Waiheke Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waiheke Local Board held in the Oneroa Bowling Club,
100 Oceanview Road, Alison Park, Waiheke on Thursday, 11 December 2014 at 5.15pm
.

 

present

 

Chairperson

Paul Walden

 

 

 

Deputy Chairperson

Shirin Brown

 

 

 

Members

Becs Ballard

 

 

 

 

John Meeuwsen

 

 

 

 

Beatle Treadwell

 

 

 

 

APOLOGIES

 

Councillor

Mike Lee

for absence

 

 

ALSO PRESENT

 

Glenn Wilcox

Independent Maori Statutory Board Member

 

 

 

 

 

 

 

 

 

 

 


Waiheke Local Board

11 December 2014

 

 

 

1          Welcome

 

Member BM Treadwell led the meeting in prayer and welcomed Glenn Wilcox from the Independent Maori Statutory Board to the meeting.

 

 

2          Apologies

 

There were no apologies.

Secretarial Note:  An apology from Cr Lee for absence was noted.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number WHK/2014/239

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:   

That the Waiheke Local Board:

a)         Confirms the ordinary minutes of its meeting, held on Thursday, 27 November 2014, as a true and correct record with the following amendments:

“Item 9.7:  Ann Brown thanked Council officers Renee Tanner and Anthea Bernard for their work on the old library space.”

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.


9          Public Forum

 

9.1

Management of Poplar trees at Matiatia - Flynn Washing and Judy Coutts

 

Flynn Washington and Judy Coutts were in attendance and spoke to the Board regarding management of Poplar trees at Matiatia.

 

Resolution number WHK/2014/240

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:  

That the Waiheke Local Board:

a)      Thanks Flynn Washington and Judy Coutts for their attendance and presentation.

b)      Refers this item to Simon Cook, Arboriculture and Landscape Advisor for urgent action.

CARRIED

 

Secretarial Note:  The Chairperson PA Walden felicitated Judy Coutts with flowers and certificate for 30 years of her work on the wetlands.

 

9.2

Waiheke Recreation Centre Trust - Sol Harris and Ardie Aoina

 

Sol Harris and Ardie Aoina from the Waiheke Recreation Centre Trust were in attendance and spoke to the Board regarding the activities in the last year and future plans of the Trust.

 

Resolution number WHK/2014/241

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)         Thanks Sol Harris and Ardie Aoina from the Waiheke Recreation Centre Trust for their attendance and presentation.

b)         Refer the decision on the approval of the operating funding agreement with the Waiheke Recreation Centre Trust 2014/15 to the next Board meeting on 29 January 2015.

CARRIED

 

9.3

Funding application - Bruce Woods

 

Bruce Woods was in attendance and spoke to the Board requesting funding of $2000 for improvements to Artworks theatre and tabled a document in support of his request.

A copy of the tabled document has been placed on the official copy of the minutes and is available on the Auckland Council website.

 

Resolution number WHK/2014/242

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board:

a)         Thanks Bruce Woods for his attendance and presentation.

b)         Refers this request to Item 13:  Waiheke Local Board Small Local Improvements Projects (SLIPs) Programme 2014/2015 ~ December 2014 update.

CARRIED

 

Attachments

a     9.3 Scope of works - Artworks Theatre

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Requisition for removal of Deputy Chairperson and appointment of new Deputy Chairperson/s

 

Resolution number WHK/2014/243

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)         Agrees to remove Member SD Brown from the position of Deputy Chair as indicated in the requisition to the Chief Executive and in accordance with the Local Government Act 2002.

b)      Elects deputy chairpersons for the 2013-2016 political term, utilising System B of Schedule 7, Part 1, Clause 25 of the Local Government Act 2002.

c)      Divides the remainder of the 2013-2016 political term to allow for a deputy chairperson to be elected for the period 12 December 2014 to 30 November 2015 and a deputy chairperson to be elected for the period 1 December 2015 to the end of the 2013-2016 term.

CARRIED

 

Secretarial Note:  Member SD Brown recorded her vote against the motion and tabled a document which is attached to these minutes.

 

The Chair called for nominations for the position of deputy chairpersons.

Member RE Ballard nominated Member BM Treadwell as deputy chairperson for the period 12 December 2014 to 30 November 2015, Member SD Brown seconded the nomination.

There being no further nominations Member BM Treadwell was declared elected as the Deputy Chairperson of the Waiheke Local Board for the period 12 December 2014 to 30 November 2015.

Member JP Meeuwsen nominated Member RE Ballard as deputy chairperson for the period 1 December 2015 to the end of the 2013-2016 term, Member BMTreadwell seconded the nomination.

There being no further nominations Member RE Ballard was declared elected as the Deputy Chairperson of the Waiheke Local Board for the period 1 December 2015 to the end of the 2013-2016 term. 

 

Attachments

a     Member SD Brown's tabled document

 


 


13

Waiheke Local Board Small Local Improvements Projects (SLIPs) Programme 2014/2015 ~ December 2014 update

 

SLIPs proposal form from the Waiheke Boating for the replacement of the outboard was tabled at the meeting.

A copy of the tabled document has been placed on the official copy of the minutes and is available on the Auckland Council website.

 

Resolution number WHK/2014/244

MOVED by Member JP Meeuwsen, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)      Receives the Waiheke SLIPs December 2014 programme summary.

b)        Receive the SLIPs proposal from the Waiheke Boating Club for a replacement outboard motor.

c)      Approves the following SLIPs capital projects for 2014/ 2015 year and confirms the Project Spokesperson/s:

No

Project description

Capex/ Opex

Budget value

Local Board Spokesperson

1.

Putiki reserve footpath construction and car park relocation

Capex

$31,850

Member RE Ballard

2.

Up lighting of the Pou at Waiheke library including external power source

Capex

$4,250

Member SD Brown

3.

Ostend Reserve Stage one : Design / consent for boat wash down area, sea walls / pedestrian footpath

Capex

$50,000

Chairperson PA Walden

 

 

Total Capex

$86,100

 

d)      After approval of the recommendations in this report the Board will have allocated a total of $425,594 capital budget, leaving $238,697 capital budget remaining for allocation and spend Within the 2014/2015 financial year.

 

e)      Approves the following SLIPs operational projects for 2014/ 2015 year and confirms the Project Spokesperson/s:

No

Project description

Capex/ Opex

Budget value

Local Board Spokesperson

1.

Alison Park concept plan

Opex

$9,600

Member JP Meeuwsen

2.

Cultural values assessment for Rangihoua/ Onetangi SP

Opex

$7,000

Member BM Treadwell

3.

Harbourmasters/ Alison House heritage evaluation

Opex

$9,250

Chairperson PA Walden

4.

Print and distribution of Water Conservation Flyer

Opex

$1,500

Member JP Meeuwsen

5.

Waiheke Boating Club outboard motor

Opex

$3,000

Member RE Ballard

 

 

Total Opex

$30,350

 

 

f)       Approves in principle allocation of up to $5,000 opex for a community group to support local contractors with Council procurement processes with final decision as to scope and budget amount delegated to the Chairperson and Member SD Brown.

g)      Approves $2000 opex to progress professional drawings for Artworks Theate renovation.

h)      After approval of the recommendations in this report the Board will have allocated a total of $72,350 operational budget, leaving $169,398 operational budget remaining for allocation and spend within the 2014/2015 financial year.

CARRIED

 

Attachments

a     SLIPs Proposal Form from Waiheke Boating Club

 

 

14

Funding options - Onetangi Sports Park pavilion improvement project and Artworks studio

 

Resolution number WHK/2014/245

MOVED by Member JP Meeuwsen, seconded by Chairperson PA Walden:  

That the Waiheke Local Board:

a)         Rescinds the board’s resolution from 22 May 2014, as follows:

“That the Waiheke Local Board:

a)      Approves $210,000 for the redevelopment of the old Waiheke Library space into an arts creation and presentation space funded from the Waiheke Local 2014/15 Community Facility Upgrades capital expenditure budget.”

b)      Requests officers progress works on the Artworks studio / old Library space up to a total of $160,000 from the 2014/15 Community Facility Upgrades capital expenditure budget, noting this will result in a reduced contingency budget and painting works funded from other budgets.

c)      Authorises staff to investigate, and if possible, arrange temporary occupation of the old Library space prior to the refurbishment works commencing.

d)      Reallocates $50,000 from the 2014/15 Community Facility Upgrades capital expenditure budget to the Onetangi Sports Pavilion improvements project.

e)      Approves budget of $150,000 capex to complete the exterior works of the soccer club end of the Onetangi sports park pavilion as per GHD design documents from the following budgets, in order to commence works as soon as possible in this financial year and noting that construction may not be fully complete until early 2015/16.

·          $50,000 2014/15 Community Facility Upgrades capital expenditure budget;

·          $100,000 2014/15 SLIPs capex budget.

 

CARRIED

 


 

15

Waiheke Local Board Performance Report for 4 months ending October 2014

 

Quarterly Performance Report from Parks, Sports and Recreation was tabled at the meeting.

 

A copy of the tabled document has been placed on the official copy of the minutes is available on the Auckland Council website.

 

Resolution number WHK/2014/246

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson SD Brown:  

That the Waiheke Local Board:

a)      Receives the Performance Report for the period ending October 2014.

 

CARRIED

 

Attachments

a     Parks, Sports and Recreation quarterly report

 

 

16

Waiheke Local Board Contestable Events Support Fund - Round 2 2014/2015

 

Resolution number WHK/2014/247

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)   Agrees to consider the late application from the Twilight Rambles to round two of the Local Event Support fund.

 

b)   Agrees to fund, partially fund or decline the applications for round two of the 2014/2015 Local Event Support Fund as follows:

Organisation

Name of Festival

Amount Requested

Amount Allocated

Getin2life Youth Development Trust

In2it Wild Winter - Waiheke Island

$5,471.00

Declined

Not a Waiheke based community group

Hauraki Gulf Conservation Trust

Waiheke Walking Festival

$20,000.00

$20,000.00

Waiheke Shakespeare

Waiheke Shakespeare Festival - Sonnets, Scenes & Musical Moments

$1,500.00

Declined -

Ticketed event

Waiheke Jazz club

Jazz by the Sea

$2,500.00

$2,500.00

Waiheke Poetry Festival "In the Air"

Waiheke Poetry Festival

$300.00

$300.00

Waiheke Community Art Gallery

Waiheke Winter Arts Festival & Matariki exhibition

$7,000.00

Declined -

Ticketed/more appropriate fund

Auckland Pride Festival Inc 

Auckland Pride Festival Parade

$1,500.00

Declined -

Not locally specific

Waiheke Island Wine Festival Limited

Waiheke Island Vintage Festival Opening Ceremony

$2,345.00

Declined -

Already received funding

Once Upon An Island Trust

Once Upon An Island Children's Day event

$3,000.00

$3,000.00

Anne Audain Charitable Trust

AACT Skate Comp.

$5,000.00

$2,000.00

Total Sport

Partners Life DUAL Motutapu - Rangitoto Traverse

$10,000.00

Declined

Commercal / ticketed event

Twilight Rambles

 

$2,800.00

2,800.00

TOTAL OF APPLICATIONS RECIEVED

$58,616.00

$30,600.00

TOTAL AVAILABLE:

$32,717.00

$2,117.00

 

c)    Agrees to transfer balance of funds from Contestable Events Support Fund to the Discretionary Events Fund for reallocation.

CARRIED

 

 

17

Long-term Plan 2015-2025: Local consultation material

 

The draft Local Board insert and the Support Information was tabled at the meeting.

 

A copy of the tabled document has been placed on the official copy of the minutes is available on the Auckland Council website.

 

Resolution number WHK/2014/248

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board:

a)      Adopts local consultation material including:

i)       a one page (2 side) local board insert; and

ii)      supporting information, including local funding priorities for 2015/2016, key advocacy areas, indicative local performance targets for 2015/2016 and indicative local budgets for the next 10 years.

b)      Notes:

i)       the allocation of projects within Locally Driven Initiative (LDI) budgets are required to balance in every year.

ii)      high level budgets for programmes of work such as renewals, non-growth projects, parks developments, sportsfield developments and land acquisition will be developed prior to adoption of the final LTP.

c)      Delegates the authority to the Chair to make any final minor changes to local consultation material for the Long-term Plan 2015 - 2025 prior to publication including online consultation content and adoption by the Governing Body on 18 December 2014.

CARRIED

 

Attachments

a     Draft Local Board insert

b     Draft Local Board Support Information

 

 

 

18

Interim Open Space Provision Guidelines

 

Resolution number WHK/2014/249

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:  

That the Waiheke Local Board:

a)      Delegates to the Chair and Member JP Meeuwsen to finalise the feedback on the Interim Open Space Provision Guidelines.

CARRIED

 

 

19

Chairperson's Report

 

Resolution number WHK/2014/250

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board

a)      Receives the Chairman’s verbal report.

CARRIED

 

 

20

Board Members' Reports

 

Resolution number WHK/2014/251

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board

a)      Receives the Waiheke Local Board members’ written and verbal reports.

CARRIED

 

 

Secretarial Note: Glenn Wilcox gave a brief update to the Board on the work of the Independent Maori Statutory Board.

 

 

21

List of resource consents

 

Resolution number WHK/2014/252

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:  

That the Waiheke Local Board:

a)      Receives the list of resource consents lodged during 1 November 2014 to
30 November 2014 related to Waiheke Island.

CARRIED

 

 

22

Reports requested/pending

 

Resolution number WHK/2014/253

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board

a)      Receives the Reports requested/pending report.

CARRIED


 

23        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

 

7.26 pm                                                          The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................