuroa to Stream – Upgrading Porchester Road from Manuroa to Stream in response to growth in the area.

8. Hingaia Peninsula Road Improvement –Projects include upgrading Hingaia Road from the Papakura Motorway junction through to Oakland Road. Work may be extended to include a new road carriageway and infrastructure to service the Hingaia School

Action:

Felicity to supply Trish Wayper with a copy of the information she had compiled after the Southern Cluster meeting for distribution to Board Members.

Karen Gadomski to attend Transport Portfolio Catchup on Wednesday 19 November 2014 where the above projects and any new projects would be considered and given a priority.

These priorities were to be supplied to Auckland Transport as soon as possible after this meeting to allow them for consideration at their Board Meeting to be held on 16 December 2014.

4. Proposed Special Housing Area – (Confidential)

Staff: David Clelland and Karen Foster

David Clelland and Karen Foster gave an overview of a proposed special housing area in the Papakura region which had been considered by the Auckland Development Committee and refused. The applicant wanted to reapply supplying altered plans and mitigation measures.

The meeting concluded at4.35 pm

Chairperson	Bill McEntee
Deputy Chairperson	Michael Turner
Members	Stuart Britnell
	Brent Catchpole
	Graham Purdy
	Katrina Winn

Authors	Trish Wayper - Local Board Democracy Advisor
Authorisers	Rex Hewitt - Relationship Manager