Rodney Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Rodney Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Monday, 8 December 2014 at 1.00pm.

 

present

 

Chairperson

Brenda Steele

 

 

 

Deputy Chairperson

Steven Garner

(from 1.05pm)

 

 

Members

Warren Flaunty, QSM

 

 

 

 

Thomas Grace

(until 3.57pm)

 

 

 

Beth Houlbrooke

 

 

 

 

John McLean

 

 

 

 

Phelan Pirrie

 

 

 

 

Greg Sayers

(from 1.10pm)

 

 

 

APOLOGIES

 

Member

James Colville

 

 

 

ALSO PRESENT

 

Councillor

Penny Webster

 

 

Independent Maori Statutory Board

Glenn Wilcox

(from 3.25pm)

 

 

 

 

 

 

 

Rodney Local Board

08 December 2014

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those in attendance.

 

2          Apologies

 

Resolution number RD/2014/274

MOVED by Member WW Flaunty, seconded by Chairperson BM Steele:  

That the Rodney Local Board:

a)         accept the apologies from Member JG Colville (for absence) and Members SR Garner and AG Sayers (for lateness).

 

CARRIED

 

3          Declaration of Interest

 

Secretarial Note:         Member Steele noted a declaration of interest with an application from Item 12 – Local Event Support Fund - Round Two 2014/2015. Member Steele is on the HIPPY South Kaipara Trust. She took no part in the discussion or voting on Item 12.

 

 

4          Confirmation of Minutes

 

Resolution number RD/2014/275

MOVED by Member BP Houlbrooke, seconded by Chairperson BM Steele:  

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 10 November 2014, including the confidential section, as a true and correct record.

CARRIED

Resolution number RD/2014/276

MOVED by Member BP Houlbrooke, seconded by Member WW Flaunty:  

That the Rodney Local Board:

b)         confirm the ordinary minutes of the Rodney Local Board Swimming Pool             Fencing Exemptions Committee meeting, held on Monday, 13 October 2014             as a true and correct record.

CARRIED

Secretarial Note:         Following the disestablishment of the Rodney Local Board                                                   Swimming Pool Fencing Exemptions Committee at the Rodney                                          Local Board business meeting of 13 October 2014 (resolution                                             RD/2014/230) the Rodney Local Board was asked to confirm the                                       minutes for that committee meeting.

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

 

 

6          Acknowledgements

The local board acknowledged the 2014 recipients of the Rodney Local Board scholarships for secondary school pupils; Judith Glasson, Kaipara College; Sian Came, Rodney College; Steven Beechey and Lana McCarthy, Mahurangi College.

 

7          Petitions

There were no petitions.

8          Deputations:  Secretarial Note: Deputations were heard from 3.30pm.

 

9          Public Forum: Secretarial Note: Public Forum was heard from 3.30pm.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Local Event Support Fund - Round Two 2014/2015

 

Resolution number RD/2014/277

MOVED by Member WW Flaunty, seconded by Member BP Houlbrooke:  

That the Rodney Local Board:

a)      approve the round two 2014-2015 contestable local event support fund applications as follows:

 

Applicant

Event

Date

Amount allocated

Kaipara Memorial RSA Inc

 

ANZAC Day 2015 Commemorations

25 April 2015

$1,500.00

Helensville Community Christmas Lunch Committee

Helensville Community Christmas Lunch

25 December 2014

$1,000.00

Total Sport Limited

 

Coastal Challenge – Tawharanui

25 April 2015

$0

Helensville A&P Association

 

Helensville A&P Show

28 February 2015

$5,410.00

HIPPY South Kaipara Charitable Trust

HIPPY South Kaipara 10 Year Celebrations

14 March 2015

$1,000.00

Auckland Live – Regional Facilities Auckland

Morning Melodies 2015

2 March 2015 –

14 September 2015

$0

Muriwai Lifeguard Service Amenities Trust

Tunes in the Dunes (Muriwai)

8 March 2015

$2,000.00

Wellsford Districts Sports & Recreation Collective Inc.

Children’s Day

1 March 2015

            $3,000.00

Muscular Dystrophy Assn of NZ Inc.

Life Without Limits Conference

16 April 2015 –

18 April 2015

$0

Auckland Live – Regional Facilities Auckland

School Holiday Programme 2015

13 April 2015 –

18 July 2015

$0

Getin2Life Youth Development Trust

In2it Winter Fun – Rodney

1 March 2015 –

31 July 2015

$0

TOTAL

 

 

$13,910.00

 

CARRIED

 

 

13

Swimming Pool Fencing Exemption – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

 

Phillip Curtis (Senior Swimming Pool Specialist) in attendance for this item.

 

Resolution number RD/2014/278

MOVED by Member WW Flaunty, seconded by Deputy Chairperson SR Garner:  

That the Rodney Local Board:

a)         receive the applications by:

i)          Edwin van Zuilen, 267 Riverhead Road, Riverhead

ii)         Paul van Bruggen, 627B Upper Waiwera Road, Tahekeroa

iii)        Michael and Pamela Judd, 11 Piper Lane, Snells Beach

 

b)         GRANT THE APPLICATION by Edwin van Zuilen, 267 Riverhead Road, Riverhead for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for a door that is fitted with a self-closing device and high latch at 1.5m that opens inwards (not outwards) into the pool area and that this exemption is personal to the property at the above address.

c)         GRANT THE APPLICATION by Paul van Bruggen, 627B Upper Waiwera Road, Tahekeroa for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for an above ground spa pool subject to the exemption being personal to the applicant at the above address and the pool remaining in the same location as the day of inspection and subject to NZS 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 a) to k) inclusive:

a)         The top of the spa pool or hot tub shall be positioned with the entire top surface not less than 760mm above the surrounding ground or deck;

            b)         The cover shall be lockable and shall be kept locked when the spa pool or hot tub is not being used or supervised. A locking device shall contain a mechanical locking mechanism or a self-locking mechanism in addition to latching shut;

c)          The locks shall not be able to be readily opened or released by a child of up to the age of six years;

d)          When locked the cover shall be fitted so that if lifted it does not release the locking device or provide a clearance greater than 100mm;

e)          The cover shall be made of a material that if walked on cannot collapse and can withstand the weight of at least 20kg to ensure that it will more than take the weight of a child up to six years old;

f)           The cover shall be constructed of material that meets ASTM F1346-91 to allow easy movement on and off the spa pool or hot tub;

g)          The cover shall be constructed with a taper from the centre hinge to the outside edge of the cover so that water will not pond on top of it;

h)          The cover shall have an evenly spaced mechanical locking device as required in b) which shall be positioned to ensure the cover cannot be lifted more than 100mm by a child up to six years of age, and ensures that the cover is fixed securely to the spa pool or hot tub;

i)           The cover and locks shall be maintained at all times in a good state of repair;

j)           Warning stickers/sign shall be placed on the cover to advise that it shall be locked in place when the spa pool or hot tub is not being used or supervised;

k)           Removable steps, movable furniture, or other objects that can assist a young child to climb onto the cover, shall be stowed/stored away at least 1200mm from the side of the spa pool or hot tub.

d)         GRANT THE APPLICATION by Michael and Pamela Judd, 11 Piper Lane, Snells Beach for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for an above ground spa pool subject to the exemption being personal to the applicant at the above address and the pool remaining in the same location as the day of inspection and subject to NZS 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 a) to k) inclusive:

a)         The top of the spa pool or hot tub shall be positioned with the entire top surface not less than 760mm above the surrounding ground or deck;

            b)         The cover shall be lockable and shall be kept locked when the spa pool or hot tub is not being used or supervised. A locking device shall contain a mechanical locking mechanism or a self-locking mechanism in addition to latching shut;

c)          The locks shall not be able to be readily opened or released by a child of up to the age of six years;

d)          When locked the cover shall be fitted so that if lifted it does not release the locking device or provide a clearance greater than 100mm;

e)          The cover shall be made of a material that if walked on cannot collapse and can withstand the weight of at least 20kg to ensure that it will more than take the weight of a child up to six years old;

f)           The cover shall be constructed of material that meets ASTM F1346-91 to allow easy movement on and off the spa pool or hot tub;

g)          The cover shall be constructed with a taper from the centre hinge to the outside edge of the cover so that water will not pond on top of it;

h)          The cover shall have an evenly spaced mechanical locking device as required in b) which shall be positioned to ensure the cover cannot be lifted more than 100mm by a child up to six years of age, and ensures that the cover is fixed securely to the spa pool or hot tub;

i)           The cover and locks shall be maintained at all times in a good state of repair;

j)           Warning stickers/sign shall be placed on the cover to advise that it shall be locked in place when the spa pool or hot tub is not being used or supervised;

k)           Removable steps, movable furniture, or other objects that can assist a young child to climb onto the cover, shall be stowed/stored away at least 1200mm from the side of the spa pool or hot tub.

 

CARRIED

 

 

 

 

 

 

 

 

15

Auckland Transport Update to Rodney Local Board, December 2014

 

Ellen Barrett (Elected Member Relationship Manager, Auckland Transport) in attendance for this item.

 

Resolution number RD/2014/279

MOVED by Member PH Pirrie, seconded by Member AG Sayers:  

That the Rodney Local Board:

a)      request that detailed designs and firm cost estimates for the following Local Board Transport Capital Fund projects, for which rough order costs have been provided as indicated, be prepared:

i)    Project 398 – Footpath on Maude Street, Riverhead: Rough order of cost $145,000.

ii)   Project 399 – Footpath on Great North Road, Riverhead: $321,000.

b)        request that Project 397 – Footpath on Domain Crescent, Muriwai from 26 – 40 Domain Crescent with a rough order cost of $267,000 remain on the list of the Local Board Transport Capital Fund but not be progressed for detailed design and firm costings at this stage.

 

CARRIED

 

 

14

Finance & Performance report to end of October 2014

 

Jane Koch (Lead Financial Advisor), Sue Dodds (Senior Community Development Project Leader) and Don Lawson (Parks Advisor) in attendance for this item. Ms Koch tabled the Parks Quarterly Performance Report. A copy of the report has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2014/280

MOVED by Chairperson BM Steele, seconded by Member BP Houlbrooke:  

That the Rodney Local Board:

a)         receive the Performance Report for the Rodney Local Board for the period ended October 2014.

b)        request a comparison of parks sportsfield usage and volunteer hours in Rodney between 2014/2015 and 2013/2014 financial years and confirmation that these figures are correct.

c)         request an update on the timing of the Snells Beach and Matakana playgrounds and the upgrade of the Whangateau Reserve water supply.

 

CARRIED

 

Attachments

a     Parks Quarterly Report

 

 

 

 

 

 

 

 

 

 

16

New Road Names - Ara Kakara Avenue, Malbec Place, Huarahi Pai Road and Aro Mato Place

 

Frank Lovering (Land Surveyor/Senior Subdivision Advisor) in attendance for this item.

 

Resolution number RD/2014/281

MOVED by Deputy Chairperson SR Garner, seconded by Member BP Houlbrooke:  

That the Rodney Local Board:

a)      approve the new road names under section 319(j) of the Local Government Act 1974 of Ara Kakara Avenue, Malbec Place, Huarahi Pai Road and Aro Mato Place for the Universal Homes Limited Huapai Crest subdivision at 69 Matua Place, Huapai, council reference SLC-60248.

 

CARRIED

 

Secretarial Note:         The Chairperson called for a show of hands. The voting resulted in 4                                     members for the motion and 4 members against the motion. Under                                     Standing Order 3.15.2(b) the Chairperson exercised her casting vote                                     in favour of the motion.

 

                                    Under Standing Order 3.15.5, Members Flaunty, Grace and McLean                                     requested that their dissenting vote be recorded.

 

 

17

Long-term Plan 2015-2025: Local consultation material

 

Resolution number RD/2014/282

MOVED by Chairperson BM Steele, seconded by Member BP Houlbrooke:  

That the Rodney Local Board:

a)      adopts local consultation material including:

i)       a one page (2 side) local board insert, with an amendment to include the following under the chair’s message “we are focusing on footpaths, main streets and completing key developments that will commit ongoing funding into the future.”

ii)      supporting information, including local funding priorities for 2015/2016, key advocacy areas, indicative local performance targets for 2015/2016 and indicative local budgets for the next 10 years.

iii)     an amendment to the local board insert document under “other proposals” and supporting information document under “advocacy initiatives” to add reference to advocacy for the construction of a swimming pool in Warkworth.

b)      notes:

i)       the allocation of projects within Locally Driven Initiative (LDI) budgets are required to balance in every year.

ii)      proposed operational savings for asset based services within the parks, community and lifestyle theme are not reflected in draft local budgets, but are instead captured at a regional level.  Savings will be applied locally to final LTP budgets following consultation. 

iii)     high level budgets for programmes of work such as renewals, non-growth projects, parks developments, sportsfield developments and land acquisition will be developed prior to adoption of the final LTP.

c)      delegates to the chairperson the authority to make any final minor changes to local consultation material for the Long-term Plan 2015 - 2025 prior to publication including online consultation content.    

 

CARRIED

 

 

Secretarial Note:         Under Standing Order 3.15.5 Member Grace requested his                                                 dissenting vote be recorded in regard to the addition of advocacy for                                     the construction of the swimming pool in Warkworth in the local board                                     insert document and supporting information document.

 

 

18

Interim Open Space Provision Guidelines

 

Resolution number RD/2014/283

MOVED by Member PH Pirrie, seconded by Deputy Chairperson SR Garner:  

That the Rodney Local Board:

a)      provide the following feedback on the Interim Open Space Provision Guidelines:

         i)        there should be flexibility in the open space provision guidelines to address   the need for open space on a case by case basis in regard to how far people should be expected to walk to a neighbourhood park.

         ii)       there is no ‘one size fits all’ for shorter walking distances to open space areas in high or low density areas.  Small park areas in closer proximity are appropriate in some cases and in other instances larger parks are preferable.

         iii)      support the targets for open space provision being consistent across similar areas of the region.

         iv)      support the provision of open space in industrial areas.

         v)       support the retention of small amenity areas in new developments being owned and maintained by the council as opposed to these small amenity areas being retained in private ownership.

         vi)      consider that the priority for improving open space provision in existing urban areas is dependent on the location and characteristic of the area, acknowledging that improving the quality of existing parks should have priority in general.

         vii)     consider that stormwater utility areas alone are not appropriate for use as open space in lieu of other open space areas free of inundation.

         viii)    consider that coastal areas (i.e. beach reserves) should be provided in addition to the requirements for open space provisions.

 

CARRIED

 

 

 

 

 

 

 

 

 

 

19

Request for feedback on the draft Local Approved Product Policy

 

Resolution number RD/2014/284

MOVED by Member WW Flaunty, seconded by Deputy Chairperson SR Garner:  

That the Rodney Local Board:

a)         provide the following feedback on the draft Local Approved Product Policy: in the attached report:

i)          generally support the changes proposed in the Local Approved Product Policy including the increased buffer zones around schools, mental health facilities and treatment centres.

ii)         agree with the proposed restrictions on the sale of psychoactive substances for areas with high social deprivation scores.

iii)       request that there are additional controls placed on the sale of psychoactive substances in the Snells Beach retail areas.

iv)       request an outline of the process of notifying local boards of applications for the sale of psychoactive substances under the Local Approved Product Policy.

v)         request the opportunity for the Chairperson and Deputy Chairperson to speak at the hearing on the Local Approved Product Policy.

vi)       request an extension on the restricted zones to include areas with a deprivation score of 7.

vii)      request local government be given the power to impose blanket bans on their areas in response to community demand.

 

CARRIED

 

22

Update on Kaipara Moana event at Te Hana

 

Resolution number RD/2014/285

MOVED by Deputy Chairperson SR Garner, seconded by Member WW Flaunty:  

That the Rodney Local Board:

a)      acknowledge that due to illness Member Steele was unable to attend the Kaipara Moana event held at Te Hana Te Ao Marama Cultural Centre on 15 November 2014 for which approval was given.

 

CARRIED

 

23

Ward Councillor Update

 

Councillor Webster in attendance for this item.

 

Resolution number RD/2014/286

MOVED by Chairperson BM Steele, seconded by Member BP Houlbrooke:  

That the Rodney Local Board:

a)      thank Cr Webster for her update to the Rodney Local Board on the activities of the governing body.

 

CARRIED

 

3.00pm – 3.25pm Afternoon tea adjournment

 

8          Deputations

 

 

8.1

Proposal for a playground within the Kaukapakapa Memorial Reserve

 

Danielle Hancock and Marilyn Dwyer in attendance for this item on behalf of Kaukapakapa Area Residents and Ratepayers Association. Ms Hancock and Ms Dwyer outlined a proposal for a playground on Kaukapakapa Memorial Reserve. Ms Hancock sought the support of the local board in granting landowner approval for the project and for the community to undertake the works. Ms Hancock tabled a map of the proposal. A copy of the proposal has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2014/287

MOVED by Member TP Grace, seconded by Member AG Sayers:  

That the Rodney Local Board:

a)      thank Danielle Hancock and Marilyn Dwyer for their presentation on a proposal to construct a playground in the Kaukapakapa Memorial Reserve.

 

CARRIED

 

Attachments

a     Kaukapakapa Playground Proposal

 

 

8.2

Kawau Island and related matters

 

Lin Pardey was unable to attend the meeting to address the local board on Kawau Island matters and carparking issues at Sandspit.

 

9          Public Forum

 

9.1

Dog access rules

 

Jan Fanning advised that she would not be able to attend the meeting and that she would address the local board in 2015 regarding dog access rules.

 

 

24

Deputation/Public Forum Update

 

Resolution number RD/2014/288

MOVED by Member PH Pirrie, seconded by Member BP Houlbrooke:  

That the Rodney Local Board:

a)      receive the Deputation/Public Forum Update.

 

CARRIED

 

 

 

 

 

 

25

Rodney Local Board Workshop Records

 

Resolution number RD/2014/289

MOVED by Member BP Houlbrooke, seconded by Member PH Pirrie:  

That the Rodney Local Board:

a)      Workshop records for 3 and 17 November 2014 be accepted.

b)      note the omission of Member Flaunty’s name from the list of attendees at the workshop on Monday, 17 November 2014.

 

CARRIED

 

 

20

Business Surveys - Wellsford and Snells Beach

 

Resolution number RD/2014/290

MOVED by Member PH Pirrie, seconded by Member BP Houlbrooke:  

That the Rodney Local Board:

a)      receive the Business Surveys – Wellsford and Snells Beach reports dated August 2014.

 

CARRIED

 

 

21

Update on Progress of Warkworth BID Establishment

 

Gill Plume (Team Leader BID Partnership) and Steven Branca (BID Partnership Advisor) in attendance for this item.

 

Resolution number RD/2014/291

MOVED by Deputy Chairperson SR Garner, seconded by Member WW Flaunty:  

That the Rodney Local Board:

a)      note that $35,000 of the $53,500 allocated under resolution RD/2014/173 is required for the Warkworth Business Improvement District establishment in the 2014-2015 financial year.

b)      amend resolution RD2014/173 to allocate $35,000 for the Warkworth Business Improvement District establishment process instead of the previously granted $53,500 for the 2014-2015 financial year.

c)      approves in principle the allocation of $23,500 for the Warkworth Business Improvement District establishment process in the 2015-2016 financial year subject to the final approval of the local board noting that this is an additional $5,000 from the original resolution RD2014/173.

 

CARRIED

  

 

26        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

4.00 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................