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Tenders and
Procurement Committee
10 December
2014
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1 Apologies
2 Declaration of Interest
There were no
declarations of interest.
3 Confirmation of Minutes
4 Petitions
There were no
petitions.
5 Public Input
There was no
public input.
6 Local Board Input
There was no
local board input.
7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no notices
of motion.
9 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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10 Procedural
motion to exclude the public
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Resolution
number TEN/2014/41
MOVED by Chairperson D Quax, seconded by Cr AJ Anae:
That the
Tenders and Procurement Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Contract
Variation Approval - Main Contractor - 135 Albert Street Fitout and Renewals
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under section
48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(h) - The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In particular,
disclosure of the contract variation for work undertaken at 135 Albert
Street, Auckland by Fletcher construction on behalf of and funded by the
Body Corporate and council's IS Department, would compromise council's
sensitive information obtained during a competitive tender process..
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C2 Main
Contractor Construction Works Albany Stadium Pool
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(h) - The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In particular,
disclosure of the selection of main contractor for the construction of
Albany Pool would compromise council's sensitive information obtained
during a competitive tender process..
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C3 Supplier
Recommendation Report for Time of Use Electricity
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(h) - The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In particular, the
report contains commercially sensitive information with respect to
contracts for the supply of electricity..
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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8.32am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
9.32am The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Contract Variation Approval - Main Contractor - 135 Albert Street
Fitout and Renewals
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confirm that
the resolutions and report remain in the confidential minutes until reasons
for confidentiality no longer exist.
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C2
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Main Contractor Construction Works Albany Stadium Pool
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confirm that
the resolutions and report remain in the confidential minutes until reasons
for confidentiality no longer exist.
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C3
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Supplier Recommendation Report for Time of Use Electricity
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confirm that
the resolutions and report remain in the confidential minutes until reasons
for confidentiality no longer exist.
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9.32 am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Tenders and Procurement Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
