Waiheke Local Board
OPEN MINUTES
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Minutes of a meeting of the Waiheke
Local Board held in the Oneroa Bowling Club,
100 Oceanview Road, Alison Park, Waiheke on Thursday, 11 December 2014 at 5.15pm.
Chairperson |
Paul Walden |
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Deputy Chairperson |
Shirin Brown |
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Members |
Becs Ballard |
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John Meeuwsen |
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Beatle Treadwell |
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APOLOGIES
Councillor |
Mike Lee |
for absence |
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ALSO PRESENT
Glenn Wilcox |
Independent Maori Statutory Board Member |
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Waiheke Local Board 11 December 2014 |
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1 Welcome
Member BM Treadwell led the meeting in prayer and welcomed Glenn Wilcox from the Independent Maori Statutory Board to the meeting.
2 Apologies
Secretarial Note: An apology from Cr Lee for absence was noted. |
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number WHK/2014/239 MOVED by Chairperson PA Walden, seconded by Member BM Treadwell: That the Waiheke Local Board: a) Confirms the ordinary minutes of its meeting, held on Thursday, 27 November 2014, as a true and correct record with the following amendments: “Item 9.7: Ann Brown thanked Council officers Renee Tanner and Anthea Bernard for their work on the old library space.” |
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
9.1 |
Management of Poplar trees at Matiatia - Flynn Washing and Judy Coutts |
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Flynn Washington and Judy Coutts were in attendance and spoke to the Board regarding management of Poplar trees at Matiatia. |
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Resolution number WHK/2014/240 MOVED by Chairperson PA Walden, seconded by Member BM Treadwell: That the Waiheke Local Board: a) Thanks Flynn Washington and Judy Coutts for their attendance and presentation. b) Refers this item to Simon Cook, Arboriculture and Landscape Advisor for urgent action.
Secretarial Note: The Chairperson PA Walden felicitated Judy Coutts with flowers and certificate for 30 years of her work on the wetlands. |
9.2 |
Waiheke Recreation Centre Trust - Sol Harris and Ardie Aoina |
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Sol Harris and Ardie Aoina from the Waiheke Recreation Centre Trust were in attendance and spoke to the Board regarding the activities in the last year and future plans of the Trust. |
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Resolution number WHK/2014/241 MOVED by Chairperson PA Walden, seconded by Member RE Ballard: That the Waiheke Local Board: a) Thanks Sol Harris and Ardie Aoina from the Waiheke Recreation Centre Trust for their attendance and presentation. b) Refer the decision on the approval of the operating funding agreement with the Waiheke Recreation Centre Trust 2014/15 to the next Board meeting on 29 January 2015. |
9.3 |
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Bruce Woods was in attendance and spoke to the Board requesting funding of $2000 for improvements to Artworks theatre and tabled a document in support of his request. A copy of the tabled document has been placed on the official copy of the minutes and is available on the Auckland Council website. |
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Resolution number WHK/2014/242 MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen: That the Waiheke Local Board: a) Thanks Bruce Woods for his attendance and presentation. b) Refers this request to Item 13: Waiheke Local Board Small Local Improvements Projects (SLIPs) Programme 2014/2015 ~ December 2014 update. |
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a 9.3 Scope of works - Artworks Theatre |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
12 |
Requisition for removal of Deputy Chairperson and appointment of new Deputy Chairperson/s |
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Resolution number WHK/2014/243 MOVED by Chairperson PA Walden, seconded by Member RE Ballard: That the Waiheke Local Board: a) Agrees to remove Member SD Brown from the position of Deputy Chair as indicated in the requisition to the Chief Executive and in accordance with the Local Government Act 2002. b) Elects deputy chairpersons for the 2013-2016 political term, utilising System B of Schedule 7, Part 1, Clause 25 of the Local Government Act 2002. c) Divides the remainder of the 2013-2016 political term to allow for a deputy chairperson to be elected for the period 12 December 2014 to 30 November 2015 and a deputy chairperson to be elected for the period 1 December 2015 to the end of the 2013-2016 term.
Secretarial Note: Member SD Brown recorded her vote against the motion and tabled a document which is attached to these minutes. |
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The Chair called for nominations for the position of deputy chairpersons. Member RE Ballard nominated Member BM Treadwell as deputy chairperson for the period 12 December 2014 to 30 November 2015, Member SD Brown seconded the nomination. There being no further nominations Member BM Treadwell was declared elected as the Deputy Chairperson of the Waiheke Local Board for the period 12 December 2014 to 30 November 2015. Member JP Meeuwsen nominated Member RE Ballard as deputy chairperson for the period 1 December 2015 to the end of the 2013-2016 term, Member BMTreadwell seconded the nomination. There being no further nominations Member RE Ballard was declared elected as the Deputy Chairperson of the Waiheke Local Board for the period 1 December 2015 to the end of the 2013-2016 term. |
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a Member SD Brown's tabled document |
13 |
Waiheke Local Board Small Local Improvements Projects (SLIPs) Programme 2014/2015 ~ December 2014 update |
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SLIPs proposal form from the Waiheke Boating for the replacement of the outboard was tabled at the meeting. A copy of the tabled document has been placed on the official copy of the minutes and is available on the Auckland Council website. |
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Resolution number WHK/2014/244 MOVED by Member JP Meeuwsen, seconded by Member RE Ballard: That the Waiheke Local Board: a) Receives the Waiheke SLIPs December 2014 programme summary. b) Receive the SLIPs proposal from the Waiheke Boating Club for a replacement outboard motor. c) Approves the following SLIPs capital projects for 2014/ 2015 year and confirms the Project Spokesperson/s:
d) After approval of the recommendations in this report the Board will have allocated a total of $425,594 capital budget, leaving $238,697 capital budget remaining for allocation and spend Within the 2014/2015 financial year.
e) Approves the following SLIPs operational projects for 2014/ 2015 year and confirms the Project Spokesperson/s:
f) Approves in principle allocation of up to $5,000 opex for a community group to support local contractors with Council procurement processes with final decision as to scope and budget amount delegated to the Chairperson and Member SD Brown. g) Approves $2000 opex to progress professional drawings for Artworks Theate renovation. h) After approval of the recommendations in this report the Board will have allocated a total of $72,350 operational budget, leaving $169,398 operational budget remaining for allocation and spend within the 2014/2015 financial year. |
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a SLIPs Proposal Form from Waiheke Boating Club |
14 |
Funding options - Onetangi Sports Park pavilion improvement project and Artworks studio |
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Resolution number WHK/2014/245 MOVED by Member JP Meeuwsen, seconded by Chairperson PA Walden: That the Waiheke Local Board: a) Rescinds the board’s resolution from 22 May 2014, as follows: “That the Waiheke Local Board: a) Approves $210,000 for the redevelopment of the old Waiheke Library space into an arts creation and presentation space funded from the Waiheke Local 2014/15 Community Facility Upgrades capital expenditure budget.” b) Requests officers progress works on the Artworks studio / old Library space up to a total of $160,000 from the 2014/15 Community Facility Upgrades capital expenditure budget, noting this will result in a reduced contingency budget and painting works funded from other budgets. c) Authorises staff to investigate, and if possible, arrange temporary occupation of the old Library space prior to the refurbishment works commencing. d) Reallocates $50,000 from the 2014/15 Community Facility Upgrades capital expenditure budget to the Onetangi Sports Pavilion improvements project. e) Approves budget of $150,000 capex to complete the exterior works of the soccer club end of the Onetangi sports park pavilion as per GHD design documents from the following budgets, in order to commence works as soon as possible in this financial year and noting that construction may not be fully complete until early 2015/16. · $50,000 2014/15 Community Facility Upgrades capital expenditure budget; · $100,000 2014/15 SLIPs capex budget.
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15 |
Waiheke Local Board Performance Report for 4 months ending October 2014 |
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Quarterly Performance Report from Parks, Sports and Recreation was tabled at the meeting.
A copy of the tabled document has been placed on the official copy of the minutes is available on the Auckland Council website. |
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Resolution number WHK/2014/246 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson SD Brown: That the Waiheke Local Board: a) Receives the Performance Report for the period ending October 2014.
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a Parks, Sports and Recreation quarterly report |
16 |
Waiheke Local Board Contestable Events Support Fund - Round 2 2014/2015 |
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Resolution number WHK/2014/247 MOVED by Chairperson PA Walden, seconded by Member RE Ballard: That the Waiheke Local Board: a) Agrees to consider the late application from the Twilight Rambles to round two of the Local Event Support fund.
b) Agrees to fund, partially fund or decline the applications for round two of the 2014/2015 Local Event Support Fund as follows:
c) Agrees to transfer balance of funds from Contestable Events Support Fund to the Discretionary Events Fund for reallocation. |
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The draft Local Board insert and the Support Information was tabled at the meeting.
A copy of the tabled document has been placed on the official copy of the minutes is available on the Auckland Council website. |
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Resolution number WHK/2014/248 MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen: That the Waiheke Local Board: a) Adopts local consultation material including: i) a one page (2 side) local board insert; and ii) supporting information, including local funding priorities for 2015/2016, key advocacy areas, indicative local performance targets for 2015/2016 and indicative local budgets for the next 10 years. b) Notes: i) the allocation of projects within Locally Driven Initiative (LDI) budgets are required to balance in every year. ii) high level budgets for programmes of work such as renewals, non-growth projects, parks developments, sportsfield developments and land acquisition will be developed prior to adoption of the final LTP. c) Delegates the authority to the Chair to make any final minor changes to local consultation material for the Long-term Plan 2015 - 2025 prior to publication including online consultation content and adoption by the Governing Body on 18 December 2014. |
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a Draft Local Board insert b Draft Local Board Support Information |
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Resolution number WHK/2014/249 MOVED by Chairperson PA Walden, seconded by Member BM Treadwell: That the Waiheke Local Board: a) Delegates to the Chair and Member JP Meeuwsen to finalise the feedback on the Interim Open Space Provision Guidelines. |
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Resolution number WHK/2014/250 MOVED by Chairperson PA Walden, seconded by Member RE Ballard: That the Waiheke Local Board a) Receives the Chairman’s verbal report. |
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Resolution number WHK/2014/251 MOVED by Chairperson PA Walden, seconded by Member RE Ballard: That the Waiheke Local Board a) Receives the Waiheke Local Board members’ written and verbal reports. |
Secretarial Note: Glenn Wilcox gave a brief update to the Board on the work of the Independent Maori Statutory Board.
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Resolution number WHK/2014/252 MOVED by Chairperson PA Walden, seconded by Member BM Treadwell: That the Waiheke Local Board: a) Receives the list of resource consents
lodged during 1 November 2014 to |
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Resolution number WHK/2014/253 MOVED by Chairperson PA Walden, seconded by Member RE Ballard: That the Waiheke Local Board a) Receives the Reports requested/pending report. |
23 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
7.26 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................