Agenda of Whau Local Board - 10 December 2014

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Whau Local Board:

a) Confirms the ordinary minutes of its meeting, held on Wednesday, 19 November 2014, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ward Councillor’s Update

An opportunity is provided for the Whau Ward Councillor to update the board on regional issues he has been involved with since the last meeting.

8 Deputations

8.1 Sam Morrison - Whau the People

Purpose

1. Sam Morrison of Whau the People will be in attendance to report back to the Whau Local board on the recent Whau Arts Festival.

Recommendation

That the Whau Local Board:

a) Receives the deputation from Sam Morrison of Whau the People and thanks him for the presentation.

8.2 La Rosa Gardens Reserve Community Orchard Group

Purpose

1. Kirstin Howard and Ivan Lovich co-ordinators of the La Rosa Gardens Reserve Community Orchard Group will be in attendance to present on the potential for a walkway between La Rosa Gardens Reserve and Godley Road via 83B Godley Road.

Recommendation

That the Whau Local Board:

a) Receives deputation from Kirstin Howard and Ivan Lovich of the La Rosa Gardens Reserve Community Orchard Group and thank them for the presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Whau Local Board

10 December 2014

Auckland Transport Update Report – Whau Local Board

File No.: CP2014/28332

Purpose

1. To respond to the Whau Local Board requests on transport related matters and to provide information to local board members about Auckland Transport’s activities in the board area.

Recommendation

That the Whau Local Board:

a) Receives Auckland Transport update report.

Comments

INFORMATION REPORT

PROGRAMME OF NEW FOOTPATHS IN 2014/15

2. Auckland Transport is unable to progress a programme of new footpaths in 2014/15 due to budgetary constraints and a high volume of other schemes going to construction.

3. It is hoped to restart the programme in 2015/16, subject to funding becoming available through the Long Term Plan.

4. It the interim, it is acknowledged that there are a large number of outstanding requests from members of the public and Local Boards for new footpaths.

5. Attached is a listing of footpath requests previously assessed by AT for design and construction. These schemes have already gone through a prioritisation process with a focus around connecting up with the existing network and linking to key destinations.

6. The Board may wish to consider funding design and construction of some schemes in its area, using the Local Board Transport Capital Fund.

7. In order to advance any schemes that the Board wishes to financially support, it is desirable that decisions should be made as soon as possible.

LOWER ALCOHOL LIMITS A MILESTONE FOR ROAD SAFETY

8. Lower legal alcohol limits to come into force on 1 December will begin making New Zealand roads safer from day one, providing safer journeys for all New Zealanders as the country heads into the festive season.

9. Legislation passed earlier this year means that from 1 December, the legal alcohol limit for drivers aged 20 years and over will be lowered from 400 to 250 micrograms of alcohol per litre of breath (or from 80 to 50 milligrams of alcohol per 100 millitres of blood), bringing New Zealand’s law into line with the limits already in place in the majority of OECD countries. The alcohol limit for drivers under the age of 20 will remain at zero.

10. The lower alcohol limit is a game-changer for road safety in New Zealand, and with the holiday season fast approaching, the message is clear – if you’re going to drink don’t drive, and if you’re going to drive don’t drink.

11. The NZTA has been undertaking a public information campaign to remind New Zealanders of the change, with promotions beginning in early November with the rollout of posters and coasters in pubs and bars. Promotional activity stepped up from 16 November with television, radio and outdoor advertising all focusing on the simple message of lower alcohol limits for drivers 20 and over from 1 December.

12. Reducing deaths and serious injuries from drink-driving is a key plank of the Government’s Safer Journeys strategy, which looks across the entire road system to improve safety through safer roads and roadsides, safer speeds, safer vehicles and safer road use.

FIVE YEAR TIME LIMITS FOR NEW DRIVER LICENCES FROM 1 DECEMBER

13. Changes to New Zealand’s Graduated Driver Licensing System aimed at improving the safety of novice drivers and motorcyclists are set to come into force at the beginning of December, including the introduction of a five-year time limit on new learner and restricted car and motorcycling licenses.

14. The changes to the Land Transport (Driver Licensing) Rule mean that drivers or riders who obtain or renew their learner or restricted licence after 1 December 2014 and who haven’t moved on to the next licence stage within the following five years will need to pass another theory test to renew their licence after it expires.

15. The changes will encourage novice drivers and motorcyclists to progress to a full licence within a reasonable timeframe.

16. The changes are part of the Government’s broader Safer Journeys strategy which aims to significantly reduce deaths and injuries on New Zealand’s roads. The new time limits will work together with other recent measures introduced under Safer Journeys to improve the safety of young drivers, including raising the minimum licensing age from 15 to 16, the introduction of a zero alcohol limit for teen drivers and the rollout of more challenging practical driver tests to gain restricted and full licences.

17. Another change coming into force on December 1 with the amended Driver Licensing Rule is the strengthening of the ‘evidence of identity’ requirements for licence applications, in order to reduce the risk of driver licences being obtained fraudulently.

18. Further details on all of the changes can be found on the NZTA website at http://www.nzta.govt.nz/consultation/driver-licensing-amendment-2014/index.html

Discussion

LOCAL BOARD TRANSPORT FUND APPLICATION

NEW LYNN TO WATERVIEW SHARED PATH PROJECT PROCESS

19. The topographical surveys and processing of data has been completed for the route and the alternative alignments. All geotechnical testing has been completed including the logging of core samples, hand auger samples and contamination assessment samples. Auckland Transport has prepared the likely shared path route for media and consultation purposes and have started to discuss the proposal with Kiwirail property and Cycle Action Auckland.

RESPONSES AND PROGRESS REPORTS

ENCROACHMENTS ON LAND OWNED BY AUCKLAND TRANSPORT - THE WHAU BRIDGE ON GREAT NORTH ROAD

20. A request for Auckland Transport to investigate the encroachments.

Response

21. At the Board’s request, Parks – West, have investigated the possibility of planting in the area of the encroachment. . The Local Board Parks Portfolio Representatives have considered the options and propose delaying consideration of the encroachment issue, pending installation of the bridge sign project and the planning for the Coastal walkway. Local Board Services will be working with Auckland Transport in drafting a letter to the landowner updating him on the situation.

REQUEST FOR SPEED CALMING MEASURES ON RIMU STREET

22. A request for Auckland Transport to look at installing speed calming on Rimu Street.

Response

23. Following the request to investigate speeding and heavy vehicles on Rimu Street, Auckland Transport has undertaken an assessment of this area. Rimu Street already has significant traffic calming measures consisting of narrowing's, speed humps and a pedestrian crossing. A tube count was undertaken on Rimu Street, to collate the traffic volumes, speeds and vehicle classifications, on the section between Lynwood Road and Rata Street intersections. The results showed that the 85th percentile speed on Rimu Street is below 45 km/hr in both directions, which indicates that the speed humps are effective and the design of the traffic calming on Rimu Street is appropriate.

24. It is acknowledged that some drivers may not slow down at the traffic calming devices but Auckland Transport must conform with design guidelines for traffic calming measures and cannot install 'extreme' measures to force vehicles to slow down.

25. Generally the traffic calming devices are well spaced on this road. It is acknowledged that the spacing between the traffic calming device near Lynwood Road and the bend referred to in the original request, is longer than other spacings; however the existing zebra crossing and the central traffic island that narrows the lanes in the middle of this section, also act as traffic calming devices. Installing another speed hump in this section is not considered high priority at this stage.

26. New speed humps to comply with design guidelines for a bus route have been installed on Kelwyn Road, which will further address speeding on this section of the route.

27. Rimu Street is classified as a Collector Road. This type of road is expected to carry all modes of vehicles, thus some level of heavy vehicle activity would be expected. Our tube counts showed that the number of heavy vehicles using this route was 2.1% per day, of all traffic, which is typical and not high for a collector route. Therefore it does not justify for Auckland Transport to consider a heavy vehicle ban on this street.

28. Vehicle noise from illegally modified exhausts is unfortunately not something Auckland Transport can respond to. Auckland Transport suggests that the New Zealand Transport Agency (NZTA) be contacted regarding this matter, as they write the rules on vehicle noise.

29. While Auckland Transport (AT) do appreciate the reason behind the request, AT believe the current layout of Rimu Street is appropriate; therefore AT will not be making any changes to Rimu Street at this stage.

PARKING RESTRICTIONS OUTSIDE 125 AND 127 BLOCKHOUSE BAY ROAD REQUEST

30. A request has been received from the Local Board to investigate at the parking restrictions outside 125 and 127 Blockhouse Bay Road.

Update

31. Auckland Transport is looking at revisiting the current time restrictions and changing them from the current P60 to a P15 restriction. However, this will need to go through the consultation process with affected parties. The outcome of this consultation will be reported back to the Local Board.

47 TITIRANGI ROAD BUS STOP UPDATE

32. Auckland Transport has completed the consultation process in regards to the bus stop being relocated. Before Auckland Transport can proceed with relocation a report needs to go to Auckland Transport’s Traffic Control Committee for a resolution to put in place the the bus stop. Auckland Transport will be submitting this report in mid-December and are aiming for construction in early February 2015.

WAYFINDING SIGN FROM TRANSIT STATION IN NEW LYNN

33. The Local Board has requested Auckland Transport to look at the signs associated with the Transit Station in New Lynn.

Response

34. Auckland Transport is using New Lynn as one of their trial precincts for the Auckland Regional Wayfinding/Signage Project. This project is still underway, with various signage design being trialled.

35. Auckland Transport is doing some task driven journeys with customers testing the system over the next two months. Early next year AT will install the prototype signage ready for final consultation. Once the project is complete in April-May 2015, signage will beready to be rolled out across the Auckland region.

36. There will be engagement with the Local Board early next year before rollout out in Mid 2015.

GREAT NORTH ROAD AND SABULITE ROAD CAR PARKING ISSUES

37. A request has come from the Local Board for Auckland Transport to look at the cars parked on road reserve on the cnr of Great North Road and Sabulite Road.

Update

38. Auckland Transport is looking into this and will report back its findings once completed.

EXTRA PEDESTRIAN CROSSING AT MAIORO STREET REQUEST

39. Auckland Transport has been had a request from the Local Board to investigated installing an extra pedestrian Crossing on Maioro Street.

Response

40. Auckland Transport is unable to install a crossing facility on Maioro Street at this stage as it doesn’t meet the warrant for a crossing facility, as the pedestrian numbers are not sufficient to justify installing a crossing facility.

41. Auckland Transport understands that it’s difficult to cross Maioro Street and is considering a pedestrian refuge but this is also difficult because of the close proximity of driveways and, vehicular tracking issues. However, this has been proposed as part of Auckland Transport’s minor traffic safety program. However, due to the low priority of this project, when compared to many across the region, it is still awaiting further prioritisation. The final location of the crossing facility will be determined during the design stage and will be the most feasible location, according to pedestrian desire lines and site constraints.

REQUEST FOR BUS STOP RELOCATION TO THE KELSTON COMMUNITY HUB FROM 68 ST LEONARD’S STREET

42. A request has come through the Local Board for the bus stop at 88 St Leonard Street to be relocated to be in front of the Kelston Community Hub on Sabulite Road.

Response

43. Over the next few years Auckland Transport is moving to a simpler and more integrated public transport network for Auckland. This will deliver a New Network of buses, trains and ferries that will change the way people travel, including the need for some passengers to transfer at key interchanges. In return the New Network will allow more passengers to simply ‘turn up and go’ rather than planning trips around a timetable. It will offer flexible travel options over large parts of the city, making public transport more useful for a range of travel purposes. Many bus routes will see significant changes over a three year period. As such, we are limiting the amount of changes to facilities such as bus shelters and bus stops in the short term, so that we do not remove existing or implement new infrastructure that may or may not be required when future bus service patterns become clearer.

44. The current network tries to connect many locations with many other locations at low frequencies, as in model 1 of the diagram overleaf. We are moving to model 2, which has fewer routes but higher frequencies. The point at which the lines intersect in model 2 illustrates where either a bus-to-train or a bus-to-bus interchange would be. This means that to make some trips, connections between services will be required, but the inconvenience associated with this will be minimised by the provision of good interchange facilities, improved frequencies, integrated ticketing, with the use of the AT HOP Card, and with integrated fares in the future.

45. Public consultation with communities on local routes will be carried out prior to the services changing. The public consultation on the proposed new bus network for West Auckland is programmed to begin at the end of October 2014. Implementation of the reviewed changes will be 12-18 months post consultation due to the Land Transport Management Act (LTMA) requirement for competitive tendering.

46. The proposed timeframes for the New Network consultation and implementation for different regions within Auckland are detailed below:

Area(s)	Consultation	Implementation
South Auckland (Closed)	2-Aug-13	Mid 2015
Green Bay/Titirangi (Closed)	22-Nov-13	3-Aug-14
Hibiscus Coast (Closed)	18-Aug-2014	Early – Mid 2015
Warkworth Stage One (Closed) Stage Two	18-Aug-2014	2016
Warkworth Stage One (Closed) Stage Two	2015	2016
Pukekohe and Waiuku	22 September – 17 October	Early – Mid 2016
West Auckland	2014	2015-2016
North, Central, East	2015	2016-2017

BLOCKHOUSE BAY COMMUNITY CAR PARK

47. Auckland Transport (AT) has completed the consultation for the Blockhouse Bay Community Carpark and has considered all feedback.

48. From the 15 letters distributed AT received 4 responses. All 4 respondents were in support of the new restrictions. However, AT did receive comments from the Childcare centre next door, asking if AT could include some longer stay restrictions such as 3-hours (P180), as some of their mothers stay longer than 2 hours. Auckland Transport is seeking feedback from the Local Board on this request.

49. Update will be provided once feedback has been discussed with Local Board.

BLOCKHOUSE BAY TOWN CENTRE PARKING MANAGEMENT

50. Auckland Transport last year completed the review of the Blockhouse Bay Town Centre. Auckland Transport due to the outcome of the review has changed all the time restrictions to P60. We are also at present reviewing the restrictions in the Library.

ISSUES PENDING
Subject Name	Description	Date Requested	Due Date
Roading Corridor Weed Control In The Whau Ward	The Local Board has requested information on weed control in the road corridor. Auckland Transport will arrange a workshop with the Local Board to discuss weed control in the Whau Ward.	February 2014	February 2015
Antisocial use of Cars in Lansford Crescent	Auckland Transport is processing a Bylaw “Car Curfew” which will assist the police to undertake enforcement in the commercial areas to mitigate the antisocial use of cars.	November 2013	February 2015
Roading Network Totara Avenue Road Completion	The Local Board would like an update on this project.		February 2015
Delta Avenue and Stock Street, New Lynn	Private Use of land. Keep as a Public asset from the Local Board. Auckland Transport Properties and AC Parks are working through this.	March 2014	February 2015
Avondale Town Centre Parking Assessment	A request from the Local Board that they be part of the assessment process in regards to the Avondale Parking Plan.	February 2014	February 2015

ISSUES COMPLETED
Subject Name	Decision Description	Date Requested	Completion date
Converting The St George Street, St Jude Road & Great North Road Avondale Roundabout To Traffic Lights	Auckland Transport has added the potential signalisation of this roundabout onto our Signals Programme, however due to the reasons outlined above and the significant costs associated with this proposal, the priority of this intersection is low and unlikely to go ahead, when compared to other intersections with more serious safety issues that are waiting for signalisation.	August 2014	November 2014
Victor Street Speed Table	Auckland Transport has received the counts from the surveyor and has assessed these against the warrant. The numbers are insufficient to justify converting the facility into a zebra crossing. However, Pedestrian numbers meet a warrant for the refuge island andside islands which are currently there. . Based on the survey results Auckland Transport will not be making any further changes.	August 2014	November 2014
Change Of Parking Restriction Outside 125/127 Blockhouse Bay Road.	Auckland Transport will arrange to change the current P60 to a P15 time restriction to allow for additional turnover and availability of these parking spaces. This process will need to go through a public consultation and legal resolution process, which can take some time (between 4-6 months). Auckland Transport will update the Local Board once consultation is completed.	August 2014	November 2014
New Windsor Road Footpath Renewal Request	Auckland Transport has included this request to the Footpath Renewal programme for assessment.	August 2014	November 2014
Great North Road/Blockhouse Bay Slip Lane Signalization	Auckland Transport is proposing signalising the left turn slip lane into Blockhouse Bay Road from Great North Road. 1. The Transport Portfolio Leads support the proposal in principal.	August 2014	November 2014
Proposed Alternative Cycle Route For Tiverton-Wolverton	As part of the Tiverton-Wolverton corridor upgrade project, Auckland Transport is proposing an alternative cycle route for cyclists to travel between Wolverton Street and Maioro Street (linking into the existing shared paths on these two roads). The Transport Portfolio Leads support the proposal in principal	August 2014	November 2014

Attachments

No.	Title	Page
a View	Listing of footpath requests previously assessed by AT for design and construction	21

Signatories

Author

Owena Schuster - Elected Member Relationship Manager - West, Auckland Transport

Authorisers

Jonathan Anyon - Elected Member Relationship Team Manager, Auckland Transport

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

10 December 2014

Auckland Transport Quarterly Update to Local Boards (For the quarter - 1 July to 30 September 2014)

File No.: CP2014/28278

Purpose

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport across the Auckland region in the three months July – September 2014 and the planned activities anticipated to be undertaken in the three months October – December 2014.

2. Attachments include:

· A – Auckland Transport activities

· B – Travelwise Schools activities

· C – Decisions of the Traffic Control Committee

· D – Report against local board advocacy issues

· E – Report on the status of the local board’s projects under the Local Board Transport Capital Fund (LBTCF).

Recommendation

That the Whau Local Board:

a) Receives Auckland Transport Quarterly Report.

Comments

Significant activities during the period under review

Key Agency Initiatives

East West Connections

3. Auckland Transport (AT) and the NZ Transport Agency have completed an indicative business case that identified a short list of options to address the transport issues in the Onehunga-Penrose area. Improvements were also identified along the proposed bus route between Mangere, Otahuhu and Sylvia Park.

4. The assessment process to narrow down potential options included the outcomes of the July/August engagement as well as assessing factors such as transport performance; consentability; constructability; natural environment; public health and cultural heritage. The short list contains a range of low to high investment options for further investigation.

5. Public consultation on these short listed options commenced in October. This included public open days and workshops.

PT Development

Otahuhu Interchange

6. A civil enabling works package has gone to market to enable construction activities in December to capitalise on the scheduled Christmas Block of Line in the rail corridor.

7. The main works package is scheduled to go to market mid-December, with tenders closing end of January and award end of February 2015. Target completion for the interchange is end of September 2015. A public open day was held in Otahuhu Town Hall, attended by 225 people including Local Board members; feedback was very positive. Hui with local mana whenua are on-going with six having been completed to date.

City Rail Link

8. Registrations of interest (ROI) by the construction industry for the Enabling Works design work for the downtown section of the City Rail Link, from Britomart through Queen, Customs and Albert Streets to Wyndham Street were received and evaluated during August.

9. Following an evaluation process, Request for Proposal documentation for two enabling works contract packages were released to the ROI respondents in late August. A series of interface meetings are scheduled with respondents prior to receipt of proposals in November whereby a tender evaluation will be undertaken to procure the preferred tenderer. A project update was provided to manu whenua groups (seven iwi represented) mainly focussing on stormwater mitigation issues.

EMU Procurement

10. There are now 27 units in NZ with 17 units in service. Manukau peak services began mid September. Electric Multiple Unit (EMU) testing on the Western line to Swanson began on 29 September. Manufacture and delivery is on programme.

PT Operations

Bus Improvements

11. An on-going programme of bus timetable adjustments, in partnership with AT service providers, continued this year to ensure published timetables more closely reflect actual bus running times. This is driving a significant improvement in bus service reliability, particularly for North Star, Go West, Waka Pacific and Metrolink Outer with implementation scheduled across the entire bus network by September 2014.

12. On-time performance across the entire bus network rose to 91.45% for September and has remained over 90% during the quarter.

13. NZ Bus operated 91.7% of its bus services on time, which is a 10% increase on the previous 12 months. Go West showed the largest improvement with an 11% increase in punctuality since December. On-time performance improved by 5% after delivering a new customer value proposition of services from 7am to 7pm, 7 days a week on 3 August in the west (Green Bay/Titirangi).

14. On time performance for the Northern Express Service also continued to operate at a very high level during August delivering 98.7% and with most of September operating at 99.4%.

Rail Improvements

15. Rail patronage for the 12 months to September 2014 was more than 11.8 million; an increase of 27% on the previous year and a new record for heavy rail in the Auckland region. Rail patronage for the first quarter 2014 was 15% above the same period in 2013.

16. Rail service punctuality was stable at 87.7% for the 12 months to September 2014; an improvement from 86.3% the previous year. This was achieved through a period of operational change to new systems following the introduction of EMUs that have presented some challenges. For the month of August 2014, punctuality was 90.5% - the first month for at least ten years that performance exceeded 90% outside holiday periods .

17. Rail station security was upgraded from May 2014 and a strategic review of rail safety, security and fare enforcement is underway.

Road Design and Development

Dominion Road

18. Construction on the cycle routes is proceeding with the project being close to 50% complete. Tenders for the main Dominion Road works have closed and evaluation is underway. The project has been expanded at the request of Watercare to include water main replacement in the three village centres.

Albany Highway

19. The contract for construction has been awarded to Fulton Hogan. Work will commence on site in November. The construction is expected to be completed early in 2017.

20. An open day will be held in October to give the local community the opportunity to meet the construction team and ask any questions they may have about the project before works begin. A communications and stakeholder management plan will be in place for the duration of the construction period.

Murphys Road

21. Construction of Flat Bush School Road and Murphys Road intersection upgrade is progressing and on track for completion by mid-December 2014. Design of the Murphy’s Road upgrade between Flat Bush School Road and Ormiston Road is on-going and programmed to finish by the end of December 2014.

AMETI

22. Construction of the new Te Horeta Road at Panmure is near complete. Pavement works and line marking were completed during the period and the final integration testing of tunnel systems is in progress. The road is scheduled to open on 2 November when critical activities on Mt Wellington Highway and at the adjacent NCI site are complete.

23. The new William Harvey Bridge footbridge is now fully operational. The upgrade of Van Damme’s Lagoon, NCI and Watercare works are ongoing.

24. Planning and design meetings were held to update Pakuranga town centre stakeholders on the design work for Pakuranga bus station and Reeves Road flyover. Feedback will assist to further develop the design.

Cycle Initiatives

25. The construction of Stage 1 of the Beach Road Cycle Route (Churchill Street to Quay Street via Mahuhu Crescent and Tapora Street) was completed ahead of schedule and formally opened by the Prime Minister and the Mayor. A short safety video for cyclists has been produced http://youtu.be/fNlu7xaS2KA. Within a week it had been viewed more than 2,700 times on YouTube.

26. A survey to benchmark the number of cyclists is about to start and will be used to monitor usage. The design of Stage 2 that will make the link through to Britomart Place is progressing with the start of construction planned for early 2015.

27. A number of other cycle schemes are under construction including Portage Road (New Lynn), Swanson Rail Path and St George Street (Papatoetoe). Meanwhile the Spring Cycling Programme has commenced with a series of cycle training and safety events being held throughout the region.

Services

Public Transport ‘Give it a Go’ Scheme

28. Between Late May and the end of September AT has delivered the scheme through 18 businesses and personalised journey planning projects. Through the scheme, individuals have two weeks of commute travel.

29. Results indicate that 6 weeks after the start of the trial 52% are continuing to use public transport and after 8 weeks there is only a slight drop to 41%.

30. An evaluation survey is also undertaken as this allows participants to provide feedback on the service. There has been positive feedback, as shown in the quotes below:

· “Great idea – certainly surprised me how great public transport has become” ASB workplace survey

· “I had never taken public transport before the trial and now find that travelling by train is a lot less stressful than by road… …and thank you for offering the trial pass, you now have a passenger for life.” Health Alliance workplace survey

· “Using public transport was a lot better than I had expected. More trials like this should be done to convince others.” Sovereign workplace survey

Commute Businesses

31. Auckland Council senior management have approved the Auckland Council Travel Plan. A more detailed Action Plan is being co-developed for presentation to the Chief Planning Officer in early November for approval to proceed.

32. Commute awards recognised businesses achieving success in travel planning. The award winners have been promoted in business publications including Auckland Today. The award winners were:

· Progress on Travel Plan – AECOM

· Delivery of Commute Packages – Mahitahi Trust

· Embedding sustainable transport into company practice – MRCagney.

Route Optimisation

33. The 2013 – 2014 Route Optimisation Programme has been primarily focused around the Auckland city centre, aiming to prioritise and optimise network performance for all modes as appropriate. The Programme made use of the detailed Network Operating Plan to translate strategic intent into operational priorities, for the various modes by time of day. Being the city centre, greater emphasis was placed on public transport and pedestrian performance, the latter being particularly noticeable during the day outside of peak periods. As a whole, route optimisation covered approximately 33 km, over 110 intersections.

Variable Message Signs (VMS)

34. Eight variable message signs (VMS) programmed for the 2013-14 year are now in place.

35. The signs are due for final hand-over to the Auckland Traffic Operations Centre (ATOC) during the month of October, and will be available for use for incident management, planned events, multi-modal real time travel time information (including multi-modal travel time where relevant), and any messaging requirements.

Bus route improvements

36. The Operational Planning and Performance Teams have been assisting the Public Transport Operations team to identify and implement quick-win projects to improve the efficiency and reliability of the bus operations. Current projects include:

Route	Project Scope	Progress
Esmonde Road	Widening to extend bus lane	Resolution prepared, awaiting tree removal consent
Khyber Pass Road	Introduction of additional 90m of bus lane	Resolution prepared, awaiting Local Board approval
Khyber Pass Road	Crowhurst intersection bus priority upgrade	Resolution prepared, awaiting Local Board approval
Wellesley Street East	Bus lane pocket	Resolution prepared, awaiting Road Safety Audit sign off
Park Road	Investigation of southbound bus lane	Concept design complete, internal consultation to commerce shortly
Parnell Road	Investigation of bus lane	Concept development with consultants, due imminently

Urban KiwiRAP (International Road Assessment Programme) Update

37. A specialist engineering team completed vehicle-mounted video-mapping of 2,000 kilometres of the Auckland local road network in September as part of the Safer Journeys Urban KiwiRAP demonstration project. This project is a world first and the video footage will be analysed to establish road safety star ratings for the Auckland urban local road network that will be used to prioritise improvements on high-risk parts of the network.

Road Corridor Delivery

38. Overall operating expenditure is running ahead of budget due to the effects of the major storm event which struck Great Barrier Island in June, higher electricity costs and an increased spend on unsealed road maintenance.

39. Renewal expenditure is behind forecast but good progress has been made in making preparations for the upcoming construction season. The actual spend is consistent with the reduced level of funding now available for renewals.

Key Renewals

40. Construction of the Beach Road Cycleway was delivered by the Road Corridor Group and completed on time for the opening by the Prime Minister in August.

41. The design of the new box culvert is underway on Great Barrier Road with the intention of commencing physical works later this year. The existing steel plate was washed away in the storm event on 10 June 2014 and there is a temporary stream crossing in place until the works can be completed.

42. Chipsealing commenced in Franklin in August using Emulsion instead of cut-back bitumen. Emulsion can be sprayed in cooler weather, provides improved chip wetting and adhesion and is safer and more environmentally friendly than hot bitumen.

43. Repairs to the Maraetai Beach seawall were also completed in August. The seawall had been undermined by several major storms over the June/July period.

44. Streetlight improvements have been carried out on East Tamaki Road and on the cycle routes in the Dominion Road Corridor. The street lights in these cycle routes, located immediately to the East and West of Dominion Road, have been upgraded with LED Luminaires to improve safety.

Road Corridor Access

Corridor Access Request (CAR) Applications

45. There were 4,039 CAR applications approved during the first quarter, representing a 4.4% increase over the number of 3868 for the same period last year.

46. Monthly incremental increases of around 8% have been experienced since July with the major share of the increases being for minor works i.e. works in the footpath and berm area only.

Ultra-Fast Broadband Rollout

47. Overall forecast build starts have fallen below forecasts and the likelihood of a back ended build programme for the year has increased. Up to 30 cabinet areas appear to be at risk.

48. Currently for Year 4, 88 cabinet areas are in build, 43 are completed and 22 have moved into warranty.

Watercare Hunua 4 Bulk Watermain

49. As at the end of September 2014, 12.6 km of pipe has been laid at an average weekly rate of 48 metres and Watercare advise it is on target.

Watercare Pakuranga Rising Water Main

50. Work commenced in January on the construction of a new 0.9 metre diameter sanitary sewer rising main in the carriageway of Pakuranga Road and Lagoon Drive in the vicinity of the Panmure Bridge.

51. Progress at either end of the project site (Lagoon Drive and Pakuranga Road east of the Panmure Bridge) has been good and the positive temporary traffic management measures employed have enabled traffic to continue with only minimal delays.

Overweight Permits

52. There were 198 overweight permit applications processed in September. Of the 198 permit applications, 155 (78.3%) were processed within the target times and all applications were processed by the nominated travel start date.

53. The target timeframes for processing overweight permit applications are 3 days for KPI 2, single trip, multi travel and continuous renewal permits and 5 working days for KPI 3 continuous and area permits.

Parking and Enforcement

Parking machine replacement

54. The existing 922 Pay and Display machines installed in the greater Auckland area have reached their end of life and are due for replacement. Parking Services have conducted an on-going investigation into the developing technology associated with on-street parking. A paper has recently been prepared requesting the funding necessary for a technology upgrade and is planned to be presented to the AT Board at its November meeting.

55. The proposed new system incorporates the ‘pay by space’ mode with in-road sensors for each parking spot. Parking availability will be published on the internet. Once a parking space is occupied payment will be made at a nearby payment machine that will accept HOP cards, credit cards, text-a-park and cash. Smartphone payments will also be available with text reminders being sent when the time limit is due to expire. Additional topping up for extending parking will be available by either smartphone or at any other parking payment machine.

56. Enforcement of expired parking spaces will be managed from Parking Officers PDAs that will be able to communicate to a central system holding data on the parking status of the city’s precincts. Improved management information and remote tariff adjustments will be managed from the centralised system.

Auckland parking discussion document

57. There was significant interest in the parking discussion document, with AT receiving over 6,000 submissions. The submissions are still being analysed and themes collated. The next step will be to draw up a region-wide parking policy which will consider information from those submissions.

58. A report on key themes and possible policy responses was reported back to the AT Board in October. The detail of individual schemes will follow.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the first quarter (2014/15) ending 30 September 2014 and forward works programme for the second quarter (2014/15) ending 31 December 2014	29
b View	Travelwise Schools activities	43
c View	Decisions of the Traffic Control Committee	45
d View	Report against local board advocacy issues	47
e View	Local Board Transport Capital Fund Report	49

Signatories

Authors

Various Auckland Transport authors

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

10 December 2014

Adjustment to hire fees for larger spaces at New Lynn and Avondale Community Centres

File No.: CP2014/28039

Purpose

1. This report seeks Whau Local Board approval for fee adjustment for three larger bookable spaces within the New Lynn Community Centre in Totara Avenue and three larger bookable spaces in the Avondale Community Centre at Rosebank Road Avondale.

Executive Summary

2. The Whau Local Board has requested that council staff within Community Facilities unit remedy the anomaly in the hire fees currently charged by proposing:

i. an increase in the fees for the three larger spaces at New Lynn Community Centre

ii. a reduction in the fees for three spaces at Avondale Community Centre.

Refer to Attachment A: Proposed amended fee schedule for New Lynn and Avondale Community Centres. This schedule was calculated using the regional formula for setting the rates for fees and charges at council-operated community facilities.

3. The recommended increases for the three identified spaces at New Lynn Community Centre for the current peak standard hire fee rate is up to $20 and up to $16.00 for the off peak standard hire fee rate.

4. At Avondale Community Centre the recommended adjustment to rationalise the hire fee rates for standard peak and off peak is variable as detailed in the table in the comments section of this report.

5. It is recommended that if the proposed hire fees are adopted by the local board for the three listed bookable spaces at New Lynn Community Centre and at Avondale Community Centre that these new fees be introduced from 1 February 2015

Recommendations

That the Whau Local Board:

a) Adopts the new fees at New Lynn Community Centre for the following spaces:

Main Hall: $59.00 per hour peak standard rate (a $20 increase),

$47.20 per hour off peak standard rate (a $16 increase).

Active Recreation Hall; $49.00 per hour peak standard rate (a $10 increase),

$39.20 per hour off peak standard rate (an $8.00 increase).

Meeting Room One: $34.00 per hour peak standard rate (a $10.00 increase),

$27.20 per hour off peak standard rate (an $8.00 increase).

b) Adopts the new fees at Avondale Community Centre for the following spaces:

Combined Community and Highbury Room: $49.00 per hour peak standard rate (a $10.00 decrease).

$39.20 per hour off peak standard rate (a $9.80 decrease).

Community Hall: $39.00 per hour peak standard rate (a $10.00 decrease),

$31.20 per hour off peak standard rate (an $8.00 decrease).

Highbury Hall: $39.00 per hour peak standard rate (a $10.00 decrease),

$31.20 per hour off peak standard rate (an $8.00 decrease).

c) Agrees that the decrease in fees for the three listed spaces at Avondale Community Centre and the increase in fees for the three listed spaces at New Lynn Community Centre be introduced from 1 February 2015.

Discussion

6. The local board has been concerned for some time with the impact of the new hire fees and charges introduced at 1 July 2014 on local community group use of the New Lynn and Avondale Community Centres. Its particular concern was the anomalies between fees charged for similar or larger spaces at the New Lynn Community Centre and Avondale Community Centre. Local board members were fielding complaints from local community about the increased costs for their group and not being able to afford to hire these spaces anymore.

7. In response to workshops with the local board, council staff were asked to propose adjustments that would rationalise the fees charged for peak and off peak standard hire for the three largest spaces at New Lynn and Avondale Community Centres.

8. The recommended increase at New Lynn Community Centre to the current standard peak and off peak hire fee rates varies between $8 to $20 per hour.

New Lynn Community Centre	Peak standard fee		Adjustment	Off peak standard fee		Adjustment
New Lynn Community Centre	Current Peak	Proposed	Adjustment	Current	Proposed	Adjustment
Main Hall	$39	$59.00	$20 ↑	$31.20	$47.20	$16.00 ↑
Active Recreation Hall	$39	$49.00	$10 ↑	$31.20	$39.20	$8.00 ↑
Meeting Room One	$24	$34.00	$10 ↑	$19.20	$27.20	$8.00 ↑

9. At Avondale Community Centre the recommended adjustment to rationalise the hire fees for standard peak and off peak rates for the identified spaces is variable as shown below.

Avondale Community Centre	Peak standard fee		Adjustment	Off peak standard fee		Adjustment
Avondale Community Centre	Current peak	Proposed	Adjustment	Current	Proposed	Adjustment
Community + Highbury	$59	$49.00	$10↓	$47.20	$39.20	8↓
Community Hall	$49	$39.00	$10↓	$39.20	$31.20	$8↓
Highbury Hall	$49	$39.00	$10↓	$39.20	$31.20	$8↓

Consideration

Local Board Views and Implications

10. The chair and members of the local board raised their concerns at monthly workshops and portfolio meetings about the impact of the new hire fees and charges that went live at 1 July 2014 and anomalies between the hire fees charged for similar or larger spaces at the New Lynn and Avondale community centres. Members of the community had complained to local board members about the increased costs and that in some instances their groups were no longer being able to afford to hire these spaces.

11. Council staff were asked to present back to the local board proposed adjustments to fees which would address the anomalies in charges between the two community centres.

Maori Impact Statement

12. Opportunities for Maori to pursue social, cultural and environmental activities will continue to be available at New Lynn and Avondale Community Centres.

Implementation Issues

13. Should the local board approve the proposed new fees for the three spaces at each centre, council staff will introduce these fees from 1 February 2015.

Attachments

No.	Title	Page
a View	Proposed fee schedule for New Lynn and Avondale Community Centres	55

Signatories

Author

Brya Taylor - Team Leader Community Centres South-West.

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

10 December 2014

New Lynn Community Centre refurbishment report

File No.: CP2014/27183

Purpose

1. This report and its attachments provides the Whau Local Board with information about the projected growth in the catchment area of the New Lynn Community Centre (NLCC) and the implications of this for the centre. It enables the Board to receive a report that it commissioned to identify a refurbishment option for the New Lynn Community Centre and the costs involved.

Executive Summary

2. The Whau community facility consultation confirmed that there is a need to reconfigure the spaces within the New Lynn Community Centre (NLCC) to enable better use of the building and to ensure that it will continue to meet the needs of the community. A report requesting funding to engage an architect to review the centre and its current configuration was received by the Board at its meeting on 16 April 2014. The Whau Local Board allocated $18,000 to enable a report to be developed and Strachan Group Architects (SGA) was engaged.

3. The report highlights the:

· Development process

· Future vision of New Lynn Community Centre

· Current situation overview and brief

· Justification of redevelopment

· Existing plans and analysis diagrams

· Current state of use (photo survey)

4. The primary changes proposed by SGA are to:

· relocate the lease space to the first floor or to another venue to free up the valuable ground floor area that is currently underutilised

· relocate the current kitchen to the vacated lease space and create a ground floor meeting room.

· Relocate the existing stairway between the ground and first floors

· Create an additional area next to the current stage to enable better access and creation of a green room space

· Split the upstairs meeting space into two smaller rooms and glazing the frontage to these spaces for better lighting and ambience.

5. The proposed upgrade has been evaluated by a quantity surveyor and the advice is that it would cost $826,000 plus a contingency allowance. Undertaking this refurbishment would as highlighted in the community profile report, enable the centre to meet the growing recreational and community needs of New Lynn a priority outcome for the Whau Local Board.

6. A staged approach to any refurbishment is possible and would focus on making changes to the area identified as zone 1 in the SGA report. This approach would result in higher refurbishment costs because of the duplicated set up costs involved. If funding was available then the initial focus would be on procuring professional services, undertaking detailed design work and obtaining resource and building consents. This process would take six months and enable any construction to take place in the 2015/2016 financial year.

7. Attached to this report is a report from Community Policy and Planning that provides statistical data of the catchment of the NLCC and information on the effects of the Special Housing Areas (SHA’S) on the demand for use of the NLCC. The key finding from the report is that 3,000 new residents could be accommodated in the SHA’s around New Lynn within the next ten years. That the NLCC catchment is expected to have 10,777 more residents by 2024 making an overall population of 66,202.

Recommendations

That the Whau Local Board:

a) Receives the New Lynn Community Centre redevelopment report prepared by Strachan Group Architects

b) Receives the community profile report prepared by Community Policy and Planning

c) Considers the allocation of capital funding to progress a comprehensive refurbishment of the New Lynn Community Centre to ensure the delivery of community and recreational outcomes.

Discussion

8. The New Lynn Community Centre (NLCC) was opened in June 2001. It is a well located centre that has a variety of uses and users but it is not fulfilling its potential. The Whau community facility consultation has implications for the New Lynn Community Centre and its ability to enable a variety of meetings, cultural performances and provide for informal recreation. Currently the New Lynn Community Centre is not configured to support these aims something that will become a bigger issue with the growth being experienced in the area.

9. A need to reconfigure the spaces within the centre to enable better use of the building and to ensure that it will continue to meet the needs of the community was identified. A report requesting funding to engage an architect to review the centre and its current configuration was received by the Board at its meeting on 16 April 2014. The aim was to provide design options on innovative and cost effective ways to redevelop the centre. The Board resolved:

That the Whau Local Board:

a) supports the engagement of an architect to review the current New Lynn Community Centre configuration and provide design options that will ensure that the centre is able to meet future community needs

b) allocates $18,000 from its 2013/ 2014 discretionary capital funding to obtain design options and costings.

Resolution number WH/2014/53

10. Strachan Group Architects was engaged to undertake this work and their report is attached along with costs estimates for the proposed reconfiguration. The report highlights the:

· development process

· future vision of New Lynn Community Centre

· current situation overview and brief

· justification of redevelopment

· existing plans and analysis diagrams

· current state of use (photo survey)

11. The primary changes proposed by SGA are to:

· relocate the lease space to the first floor or to another venue to free up the valuable ground floor area that is currently underutilised

· relocate the current kitchen to the vacated lease space and create a ground floor meeting room

· relocate the existing stairway between the ground and first floors

· create an additional area next to the current stage to enable better access and creation of a green room space

· split the upstairs meeting space into two smaller rooms and glazing the frontage to these spaces for better lighting and ambience.

12. Making these changes would address current issues with the centre, create a more useable and flexible facility that will be able to meet the challenges of a growing population in the area. Any refurbishment would be consistent with the Community Facilities Network Plan objectives of “improving and better utilising existing facilities and making them more flexible and multi-purpose”.

13. The proposed refurbishment has been evaluated by a quantity surveyor and the advice is that it would cost $826,000 plus a contingency allowance. A staged approach to any refurbishment is possible and would focus on making changes to the area identified as zone 1 in the SGA report. This approach would result in higher refurbishment costs because of the duplicated set up costs involved. If funding was available then the initial focus would be on procuring professional services, undertaking detailed design work and obtaining resource and building consents. This process would take six months and enable any construction to take place in the 2015/2016 financial year.

14. Attached to this report is a report from Community Policy and Planning that provides statistical data of the catchment of the NLCC and information on the effects of the Special Housing Areas (SHA’S) on the demand for use of the NLCC. This information was sought to help in the decision making process around refurbishment of the facility to meet current and future needs.

15. The key finding from the report is that 3,000 new residents could be accommodated in the SHA’s around New Lynn within the next ten years. That the NLCC catchment is expected to have 10,777 more residents by 2024 making an overall population of 66,202. This is a significant catchment area for the Centre NLCC and the high density nature of the development means that residents will have little or no space on their own property to recreate. Refurbishing the New Lynn Community will be a cost effective means to meet the demands of a growing community and may delay the need for a new build for up to 10 years.

Consideration

Local Board Views and Implications

16. This report and its attachments provides the Whau Local Board with information about a refurbishment option for the New Lynn Community Centre and the costs involved.

Maori Impact Statement

17. This report and the matters being considered have no particular benefits or adverse effects for Maori.

Implementation Issues

18. This report and its attachments completes the outcome established when the Board allocated funding towards this project. Actioning the refurbishment option identified in the report would be dependent upon funding being made available.

Attachments

No.	Title	Page
a View	New Lynn Community Centre Community Profile 2014	61
b View	New Lynn Redevelopment Summary	87

Signatories

Author

Peter Loud - Team Leader Community Facilities

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

10 December 2014

Whau Fast Response Grants Fund

File No.: CP2014/27106

Purpose

1. To present a process for the receipt, assessment, processing and management of a fast response grants fund for the Whau Local Board.

Executive Summary

2. The Whau Local Board, at their business meetings on 16 July 2014 (WH/2014/103 (c)) and 17 September 2014 (WH/2014/143(c) ) set aside $20,000 to establish a fast response grants fund to enable them to make decisions on small grants, under $1,000, which fall outside of the Local Event Support Fund process.

3. On 17 September 2014 the Whau Local Board allocated $10,000 to 10 local groups and organisations for activities that they were planning prior to December 2014. A further $10,000 is left for allocation.

4. Officers have been asked to design a simple application form, guidelines and an assessment/decision making matrix that fulfils the requirements of the local board for an easy to use system, and the requirements of Auckland Council for the recording of decisions and accountability for public money.

5. This process is an interim solution until the new Community Grants Policy which is due to be implemented in 2015, comes into force. This Community Grants Policy will allow for a fast response grant fund to be set up by the local board in line with a regionally designed process.

Recommendation

That the Whau Local Board:

a) Considers and approves the guidelines, application form and assessment/decision making matrix for the fast response grants fund (Attachments A to C).

Discussion

6. The Whau Local Board has resolved to set up a fast response grants fund for grants of $1,000 or less for small community groups and organisations’ activities.

7. The fast response grant fund allows individuals/organisations to apply for individual projects which must occur within the local board area. Applicants may only apply once to the fast response grant in any financial year.

8. Information on the applications will be circulated to the local board using the assessment/decision matrix form. All applications appearing on the assessment/decision matrix will be assigned a priority rating. The priority ratings are:

Priority 1

Meets all eligibility criteria and contributes significantly to funding outcomes and priorities. Highly recommended for funding.

Priority 2

Meets all eligibility criteria and contributes to funding outcomes and priorities. Recommended for funding

Priority 3

Meets all eligibility criteria and contributes to funding outcomes and priorities but to a lesser extent than priority 2. Not recommended for funding.

Priority 4

Meets all eligibility criteria and has a minimal contribution to funding outcomes and priorities or insufficient information has been provided by the applicant, or other funding sources are more appropriate. Not recommended for funding.

9. Through fast response grants, the local board recognises the vital role that community groups and organisations play in developing strong, sustainable communities. The fast response grants aim to assist individuals/groups to provide activities, projects, programmes, initiatives and events that make a positive contribution within the local board area, which require financial support under $1,000.

10. This fund is allocated at the local board’s discretion. In accordance with its fiduciary duties, the local board is to act honestly, avoid conflicts of interest and act in what the local board believes to be the best interests of the community.

Consideration

Local Board Views and Implications

11. Local board feedback on the proposed fast response grants fund was sought at a workshop with the Whau Local Board.

Maori Impact Statement

12. Community funding is a general programme of interest and accessible to a wide range of groups, including Maori. Maori will benefit from this process alongside groups in the community in their ability to apply for this funding.

Implementation Issues

13. The allocation of grants to community groups is within the adopted annual plan.

14. Following the Whau Local Board allocating funding staff will notify the applicants of the local board decision.

Attachments

No.	Title	Page
a View	Whau Fast Response Grants Fund - Guidelines	135
b View	Whau Fast Response Grants Fund - Application Form	137
c View	Whau Fast Response Grants Fund - Assessment Form	139

Signatories

Author

Barbara Cade - Team Leader Events North/West

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

10 December 2014

Cemeteries Budget Transfer

File No.: CP2014/26879

Purpose

1. The purpose of this report is to request local board approval for the transfer of budget from Local and Sports Parks (local decision making function) to Regional and Specialist Parks (regional decision making function) to provide for the ongoing operational maintenance of cemeteries servicing the following Local Board areas:

· Henderson Massey

· Whau

· Waitakere Ranges

Executive Summary

2. In July 2012, Auckland Council entered into long term contracts with providers to deliver green asset services for a range of business units and departments across the organisation. Local and Sports Parks have responsibility for managing the integrated delivery of these contracts.

3. Green asset maintenance within cemeteries is incorporated within these contractual arrangements, with Regional and Specialist Parks retaining asset ownership and Local and Sports Parks having responsibility for managing contractual delivery.

4. Budget allocation for green asset maintenance within cemeteries is currently incorrectly aligned as a Local Board decision making activity. Cemeteries assets are in fact a Regional Governing Body decision making activity.

5. A budget transfer is required from Local and Sports Parks to Regional and Specialist Parks in order to properly align cemeteries budget allocation to the correct asset owner and level of politically decision making within Auckland Council.

Recommendations

That the Whau Local Board:

a) Agrees to transfer the Whau Local Board activity budget, as specified in table A below, to the Regional Governing Body activity budget for green asset maintenance within cemeteries.

b) Agrees that the budget transfer will take effect within the 2014 – 2015 financial year and the Long Term Plan amended accordingly.

Discussion

6. Subject to Local Board approval the budget transfer will take place within the 2014 – 2015 financial year and the Long Term Plan amended accordingly. The transfer represents budget provision to deliver both scheduled and unscheduled green asset maintenance services for cemeteries within the Local Board areas specified.

7. Relevant Service levels will not be directly impacted through the transfer of budget recommended within this report.

8. The table below (Table A) specifies the amount and relevant Local Board activity budget from which the transfer will take place, subject to Local Board approval:

Local Board	Activity	Hyperion Code/Cost Centre	WBS Code	GL Code	Budget to be transferred (based on volume of Local Board assets)
Henderson Massey	Cemetery Maintenance	PO1131000	N.0178710.01	PL41600	$60,000
Henderson Massey	Cemetery Maintenance	PO1131000	N.0178710.01	PL45290	$30,000
Henderson Massey	Cemetery Maintenance	PO1131000	N.0178710.01	PL40810	$121,724
Henderson Massey TOTAL					$211,724
Waitakere Ranges	Cemetery Maintenance	PO1131000	N.0178710.02	PL41600	$40,000
Waitakere Ranges	Cemetery Maintenance	PO1131000	N.0178710.02	PL40810	$45,571
Waitakere Ranges TOTAL					$85,571
Whau	Cemetery Maintenance	PO1131000	N.0178710.03	PL41600	$75,000
Whau	Cemetery Maintenance	PO1131000	N.0178710.03	PL45290	$30,000
Whau	Cemetery Maintenance	PO1131000	N.0178710.03	PL40810	$10,000
Whau	Cemetery Maintenance	PO1131000	N.0178710.03	PL41610	$14,782
Whau TOTAL					$129,782

Consideration

Local Board Views and Implications

9. The purpose of this report is to seek resolution at Local Board level.

Maori Impact Statement

10. No impact on Maori is expected.

Implementation Issues

11. Subject to approval, officers from Parks Sport and Recreation will implement the resolution/s arising from this report.

Attachments

There are no attachments for this report.

Signatories

Author

Mark Maxlow - Team Leader Community Safety West

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Ian Maxwell - Manager Parks, Sports & Recreation

Whau Local Board

10 December 2014

Long-term Plan 2015-2025: Local consultation material

File No.: CP2014/28107

Purpose

1. This report seeks adoption of local consultation material for the Long-term Plan 2015-2025 (LTP) by the Whau Local Board.

Executive Summary

2. Over the last twelve months local boards have been involved in many Long-term Plan 2015 - 2025 workshops and meetings as part of their shared governance role.

3. In October 2014, local boards adopted local board plans which help inform draft LTP budget decisions. In addition to this, advocacy discussions were held between local boards and the governing body at the end of October after which budget decisions for LTP consultation were agreed by the governing body on 6 November.

4. On 18 December 2014, the governing body will meet to adopt the LTP consultation document and supporting information, which includes local consultation material for each local board.

5. Indicative local budgets reflect 6 November governing body decisions and any minor amendments approved within the same funding envelope.

6. This report seeks adoption of local consultation material for the LTP.

Recommendations

That the Whau Local Board:

a) Adopts local consultation material (to be tabled at meeting) including:

i) a one page (2 side) local board insert; and

ii) supporting information, including local funding priorities for 2015/2016, key advocacy areas, indicative local performance targets for 2015/2016 and indicative local budgets for the next 10 years.

b) Notes:

i) the allocation of projects within Locally Driven Initiative (LDI) budgets are required to balance in every year.

ii) proposed operational savings for asset based services within the parks, community and lifestyle theme are not reflected in draft local budgets, but are instead captured at a regional level. Savings will be applied locally to final LTP budgets following consultation.

iii) high level budgets for programmes of work such as renewals, non-growth projects, parks developments, sportsfield developments and land acquisition will be developed prior to adoption of the final LTP.

c) Delegates authority to the Chair to make any final minor changes to local consultation material for the Long-term Plan 2015 - 2025 prior to publication including online consultation content.

Discussion

Process

7. Over the last twelve months local boards have been involved in many Long-term Plan 2015 -2025 workshops and meetings as part of their shared governance role.

8. In October 2014, local boards adopted a Local Board Plan which help inform draft LTP budget decisions. In addition to this, advocacy discussions were held between local boards and the governing body at the end of October after which budget decisions for LTP consultation were agreed by the governing body on 6 November.

9. On 18 December 2014, the governing body will meet to adopt the LTP consultation document and supporting information, which includes the following local consultation material for each local board:

a) a one page (2 side) local board insert in the LTP consultation document; and

b) supporting information, including local funding priorities for 2015/2016, key advocacy areas, indicative local performance targets for 2015/2016, and indicative local budgets for the next 10 years

Draft budgets

10. Indicative local budgets reflect 6 November governing body decisions and any minor amendments approved within the same funding envelope.

11. The allocation of projects within Locally Driven Initiative (LDI) budgets are required to balance in every year.

12. Proposed operational savings for asset based services within the parks, community and lifestyle theme are not reflected in draft local budgets, but are instead captured at a regional level. Savings will be applied locally to final LTP budgets following consultation.

13. High level budgets for programmes of work such as renewals, non-growth projects, parks developments, sportsfield developments and land acquisition will be developed prior to adoption of the final LTP.

14. This report seeks adoption of local consultation material for the LTP and agrees local targeted rate proposals, if any, for consultation.

Next steps

15. Following the governing body meeting on 18 December, information will be provided to local board members on the consultation process and finalising local board agreements.

16. LTP consultation will commence on 23 January 2014 through to mid-March. Through this engagement local boards will seek views on proposals important to the local area to help develop the Local Board Agreement 2015/2016 due for adoption in May 2015. Local Board will also seek views on the local impact of LTP proposals to inform advocacy discussions with the governing body.

17. The governing body will make final LTP budget decisions in May 2015 and meet to adopt the final LTP in June 2015, including 21 local board agreements.

Consideration

Local Board Views and Implications

18. This report sets out the decisions local boards need to make in order to finalise local consultation material for the Long-term Plan 2015 - 2025.

19. In October 2014, local boards adopted a local board plans which help inform draft LTP budget decisions. In addition to this, advocacy discussions were held between local boards and the governing body at the end of October after which budget decisions for LTP consultation were agreed by the governing body on 6 November.

Maori Impact Statement

20. Many local board decisions are of importance to and impact on Maori. Local board agreements and long-term plans are important tools that enable and can demonstrate council’s responsiveness to Maori. Local board plans, which were developed through engagement with the community including Maori, form the basis of the consultation material of the Long-term Plan 2015-2025.

21. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes. In particular, local board plans and LTP consultation material will influence relevant annual plans and local board agreements for 2015/2016 and beyond.

Implementation Issues

22. Local board financial statements reflect the cost of undertaking local activities within each local board area. Budgets are indicative for consultation purposes and subject to change.

23. Following consultation, proposed initiatives and budgets will be considered and updated to reflect feedback and new information available, prior to adoption of the final LTP.

Attachments

No.	Title	Page
a View	Draft Local Board Insert (to be tabled at the meeting)
b View	Draft Local Board Supporting Information (to be tabled at the meeting)

Signatories

Author

Kate Marsh - Financial Planning Manager - Local Boards

Authorisers

Matthew Walker - Manager Financial Planning, Policy and Budgeting

Karen Lyons - Manager Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

10 December 2014

Interim Open Space Provision Guidelines

File No.: CP2014/25003

Purpose

1. To seek feedback from local boards on the Interim Open Space Provision Guidelines.

Executive summary

2. The Interim Open Space Provision Guidelines (the guidelines) provide direction on the quantity, distribution and configuration of parks and open space sought by the council in both greenfield developments and the existing urban area.

3. The guidelines were adopted by the Parks, Recreation and Sport Committee in August for interim use and feedback during a six month trial period (attachment A). An updated version of the guidelines, incorporating amendments based on feedback, will be reported in early 2015 to the Parks, Recreation and Sport Committee and Regional, Strategy and Policy Committee for adoption.

4. The primary focus of the guidelines is ensuring the open space network provides access to a range of high-quality recreation, social and environmental experiences. The guidelines direct how open space should be distributed within both greenfield developments and the existing urban area by establishing triggers in relation to travel distance, resident population or the proximity of other land uses (such as an urban centre) that determine when the open space network should provide for the following experiences:

· Neighbourhood parks

· Suburb parks

· Sub-regional parks

· Civic spaces

· Local sports parks

· Connections

5. For existing urban areas the guidelines focus on improving the quality, accessibility and connectivity of existing open space. The guidelines identity areas of significant and moderate shortfall in the quantity of open space relative to the current and future population within the existing urban area.

6. A target for the quantity of local recreation open space within greenfield developments of 2 hectares per 1000 residents is proposed.

7. The guidelines set out how different types of open space should be laid out and configured in relation to other land uses, such as housing and streets, to ensure that a high quality open space network is achieved.

Recommendation

That the Whau Local Board:

a) Provides feedback on the Interim Open Space Provision Guidelines

Comments

Background and strategic context

8. The Open Space Provision Guidelines (the guidelines) are part of the Parks and Open Spaces Policy Programme and are a key tool to implement the policy direction of the Proposed Auckland Unitary Plan (PAUP), the Parks and Open Spaces Strategic Action Plan 2013, the Sport and Recreation Strategic Action Plan 2013 and the Parks and Open Space Acquisition Policy 2013 (the acquisition policy).

9. The guidelines provide direction on the distribution, quantity and configuration of parks and open space sought by the council in both greenfield developments and the existing urban area. They will inform a range of council activities including:

· Assessing open space acquisition opportunities

· Development of spatial plans (area plans, precinct plan and structure plans)

· Identifying strategic infrastructure requirements, including development of a regional open space network plan

· Informing the development of local open space network plans for local board areas

· Providing advice on council’s open space requirements to developers

10. The guidelines were adopted by the Parks, Recreation and Sport Committee in August for interim use and feedback during a six month trial period.

11. A successful open space network responds to the local context and therefore it is expected that variation in the provision of open space will occur across Auckland. The guidelines are intended to set out a framework for assessing open space provision rather than establish strict targets for council or developers to achieve.

12. The guidelines apply to greenfield developments and existing urban areas. They primarily focus on the provision of local parks, rather than sub-regional or region scale open space.

13. The guidelines have three parts, each of which are explained further below:

· Distribution of open space

· Quantity of open space

· Configuration of open space

Distribution of open space (pages 4 to 8 of the guidelines)

14. Ensuring the open space network provides the community with access to a range of high quality recreational, social and environmental experiences is the primary focus of the guidelines.

15. The first part of the guidelines direct how open space should be distributed within both greenfield developments and the existing urban area by describing six experiences the open space network should deliver:

· Neighbourhood parks

· Suburb parks

· Sub-regional parks

· Civic spaces

· Local sports parks

· Connections

16. The guidelines establish triggers in relation to travel distance, size of resident population or the proximity of other land uses (such as an urban centre) that determine when the open space network should provide for each of the experiences. Criteria relating to the size of open space required and key activities provided for are also established for some experiences.

17. Provision targets used by the legacy councils in Auckland as well as other councils in New Zealand and overseas have been considered in establishing the distribution targets (attachment B).

18. Each of the experiences and the relevant triggers for provision are explained below:

Neighbourhood parks and suburb parks

19. Neighbourhood parks and suburb parks describe open space that provides common informal recreation experiences throughout urban areas. The guidelines establish criteria about the typical area of open space required for a neighbourhood park (0.3ha) and suburb park (3ha) and the activities they should provide for (such as play opportuniites, respite, trail networks)

20. Walking distance targets are proposed for neighbourhood parks and suburb parks relative to PAUP zoning. Shorter walking distance targets are proposed for the PAUP zones that provide for higher density residential development. This assists with providing residents in higher-density housing with easy access to informal recreation open space. The following walking distance targets are proposed:

Neighbourhood Park

Suburb Park

High density areas:

(Terraced Housing and Apartment Zone, Local Centre, Town Centre, Metropolitian Centre and Mixed Use)

400m walk

(approx. 5 mins)

1000m walk

(approx. 12 mins)

Remaining urban residential areas

600m walk

(approx. 7.5 mins)

1500m walk

(approx. 18 mins)

Sub-regional parks

21. Sub-regional parks describe large (typically >30ha) areas of open space that provide for a variety of informal recreation and sport experiences. These parks are usually located within, or on the periphery of, the urban area. Examples include Barry Curtis Park, Western Springs, Auckland Domain.

22. The guidelines propose that Auckland Council will proactively acquire sub-regional parks when opportunities arise and needs are identified through network planning, rather than expect sub-regional parks to be planned for by developers in greenfield areas. The guidelines do not propose a travel distance target for sub-regional parks, but state that residents within each of the northern, central, southern and western areas of urban Auckland should have easy access to a variety of sub-regional parks.

Civic space

23. Civic space describes the squares, plazas, greens, streets and shared spaces within urban centres which provide for social and informal recreation experiences. The provision guidelines propose the quantity and diversity of civic space relate to the scale of the urban centre. A local centre is proposed to be the smallest urban centre to trigger civic space requirements.

Local sports parks

24. Local sports parks describe open space which is used for organised sport, and typically includes facilities such as sports fields, courts and club buildings. Sports parks are also provided for at a sub-regional scale.

25. The guidelines propose that greenfield developments should provide for the local sport park requirements of their residents. Based on existing levels of sports field demand this equates to approximately 3ha of land per 2000 households. A threshold of 2000 households is proposed, as this generates sufficient demand for two sports fields, and results in larger sports parks which have efficiencies in terms of layout, facility use and maintenance. The 3ha minimum size includes allowances for club rooms, car parking and for other facilities such as courts.

26. No target for local sports parks provision is proposed for existing urban areas. The sports park network within the urban area is largely in place, and acquisition opportunities of land suitable for new sports parks are rare.

Connections

27. Creating a connected open space network is one of the areas of focus of the Parks and Open Spaces Strategic Action Plan 2013. The guidelines encourage open space to be distributed to create contiguous networks that have a range of recreational, transport and ecological benefits.

Quantity of open space (pages 9 to 11 of the guidelines)

28. Different policy responses are required for guidance on the quantity of open space between greenfield developments and the existing urban area. In greenfield developments there is generally no existing open space network and there is the ability to determine the amount and distribution of open space. In existing urban areas the open space network is largely in place and there are significant constraints on increasing the amount of open space, including the cost and availability of suitable land.

29. Achieving quantity targets is a secondary focus for the provision of open space.

Quantity of open space in existing urban areas

30. The guidelines do not establish a target for the quantity of open space relative to the population within existing urban areas. Due to the amount of population growth projected within existing urban areas, achieving and maintaining a ratio of open space to population would be unachievable due to financial (the cost of land) and practical constraints (the availability of suitable land).

31. The criteria of the Parks and Open Space Acquisition Policy 2013 (the acquisition policy) establish how the council prioritises acquisition opportunities within the existing urban area in response to population growth. The acquisition policy generally prioritises acquisition opportunities where there is:

· High levels of expected population growth

· Relatively poor access to informal recreation open space

· Low quantity of existing open space relative to the current and future population

32. For the purpose of informing open space acquisition priorities, the quantity of open space across the region has been assessed in relation to:

· The quantity of open space (all types) within each census area unit

· The quantity of recreational open space within each census area unit

· Projected population growth between 2014 and 2030

· Strategic alignment with the Auckland Plan Development Strategy and PAUP zonings

33. Draft quantity analysis is included within the interim guidelines (attachment A, page 10). This map identifies where moderate and significant shortfalls in the quantity of open space relative to the current and future population are located within the existing urban.

Quantity of open space in greenfield developments

34. In greenfield development areas the guidelines set a target for the quantity of local informal recreation open space of 2 hectares per 400 households (approximately 1000 residents). Local informal recreation open space is defined as having an informal recreation, sport or civic open space function and excludes parks considered to serve a sub-regional or regional catchment.

35. Analysis of the existing provision of open space within the urban areas of Auckland, local board areas and ten case study areas has informed recommending a target of 2 hectares per 400 households of informal recreation open space. The target of 2 hectares of local recreation open space per 400 households is relatively consistent with the existing amount of local recreation open space provided in the urban area of Auckland.

36. The Proposed Auckland Unitary Plan introduces a green infrastructure corridor zone which is to be applied to land within the 1 in 100 year floodplain in greenfield developments. The integration of green infrastructure and open space land is integral to creating a connected open space network. The guidelines allow for up to 50% of local recreation open space to be provided in the form of green infrastructure where this has demonstrable recreation benefits (such as creating trail networks).

37. No target for the amount of open space required for conservation or green infrastructure corridor purposes is proposed. The values and characteristics of an area determine the need for these open space functions rather than the population of a development. Targets are also not proposed for large sub-regional or regional recreation open space, as it is expected council will identify and acquire land for these functions outside of the greenfield development process (structure planning and subdivision).

Configuration of open space (pages 12 and 13 of the guidelines)

38. The third part of the guidelines sets out how different types of open space should be laid out and configured in relation to other land uses, such as housing and streets, to ensure that a high quality open space network is achieved.

Consideration

Local board views and implications

39. This report seeks the views of local boards on the interim open space provision guidelines. The view of local boards will be reported to the Parks, Recreation and Sport Committee and will inform proposed amendments to the guidelines prior to their adoption.

Maori impact statement

40. Engagement with Maori on the guidelines will occur during the trial period.

Implementation

41. Further development and testing of the provision guidelines is occurring during the period for the remainder of 2014. This involves:

· Assessing open space acquisition opportunities against the guidelines

· Testing the guidelines with developers preparing structure plans for special housing areas and future urban zone land

· Engagement with iwi and property developers

· Refinement of the modelling of provision targets

· Illustration of the concepts within the guidelines

42. Final guidelines will be report to the Parks, Recreation and Sport Committee in early 2015 following the trial period.

Attachments

No.	Title	Page
a View	Interim Open Space Provision Guidelines	223
b View	Examples of provision targets used by former Auckland City Council and other NZ and overseas park authorities	237

Signatories

Author

Andrew Beer - Principal Policy Analyst

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Anaru Vercoe - Manager, Community Policy & Planning

Chairperson	Catherine Farmer
Deputy Chairperson	Susan Zhu
Members	Derek Battersby, QSM, JP
	Ami Chand, JP
	Duncan Macdonald, JP
	Ruby Manukia-Schaumkel
	Simon Matafai

Item	Topic	Presenter(s)	Time
1.0	Open Space Provision Guidelines	Richard Mann Huia Kingi	11.00am – 12.10pm
Notes Staff provided an overview of open space provision guidelines to the board. It was noted that a report will be on 10 December meeting agenda to obtain formal feedback from the board. The following points were discussed at the workshop: · 5 minute walk to the neighbourhood parks is acceptable (i.e. 400m in high density areas and around 600m in medium density areas) · There should be consistency across similar suburbs · Acquisition of land for park should happen at the time of area planning · Funding plan should be developed along with policy Actions Board to provide formal feedback at 10^th December Board meeting.
	LUNCH		12.10pm – 12.40pm
2.0	Local Sports Parks - 2014/2015 Capex Programme	Helen Biffin	12.40pm – 1.30pm
Notes Final LSP 2014/2015 Capex Programme was discussed with the board. Actions A report will come to 19 November board meeting to approve the final LSP 2011/15 capex programme.
3.0	LB Admin/portfolio catch up	Board Members	1.30pm – 1.50pm
Board members provided portfolio updates.

Item	Topic	Presenter(s)	Time
1.0	LB Admin/portfolio catch up	Board Members	9.30am – 10.00am
Board members provided portfolio updates.
2.0	Rosebank BID	Mike Gibson (RBA) Bob Mackie (RBA) Steven Branca	10.00am – 10.37am
Notes Mike Gibson and Bob Mackie made a presentation to the board to present the Annual Report for 2013/14, Strategic Plan and activities for 2015/16 and 2015/16 RBA's budget to the board.
3.0	LTP Phase-3	Glenn Boyd + various staff	10.40am – 12.40pm
Notes There was a discussion with staff from various departments to enable local board to discuss capex projects, asset based services budget, locally driven initiatives (LDI) options and local consultation material. Actions Members to provide feedback on draft consultation material with in four working days.

Author	Riya Seth - Democracy Advisor
Authoriser	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau