Papakura Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Papakura Local Board held in the Local Board Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura on Wednesday, 10 December 2014 at 4.30pm.

 

present

 

Chairperson

Bill McEntee

 

 

 

Deputy Chairperson

Michael Turner

 

 

 

Members

Stuart Britnell

 

 

 

 

Brent Catchpole

 

 

 

 

Graham Purdy

 

 

 

 

Katrina Winn

 

 

 

 

APOLOGIES

 

 

 

 

 

 

ALSO PRESENT

 

Councillors

Calum Penrose

(from 4.47pm)

 

 

Sir John Walker

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

Mr Robert Minhinnick

Smiths Avenue

 

Mr Clemow

Public Transport

 

 

 

 


Papakura Local Board

10 December 2014

 

 

 

1          Welcome

 

            Board Member Britnell led the meeting in prayer.

 

2          Apologies

 

Resolution number PPK/2014/220

MOVED by Deputy Chairperson MV Turner, seconded by Member DG Purdy:   

That the Papakura Local Board accept the apology from Councillor Penrose for lateness and Councillor Cashmore for absence.

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4      Confirmation of Minutes

 

Resolution number PPK/2014/221

MOVED by Member DG Purdy, seconded by Member SR Britnell:  

That the Papakura Local Board confirm the ordinary minutes of its meeting, held on Wednesday, 19 November 2014, including the confidential section, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation - Robert Minhinnick - Smiths Avenue

 

Resolution number PPK/2014/222

MOVED by Member BS Catchpole, seconded by Deputy Chairperson MV Turner:  

That the Papakura Local Board thank Robert Minhinnick for his presentation to the Board.

CARRIED

 

 

Attachments

a     Attachment PLB_Deputation_Robert Minhinnick_10 December 2014

 

 

 

9          Public Forum

 

9.1

Mr Clemow - Public Transport

 

 

 

Resolution number PPK/2014/223

MOVED by Member BS Catchpole, seconded by Member SR Britnell:  

That the Papakura Local Board thank Mr Clemow for his presentation to the Board.

CARRIED

 

 10       Extraordinary Business

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Councillors' Update

 

Councillors’ Calum Penrose and Sir John Walker gave a verbal report.

 

 

Resolution number PPK/2014/224

MOVED by Member KJ Winn, seconded by Deputy Chairperson MV Turner:  

That the Papakura Local Board receive the verbal reports regarding:

i.      City Rail Link vote and why this project had been delayed for four years. 

ii.    Long Term Plan – Councillors had spent a lot of their time on this the last month including lengthy discussions on transport issues and “Getting Auckland Moving.”

iii.   Sustainability of Sport and Recreation Panel and Sector Fora – Councillors Penrose, Walker and Fletcher had attended five meetings in the south. 

iv.   Gave an update of the proposals for the land adjacent to the Vodafone Events Centre.

 

CARRIED

 

 

13

Auckland Transport Update - December 2014

 

Resolution number PPK/2014/225

MOVED by Member KJ Winn, seconded by Member DG Purdy:  

That the Papakura Local Board:

a)      receives the report entitled “Auckland Transport Update – December 2014.”

b)      approves the all-weather overbridge at Papakura Train Station at a total contracted cost of up to $1,050,000, on the basis of $800,000 (or less) from the Board’s allocation under the Local Board Transport Capital Fund to construct the canopy, and provided Auckland Transport contributes $250,000 to construct the supporting structure required for the canopy.

c)      urge Auckland Transport to raise the priority for Kelvin Road School to have a 40 km zone outside the school.

CARRIED

 

 

 

 

Resolution number PPK/2014/226

MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner:  

That the Papakura Local Board:

d)         urges Auckland Transport to continue to contribute $4,400 per month towards park and ride security guards in Papakura Railway Station as per the current agreement that expires on 31 December 2014.

CARRIED

 

 

14

Auckland Council Property Limited:  Site Proposed for Divestment

 

Resolution number PPK/2014/227

MOVED by Member DG Purdy, seconded by Member SR Britnell:  

That the Papakura Local Board endorses Auckland Council Property Limited’s recommendation to the Finance and Performance Committee to dispose of the property at 39 Taka Street, Takanini.

CARRIED

 

 

15

Papakura Local Economic Development Programme 2014/15

 

Resolution number PPK/2014/228

MOVED by Member DG Purdy, seconded by Member SR Britnell:  

That the Papakura Local Board:

a)      approves the allocation of $70,000 from the 2014/15 budget assigned to the implementation of the Papakura Local Economic Development Action Plan, to implement Action 1.13, Papakura Town Centre project team (taskforce)

b)      nominate the Chair and Deputy Chair to the Papakura Town Centre project team.

CARRIED

 

 

16

Interim Open Space Provision Guidelines

 

Resolution number PPK/2014/229

MOVED by Member DG Purdy, seconded by Member KJ Winn:  

That the Papakura Local Board provide the following feedback on the Interim Open Space Guidelines:

i)          A neighbourhood park should be within 400m of surrounding residents in a high density area enabling easy walkable access.

ii)         In low density areas the neighbourhood parks should be within 600m walking distance.

iii)       The targets for open space provision should be the same for similar areas across Auckland.

iv)       When setting targets the following should be taken into account:

·       an assessment of public transport

·       deprivation weighting

·       demographics

·       intensification

 

v)         Small pocket sized parks should be provided in industrial areas so that employees can have outdoor space for their breaks.

vi)       Small amenity areas in new developments, such as gardens and pocket parks, should be retained and maintained in private ownership

vii)      Priorities for improving open space provision in existing urban areas should take into account:

·       Where there is a shortfall in such provision

·       Accessibility in terms of being located near homes.

·       Improving the quality of existing open spaces

·       Developing greenways, cycle ways and walk ways that link open spaces.  

viii)     The Interim Open Space Provision Guidelines should remain ‘interim” until the Proposed Auckland Unitary Plan is operative. 

ix)       That the criteria for regional parks are not clear in these guidelines and should be clearly stated.

CARRIED

 

 

17

Performance Report for the Papakura Local Board for the Four Months Ended 31 October 2014

 

Resolution number PPK/2014/230

MOVED by Member SR Britnell, seconded by Member KJ Winn:  

That the Papakura Local Board receive the Performance Report for the Papakura Local Board for the period ended October 2014.

CARRIED

 

 

 

Attachments

a     Attachment PLB_Quarterly Report_10 December 2014

 

 

18

Long Term Plan 2015-2025:  Local Consultation Material

 

Resolution number PPK/2014/231

MOVED by Member DG Purdy, seconded by Member SR Britnell:  

That the Papakura Local Board:

a)      adopts local consultation material including:

i)       a one page (2 side) local board insert; and

ii)      supporting information, including local funding priorities for 2015/2016, key advocacy areas, indicative local performance targets for 2015/2016 and indicative local budgets for the next 10 years.

b)      proposes to consult on the general principle of funding town centre revitalisation through a local targeted rate. 

c)      That the Papakura Local Board notes:

i)       the allocation of projects within Locally Driven Initiative (LDI) budgets are required to balance in every year.

ii)      proposed operational savings for asset based services within the parks, community and lifestyle theme are not reflected in draft local budgets, but are instead captured at a regional level.  Savings will be applied locally to final Long Term Plan 2015-2025 (LTP) budgets following consultation. 

iii)     high level budgets for programmes of work such as renewals, non-growth projects, parks developments, sportsfield developments and land acquisition will be developed prior to adoption of the final Long Term Plan 2015-2025 (LTP).

d)      That the Chair be delegated the authority to make any final minor changes to local consultation material for the Long-term Plan 2015 - 2025 prior to publication including online consultation content.

CARRIED

 

 

 

Attachments

a     Attachment PLB_Insert_10 December 2014

b     Attachment PLB_Supporting Information_10 December 2014

 

19

Allocation of Local Board Discretionary Operational Budget 2014/2015

 

Resolution number PPK/2014/232

MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner:  

That the Papakura Local Board:

a)      allocates $10,000 from the local board discretionary operational budget as a contribution towards the First World War Centenary Commemorations in February – April 2015.

CARRIED

 

 

Secretarial Note:       Board Member Catchpole declared an interest in the WW1 Centenary Commemorations – resolution a) above and took no part in the discussion or voting on the matter

 

 

Resolution number PPK/2014/233

MOVED by Member KJ Winn, seconded by Member BS Catchpole:  

That the Papakura Local Board:

b)      allocates $5,200 from the local board discretionary operational budget towards the Papakura town centre water feature remedial work.

c)      allocates up to $8,000 from the local board discretionary operational budget for Smiths Avenue Reserve which is to pay for the change in the reserve notification.

CARRIED

 

 

Secretarial Note:       The Chairperson, Bill McEntee declared an interest in Item 19 – Allocation of Local Board Discretionary Operational Budget 2014/2015 – Counties Manukau Rugby League and took no part in the discussion or voting on the matter.  The chairperson vacated the chair in favour of the Deputy Chairperson  at 5.49 pm.

 

 

 

 

Resolution number PPK/2014/234

MOVED by Member DG Purdy, seconded by Member SR Britnell:  

That the Papakura Local Board:

d)      allocates up to $10,000 from the local board discretionary operational budget to Counties Rugby League 9s Tournament to be held on Waitangi Day at Massey Park as part of the Waitangi celebrations.

CARRIED

 

 

Secretarial Note:       Member Catchpole abstained from voting on resolution d) above.

 

                                    The Deputy Chair Michael Turner vacated the chair.  The Chairperson Bill McEntee resumed the chair at  5.55 pm

 

 

 

20

Papakura Local Board Achievements Register 2013-2016 Electoral Term

 

Resolution number PPK/2014/235

MOVED by Member KJ Winn, seconded by Member SR Britnell:  

That the report entitled “Papakura Local Board Achievements Register 2013-2016 Electoral Term” be received.

CARRIED

 

 

21

Reports Requested - Pending - Issues

 

Resolution number PPK/2014/236

MOVED by Deputy Chairperson MV Turner, seconded by Member KJ Winn:  

That the report entitled “reports requested – pending-issues” by the Democracy Advisor be received.

CARRIED

 

 

22

Papakura Local Board Workshop Notes

 

Resolution number PPK/2014/237

MOVED by Member SR Britnell, seconded by Member KJ Winn:  

That the Papakura Local Board receives the workshop notes for the meeting held 12 November 2014.

CARRIED

  

23        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

                     

24        Procedural motion to exclude the public

Resolution number PPK/2014/238

MOVED by Member BS Catchpole, seconded by Deputy Chairperson MV Turner:  

That the Papakura Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

b)      agree that Councillor Sir John Walker, be permitted to remain for Confidential Item C1 Acquisition of Land for Open Space - Takanini after the public has been excluded, because of his knowledge of the the ward area, which will help the Papakura Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Acquisition of Land for Open Space - Takanini

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains information about land that council may acquire for open space purposes.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information about land that council may acquire for open space purposes.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

CARRIED

 

5.56 pm           The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

6.08 pm           The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Acquisition of Land for Open Space - Takanini

 

Resolution number PPK/2014/239

MOVED by Member BS Catchpole, seconded by Member DG Purdy:  

It was resolved while the public was excluded that there would be no restatement of the report or resolutions until the negotiations and purchase of the land has been completed due to commercial sensitivity.

CARRIED

  

 

 

 

6.10 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................