Upper Harbour Local Board
OPEN MINUTES
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Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany on Tuesday, 16 December 2014 at 9.30am.
Chairperson |
Brian Neeson, JP |
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Deputy Chairperson |
Lisa Whyte |
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Members |
Callum Blair |
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John McLean |
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Christine Rankin-MacIntyre |
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APOLOGIES
Member |
Margaret Miles |
[for absence] |
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Upper Harbour Local Board 16 December 2014 |
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1 Welcome
The Chair welcomed all those present.
2 Apologies
Resolution number UH/2014/241 MOVED by Deputy Chairperson LM Whyte, seconded by Member C Blair: That the Upper Harbour Local Board: a) accept the apology from Margaret Miles for absence. |
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number UH/2014/242 MOVED by Member CK Rankin-MacIntyre, seconded by Member JG McLean: That the Upper Harbour Local Board: a) confirm the ordinary minutes of its meeting, held on Tuesday, 25 November 2014, including the confidential section, as a true and correct record. |
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
8.1 |
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Kevin Moore, Chairman and Janine Brinsdon, General Manager, North Harbour Business Association, were in attendance to present to the board. A PowerPoint presentation entitled ‘North Harbour Business Association Deputation’ was tabled. A copy of the tabled document has been placed on the official copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number UH/2014/243 MOVED by Member C Blair, seconded by Member JG McLean: That the Upper Harbour Local Board: a) thank Kevin Moore, Chairman and Janine Brinsdon, General Manager, North Harbour Business Association for her attendance and presentation. |
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a North Harbour Business Association Deputation |
9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
13 |
Upper Harbour Local Event Support Fund - Round Two 2014/2015 |
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Team Leader Event Facilitation (North / West) was in attendance to speak to the report. |
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Resolution number UH/2014/244 MOVED by Deputy Chairperson LM Whyte, seconded by Member JG McLean: That the Upper Harbour Local Board: a) agree to fund, part-fund or not fund, the round two 2014/2015 contestable Local Event Support Fund applications as follows:
b) agree to transfer the remaining balance, in the amount of the $4,193 to the Discretionary Opex Fund. |
14 |
Proposed Small Local Improvement Projects (SLIPS) Funded Projects for 2014/15 |
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The Parks Advisor was in attendance to speak to the report. |
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Resolution number UH/2014/245 MOVED by Deputy Chairperson LM Whyte, seconded by Member CK Rankin-MacIntyre: That the Upper Harbour Local Board: a) approve the delivery of the Small Local Improvement Projects (SLIPS) projects, which have been assigned a Status A, as follows: · Sanders Reserve – tree removal and sculpting – to the value of $12,000; · Wainoni Park – Joe Clark Walkway Interpretive Signage – to the value of $3,000; · Pin Oak Reserve – 3 on 3 Basketball Court – to the value of $15,000; · Gills Scenic Reserve – way finding signage – to the value of $5,000; · Namsam Reserve – walkway connection – to the value of $15,000; · Greenhithe War Memorial Park – walkway connection – to the value of $15,000. |
15 |
Renewal of Community Lease for Rosedale Park Sports Charitable Trust, 3 Jack Hinton Drive, Albany |
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The Community Lease Advisor was in attendance to speak to the report. |
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Resolution number UH/2014/246 MOVED by Member C Blair, seconded by Deputy Chairperson LM Whyte: That the Upper Harbour Local Board: a) approve a variation to the renewal of lease to change the name from Rosedale Park Sports Trust to Rosedale Park Sports Charitable Trust (‘the Trust’). b) approve the renewal of lease to Rosedale Park Sports Charitable Trust located on part of Rosedale Park, being part of Allotment 653, 3 Jack Hinton Drive (Attachment A), subject to the following terms and conditions: i) Term – 10 years commencing 1 October 2013 to 30 September 2023; ii) Rent - $1.00 plus GST per annum if requested; and iii) All other terms and conditions as contained in the existing lease dated 14 November 2003 excluding this right of renewal. |
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The Senior Local Board Advisor was in attendance to speak to the report. |
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Resolution number UH/2014/247 MOVED by Chairperson BK Neeson, seconded by Member CK Rankin-MacIntyre: That the Upper Harbour Local Board: a) ratify the local consultation material including: i) a one page (2 side) local board insert; and ii) supporting information, including local funding priorities for 2015/2016, key advocacy areas, indicative local performance targets for 2015/2016 and indicative local budgets for the next 10 years. b) note the following: i) the allocation of projects within Locally Driven Initiative (LDI) budgets are required to balance in every year. ii) proposed operational savings for Asset Based Services (ABS) within the parks, community and lifestyle theme are not reflected in draft local budgets, but are instead captured at a regional level. Savings will be applied locally to final LTP budgets following consultation. iii) high level budgets for programmes of work such as renewals, non-growth projects, parks developments, sportsfield developments and land acquisition will be developed prior to adoption of the final LTP. c) delegate authority to Chairperson to make any final minor changes to local consultation material for the Long-term Plan 2015 - 2025 prior to publication including online consultation content. |
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The Auckland Transport Elected Member Relationship Manager was in attendance to speak to the report. |
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Resolution number UH/2014/248 MOVED by Deputy Chairperson LM Whyte, seconded by Chairperson BK Neeson: That the Upper Harbour Local Board: a) receive the Auckland Transport Local Board Engagement Plan report. |
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The Auckland Transport Elected Member Relationship Manager was in attendance to speak to the report. |
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Resolution number UH/2014/249 MOVED by Deputy Chairperson LM Whyte, seconded by Member C Blair: That the Upper Harbour Local Board: a) receive the Auckland Transport Report – December 2014. |
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Lead Financial Advisor was in attendance to speak to the report. |
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Resolution number UH/2014/250 MOVED by Deputy Chairperson LM Whyte, seconded by Member JG McLean: That the Upper Harbour Local Board: a) receive the Performance Report for the period ended 31 October 2014. |
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The Senior Local Board Advisor was in attendance to speak to the report. |
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Resolution number UH/2014/251 MOVED by Deputy Chairperson LM Whyte, seconded by Member CK Rankin-MacIntyre: That the Upper Harbour Local Board: a) raise its concern regarding the disconnect between the aspirational Interim Open Space Provision Guidelines and the actual financial situation Auckland Council finds itself in. a) express its concern that by producing and consulting on open space provision guidelines, Auckland Council is creating unrealistic community expectation. b) provide feedback to the guidelines as follows: Q - How far should people be expected to walk to a neighbourhood park? A - This is dependent on topography and infrastructure provision such as footpaths. Common sense should prevail. Q - Do you think higher density areas should have a shorter walking distance to open space than lower density areas? A - This is dependent on high density development but the board is of the opinion that if a developer is intending to develop a high density development then open space should be provided privately by the developer.
Q - Should the targets of open space provision be consistent across similar areas of the region? A - Yes, in principle. It is extremely costly to retrofit open space. Q - Should council provide recreation open space in industrial areas? A - No. This should be the responsibility of the developer. There should be planned buffer areas between residential and commercial areas as well. Q - Should small amenity areas in new developments, such as gardens and pocket parks, be owned and maintained by council or retained in private ownership (such as a body corporate)? A - Gardens and pocket parks in new developments should be owned and maintained by the body corporate. New developments should provide for public amenities, they should maintain and update them on an ongoing basis. Q - What should be the priority for improving open space provision in existing urban areas? A - A key priority is the quality and function of existing parks. The use of the park should be considered prior to configuration which should be done on a case by case basis. Q - Strategic consideration should be given to the purchase of land as retrofitting existing developed areas will be difficult. A - The board does not believe that priority should be given to the increase of the quantity of open space in areas of shortfall. The board is also of the opinion that ensuring that everyone has a neighbourhood park within a short walk of their home is unrealistic. |
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The Senior Local Board Advisor was in attendance to speak to the report. |
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Resolution number UH/2014/252 MOVED by Member C Blair, seconded by Member CK Rankin-MacIntyre: That the Upper Harbour Local Board: a) delegate final approval of a local consultation plan for the Long-term Plan 2015-2025 to the Chair and Deputy Chair by mid-January 2015. |
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Record of the Upper Harbour Local Board Workshop held on 2 December 2014 |
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Resolution number UH/2014/253 MOVED by Deputy Chairperson LM Whyte, seconded by Chairperson BK Neeson: That the Upper Harbour Local Board: a) receive the
record of the Upper Harbour Local Board
workshop held on |
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24 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
10.55am
The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................