Whau Local Board
OPEN MINUTES
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Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 10 December 2014 at 6.32pm.
Chairperson |
Catherine Farmer |
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Deputy Chairperson |
Susan Zhu |
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Members |
Derek Battersby, QSM, JP |
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Ami Chand, JP |
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Duncan Macdonald, JP |
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Ruby Manukia-Schaumkel |
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APOLOGIES
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Simon Matafai |
For absence |
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ALSO PRESENT
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Cr Ross Clow |
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Whau Local Board 10 December 2014 |
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1 Welcome
The chair opened the meeting and welcomed those present.
2 Apologies
Resolution number WH/2014/189 MOVED by Member A Chand, seconded by Member R Manukia-Schaumkel: That the Whau Local Board: a) Accepts the apology from member Simon Matafai for absence. |
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number WH/2014/190 MOVED by Chairperson CM Farmer, seconded by Member R Manukia-Schaumkel: That the Whau Local Board: a) Confirms the ordinary minutes of its meeting, held on Wednesday, 19 November 2014, including the confidential section, as a true and correct record subject to the following amendment to item 14, resolution a) to read as follows: That the Whau Local Board: a) Approves allocation of $156,443 for the Whau Neighbourhood Greenways Plan projects at four priority sites, as set out in this report. $106,443 provided from the Parks Capex Programme and $50,000 from the Local Board Discretionary Capex Fund. |
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Ward Councillor’s Update
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8 Deputations
8.1 |
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Sam Morrison of Whau the People made a presentation to the board reporting back on the recent Whau Arts Festival. A copy of the presentation has been placed on file copy of minutes and can be viewed on the Auckland Council website. |
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Resolution number WH/2014/191 MOVED by Chairperson CM Farmer, seconded by Member A Chand: That the Whau Local Board: a) Receives the deputation from Sam Morrison of Whau the People and thanks him for the presentation. |
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a Presentation - Sam Morrison - Whau the People |
8.2 |
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Kirstin Howard and Ivan Lovich co-ordinators of the La Rosa Gardens Reserve Community Orchard Group made a verbal presentation on the potential for a walkway between La Rosa Gardens Reserve and Godley Road via 83B Godley Road. A copy of tabled documents have been placed on file copy of minutes and can be viewed on the Auckland Council website. |
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Resolution number WH/2014/192 MOVED by Chairperson CM Farmer, seconded by Member A Chand: That the Whau Local Board: a) Receives deputation from Kirstin Howard and Ivan Lovich of the La Rosa Gardens Reserve Community Orchard Group and thank them for the presentation. |
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a Tabled documents - La Rosa Gardens Reserve Community Orchard Group |
9 Public Forum
9.1 |
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Resolution number WH/2014/193 MOVED by Deputy Chairperson S Zhu, seconded by Member D Macdonald: That the Whau Local Board: a) Receives the public forum submission.
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10 Extraordinary Business
10.1 |
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Resolution number WH/2014/194 MOVED by Deputy Chairperson S Zhu, seconded by Member D Macdonald: That the Whau Local Board: a) Agrees to consider funding application for Whau Chinese New Year Celebration and Market Day 2015 as an extraordinary item at item 24.1 of this agenda. (i) The reason the matter was not on the agenda is that the application for the event was received by the board after the agenda was compiled. (ii) The reason for urgency being that the event organisers need certainty to enter into venue and promotional agreements.
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11 Notices of Motion
There were no notices of motion.
12 |
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Resolution number WH/2014/195 MOVED by Chairperson CM Farmer, seconded by Member R Manukia-Schaumkel: That the Whau Local Board: a) Receives the Whau Local Board Chairperson, Catherine Farmer’s report.
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13 |
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Resolution number WH/2014/196 MOVED by Chairperson CM Farmer, seconded by Member R Manukia-Schaumkel: That the Whau Local Board: a) Receives local board member verbal reports.
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14 |
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Resolution number WH/2014/197 MOVED by Member A Chand, seconded by Deputy Chairperson S Zhu: That the Whau Local Board: a) Receives Auckland Transport update report. b) Requests that the board be provided with footpath renewals list at its February 2015 workshop.
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15 |
Auckland Transport Quarterly Update to Local Boards (For the quarter - 1 July to 30 September 2014) |
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Resolution number WH/2014/198 MOVED by Member DQ Battersby, seconded by Deputy Chairperson S Zhu: That the Whau Local Board: a) Receives Auckland Transport Quarterly report.
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16 |
Adjustment to hire fees for larger spaces at New Lynn and Avondale Community Centres |
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Resolution number WH/2014/199 MOVED by Member R Manukia-Schaumkel, seconded by Member A Chand: That the Whau Local Board: a) Resolves to retain the current fees for New Lynn Community Centre. b) Adopts the new fees at Avondale Community Centre for the following spaces: Combined Community and Highbury Room: $49.00 per hour peak standard rate (a $10.00 decrease). $39.20 per hour off peak standard rate (a $8.00 decrease). Community Hall: $39.00 per hour peak standard rate (a $10.00 decrease), $31.20 per hour off peak standard rate (an $8.00 decrease). Highbury Hall: $39.00 per hour peak standard rate (a $10.00 decrease), $31.20 per hour off peak standard rate (an $8.00 decrease). c) Agrees that the decrease in fees for the three listed spaces at Avondale Community Centre be introduced from 1 February 2015.
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17 |
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Resolution number WH/2014/200 MOVED by Deputy Chairperson S Zhu, seconded by Member A Chand: That the Whau Local Board: a) Receives the New Lynn Community Centre redevelopment report prepared by Strachan Group Architects b) Receives the community profile report prepared by Community Policy and Planning c) Will consider allocation of capital funding to progress a comprehensive refurbishment of the New Lynn Community Centre to ensure the delivery of community and recreational outcomes in February 2015.
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18 |
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Resolution number WH/2014/201 MOVED by Member R Manukia-Schaumkel, seconded by Member D Macdonald: That the Whau Local Board: a) Considers and approves the guidelines, application form and assessment/decision making matrix for the fast response grants fund (Attachments A to C). b) Recommends that the six week decision making time frame be reduced to four weeks. c) Recommends that the events portfolio holders are involved in making recommendations to the local board. d) Notes that there is a limit of one application for twelve month period per applicant. e) Notes that the accountability report and receipts of the amount of the grant should be provided to the events team. f) Recommends that the Whau local board Facebook page will be one of the advertising channels.
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19 |
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Resolution number WH/2014/202 MOVED by Chairperson CM Farmer, seconded by Deputy Chairperson S Zhu: That the Whau Local Board: a) Agrees to transfer the Whau Local Board activity budget, as specified in table A in the agenda report, to the Regional Governing Body activity budget for green asset maintenance within cemeteries. b) Agrees that the budget transfer will take effect within the 2014 – 2015 financial year and the Long Term Plan amended accordingly.
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20 |
Performance Report for the Whau Local Board for the four months ended 31 October 2014 |
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Secretarial Note: It was noted that on page 203 of agenda Ambrico Archive (Portage Ceramics Trust) should be recorded as “Slippage”. |
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Resolution number WH/2014/203 MOVED by Member DQ Battersby, seconded by Member D Macdonald: That the Whau Local Board: a) Receives the Performance Report for the Whau Local Board for the period ended October 2014.
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21 |
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Secretarial Note: Consultation material (one page insert and supporting information) was tabled at the meeting. A copy of the documents have been placed on file copy of minutes and can be viewed on the Auckland Council website. |
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Resolution number WH/2014/204 MOVED by Chairperson CM Farmer, seconded by Member A Chand: That the Whau Local Board: a) Adopts local consultation material (as tabled at meeting) including: i) a one page (2 side) local board insert; and ii) supporting information, including local funding priorities for 2015/2016, key advocacy areas, indicative local performance targets for 2015/2016 and indicative local budgets for the next 10 years. b) Notes: i) the allocation of projects within Locally Driven Initiative (LDI) budgets are required to balance in every year. ii) proposed operational savings for asset based services within the parks, community and lifestyle theme are not reflected in draft local budgets, but are instead captured at a regional level. Savings will be applied locally to final LTP budgets following consultation. iii) high level budgets for programmes of work such as renewals, non-growth projects, parks developments, sportsfield developments and land acquisition will be developed prior to adoption of the final LTP. c) Delegates authority to the Chair to make any final minor changes to local consultation material for the Long-term Plan 2015 - 2025 prior to publication including online consultation content.
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a One page (2 side) local board insert b Supporting information |
22 |
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Resolution number WH/2014/205 MOVED by Chairperson CM Farmer, seconded by Member R Manukia-Schaumkel: That the Whau Local Board: a) Welcomes the development of Open Space Provision guidelines for Auckland Council as a key platform for delivering on its Local Board Plan and particularly its Outstanding development and Valued environment priorities. b) Notes that the Whau area has many beautiful open spaces, providing recreational, ecological and amenity services and linking communities to the Whau River, a defining feature of our area. c) Notes that there are some areas of the Whau where land needs to be acquired to enable greenway connections to link communities and eco-systems and increase safety. d) Notes that there are areas like New Windsor where the open space provision is particularly low and urgently needs to be increased. e) Notes that there are some areas facing huge growth in a short space of time and that the Whau Local Board has recognised that it needs to respond and advocate for investment to ensure urban intensification creates quality living and natural environments. f) Notes that the Whau is in a spatial priority area with development happening at an increasing rate with the resulting service demand and urban planning issues and these guidelines are an important enabler for timely open space investment. g) Would like to contribute the following feedback: i. The board generally supports the walking distances/times for the different parks in different places except that the distance in a high density area needs to be closer. ii. The board notes that for those living in town and metropolitan centres the civic spaces are also the neighbourhood spaces and requests that the guidelines more strongly note the dual role of these spaces iii. The board agrees with the principal of consistency across similar suburbs. iv. The board notes the importance of amenity areas in industrial areas for workers but also for open space activities that are not conducive to residential areas, e.g. radio controlled car tracks v. The board requests that the guidelines do consider industrial areas for acquisition for recreation not just for connections, storm water and conservation vi. The board supports Council not taking on pocket parks that do not fulfil broader open space goals vii. The board generally supports in new developments, the provision of body corporate funded small amenity areas as long as this does not promote gated communities viii. The board notes the major shortfall of open space in the Whau and that the inclusion of the leased Avondale Racecourse distorts perception of open space needs ix. The board believes that when prioritising improving open space in existing urban areas that quantity, proximity to neighbourhood space and the quality need to be considered together in a case by case basis x. The board notes the important relationship between storm water management and ecological open space and requests that the guidelines more strongly reflect this relationship and supports a stronger statement of the need for the joint consideration of open space and storm water priorities xi. The board notes that to enable open and transparent public consideration of Council policy (and particularly the funding required) that the guidelines will need some estimates of costs at the local board level. xii. The board looks forward to local open space planning being included in the regional work programme and requests that timing of board level work be related to actual rates of growth xiii. The board notes the important linkage between precinct and area planning and local space provision. If precinct and area planning is not conducted in a timely manner important sites will not be identified as development occurs and there will not be efficient acquisition of part sites xiv. The board supports cost effective and timely acquisition as early as possible in the development process xv. The board requests that the prioritising of precinct/area planning and open space acquisition planning be to spatial priority areas and high growth areas and that adequate resourcing be provided h) Notes its concern that the current LTP may not make adequate provision for acquisition and looks forward to the prioritising of open space planning work in the Whau to enable timely input into this process.
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Resolution number WH/2014/206 MOVED by Member A Chand, seconded by Member R Manukia-Schaumkel: That the Whau Local Board: a) Confirms the records of the workshops in Attachments A - C held on the following dates: o 5 November 2014 o 12 November 2014 o 19 November 2014
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Secretarial note: A member of public requested to speak to the board and the Chair with support of the board accepted the request and allowed Lusi Schwenke to speak. |
24 Consideration of Extraordinary Items
24.1 |
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Secretarial note: Application from Chinese association of West Auckland Inc requesting funding for Whau Chinese New Year Celebration and market day in March 2015 was tabled at the meeting. A copy of the application has been placed on the file copy of the minutes and can be viewed at the Auckland Council website. |
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MOVED by Deputy Chairperson S Zhu, seconded by Member DQ Battersby: That the Whau Local Board: a) Allocates funding upto $15,000.00 for the Whau Chinese New Year Celebration and Market Day 2015. b) Requests that the Auckland Council Event and Community Development Arts and Culture teams provide support and resources to the event. |
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An amendment was MOVED by Chairperson CM Farmer, seconded by Member R Manukia-Schaumkel: That the Whau Local Board: a) Agrees that the funding application be considered at January 2015 board meeting with staff report.
A division was called for, voting on which was as follows:
The motion was declared lost by 2 votes to 4. |
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The original motion then became substantive motion. The substantive motion was then put. |
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Resolution number WH/2014/208 MOVED by Deputy Chairperson S Zhu, seconded by Member DQ Battersby: That the Whau Local Board: a) Allocates funding upto $15,000.00 for the Whau Chinese New Year Celebration and Market Day 2015. b) Requests that the Auckland Council Event and Community Development Arts and Culture teams provide support and resources to the event.
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a Application for Whau Chinese New Year Celebration and market day in March 2015 |
8.21 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................