I hereby give notice that an ordinary meeting of the Seniors Advisory Panel will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Monday, 8 December 2014

10.00am

Room 1
Level 26
135 Albert Street
Auckland

 

Seniors Advisory Panel

 

OPEN AGENDA

 

 

MEMBERSHIP

 

Chairperson

Margaret Devlin

 

Deputy Chairperson

Russell Rigby

 

Members

Dr Judy Blakey

 

 

Janet Clews, CNZM,QSO, JP

 

 

Roger Fowler, QSM

 

 

Joan Lardner-Rivlin, QSM

 

 

Sonny Niha

 

 

Richard Northey, ONZM

 

Council liaison

Cr Dr Cathy Casey

 

 

 

(Quorum 5 members)

 

 

 

 

Barbara Watson

Democracy Advisor

 

1 December 2014

 

Contact Telephone: (09) 307 7629

Email: barbara.watson@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 

 

Seniors Advisory Panel

08 December 2014

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Apologies                                                                                                                        5

2          Declaration of Interest                                                                                                   5

3          Confirmation of Minutes                                                                                               5

4          Extraordinary Business                                                                                                5

5          Regional Facilities Auckland - Local Board Services                                               7

6          Community Facilities customer experience project                                                  9

7          Long-term Plan Consultation Approach                                                                   11

8          Chairperson's report                                                                                                   13

9          Seniors Advisory Panel Work Programme Update                                                 15

10        Consideration of Extraordinary Items

 

1          Apologies

 

At the close of the agenda no apologies had been received.

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

3          Confirmation of Minutes

 

That the Seniors Advisory Panel:

a)         confirm the ordinary minutes of its meeting, held on Monday 17 November 2014, as a true and correct record.

 

 

4          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

Seniors Advisory Panel

08 December 2014

 

 

Regional Facilities Auckland - Local Board Services

 

File No.: CP2014/28322

 

Purpose

1.   Judy Lawley, Local Board Engagement Manager for Regional Facilities Auckland (RFA), will provide a brief description of her role between local board services and the advisory panels, and will give a short powerpoint presentation to outline RFA activities. 

2.   Senior citizens are a high user group of RFA venues – such as museums, galleries and theatres.

Recommendation/s

That the Seniors Advisory Panel:

a)      thank Judy Lawley, Local Board Engagement Manager of Regional Facilities Auckland for her attendance

b)      note the option to provide input to Regional Facilities Auckland to increase awareness of venues and programmes among older people who do not use them currently.

 

Attachments

There are no attachments for this report.

Signatories

Authors

Barbara Watson - Democracy Advisor

Authorisers

Greg Morgan – Lead Officer Support

 

Seniors Advisory Panel

08 December 2014

 

 

Community Facilities customer experience project

 

File No.: CP2014/28319

 

Purpose

1.       To brief the Seniors Advisory Panel on the customer experience project currently underway. The project is exploring how our customers want to book council community facilities, as well as improving our current processes.

Recommendation/s

That the Seniors Advisory Panel:

a)      provide feedback to staff on the customer experience project for community facilities.

 

 

Attachments

There are no attachments for this report.

Signatories

Authors

Christopher Peel - Business Improvement Specialist, Organisation Transformation

Authorisers

Greg Morgan - Lead Officer Support

 

Seniors Advisory Panel

08 December 2014

 

 

Long-term Plan Consultation Approach

 

File No.: CP2014/28243

 

Purpose

1.       To provide an update on the consultation approach for the Long-term Plan (LTP).

Executive Summary

2.       Auckland Council is committed to designing and delivering the most accessible and representative LTP consultation process with Aucklanders to date.

3.       This will include a longer consultation period and we will give people an opportunity to be ‘heard’ during this period.

4.       We wish to give the panel a presentation on the Long-term Plan approach for feedback.

5.       We would like to think through, with the Senior Advisory Panel, the best ways to involve older people in the LTP engagement process.

Recommendation/s

That the Seniors Advisory Panel:

a)      provide feedback on the proposed engagement approach for the draft Long-term Plan to ensure planned activities and events will resonate with Seniors and Aucklanders’ across the region.

 

Attachments

There are no attachments for this report.

Signatories

Authors

Joanna Wilkins - Specialist Engagement & Consultation

Authorisers

Kenneth Aiolupotea - Head of Market Research & Engagement

Greg Morgan - Lead Officer Support

 

Seniors Advisory Panel

08 December 2014

 

 

Chairperson's report

 

File No.: CP2014/28328

 

Purpose

1.       To report back on meeting with the Albert-Eden Local Board, and any other matters that have arisen since the last panel meeting in November.

Recommendation/s

That the Seniors Advisory Panel:

a)      receive the feedback from the Chairperson.

 

Attachments

There are no attachments for this report.

Signatories

Authors

Margaret Devlin - Chairperson

Authorisers

Greg Morgan - Lead Officer Support

 

Seniors Advisory Panel

08 December 2014

 

 

Seniors Advisory Panel Work Programme Update

 

File No.: CP2014/28314

 

Purpose

1.       To receive up-to-date information regarding the Seniors Advisory Panel’s work programme.

Executive summary

2.       This monthly update allows the panel to note and discuss the progress of its work programme.

3.       The Lead Officer Support will also give a verbal update on any matters arising.

Recommendation/s

That the Seniors Advisory Panel:

a)      receive the Work Programme for November 2014.

 

Attachments

There are no attachments for this report.

Signatories

Authors

Barbara Watson - Democracy Advisor

Authorisers

Greg Morgan - Lead Officer Support