Agenda of Waitākere Ranges Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

At its meeting on 28 November 2013, the Waitakere Ranges Local Board resolved (resolution number WTK/2010/5) to record any possible conflicts of interest in a register.

Board Member	Organisation / Position
Sandra Coney	· Waitemata District Health Board – Elected Member · Women’s Health Action Trust – Patron
Neil Henderson	· Portage Trust – Elected Member · West Auckland Trust Services (WATS) Board – Trustee/Director · Weedfree Trust – Employee
Greg Presland	· Portage Trust – Elected Member · Lopdell House Development Trust – Trustee · Titirangi Residents & Ratepayers Group – Committee Member · Whau Coastal Walkway Environmental Trust – Trustee · Combined Youth Services Trust - Trustee
Steve Tollestrup	· Waitakere Licensing Trust – Elected Member · Community Waitakere – Trustee · West Auckland Trust Services (WATS) Board – Trustee/Director
Saffron Toms	· NIL
Denise Yates	· Ecomatters Environment Trust – Trustee · Keep Waitakere Beautiful Trust – Trustee · Huia-Cornwallis Ratepayers & Residents Association – Co-chairperson · Charlotte Museum Trust – Trustee

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council.

Board Member	Organisation / Position
Sandra Coney	· Friends of Arataki Incorporated – Trustee
Neil Henderson	· Friends of Arataki Incorporated – Trustee · Living Cell Technologies Animal Ethics Committee – Member
Saffron Toms	· Ark in the Park – Governance Group Member

4 Confirmation of Minutes

That the Waitākere Ranges Local Board:

a) Confirm the ordinary minutes of its meeting, held on Thursday, 27 November 2014, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitākere Ranges Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Going West Trust

Purpose

1. The Going West Trust wishes to update the Board on the outcomes of the 2014 Going West Books and Writers Festival which was held at the Playhouse Theatre (Goodbye My Feleni - 28 to 30 August) and the Titirangi War Memorial Hall (Literary Weekend - 12 to 14 September).

2. The presentation will cover the successes and challenges of this first year of the Going West Trust taking over full management of the festival, including programme highlights, funding, and future planning - in particular the 2015 twentieth Going West Festival and the relevance of the WW1 anniversary

Recommendation/s

That the Waitākere Ranges Local Board:

a) Receives the deputation from Going West Trust and thank them for the presentation.

8.2 Kowhai Reserve Pump Track

Purpose

1. Davian Lorsen has asked for an opportunity to introduce and update the board on their new project and a chance for the board to ask questions.

2. They are also interested in finding out about what funding streams through the Local Board might be available to them. Presently all the work being done on the track is being done by volunteers, using soil already existing on the site. However it has been suggested that a layer of gravel (aprox. $350 worth) embedded in the top layer of the track will go a long way to stop the track being punished by the weather over the winter months.

Recommendation/s

That the Waitākere Ranges Local Board:

a) Receives the deputation from Davian Lorsen and thank him for the presentation.

Attachments

a Kowhai Reserve Pump Track Information.............................................. 3

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Waitākere Ranges Local Board

11 December 2014

Auckland Transport Update Report

File No.: CP2014/16303

Purpose

1. The purpose of the report is to respond to Local Board requests on transport-related matters and to provide information to Elected Members about Auckland Transport’s activities in the Board area.

Recommendation/s

That the Waitākere Ranges Local Board:

a) Receives the Auckland Transport’s Report

Discussion

Monthly Overview and Implementation Issues Update

INFORMATION REPORT

PROGRAMME OF NEW FOOTPATHS IN 2014/15

2. Auckland Transport is unable to progress a programme of new footpaths in 2014/15 due to budgetary constraints and a high volume of other schemes going to construction.

3. It is hoped to restart the programme in 2015/16, subject to funding becoming available through the Long Term Plan.

4. It the interim, it is acknowledged that there are a large number of outstanding requests from members of the public and Local Boards for new footpaths.

5. Attached is a listing of footpath requests previously assessed by AT for design and construction. These schemes have already gone through a prioritisation process with a focus around connecting up with the existing network and linking to key destinations.

6. The Board may wish to consider funding design and construction of some schemes in its area, using the Local Board Transport Capital Fund.

7. In order to advance any schemes that the Board wishes to financially support, it is desirable that decisions should be made as soon as possible.

LOWER ALCOHOL LIMITS A MILESTONE FOR ROAD SAFETY

8. Lower legal alcohol limits to come into force on 1 December will begin making New Zealand roads safer from day one, providing safer journeys for all New Zealanders as the country heads into the festive season.

9. Legislation passed earlier this year means that from 1 December, the legal alcohol limit for drivers aged 20 years and over will be lowered from 400 to 250 micrograms of alcohol per litre of breath (or from 80 to 50 milligrams of alcohol per 100 millitres of blood), bringing New Zealand’s law into line with the limits already in place in the majority of OECD countries. The alcohol limit for drivers under the age of 20 will remain at zero.

10. The lower alcohol limit is a game-changer for road safety in New Zealand, and with the holiday season fast approaching, the message is clear – if you’re going to drink don’t drive, and if you’re going to drive don’t drink.

11. The NZTA has been undertaking a public information campaign to remind New Zealanders of the change, with promotions beginning in early November with the rollout of posters and coasters in pubs and bars. Promotional activity stepped up from 16 November with television, radio and outdoor advertising all focussing on the simple message of lower alcohol limits for drivers 20 and over from 1 December.

12. Reducing deaths and serious injuries from drink-driving is a key plank of the Government’s Safer Journeys strategy, which looks across the entire road system to improve safety through safer roads and roadsides, safer speeds, safer vehicles and safer road use.

FIVE YEAR TIME LIMITS FOR NEW DRIVER LICENCES FROM 1 DECEMBER

13. Changes to New Zealand’s Graduated Driver Licensing System aimed at improving the safety of novice drivers and motorcyclists are set to come into force at the beginning of December, including the introduction of a five-year time limit on new learner and restricted car and motorcycling licences.

14. The changes to the Land Transport (Driver Licensing) Rule mean that drivers or riders who obtain or renew their learner or restricted licence after 1 December 2014 and who haven’t moved on to the next licence stage within the following five years will need to pass another theory test to renew their licence after it expires.

15. The changes will encourage novice drivers and motorcyclists to progress to a full licence within a reasonable timeframe.

16. The changes are part of the Government’s broader Safer Journeys strategy which aims to significantly reduce deaths and injuries on New Zealand’s roads. The new time limits will work together with other recent measures introduced under Safer Journeys to improve the safety of young drivers, including raising the minimum licensing age from 15 to 16, the introduction of a zero alcohol limit for teen drivers and the rollout of more challenging practical driver tests to gain restricted and full licences.

17. Another change coming into force on December 1 with the amended Driver Licensing Rule is the strengthening of the ‘evidence of identity’ requirements for licence applications, in order to reduce the risk of driver licences being obtained fraudulently.

18. Further details on all of the changes can be found on the NZTA website at http://www.nzta.govt.nz/consultation/driver-licensing-amendment-2014/index.html

LOCAL BOARD TRANSPORT FUND APPLICATIONS

19. Auckland Transport held a workshop with the Local Board on the 16 October for the Local Board to consider which projects they wanted to allocate there LBTF budget too. At the Local Board Business meeting on Thursday 13^th November the Local Board allocated funding to the following Local Board projects which is presented below:

RESPONSES AND PROGRESS REPORTS

PROPOSAL TO INSTALL A ‘NO STOPPING AT ALL TIMES’ (NSAAT) BROKEN YELLOW LINES’ PARKING RESTRICTION AT BETHELLS ROAD, BETHELLS BEACH.

20. Concerns have been raised by the general public regarding congestion and access of emergency vehicles caused by parked vehicles from the bridge directly south of Tasman View Road to the Bethells Beach car park. The issue occurs during the summer, particularly during public and school holidays.

21. Following a site investigation, it was found that this section of road is less than 6.5m wide and is therefore considered a narrow road. At a minimum, roads with two metres worth of parking on both sides require minimum road widths of 6.5m to allow a 2.5 metre through lane, which emergency services have confirmed is the minimum space required for their vehicles to have access.

22. To improve the above safety and operational concerns, Auckland Transport propose to install NSAAT restrictions on Bethells Road from the bridge directly south of Tasman View Road to the Bethells Beach car park. Please see the proposal on the attached aerial plan.

Response from the Local Board

23. The Local Board Transport Portfolio holder had no comments on this proposal.

PROPOSED BUS STOP AND SHELTERS -112 ATKINSON ROAD AND 162 ATKINSON ROAD

24. Auckland Transport does not believe that any changes are required to the proposal as a result of the feedback received and will be proceeding with the proposal of installing a new bus stop and shelters on Atkinson Road.

Response from the Local Board

25. The Local Board Transport Portfolio holder was happy with what was being proposed.

SHAW ROAD, ORATIA - NO OVERTAKING LINES

26. Auckland Transport is proposing to extend the extent of No Overtaking lines further north towards the intersection of West Coast Road. Auckland Transport is seeking to address visibility problems around horizontal curves, as well as restricting overtaking near Oratia Kindergarden, where there is angle parking and a zebra crossing.

Response from the Local Board

27. The Local Board Transport Portfolio holder was happy with what was being proposed.

CRASH REDUCTION – HENDERSON VALLEY ROAD / PINE AVENUE / PARRS CROSS ROAD INTERSECTION UPGRADE AND GATEWAY TREATMENT

28. Auckland Transport is committed to improving road safety and reducing the number of fatal and serious injuries on the road network. The intersection of Henderson Valley Road / Pine Avenue / Parrs Cross Road was studied as part of the crash reduction route study of Henderson Valley Road.

29. Site observations and crash analysis for the past five years have shown that there have been 9 non-injury crashes at the intersection of Henderson Valley Road and Pine Avenue. The majority of these crashes have occurred as a result of vehicles failing to give way at the intersection. The site observations also highlighted the following safety issues at the intersection.

· The angled parking outside the dairy was in direct conflict with through vehicles along Pine Avenue.

· The exclusive left turning lane on Henderson Valley Road encourages high turning speeds into Pine Avenue and Parrs Cross Road, thereby creating potential safety issues for angled parked vehicles outside the dairy.

· The location of the existing pedestrian splitter island on Parrs Cross Road is inappropriate due to restricted sight visibility by angled parking vehicles outside the diary and a long distance needing to be crossed.

· High traffic speeds on Henderson Valley Road and Pine Avenue.

30. As part of the various proposed improvements, Auckland Transport is planning to upgrade the intersection of Henderson Valley Road / Pine Avenue and also the intersection of Pine Avenue / Parrs cross Road.

31. The works proposed include:

· Kerb build-out on Henderson Valley Road to provide protection to the angled parking spaces. Removing painted triangle to make shared lane on Henderson Valley Road. Provide new pram crossings for Parrs Cross Road and install no stopping at all times restriction to maintain inter-visibility between vehicles and crossing pedestrians.

· Convert the existing pedestrian splitter island on Parrs Cross Road to solid island to prevent pedestrians from using the existing crossing facility.

· Install painted gateway treatments on Henderson Valley Road and Pine Avenue

· Install new street lighting, if required

32. Details of the proposed works in the near vicinity of your property are shown on the enclosed layout plan.

Response from the Local Board

33. The Local Board Transport Portfolio holder had no comments on this proposal.

PROPOSAL FOR YELLOW NO PARKING RESTRICTIONS AT WITHERS ROAD, GLEN EDEN

34. The New Zealand Police has brought to Auckland Transport’s attention that parents parking over the courtesy crossing (raised table pedestrian facility) during school pick up and drop off times outside Konini School.

35. This is causing safety issues particularly for pedestrians wishing to cross the road from the school to the car parks in the middle of the cul-de-sac.

36. Auckland Transport did not install no parking restrictions during the implementation of the courtesy crossing back in early 2013.

37. To address the safety issue, we are proposing to install yellow no stopping lines across the courtesy crossing and the school’s vehicle access.

Response from the Local Board

38. The Local Board Transport Portfolio holder had no comments on this proposal.

PROPOSED CHANGES TO THE 100KM/H SPEED LIMIT ALONG WAITAKERE ROAD

39. Setting speed limits to reflect the road environment will encourage motorists to drive to the appropriate speed. This has the potential to reduce the frequency and severity of crashes. Waitakere Road has been identified as a high risk rural road within the Auckland Region. Crash data indicates that over the past five years there have been 44 crashes reported along Waitakere Rd and 15 of these occurred on the 100km/h section. Of these fifteen crashes, six resulted in a fatal or serious injury.

40. The current derestricted 100km/h zone on Waitakere Rd currently applies from Access Road to No. 556 Waitakere Road. (A derestricted zone has no posted speed limit, maximum of 100 km/h applies but motorists must drive to conditions).

41. Auckland Transport is proposing to change the speed limits on that portion of the road currently a derestricted zone to 80km/h. The designated speed limits applying for the balance of Waitakere Road will remain unchanged.

42. This consultation seeks input from road users and the wider community who may be affected by these proposed changes. Please find enclosed a map illustrating the proposed changes.

Response from the Local Board

43. The Local Board Transport Portfolio holder was in support of the proposal.

1250 PARRS CROSS ROAD, GLEN EDEN-PEDESTRIAN REFUGE

44. As part of the region-wide Safety Improvement Programme, Auckland Transport has identified the need to improve the operation and safety for pedestrians at the pedestrian refuge island located outside 1250 Parrs Cross Road.

45. The proposed improvements include:

· Installation of new side Islands and an upgrade of the existing pedestrian refuge. The upgraded pedestrian facility will significantly reduce the crossing distance for pedestrians.

· Installation of new 'No Stopping At All Times' road marking as shown on the attached plan. This will result in loss of some on-street parking spaces. However, this is essential to improve pedestrian safety by providing a better view of approaching traffic as well as making pedestrians more conspicuous to drivers.

· Associated pram crossings, road marking and lighting improvements

Response from the Local Board

46. The Local Board Transport Portfolio holder was in support of the proposal.

SAFETY CONCERNS AND MAINTENANCE OF THE ROAD CORRIDOR AT THE INTERSECTION OF ALBIONVALE ROAD AND WEST COAST ROAD.

47. The Transport Portifilo Holder requested Auckland Transport investigate safety concerns and maintenance of the road corridor at the intersection of Albionvale Road and West Coast Roads.

Response

48. Auckland Transport is proposing road marking improvements, these will allow motorists adequate visibility past the indented bus stop. Auckland Transport have considered relocating the bus stop, however this is undesirable as it would be too close to other bus stops to the east or west of the intersection.

49. In regards to the maintanance on Albionvale Road Auckland Transport has logged this with Auckland Council to maintain.

50. In relation tp the request for safety enhancements, for maintenance and beautification in the area. Auckland Transport considers that from a safety perspective, no vegetation, or low laying vegetation, is preferred as it ensures adequate sight lines for vehicles and, pedestrians crossing the road.

51. In terms of beautification, AT has forwarded this on to Auckland Council for consideration of low planting.

BETHELLS ROAD YELLOW NO-PARKING LINES REQUEST

52. Auckland Transport has received a request from a resident at Bethells Beach requesting the installation of broken yellow lines for people parking and walking to Lake Wainamu.

Update

53. Auckland Transport has carried out consultation with the affected parties and this closed on the 3 October 2014. Auckland Transport is in the process of going through the submissions received and the results will be reported back to the Local Board once this is completed.

SAFETY CONCERNS AT CAPTAIN SCOTT ROAD AND WEST COAST ROAD

54. The Glen Eden Business Association, through the Local Board public forum, requested that Auckland Transport investigate safety concerns at the corner of Captain Scott Road and West Coast Road.

Update

55. More time is required to complete Auckland Transport’s investigation. A route optimisation has been done recently, however Auckland Transport now needs to do further investigation, such as traffic/pedestrian counts and traffic modeling, before determining if a problem exists and what solution is required. The Local Board can expect to receive an update by mid-November 2014.

SWANSON PARK AND RIDE UPDATE

Description of the Works

56. Auckland Transport (AT) proposes to construct the Swanson Rail Park ‘N’ Ride on the KiwiRail land west of Swanson Rail Station and behind No. 720 Swanson Road (Challenge Petrol Station). The objective of the project is to provide a safe and convenient car parking space to promote rail commuter patronage. The proposed Park N’ Ride will be connected with a footpath / ramp to the Swanson Railway Station platforms. There are a total of 136 carparks including two disabled carparks.

57. The associated works such as earthworks, drainage, rain gardens, lighting and signage, landscaping of the developed area and installation of stone-strong walls up to 2.5m high along the rail corridor. Contaminated soil will be required to be disposed of off-site to a licensed land fill site and therefore validation checks may be required during earthworks. The works also include the construction of the access road from Swanson Road. The project is required to meet the Council statutory conditions for stormwater discharge with an attenuation tank and treatment devices – rain gardens and swale.

58. The carpark including vehicle movement areas will be sealed with 40mm asphaltic concrete on 300mm granular pavement construction. To ensure safety of the parking, lighting and security services will also be provided including provisions of PA and help point. Landscaping with native plants, flax,grass and trees will be planted in the rain garden.

59. Attached to this report are the tender drawings for information. Construction is programmed to commence early December 2014 with a projected completion date of April 2015.

WAITAKERE RANGES DESIGN GUIDELINE UPDATE

60. The draft guideline has been made available to the Local Board, and Auckland Transport will be attending a workshop with the Board to discuss the draft and receive feedback on it. In a change to the previously proposed process, AT will be commissioning the work required to populate the guideline with photographs and illustrations relevant to the local area, following the workshop with the local board. Consultation with external stakeholders will go ahead in early 2015 once the draft document has been updated with photos and illustrations.

61. The guideline will be incorporated into the Auckland Transport Code of Practice, and the date of publishing will be timed to coordinate with the release of this.

ISSUES COMPLETED
Subject Name	Decision Description	Date Requested	Completion date
Walking School Bus At Township Road, Waitakere	Auckland Transport will proceed with the request to install additional pedestrian warning signs to warn motorists of pedestrian activity in the vicinity of Township Road, and agrees that parking restrictions either side of the walking school bus crossing point will improve safety and visibility. The Local Board have raised no objects to this proposal.	September 2014	November 2014
Waitakere Road Route Treatment	Auckland Transport is committed to improving road safety and reducing the number of people killed or injured on the roading network. Waitakere Road has been identified as an arterial route with a significant serious and fatal crash history. In addition to the signage work completed recently, Auckland Transport is planning to carry out route treatment road safety works along Waitakere Road. . The Local Board have raised no objects to this proposal.	September 2014	November 2014

Attachments

No.	Title	Page
a View	Footpath update	3
b View	AT - Bethells Road, Bethells Beach proposed road marking	3
c View	AT - 112 Atkinson Road - Bus Stops	3
d View	AT - 162 Atkinson Road - Bus Stops	3
e View	AT - Shaw Road, Oratia, Waitakere Ranges Local Board - no-overtaking lines	3
f View	AT - Waitakere Ward, Henderson Valley Road, Henderson Gateway installation	3
g View	AT - Konini Primary School	3
h View	AT - Proposed change to the 100kph speed limit on Waitakere Road	3
i View	AT - Waitakere Ward, 125 Parrs Cross Road, Glen Eden - pedestrian refuge islands	3

Signatories

Authors

Owena Schuster, Elected Member Relationship Manager (West), Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

11 December 2014

Auckland Transport Quarterly Update

File No.: CP2014/26974

Purpose

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport across the Auckland region in the three months July – September 2014 and the planned activities anticipated to be undertaken in the three months October – December 2014.

2. Attachments include:

A - Auckland Transport activities

B - Travelwise Schools activities

C - Decisions of the Traffic Control Committee

D - Report against local board advocacy issues

E - Report on the status of the local board’s projects under the Local Board Transport Capital Fund (LBTCF).

Recommendation/s

That the Waitākere Ranges Local Board:

a) Receives the Auckland Transport Quarterly Report

Discussion

Significant activities during the period under review

Key Agency Initiatives

East West Connections

1. Auckland Transport (AT) and the NZ Transport Agency have completed an indicative business case that identified a short list of options to address the transport issues in the Onehunga-Penrose area. Improvements were also identified along the proposed bus route between Mangere, Otahuhu and Sylvia Park.

2. The assessment process to narrow down potential options included the outcomes of the July/August engagement as well as assessing factors such as transport performance; consentability; constructability; natural environment; public health and cultural heritage. The short list contains a range of low to high investment options for further investigation.

3. Public consultation on these short listed options commenced in October. This included public open days and workshops.

PT Development

Otahuhu Interchange

4. A civil enabling works package has gone to market to enable construction activities in December to capitalise on the scheduled Christmas Block of Line in the rail corridor.

5. The main works package is scheduled to go to market mid-December, with tenders closing end of January and award end of February 2015. Target completion for the interchange is end of September 2015. A public open day was held in Otahuhu Town Hall, attended by 225 people including Local Board members; feedback was very positive. Hui with local mana whenua are on-going with six having been completed to date.

City Rail Link

6. Registrations of interest (ROI) by the construction industry for the Enabling Works design work for the downtown section of the City Rail Link, from Britomart through Queen, Customs and Albert Streets to Wyndham Street were received and evaluated during August.

7. Following an evaluation process, Request for Proposal documentation for two enabling works contract packages were released to the ROI respondents in late August. A series of interface meetings are scheduled with respondents prior to receipt of proposals in November whereby a tender evaluation will be undertaken to procure the preferred tenderer. A project update was provided to manu whenua groups (seven iwi represented) mainly focussing on stormwater mitigation issues.

EMU Procurement

8. There are now 27 units in NZ with 17 units in service. Manukau peak services began mid September. Electric Multiple Unit (EMU) testing on the Western line to Swanson began on 29 September. Manufacture and delivery is on programme.

PT Operations

Bus Improvements

9. An on-going programme of bus timetable adjustments, in partnership with AT service providers, continued this year to ensure published timetables more closely reflect actual bus running times. This is driving a significant improvement in bus service reliability, particularly for North Star, Go West, Waka Pacific and Metrolink Outer with implementation scheduled across the entire bus network by September 2014.

10. On-time performance across the entire bus network rose to 91.45% for September and has remained over 90% during the quarter.

11. NZ Bus operated 91.7% of its bus services on time, which is a 10% increase on the previous 12 months. Go West showed the largest improvement with an 11% increase in punctuality since December. On-time performance improved by 5% after delivering a new customer value proposition of services from 7am to 7pm, 7 days a week on 3 August in the west (Green Bay/Titirangi).

12. On time performance for the Northern Express Service also continued to operate at a very high level during August delivering 98.7% and with most of September operating at 99.4%.

Rail Improvements

13. Rail patronage for the 12 months to September 2014 was more than 11.8 million; an increase of 27% on the previous year and a new record for heavy rail in the Auckland region. Rail patronage for the first quarter 2014 was 15% above the same period in 2013.

14. Rail service punctuality was stable at 87.7% for the 12 months to September 2014; an improvement from 86.3% the previous year. This was achieved through a period of operational change to new systems following the introduction of EMUs that have presented some challenges. For the month of August 2014, punctuality was 90.5% - the first month for at least ten years that performance exceeded 90% outside holiday periods.

15. Rail station security was upgraded from May 2014 and a strategic review of rail safety, security and fare enforcement is underway.

Road Design and Development

Dominion Road

16. Construction on the cycle routes is proceeding with the project being close to 50% complete. Tenders for the main Dominion Road works have closed and evaluation is underway. The project has been expanded at the request of Watercare to include water main replacement in the three village centres.

Albany Highway

17. The contract for construction has been awarded to Fulton Hogan. Work will commence on site in November. The construction is expected to be completed early in 2017.

18. An open day will be held in October to give the local community the opportunity to meet the construction team and ask any questions they may have about the project before works begin. A communications and stakeholder management plan will be in place for the duration of the construction period.

Murphys Road

19. Construction of Flat Bush School Road and Murphys Road intersection upgrade is progressing and on track for completion by mid-December 2014. Design of the Murphy’s Road upgrade between Flat Bush School Road and Ormiston Road is on-going and programmed to finish by the end of December 2014.

AMETI

20. Construction of the new Te Horeta Road at Panmure is near complete. Pavement works and line marking were completed during the period and the final integration testing of tunnel systems is in progress. The road is scheduled to open on 2 November when critical activities on Mt Wellington Highway and at the adjacent NCI site are complete.

21. The new William Harvey Bridge footbridge is now fully operational. The upgrade of Van Damme’s Lagoon, NCI and Watercare works are ongoing.

22. Planning and design meetings were held to update Pakuranga town centre stakeholders on the design work for Pakuranga bus station and Reeves Road flyover. Feedback will assist to further develop the design.

Cycle Initiatives

23. The construction of Stage 1 of the Beach Road Cycle Route (Churchill Street to Quay Street via Mahuhu Crescent and Tapora Street) was completed ahead of schedule and formally opened by the Prime Minister and the Mayor. A short safety video for cyclists has been produced http://youtu.be/fNlu7xaS2KA. Within a week it had been viewed more than 2,700 times on YouTube.

24. A survey to benchmark the number of cyclists is about to start and will be used to monitor usage. The design of Stage 2 that will make the link through to Britomart Place is progressing with the start of construction planned for early 2015.

25. A number of other cycle schemes are under construction including Portage Road (New Lynn), Swanson Rail Path and St George Street (Papatoetoe). Meanwhile the Spring Cycling Programme has commenced with a series of cycle training and safety events being held throughout the region.

Services

Public Transport ‘Give it a Go’ Scheme

26. Between Late May and the end of September AT has delivered the scheme through 18 businesses and personalised journey planning projects. Through the scheme, individuals have two weeks of commute travel.

27. Results indicate that 6 weeks after the start of the trial 52% are continuing to use public transport and after 8 weeks there is only a slight drop to 41%.

28. An evaluation survey is also undertaken as this allows participants to provide feedback on the service. There has been positive feedback, as shown in the quotes below:

· “Great idea – certainly surprised me how great public transport has become” ASB workplace survey

· “I had never taken public transport before the trial and now find that travelling by train is a lot less stressful than by road… …and thank you for offering the trial pass, you now have a passenger for life.” Health Alliance workplace survey

· “Using public transport was a lot better than I had expected. More trials like this should be done to convince others.” Sovereign workplace survey

Commute Businesses

29. Auckland Council senior management have approved the Auckland Council Travel Plan. A more detailed Action Plan is being co-developed for presentation to the Chief Planning Officer in early November for approval to proceed.

30. Commute awards recognised businesses achieving success in travel planning. The award winners have been promoted in business publications including Auckland Today. The award winners were:

· Progress on Travel Plan – AECOM

· Delivery of Commute Packages – Mahitahi Trust

· Embedding sustainable transport into company practice – MRCagney.

Route Optimisation

31. The 2013 – 2014 Route Optimisation Programme has been primarily focused around the Auckland city centre, aiming to prioritise and optimise network performance for all modes as appropriate. The Programme made use of the detailed Network Operating Plan to translate strategic intent into operational priorities, for the various modes by time of day. Being the city centre, greater emphasis was placed on public transport and pedestrian performance, the latter being particularly noticeable during the day outside of peak periods. As a whole, route optimisation covered approximately 33 km, over 110 intersections.

Variable Message Signs (VMS)

32. Eight variable message signs (VMS) programmed for the 2013-14 year are now in place.

The signs are due for final hand-over to the Auckland Traffic Operations Centre (ATOC) during the month of October, and will be available for use for incident management, planned events, multi-modal real time travel time information (including multi-modal travel time where relevant), and any messaging requirements.

Bus route improvements

33. The Operational Planning and Performance Teams have been assisting the Public Transport Operations team to identify and implement quick-win projects to improve the efficiency and reliability of the bus operations. Current projects include:

Route	Project Scope	Progress
Esmonde Road	Widening to extend bus lane	Resolution prepared, awaiting tree removal consent
Khyber Pass Road	Introduction of additional 90m of bus lane	Resolution prepared, awaiting Local Board approval
Khyber Pass Road	Crowhurst intersection bus priority upgrade	Resolution prepared, awaiting Local Board approval
Wellesley Street East	Bus lane pocket	Resolution prepared, awaiting Road Safety Audit sign off
Park Road	Investigation of southbound bus lane	Concept design complete, internal consultation to commerce shortly
Parnell Road	Investigation of bus lane	Concept development with consultants, due imminently

Urban KiwiRAP (International Road Assessment Programme) Update

34. A specialist engineering team completed vehicle-mounted video-mapping of 2,000 kilometres of the Auckland local road network in September as part of the Safer Journeys Urban KiwiRAP demonstration project. This project is a world first and the video footage will be analysed to establish road safety star ratings for the Auckland urban local road network that will be used to prioritise improvements on high-risk parts of the network.

Road Corridor Delivery

35. Overall operating expenditure is running ahead of budget due to the effects of the major storm event which struck Great Barrier Island in June, higher electricity costs and an increased spend on unsealed road maintenance.

36. Renewal expenditure is behind forecast but good progress has been made in making preparations for the upcoming construction season. The actual spend is consistent with the reduced level of funding now available for renewals.

Key Renewals

37. Construction of the Beach Road Cycleway was delivered by the Road Corridor Group and completed on time for the opening by the Prime Minister in August.

38. The design of the new box culvert is underway on Great Barrier Road with the intention of commencing physical works later this year. The existing steel plate was washed away in the storm event on 10 June 2014 and there is a temporary stream crossing in place until the works can be completed.

39. Chipsealing commenced in Franklin in August using Emulsion instead of cut-back bitumen. Emulsion can be sprayed in cooler weather, provides improved chip wetting and adhesion and is safer and more environmentally friendly than hot bitumen.

40. Repairs to the Maraetai Beach seawall were also completed in August. The seawall had been undermined by several major storms over the June/July period.

41. Streetlight improvements have been carried out on East Tamaki Road and on the cycle routes in the Dominion Road Corridor. The street lights in these cycle routes, located immediately to the East and West of Dominion Road, have been upgraded with LED Luminaires to improve safety.

Road Corridor Access

Corridor Access Request (CAR) Applications

42. There were 4,039 CAR applications approved during the first quarter, representing a 4.4% increase over the number of 3868 for the same period last year.

43. Monthly incremental increases of around 8% have been experienced since July with the major share of the increases being for minor works i.e. works in the footpath and berm area only.

Ultra-Fast Broadband Rollout

44. Overall forecast build starts have fallen below forecasts and the likelihood of a back ended build programme for the year has increased. Up to 30 cabinet areas appear to be at risk.

45. Currently for Year 4, 88 cabinet areas are in build, 43 are completed and 22 have moved into warranty.

Watercare Hunua 4 Bulk Watermain

46. As at the end of September 2014, 12.6 km of pipe has been laid at an average weekly rate of 48 metres and Watercare advise it is on target.

Watercare Pakuranga Rising Water Main

47. Work commenced in January on the construction of a new 0.9 metre diameter sanitary sewer rising main in the carriageway of Pakuranga Road and Lagoon Drive in the vicinity of the Panmure Bridge.

48. Progress at either end of the project site (Lagoon Drive and Pakuranga Road east of the Panmure Bridge) has been good and the positive temporary traffic management measures employed have enabled traffic to continue with only minimal delays.

Overweight Permits

49. There were 198 overweight permit applications processed in September. Of the 198 permit applications, 155 (78.3%) were processed within the target times and all applications were processed by the nominated travel start date.

50. The target timeframes for processing overweight permit applications are 3 days for KPI 2, single trip, multi travel and continuous renewal permits and 5 working days for KPI 3 continuous and area permits.

Parking and Enforcement

Parking machine replacement

51. The existing 922 Pay and Display machines installed in the greater Auckland area have reached their end of life and are due for replacement. Parking Services have conducted an on-going investigation into the developing technology associated with on-street parking. A paper has recently been prepared requesting the funding necessary for a technology upgrade and is planned to be presented to the AT Board at its November meeting.

52. The proposed new system incorporates the ‘pay by space’ mode with in-road sensors for each parking spot. Parking availability will be published on the internet. Once a parking space is occupied payment will be made at a nearby payment machine that will accept HOP cards, credit cards, text-a-park and cash. Smartphone payments will also be available with text reminders being sent when the time limit is due to expire. Additional topping up for extending parking will be available by either smartphone or at any other parking payment machine.

53. Enforcement of expired parking spaces will be managed from Parking Officers PDAs that will be able to communicate to a central system holding data on the parking status of the city’s precincts. Improved management information and remote tariff adjustments will be managed from the centralised system.

Auckland parking discussion document

54. There was significant interest in the parking discussion document, with AT receiving over 6,000 submissions. The submissions are still being analysed and themes collated. The next step will be to draw up a region-wide parking policy which will consider information from those submissions.

55. A report on key themes and possible policy responses was reported back to the AT Board in October. The detail of individual schemes will follow.

Attachments

No.	Title	Page
A	Schedule of activities undertaken for the first quarter (2014/15) ending 30 September 2014 and forward works programme for the second quarter (2014/15) ending 31 December 2014
B	Travelwise Schools activities broken down by Local Board
C	Traffic Control Committee Decisions
D	Local Board Advocacy Report
E	Local Board Transport Capital Fund Report

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the first quarter (2014/15) ending 30 September 2014 and frorward works programme for the second quarter (2014/15) ending 31 December 2014	3
b View	Travelwise Schools activities broken down by Local Board	3
c View	Traffic Control Committee Decisions	3
d View	Local Board Advocacy Report	3
e View	Local Board Transport Capital Fund Report	3

Signatories

Authors

Various Auckland Transport authors

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

11 December 2014

Cemeteries Budget Transfer

File No.: CP2014/26881

Purpose

1. The purpose of this report is to request local board approval for the transfer of budget from Local and Sports Parks (local decision making function) to Regional and Specialist Parks (regional decision making function) to provide for the ongoing operational maintenance of cemeteries servicing the following Local Board areas:

· Henderson Massey

· Whau

· Waitakere Ranges

Executive Summary

2. In July 2012, Auckland Council entered into long term contracts with providers to deliver green asset services for a range of business units and departments across the organisation. Local and Sports Parks have responsibility for managing the integrated delivery of these contracts.

3. Green asset maintenance within cemeteries is incorporated within these contractual arrangements, with Regional and Specialist Parks retaining asset ownership and Local and Sports Parks having responsibility for managing contractual delivery.

4. Budget allocation for green asset maintenance within cemeteries is currently incorrectly aligned as a Local Board decision making activity. Cemeteries assets are in fact a Regional Governing Body decision making activity.

5. A budget transfer is required from Local and Sports Parks to Regional and Specialist Parks in order to properly align cemeteries budget allocation to the correct asset owner and level of politically decision making within Auckland Council.

Recommendation/s

That the Waitākere Ranges Local Board:

a) Agrees to transfer the Waitākere Ranges Local Board activity budget, as specified in table A below, to the Regional Governing Body activity budget for green asset maintenance within cemeteries.

b) Agrees that the budget transfer will take effect within the 2014 – 2015 financial year and the Long Term Plan amended accordingly.

Discussion

6. Subject to Local Board approval the budget transfer will take place within the 2014 – 2015 financial year and the Long Term Plan amended accordingly. The transfer represents budget provision to deliver both scheduled and unscheduled green asset maintenance services for cemeteries within the Local Board areas specified.

7. Relevant Service levels will not be directly impacted through the transfer of budget recommended within this report.

8. The table below (Table A) specifies the amount and relevant Local Board activity budget from which the transfer will take place, subject to Local Board approval:

Local Board	Activity	Hyperion Code/Cost Centre	WBS Code	GL Code	Budget to be transferred (based on volume of Local Board assets)
Henderson Massey	Cemetery Maintenance	PO1131000	N.0178710.01	PL41600	$60,000
Henderson Massey	Cemetery Maintenance	PO1131000	N.0178710.01	PL45290	$30,000
Henderson Massey	Cemetery Maintenance	PO1131000	N.0178710.01	PL40810	$121,724
Henderson Massey TOTAL					$211,724
Waitakere Ranges	Cemetery Maintenance	PO1131000	N.0178710.02	PL41600	$40,000
Waitakere Ranges	Cemetery Maintenance	PO1131000	N.0178710.02	PL40810	$45,571
Waitakere Ranges TOTAL					$85,571
Whau	Cemetery Maintenance	PO1131000	N.0178710.03	PL41600	$75,000
Whau	Cemetery Maintenance	PO1131000	N.0178710.03	PL45290	$30,000
Whau	Cemetery Maintenance	PO1131000	N.0178710.03	PL40810	$10,000
Whau	Cemetery Maintenance	PO1131000	N.0178710.03	PL41610	$14,782
Whau TOTAL					$129,782

Consideration

Local Board Views and Implications

9. The purpose of this report is to seek resolution at Local Board level.

Maori Impact Statement

10. No impact on Maori is expected.

Implementation Issues

11. Subject to approval, officers from Parks Sport and Recreation will implement the resolution/s arising from this report.

Attachments

There are no attachments for this report.

Signatories

Authors

Mark Maxlow - Team Leader Community Safety West

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Ian Maxwell - Manager Parks, Sports & Recreation

Waitākere Ranges Local Board

11 December 2014

Glen Eden Civic Space

File No.: CP2014/26841

Purpose

1. The purpose of this report is to seek approval from the Waitakere Ranges Local Board on plans to utilise the Council owned car park adjacent to the Local Board office for a programme of events on specific days from December 2014 until April 2015.

2. The organisation, logistics and equipment required to facilitate these events will require expenditure of budget from the local board’s budget. It is anticipated that these events will require a budget of $50,000.

3. Approval to utilise the Neighbourhood Development and the local boards Community Response budget for the organisation and delivery of these events is sought.

Recommendation/s

That the Waitākere Ranges Local Board:

a) Allocates $50,000 of its operational budget to provide for a programme of events in Glen Eden Town Centre between December 2014 and April 2015, with $35,000 coming from the Community Response budget and $15,000 from the Neighbourhood Development budget.

b) Note that the outcomes from this programme of events will be reported to the Local Board in May 2015.

Discussion

4. The Glen Eden Urban Design Framework (the Framework) was adopted by the former Waitakere City Council in March 2010. It provides a ‘Place Making Road Map’ for the delivery of projects that will contribute to transforming Glen Eden town centre into an attractive and economically buoyant destination for residents, businesses and visitors.

5. In June 2013 the Waitakere Ranges Local Board endorsed the draft implementation plan for the Glen Eden Urban Design Framework (WTK/2013/132). This draft implementation plan provides a guide to the Waitakere Ranges Local Board, Auckland Council and Auckland Transport, community and business stakeholders and development partners for the phasing, programming and funding of future town centre development work.

6. Part of this work has included the development of concept plans to extend the open space in front of the Local Board office around into the car parking area east of the buildings.

7. The Waitakere Ranges Local Board has identified the opportunity for the development of a programme of events located in a temporary civic space in the Council owned car park adjacent to its office in Glen Eden. This will be created to begin the assessment of whether a formal civic space in this area is of value to the community. If the use of this area is supported by the community, the events are well attended, and the car parking space demonstrates that it can operate as a civic square, then that information will assist the local board in its decision making about the area’s future use and any wider role it has in the development of Glen Eden.

8. The approach to the utilisation of this space is that it will be temporarily closed to vehicular traffic for certain evenings and during weekend days. During that time (three to four hours each time) the area will be used by various community organisations and individuals to showcase what they provide to the community, provide entertainment and engage in activities of interest to the community. At the end of each event the space will be returned to its car park role and re-opened to vehicular traffic.

9. Council staff in collaboration with the Glen Eden Business Improvement District Association are arranging a programme of events, and attending to the logistical and equipment requirements of the site. Details of the programme and equipment will be provided to the Board at its meeting.

10. The Glen Eden Business Improvement District will coordinate the event schedule and manage the space during the events, with support as required from Council staff. The area is covered by a Liquor Ban, and discussions with the Police and Maori and Pacific Wardens are underway to ensure that measures are in place to address any safety concerns.

11. To support the events, certain equipment is required to be located onsite. This will include bollards and chain, signage, chairs, tables, visual screening (such as mobile planters), imitation grass, a small stage, waste and recycling bins and shading. There is a public toilet on the site, and power and water is also available. This equipment will be stored on the site in a container.

Consideration

Local Board Views and Implications

12. The Local Board sees Glen Eden as the Local Board area’s economic heart and is acting to improve the sense of place in the town centre, thereby supporting the economic vitality of the centre. As Glen Eden currently does not have a civic square, the Local Board sees this programme of events as an opportunity to test the car park space and the communities’ response to it. If the test is a success, that will assist the Local Board and the Governing Body in future decision making about how best to utilise funds in Glen Eden to create a sense of place.

Maori Impact Statement

13. This project does not have a direct impact on tangata whenua and will not affect areas of cultural significant to tangata whenua. Should any matters of significance to iwi be identified, that will be addressed at the time and may require the adjustments to the programme of events and how the civic space is used.

14. Hoani Waititi Marae are being approached and invited to participate in the blessing of the space, and to contribute to performances and activities during the programme.

General

15. There are no general matters requiring the local board’s attention.

Implementation Issues

16. This report identifies a programme of events that is seeking to test changing the nature of a car park in the Glen Eden town centre. It is able to be funded within existing budgets. Liaison with the businesses that front the wider car parking area is occurring, and those businesses will be invited to participate in the events, if that is appropriate to do so.

Attachments

There are no attachments for this report.

Signatories

Authors	Eryn Shields - Team Leader Area Planning & Policy West
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

11 December 2014

Waitakere Ranges Local Event Support Fund - Round 2 2014-2015

File No.: CP2014/28740

Purpose

1. To present a summary of applications received in round two of the local event support fund for 2014/2015 for the Waitākere Ranges Local Board. The Waitākere Ranges Local Board is requested to either fund, part-fund or decline the applications.

Executive Summary

2. A contestable local events support fund of $120,000.00 is available to the Waitākere Ranges Local Board for distribution over two funding rounds in the 2014-2015 financial year.

3. At a business meeting of the board on 28 August 2014, the board resolved (WTK/2/14/123(a)) to transfer $75,000 to their discretionary events fund to fund previously agreed multi-year funded events and to support their local event delivery programme.

4. The transfer of funds as noted above left the board with $45,000.00 for allocation via their local events support fund.

5. In round one the local board allocated $23,470.00, leaving $21,530.00 for allocation in round two.

6. In round two, 13 applications have been received seeking $152,420.00 and will be discussed at a local board workshop on 11 December 2014 and then ratified at the business meeting later the same day.

Recommendation/s

That the Waitākere Ranges Local Board:

a) Agrees to fund, part-fund or decline, the round two 2014-2015 contestable local event support fund applications as follows:

Applicant	Event	Date	Amount Requested	Funding Allocated
Christina Beth	Peace Poppy Project	1 April 2015 – 25 April 2015	$4,000	$2,055
Sisterhood NZ	Family Day	21 March 2015	$30,000	$3,000
Urdu/Hindi Cultural Assn of NZ	Urdu/Hindi Poetry Symposium	1 April 2015 – 1 May 2015	$10,000	$0
Lone Kauri School Trust	Karekare Beach Races	1 March 2015	$5,000	$4,000
GetIn2 It Youth Development Trust	In2It Wild Winter – Waitakere Ranges	1 March 2015 – 31 July 2015	$4,495	$0
Te Whanau o Waipareira Trust	Waitaingi @Waitangi 2015	6 February 2015	$5,000	$4,000
New Zealand Blind Cricket Association Inc	NZ A vs Aussie A Blind Cricket Development Tour	22 January 2015 – 25 January 2015	$7,225	$0 Refer to Henderson Massey
Wildlife Conservation Trust of NZ	Waitakere Ranges Halo Project Community Get Together	8 March 2015	$1,200	$250 BBQ Costs
Waitakere Indian Association	Waitakere Holi Festival	7 March 2015	$10,000	$1,500
Auckland Kids Achievement Trust T/A Foundation for Youth Development	Westie Wednesday	19 August 2015	$5,000	$725
Rangmarch of NZ Inc	Indian Theatre Festival	15 May 2014 – 24 May 2015	$7,500	$3,000
Muscular Dystrophy Assn of NZ Inc	Life Without Limits Conference	16 April 2015 – 18 April 2015	$55,000	$0
Prospect Primary School	Community Day	21 March 2015	$8,000	$3,000
TOTAL			$152,420	$21,530

Discussion

7. A contestable local events support fund of $120,000.00 is available to the Waitākere Ranges Local Board for distribution over two funding rounds in the 2014/2015 financial year.

8. At a business meeting of the board on 28 August 2014, the board resolved (WTK/2/14/123(a)) to transfer $75,000 to their discretionary events fund to fund previously agreed multi-year funded events and to support their local event delivery programme.

9. The transfer of funds as noted above left the board with $45,000.00 for allocation via their local events support fund.

10. The local events support fund provides the opportunity for Waitākere Ranges Local Board to work in partnership with local event organisers to develop an events programme that reflects the aspirations of the community and supports the local board plan.

11. The local events support fund has two funding rounds, which close at specified times during the 2014-2015 financial year, as follows:

Round	Applications Close	Assessment	Decision Making
1	31 May 2014	June 2014	July-August 2014
2	31 October 2014	November 2014	December 2014-February 2015

12. Round two of the local event support fund received 13 applications totalling $152.420. A summary of those applications is below:

Applicant	Event	Date	Amount Requested
Christina Beth	Peace Poppy Project	1 April 2015 – 25 April 2015	$4,000
Sisterhood NZ	Family Day	21 March 2015	$30,000
Urdu/Hindi Cultural Assn of NZ	Urdu/Hindi Poetry Symposium	1 April 2015 – 1 May 2015	$10,000
Lone Kauri School Trust	Karekare Beach Races	1 March 2015	$5,000
GetIn2 It Youth Development Trust	In2It Wild Winter – Waitakere Ranges	1 March 2015 – 31 July 2015	$4,495
Te Whanau o Waipareira Trust	Waitaingi @Waitangi 2015	6 February 2015	$5,000
New Zealand Blind Cricket Association Inc	NZ A vs Aussie A Blink Cricket Development Tour	22 January 2015 – 25 January 2015	$7,225
Wildlife Conservation Trust of NZ	Waitakere Ranges Halo Project Community Get Together	8 March 2015	$1,200
Waitakere Indian Association	Waitakere Holi Festival	7 March 2015	$10,000
Auckland Kids Achievement Trust T/A Foundation for Youth Development	Westie Wednesday	19 August 2015	$5,000
Rangmarch of NZ Inc	Indian Theatre Festival	15 May 2014 – 24 May 2015	$7,500
Muscular Dystrophy Assn of NZ Inc	Life Without Limits Conference	16 April 2015 – 18 April 2015	$55,000
Prospect Primary School	Community Day	21 March 2015	$8,000
TOTAL			$152,420

13. Local event support funding criteria guidelines specifically tailored for the local board have been established to assist applicants in understanding the focus of this fund and to guide decision-making. The applications have been assessed in accordance with those tailored local event fund guidelines.

14. The Waitākere Ranges Local Board has the opportunity to refer applications to a more appropriate fund or to allocate funding from within its local event funds.

Consideration

15. Local boards are responsible for the decision-making and allocation of local board event funding including the local event support fund. The Waitākere Ranges Local Board has identified key priorities for the local area within its local board plan, some of which could be achieved through events.

16. The Waitākere Ranges Local Board members want their area to be a great place to live, work and visit. To achieve this they will support the arts, events and cultural activities that are unique to their area, including opportunities around the new Lopdell Precinct and Te Uru, and by rejuvenating Glen Eden through providing public spaces where people can meet, have a coffee and take part in events.

17. The local board will discuss these applications at their workshop on 11 December 2014 and the resolution which will be presented to the business meeting later that same day will reflect the views expressed at the workshop.

18. The decisions sought within this report fall within the local board delegations.

19. The decisions sought do not invoke the Auckland Council Significance Policy.

Maori Impact Statement

20. This fund does not specifically target Maori groups. However Maori communities are likely to benefit from the events supported by the local board, alongside other groups in the community.

Implementation

21. Once the Waitākere Ranges Local Board has resolved the funding applications, staff will contact all applicants to notify them of the outcome, and commence contracting and payment.

Attachments

There are no attachments for this report.

Signatories

Authors

Barbara Cade, Team Leader Event Facilitation North/West

Authorisers

David Burt, Manager Events

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

11 December 2014

Proposal to locate wastewater infrastructure on Glen Eden Picnic Ground and upgrade a wastewater pipeline on Harold Moody Reserve

File No.: CP2014/27198

Purpose

1. To seek advice of the Waitakere Ranges Local Board on a proposal by Watercare Services Limited to locate new and replacement wastewater infrastructure in Glen Eden Picnic Ground, Glen Eden, and Harold Moody Reserve, Glen Eden.

Executive Summary

2. Watercare Services Limited (WSL) are seeking landowner approval to locate a new underground 375mm overflow wastewater pipeline from Harold Moody Reserve to Glen Eden Picnic Ground and associated rocky outfall; and upgrade an 300mm pipeline in Harold Moody Reserve (see Attachment A and B). The proposal is part of a wider project to upgrade the upper Glen Eden Branch sewer.

3. On 8 May 2014, the Local Board passed a resolution recommending that the Manager - Parks, Sports and Recreation grant an easement under section 48(1) of the Reserves Act 1977 to WSL to construct a new underground wastewater storage tank and associated infrastructure at Harold Moody Reserve, including associated mitigation and compensation measures.

4. Since that meeting, WSL has been in discussions with Auckland Council Parks and the Local Board (through site visits and workshops) about the other components of the Upper Glen Eden Branch Sewer upgrade that are proposed to be undertaken in local parks. Parks that are affected by the upgrade project are Parrs Park, Sherrybrooke Esplanade Reserve, Ceramco Park and the two parks that are the subject of this report, Harold Moody Reserve and Glen Eden Picnic Ground.

5. An assessment of the impact of the works on the park and its users has been undertaken. Parks staff are satisfied that the works will not impact significant trees and as the works in Harold Moody Reserve are outside the playing fields there will be no significant impacts on park users’ long term. Remedial work on both the fields and vegetated areas will be sufficient. WSL will be required to reinstate the affected areas to the satisfaction of the Manager Local and Sports Parks West.

6. Harold Moody Reserve is owned by Auckland Council as Recreation Reserve under the Reserve Act 1977, Glen Eden Picnic Ground is held in two titles, the site title is held in fee simple and is subject to the Local Government Act 2002

7. The wastewater infrastructure proposed to be located in Harold Moody Reserve and Glen Eden Picnic Ground requires an easement. In line with the Acts it is considered that public consultation is not required as the reserves will not be materially altered or permanently damaged and the rights of the public are not likely to be permanently affected by the infrastructure as it will generally be located underground. This means the delegation for granting approval resides with the Local and Sports Parks Manager Taking into account the mitigation measures Parks staff consider that the proposal can be supported and seeks Local Board support in recommending to the Local and Sports Parks Manager West that the proposal be approved

Recommendation/s

That the Waitākere Ranges Local Board:

a) Recommends to the Manager – Local and Sports Parks West that an easement is granted under section 48(1) of the Reserves Act to Watercare Services Limited to construct new and replacement underground infrastructure at Harold Moody Reserve, 44 Glendale Road, Glen Eden, as outlined on drawing 2010362.010 Issue 2 dated 13/06/14.

b) Recommends to the Manager – Local and Sports Parks West that an easement be granted under section 66 of the Local Government (Auckland Council) Act 2009 to construct a new pipeline and outfall in Glen Eden Picnic Ground, 31 Glendale Rd, Glen Eden, as outlined in drawing 2010361.006 Issue 1 dated 12/06/14.

c) Notes the mitigation measures will be included as conditions of landowner approval to be provided by the Manager - Local and Sports Parks West.

Discussion

8. Watercare Services Limited (WSL) are seeking landowner approval to construct a new underground 375mm overflow wastewater pipeline from Harold Moody Reserve to Glen Eden Picnic Ground and associated rocky outfall and an upgrade to a 300mm pipeline in Harold Moody Reserve. The application excludes the associated storage tank within the car park of Harold Moody Reserve as this has already been approved by the Local Board.

9. The infrastructure is part of a wider project to upgrade the upper Glen Eden Branch sewer which is necessary to reduce the number and frequency of wastewater overflows and provide for future growth in the catchment. At present more than 20 wastewater overflows occur each year to private property and local watercourses resulting in unsanitary public health conditions and pollution of the environment. WSL is under increasing pressure to build capacity in the network to cater for future growth which is currently being constrained.

10. A number of network upgrade options were considered by WSL. The preferred option was a network upgrade with storage tank at Harold Moody Reserve, and engineered overflow. On 8 May 2014, the Local Board passed a resolution recommending that the Manager - Parks, Sports and Recreation grant an easement to WSL to enable this infrastructure to be constructed.

11. The proposed replacement pipeline through Harold Moody Reserve runs from the north-east corner of the playing fields, along their northern edge and around the back of the soft ball diamond to the proposed location of the new storage tank. As the works are outside the playing fields the work is not going to have significant impacts on parks users for the long term. The manhole within the grassed area will be buried to a depth of 300mm and all grass areas will be reinstated according to the council’s Code of Practice and to the satisfaction of the Manager Local and Sports Parks West.

12. The proposed overflow pipeline will lead from the new underground tank to be constructed in Harold Moody Reserve, under Glendale Road and through the northern corner of the Glen Eden Picnic Ground to a proposed outfall to be located on the downstream side of the road bridge.

13. WSL has provided an arboriculture assessment for the overflow pipeline and outfall works in Harold Moody Reserve and Glen Eden Picnic Ground. The works will marginally encroach the drip line of five trees: two Pin oaks (Quercus palustris) and an English oak (Quercus robur) bordering the Harold Moody Reserve playground, and two Elm (Ulmus sp.) in Glen Eden Picnic Ground. The proposal to use horizontal drilling techniques will have little overall effect on tree health. Tree protection measures will be undertaken to reduce any adverse effects on trees associated with these works.

14. The stream bank will be re-planted by a contractor to WSL once work has been completed to improve the amenity of the area and limit erosion.

15. Parks staff have assessed the works on the reserves and users. It is considered that they will not impact significant trees or park users’ long term and that remedial works to reinstate affected areas and replant the stream bank will be acceptable.

16. Harold Moody Reserve is owned by Auckland Council as Recreation Reserve 1977 under the Reserve Act 1977, Glen Eden Picnic Ground is held in two titles, the site title is held in fee simple and is subject to the Local Government Act 2002.

17. The wastewater infrastructure proposed to be located in Harold Moody Reserve and Glen Eden Picnic Ground requires an easement under the Reserves Act and Local Government (Auckland Council) Act. As easements are considered to be a divestment, the delegation for granting approval resides with the Governing Body if considered to be significant, and with the Local and Sports Parks Manager if considered minor. The level of significance is determined by the scale and impact of the proposal and whether the easement needs to be publicly notified under the requirements of the Reserves and Local Government Acts.

18. It is considered that public consultation is not required as the reserves will not be materially altered or permanently damaged and the rights of the public are not likely to be permanently affected by the infrastructure. This means the delegation for granting approval resides with the Manager Local and Sports Parks.

19. Whilst the construction works will be take 12 to 18 months in Harold Moody Reserve and 2-3 months in Glen Eden Picnic Ground, once completed the only visible sign of WSL’s infrastructure will be manholes. The maintenance and development of the training area will not be unduly restricted. The rights of the public to use this part of Harold Moody Reserve will not be permanently affected by the proposed infrastructure.

Consideration

Local Board Views and Implications

20. Over the past year and a half, WSL has been working with Auckland Council Parks and the Local Board in consultation (through site visits and workshops) as part of the Upper Glen Eden Wastewater Storage Tank and Branch Sewer Upgrades Project.

21. The Local Board’s previous resolution (8 May 2014) recommended to the Manager - Parks, Sports and Recreation to grant an easement under section 48(1) of the Reserves Act to Watercare Services Limited to construct a new underground wastewater storage tank and associated infrastructure at Harold Moody Reserve, including associated mitigation and compensation measures.

22. The Parks Portfolio Holder has requested that the request for landowner approval is considered by the local board through their delegated authority.

Maori Impact Statement

23. Iwi consultation has been commenced by WSL. Consulted Iwi have advised that they are supportive of the project as it will have a positive impact on human, environmental and cultural health. There are no sites of significance to mana whenua identified in the Proposed Auckland Unitary Plan in this reserve

Implementation Issues

24. A memo will be written to go to the Local and Sports Parks Manager West seeking approval for the proposal.

25. The easement agreement will be put together to the satisfaction of the Manager Local and Sports Parks West and Watercare.

Attachments

No.	Title	Page
a View	Plan of Glen Eden Branch Sewer upgrade Harold Moody Car park to Glen Eden Picnic Ground	3
b View	Plan of Glen Eden Branch Sewer upgrade Harold Moody Park	3

Signatories

Authors

Mimouk Hannan - Parks and Open Space Specialist

Authorisers

Lisa Tocker - Manager, Recreation Facilities & Service Delivery Central

Ian Maxwell - Manager Parks, Sports & Recreation

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

11 December 2014

Request for feedback on the draft Local Approved Product Policy

File No.: CP2014/28538

Purpose

1. The purpose of the report is to seek local board feedback on the draft Local Approved Product Policy (LAPP).

Executive summary

2. On 9 October 2014 the Regional Strategy and Policy Committee approved the draft LAPP for public consultation (REG/2014/123). The LAPP sets rules regarding where retail outlets of psychoactive substances may operate. The Psychoactive Substances Act 2013 provides that a policy may regulate the location of retail outlets by reference to broad areas within a district, proximity to other premises selling approved products and/or distance from certain types of premises such as schools, places of worship and other community facilities.

3. Local boards are being asked to provide formal feedback on the draft LAPP by the end of December. There will be an opportunity for local boards to present their views to the hearings panel in February 2015.

Recommendation/s

That the Waitakere Ranges Local Board :

a) Provides feedback on the draft Local Approved Product Policy in the attached report.

Comments

4. On 9 October 2014 the Regional Strategy and Policy Committee approved a draft LAPP for public consultation (REG/2014/123).

5. The LAPP sets rules regarding where retail outlets of psychoactive substances may operate. The Psychoactive Substances Act 2013 provides that a policy may regulate the location of retail outlets by reference to broad areas within a district, proximity to other premises selling approved products and/or distance from certain types of premises such as schools, places of worship and other community facilities.

6. The draft LAPP will prevent licences being granted in areas of high deprivation, near high schools and near addiction and mental health treatment centres. It would also limit how close to an existing shop a new shop could open. The policy also has a separate set of rules for the city centre where licences won’t be granted in areas of high residential deprivation and new shops would have to be a certain distance from existing shops. This draft would reduce the availability of these substances in areas where their presence is likely to have the greatest potential for harm.

7. Public consultation on the draft LAPP will be conducted via a special consultative procedure. The consultation will begin on 28^th October and run for four weeks. The consultation is being publicised via social media, Our Auckland, the peoples panel, various public events and advisory panel networks.

Consideration

Local board views and implications

8. Local board views are being sought via this report. Local boards have previously provided feedback on possible options and on a proposed draft. Workshops on the proposed draft were held with a number of boards. 17 boards provided feedback on the specific options, three requested a complete ban. Great Barrier declined to comment as they did not consider it an issue for their area.

9. As a result of local board feedback to the proposed draft the following changes were made:

· Buffer zones around schools were increased

· Buffer zones around mental health and addiction treatment centres were increased

· New rules for the city centre were added.

10. Local board feedback is being sought in in a parallel process to the special consultative process. The local board process will last until the end of December with local boards having the opportunity to present their views to the hearings panel in February 2015.

Maori impact statement

11. Māori are over represented amongst the groups of vulnerable people likely to be affected by using approved psychoactive substances. This over representation has two effects. Firstly getting the right option for the LAPP to maximize harm reduction will be more effective for Māori. Secondly, any solutions need to be designed in close collaboration with Māori to ensure they are workable and support wider initiatives aimed at improving Māori outcomes. Both of these goals are consistent with outcomes set out by Auckland Council to improve social outcomes for Māori in Auckland.

12. The consultation process with Māori has been developed in partnership with Māori agencies. A workshop has been undertaken with representatives from Hapai Te Hauora Tapui, an agency representing Māori health providers in the Auckland region, to provide initial feedback. Council staff are working with the Independent Māori Statutory Board, Te Waka Angamua and Hapai Te Hauora Tapui to ensure effective engagement with Māori. The initial work has centred on ensuring information is available to iwi and maata waka.

Implementation

Step	Estimated timeframe
1. Special consultative procedure	28 October – 28 November
2 Local board consultation	20 October – 19 December
3 Hearings	February 2015
4. Adopt final policy	April 2015
5. Implementation and review	Ongoing

Attachments

No.	Title	Page
a View	Changes from proposed to draft summary	3
b View	Statement of Proposal - draft LAPP	3

Signatories

Authors

Callum Thorpe - Principal Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

11 December 2014

Why were these rules chosen?

Why restrict where they can be sold?

Because psychoactive substances are new and continue to change composition there is almost no information on their impact on communities or groups of people. In lieu of this information the proposed approach is to use the available data concerning the effects of similar substances. The best comparisons concern the effect of alcohol, smoking and other substance use. One of the ideas to reduce harm from substances that a lot of people support is that decreasing the availability of a substance will tend to reduce its use.

Why high deprivation?

One impact that stands out from the research is that areas with high levels of deprivation experience more harm from substance use than areas with low levels of deprivation. When this finding is combined with the idea that decreasing the availability of a substance will tend to reduce its use, there is a strong case that preventing the sale of psychoactive substances in high deprivation areas will prevent harm to those who are more vulnerable to harm.

Why schools?

The youth council representatives and a number of treatment providers advised that the use of these substances in high school aged youth was a considerable problem. Similar to the high deprivation restriction a reduction in availability is proposed to reduce harm.

To reduce the availability of these substances to youth, a control on the location of where they can be sold is needed. To achieve this control over access it is proposed that a 500m zone around schools with year 7 and older students and a 200m buffer zone around schools with year six and younger students.

The 200m buffer zone around schools with year six and younger students is considered to be appropriate as these children are less likely to be able to purchase substances due to their age. This has been demonstrated by the low numbers of youth in this age bracket being treated for substance use or coming to the attention of the Police.

Why treatment centres?

As with schools and high deprivation areas; limiting the availability of these substances to vulnerable people is likely to be the most practical approach to minimising harm. Both mental health treatment centres and addiction treatment centres serve people who would be considered particularly vulnerable to the effects of these substances. Many of the treatment providers expressed a strong preference that they should not be for sale close to any mental health treatment centre. To reduce the availability of these substances to this group of people a 500m buffer around treatment centres is proposed.

Why Neighbourhood centres?

It is proposed to not allow psychoactive substances to be sold in neighbourhood centres. These centres are the small groups of shops within residential areas. People who don’t tend to travel large distances like youth and people struggling with addictions or mental health issues find these locations convenient. By removing the sale of these products out of neighbourhood centres there is an increased probability of reducing harm to those most at risk of harm from using psychoactive substances.

Why restrictions on how close a shop can be to another shop?

Research in New Zealand and overseas has established a link between the density of alcohol outlets and the alcohol related harm experienced by the local communities. It is considered reasonable to assume that there is a high likelihood of a similar link for psychoactive substances. It follows then that a density control mechanism will help the other measures to minimise the harm experienced by users of psychoactive substances. To achieve this control it is proposed to not allow a new licence to sell psychoactive substances within 500m of an existing licence.

Why have other identified areas?

Two small areas have been identified that are commercial areas in mainly high deprivation areas and are only partially covered by the high deprivation census areas. These areas are Hunters Corner in Papatoetoe, and the Manurewa commercial area. In both cases a significant portion of the commercial area is in a very high deprivation area. These are also areas where the local boards have advised that the areas experienced high levels of harm related to the sale of psychoactive substances in the past. It is considered that leaving small areas within these commercial zones where a licence could be granted would be contrary to the stated purpose of the LAPP. These areas are indicated on map1a and 1b.

Why not have other types of sensitive sites?

For each area considered for inclusion as a sensitive site there is a trade-off between the restriction that is imposed and the benefit of reduced harm gained from the decision. There were a number of areas considered as possible sensitive sites where it was difficult to match the potential with the restriction required to achieve it. Potential sites that did not meet the criteria for inclusion were early childhood education centres, churches, playgrounds, public spaces, libraries and community centres.

For example it is difficult to determine what harm would be minimised from adding a buffer to early childhood education centres. The restriction would not protect the students as they are far too young to buy the substances and they would not be exposed to the trade occurring in local shops as the centres tend to be enclosed. .

A buffer zone around places of worship was also strongly considered. A number of stakeholders argued that these places provide services to vulnerable populations and thus should be protected. However the services they provide tend to be of a short duration such as a support meeting and are not conducted equally at every place of worship. Also these places may only offer such services for a portion of the year. This lack of consistency makes it impossible for a general restriction to apply to all places of worship. The alternative option of having a different restriction for each place of worship based on the work they do is not practical to develop or maintain.

Why have separate rules for the city centre?

The city centre of Auckland has been clearly set out as a separate and very different urban landscape from the rest of Auckland. Planning and policy documents such as the Proposed Auckland Unitary Plan and the Local Alcohol Policy make this distinction very clear. This uniqueness means the rules that work well for the rest of Auckland will not work so well for its centre.

Why not use the deprivation index?

The New Zealand Deprivation Index is calculated by scoring nine items. These items are effective and providing a measure that closely matching social deprivation in New Zealand. However, when the city centre population is considered it is not so effective. The high number of students who share factors with high deprivation households such as low personal income, no access to a car and no home ownership lead to a high deprivation index that is not a good measure of overall social deprivation in the residential population.

Why are there restrictions on areas of high density social housing?

These broad areas replace the deprivation zones used in the other areas of Auckland. These zones more effectively capture the intent of the deprivation restriction. They represent areas of the city centre where the residents with the highest social deprivation live. By targeting these areas it is considered this restriction will have the same effect as the deprivation restrictions outside the city centre.

Why not have buffer zones around schools?

After discussion with the schools and other city centre stakeholders it was decided that the buffer zone around city centre schools did not provide the same level of protection as it does in a suburban environment. This lack of protection is due to the nature and the density of businesses in the city centre. It was also felt that due to the commercial density in the city the buffer zones would be more restrictive than those in other zones. This mix of reduced effectiveness and increased restriction led to the removal of the buffer zones.

Why is there a smaller exclusion zone around retailers

The smaller buffer zone is due to the significantly greater commercial density in the city centre. This reduction has been supported by the Waitemata Local Board, Heart of the City and Auckland City Mission.

Why is there no mention of neighbourhood centres?

There are no neighbourhood centres in the city centre.

How will the LAPP decide between two licence applications close to each other?

The LAPP is not able to make any provision to distinguish between two licences apart from where they are located. Due to the proposed density rules there may be a situation where two people apply for a licence close to each other. In this case both licences cannot be granted because they would be too close to each other. Deciding which licence should be granted is the job of the Psychoactive Substance Regulatory Authority who makes all of the licensing decisions.

Waitākere Ranges Local Board

11 December 2014

Interim Open Space Provision Guidelines

File No.: CP2014/27086

Purpose

1. To seek feedback from local boards on the Interim Open Space Provision Guidelines.

Executive summary

2. The Interim Open Space Provision Guidelines (the guidelines) provide direction on the quantity, distribution and configuration of parks and open space sought by the council in both greenfield developments and the existing urban area.

3. The guidelines were adopted by the Parks, Recreation and Sport Committee in August for interim use and feedback during a six month trial period (attachment A). An updated version of the guidelines, incorporating amendments based on feedback, will be reported in early 2015 to the Parks, Recreation and Sport Committee and Regional, Strategy and Policy Committee for adoption.

4. The primary focus of the guidelines is ensuring the open space network provides access to a range of high-quality recreation, social and environmental experiences. The guidelines direct how open space should be distributed within both greenfield developments and the existing urban area by establishing triggers in relation to travel distance, resident population or the proximity of other land uses (such as an urban centre) that determine when the open space network should provide for the following experiences:

· Neighbourhood parks

· Suburb parks

· Sub-regional parks

· Civic spaces

· Local sports parks

· Connections

5. For existing urban areas the guidelines focus on improving the quality, accessibility and connectivity of existing open space. The guidelines identity areas of significant and moderate shortfall in the quantity of open space relative to the current and future population within the existing urban area.

6. A target for the quantity of local recreation open space within greenfield developments of 2 hectares per 1000 residents is proposed.

7. The guidelines set out how different types of open space should be laid out and configured in relation to other land uses, such as housing and streets, to ensure that a high quality open space network is achieved.

Recommendation/s

That the Waitākere Ranges Local Board:

a) Provide feedback on the Interim Open Space Provision Guidelines

Comments

Background and strategic context

8. The Open Space Provision Guidelines (the guidelines) are part of the Parks and Open Spaces Policy Programme and are a key tool to implement the policy direction of the Proposed Auckland Unitary Plan (PAUP), the Parks and Open Spaces Strategic Action Plan 2013, the Sport and Recreation Strategic Action Plan 2013 and the Parks and Open Space Acquisition Policy 2013 (the acquisition policy).

9. The guidelines provide direction on the distribution, quantity and configuration of parks and open space sought by the council in both greenfield developments and the existing urban area. They will inform a range of council activities including:

· Assessing open space acquisition opportunities

· Development of spatial plans (area plans, precinct plan and structure plans)

· Identifying strategic infrastructure requirements, including development of a regional open space network plan

· Informing the development of local open space network plans for local board areas

· Providing advice on council’s open space requirements to developers

10. The guidelines were adopted by the Parks, Recreation and Sport Committee in August for interim use and feedback during a six month trial period.

11. A successful open space network responds to the local context and therefore it is expected that variation in the provision of open space will occur across Auckland. The guidelines are intended to set out a framework for assessing open space provision rather than establish strict targets for council or developers to achieve.

12. The guidelines apply to greenfield developments and existing urban areas. They primarily focus on the provision of local parks, rather than sub-regional or region scale open space.

13. The guidelines have three parts, each of which are explained further below:

· Distribution of open space

· Quantity of open space

· Configuration of open space

Distribution of open space (pages 4 to 8 of the guidelines)

14. Ensuring the open space network provides the community with access to a range of high quality recreational, social and environmental experiences is the primary focus of the guidelines.

15. The first part of the guidelines direct how open space should be distributed within both greenfield developments and the existing urban area by describing six experiences the open space network should deliver:

· Neighbourhood parks

· Suburb parks

· Sub-regional parks

· Civic spaces

· Local sports parks

· Connections

16. The guidelines establish triggers in relation to travel distance, size of resident population or the proximity of other land uses (such as an urban centre) that determine when the open space network should provide for each of the experiences. Criteria relating to the size of open space required and key activities provided for are also established for some experiences.

17. Provision targets used by the legacy councils in Auckland as well as other councils in New Zealand and overseas have been considered in establishing the distribution targets (attachment B).

18. Each of the experiences and the relevant triggers for provision are explained below:

Neighbourhood parks and suburb parks

19. Neighbourhood parks and suburb parks describe open space that provides common informal recreation experiences throughout urban areas. The guidelines establish criteria about the typical area of open space required for a neighbourhood park (0.3ha) and suburb park (3ha) and the activities they should provide for (such as play opportuniites, respite, trail networks)

20. Walking distance targets are proposed for neighbourhood parks and suburb parks relative to PAUP zoning. Shorter walking distance targets are proposed for the PAUP zones that provide for higher density residential development. This assists with providing residents in higher-density housing with easy access to informal recreation open space. The following walking distance targets are proposed:

Neighbourhood Park

Suburb Park

High density areas:

(Terraced Housing and Apartment Zone, Local Centre, Town Centre, Metropolitian Centre and Mixed Use)

400m walk

(approx. 5 mins)

1000m walk

(approx. 12 mins)

Remaining urban residential areas

600m walk

(approx. 7.5 mins)

1500m walk

(approx. 18 mins)

Sub-regional parks

21. Sub-regional parks describe large (typically >30ha) areas of open space that provide for a variety of informal recreation and sport experiences. These parks are usually located within, or on the periphery of, the urban area. Examples include Barry Curtis Park, Western Springs, Auckland Domain.

22. The guidelines propose that Auckland Council will proactively acquire sub-regional parks when opportunities arise and needs are identified through network planning, rather than expect sub-regional parks to be planned for by developers in greenfield areas. The guidelines do not propose a travel distance target for sub-regional parks, but state that residents within each of the northern, central, southern and western areas of urban Auckland should have easy access to a variety of sub-regional parks.

Civic space

23. Civic space describes the squares, plazas, greens, streets and shared spaces within urban centres which provide for social and informal recreation experiences. The provision guidelines propose the quantity and diversity of civic space relate to the scale of the urban centre. A local centre is proposed to be the smallest urban centre to trigger civic space requirements.

Local sports parks

24. Local sports parks describe open space which is used for organised sport, and typically includes facilities such as sports fields, courts and club buildings. Sports parks are also provided for at a sub-regional scale.

25. The guidelines propose that greenfield developments should provide for the local sport park requirements of their residents. Based on existing levels of sports field demand this equates to approximately 3ha of land per 2000 households. A threshold of 2000 households is proposed, as this generates sufficient demand for two sports fields, and results in larger sports parks which have efficiencies in terms of layout, facility use and maintenance. The 3ha minimum size includes allowances for club rooms, car parking and for other facilities such as courts.

26. No target for local sports parks provision is proposed for existing urban areas. The sports park network within the urban area is largely in place, and acquisition opportunities of land suitable for new sports parks are rare.

Connections

27. Creating a connected open space network is one of the areas of focus of the Parks and Open Spaces Strategic Action Plan 2013. The guidelines encourage open space to be distributed to create contiguous networks that have a range of recreational, transport and ecological benefits.

Quantity of open space (pages 9 to 11 of the guidelines)

28. Different policy responses are required for guidance on the quantity of open space between greenfield developments and the existing urban area. In greenfield developments there is generally no existing open space network and there is the ability to determine the amount and distribution of open space. In existing urban areas the open space network is largely in place and there are significant constraints on increasing the amount of open space, including the cost and availability of suitable land.

29. Achieving quantity targets is a secondary focus for the provision of open space.

Quantity of open space in existing urban areas

30. The guidelines do not establish a target for the quantity of open space relative to the population within existing urban areas. Due to the amount of population growth projected within existing urban areas, achieving and maintaining a ratio of open space to population would be unachievable due to financial (the cost of land) and practical constraints (the availability of suitable land).

31. The criteria of the Parks and Open Space Acquisition Policy 2013 (the acquisition policy) establish how the council prioritises acquisition opportunities within the existing urban area in response to population growth. The acquisition policy generally prioritises acquisition opportunities where there is:

· High levels of expected population growth

· Relatively poor access to informal recreation open space

· Low quantity of existing open space relative to the current and future population

32. For the purpose of informing open space acquisition priorities, the quantity of open space across the region has been assessed in relation to:

· The quantity of open space (all types) within each census area unit

· The quantity of recreational open space within each census area unit

· Projected population growth between 2014 and 2030

· Strategic alignment with the Auckland Plan Development Strategy and PAUP zonings

33. Draft quantity analysis is included within the interim guidelines (attachment A, page 10). This map identifies where moderate and significant shortfalls in the quantity of open space relative to the current and future population are located within the existing urban.

Quantity of open space in greenfield developments

34. In greenfield development areas the guidelines set a target for the quantity of local informal recreation open space of 2 hectares per 400 households (approximately 1000 residents). Local informal recreation open space is defined as having an informal recreation, sport or civic open space function and excludes parks considered to serve a sub-regional or regional catchment.

35. Analysis of the existing provision of open space within the urban areas of Auckland, local board areas and ten case study areas has informed recommending a target of 2 hectares per 400 households of informal recreation open space. The target of 2 hectares of local recreation open space per 400 households is relatively consistent with the existing amount of local recreation open space provided in the urban area of Auckland.

36. The Proposed Auckland Unitary Plan introduces a green infrastructure corridor zone which is to be applied to land within the 1 in 100 year floodplain in greenfield developments. The integration of green infrastructure and open space land is integral to creating a connected open space network. The guidelines allow for up to 50% of local recreation open space to be provided in the form of green infrastructure where this has demonstrable recreation benefits (such as creating trail networks).

37. No target for the amount of open space required for conservation or green infrastructure corridor purposes is proposed. The values and characteristics of an area determine the need for these open space functions rather than the population of a development. Targets are also not proposed for large sub-regional or regional recreation open space, as it is expected council will identify and acquire land for these functions outside of the greenfield development process (structure planning and subdivision).

Configuration of open space (pages 12 and 13 of the guidelines)

38. The third part of the guidelines sets out how different types of open space should be laid out and configured in relation to other land uses, such as housing and streets, to ensure that a high quality open space network is achieved.

Consideration

Local board views and implications

39. This report seeks the views of local boards on the interim open space provision guidelines. The view of local boards will be reported to the Parks, Recreation and Sport Committee and will inform proposed amendments to the guidelines prior to their adoption.

Maori impact statement

40. Engagement with Maori on the guidelines will occur during the trial period.

Implementation

41. Further development and testing of the provision guidelines is occurring during the period for the remainder of 2014. This involves:

· Assessing open space acquisition opportunities against the guidelines

· Testing the guidelines with developers preparing structure plans for special housing areas and future urban zone land

· Engagement with iwi and property developers

· Refinement of the modelling of provision targets

· Illustration of the concepts within the guidelines

42. Final guidelines will be report to the Parks, Recreation and Sport Committee in early 2015 following the trial period.

Attachments

No.	Title	Page
a View	Interim Open Space Provision Guidelines	3
b View	Examples of provision targets used by former Auckland Council and other NZ and overseas park authorities	3

Signatories

Authors

Andrew Beer - Principal Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

11 December 2014

Long-term Plan 2015-2025: Local consultation material

File No.: CP2014/28670

Purpose

1. This report seeks adoption of local consultation material for the Long-term Plan 2015-2025 (LTP) by the Waitakere Ranges Local Board.

Executive Summary

2. Over the last twelve months local boards have been involved in many Long-term Plan 2015 - 2025 workshops and meetings as part of their shared governance role.

3. In October 2014, local boards adopted local board plans which help inform draft LTP budget decisions. In addition to this, advocacy discussions were held between local boards and the governing body at the end of October after which budget decisions for LTP consultation were agreed by the governing body on 6 November.

4. On 18 December 2014, the governing body will meet to adopt the LTP consultation document and supporting information, which includes local consultation material for each local board.

5. Indicative local budgets reflect 6 November governing body decisions and any minor amendments approved within the same funding envelope.

6. This report seeks adoption of local consultation material for the LTP.

Recommendation/s

That the Waitākere Ranges Local Board:

a) adopts local consultation material (to be tabled at the meeting) including:

i) a one page (2 side) local board insert; and

ii) Supporting information, including local funding priorities for 2015/2016, key advocacy areas, indicative local performance targets for 2015/2016 and indicative local budgets for the next 10 years.

b) notes:

i) the allocation of projects within Locally Driven Initiative (LDI) budgets are required to balance in every year.

ii) proposed operational savings for asset based services within the parks, community and lifestyle theme are not reflected in draft local budgets, but are instead captured at a regional level. Savings will be applied locally to final LTP budgets following consultation.

iii) high level budgets for programmes of work such as renewals, non-growth projects, parks developments, sportsfield developments and land acquisition will be developed prior to adoption of the final LTP.

c) That the Chair be delegated the authority to make any final minor changes to local consultation material for the Long-term Plan 2015 - 2025 prior to publication including online consultation content.

Discussion

Process

7. Over Over the last twelve months local boards have been involved in many Long-term Plan 2015 - 2025 workshops and meetings as part of their shared governance role.

8. In October 2014, local boards adopted a Local Board Plan which help inform draft LTP budget decisions. In addition to this, advocacy discussions were held between local boards and the governing body at the end of October after which budget decisions for LTP consultation were agreed by the governing body on 6 November.

9. On 18 December 2014, the governing body will meet to adopt the LTP consultation document and supporting information, which includes the following local consultation material for each local board:

a) a one page (2 side) local board insert in the LTP consultation document; and

b) Supporting information, including local funding priorities for 2015/2016, key advocacy areas, indicative local performance targets for 2015/2016, and indicative local budgets for the next 10 years.

Draft budgets

10. Indicative local budgets reflect 6 November governing body decisions and any minor amendments approved within the same funding envelope.

11. The allocation of projects within Locally Driven Initiative (LDI) budgets are required to balance in every year.

12. Proposed operational savings for asset based services within the parks, community and lifestyle theme are not reflected in draft local budgets, but are instead captured at a regional level. Savings will be applied locally to final LTP budgets following consultation.

13. High level budgets for programmes of work such as renewals, non-growth projects, parks developments, sportsfield developments and land acquisition will be developed prior to adoption of the final LTP.

14. This report seeks adoption of local consultation material for the LTP and agrees local targeted rate proposals, if any, for consultation.

Next steps

15. Following the governing body meeting on 18 December, information will be provided to local board members on the consultation process and finalising local board agreements.

16. LTP consultation will commence on 23 January 2014 through to mid-March. Through this engagement local boards will seek views on proposals important to the local area to help develop the Local Board Agreement 2015/2016 due for adoption in May 2015. Local Board will also seek views on the local impact of LTP proposals to inform advocacy discussions with the governing body.

17. The governing body will make final LTP budget decisions in May 2015 and meet to adopt the final LTP in June 2015, including 21 local board agreements.

Consideration

Local Board Views and Implications

18. This report sets out the decisions local boards need to make in order to finalise local consultation material for the Long-term Plan 2015 - 2025.

19. In October 2014, local boards adopted a local board plans which help inform draft LTP budget decisions. In addition to this, advocacy discussions were held between local boards and the governing body at the end of October after which budget decisions for LTP consultation were agreed by the governing body on 6 November.

Maori Impact Statement

20. Many local board decisions are of importance to and impact on Maori. Local board agreements and long-term plans are important tools that enable and can demonstrate council’s responsiveness to Maori. Local board plans, which were developed through engagement with the community including Maori, form the basis of the consultation material of the Long-term Plan 2015-2025.

21. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes. In particular, local board plans and LTP consultation material will influence relevant annual plans and local board agreements for 2015/2016 and beyond.

Implementation Issues

22. Local board financial statements reflect the cost of undertaking local activities within each local board area. Budgets are indicative for consultation purposes and subject to change.

23. Following consultation, proposed initiatives and budgets will be considered and updated to reflect feedback and new information available, prior to adoption of the final LTP.

Attachments

There are no attachments for this report.

Signatories

Authors

Brett Lane - Local Board Democracy Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

11 December 2014

Chairperson's Report

File No.: CP2014/28070

1. The highlight of the last month was the opening of Te Uru Contemporary Gallery in Titirangi. This was a feast in courses, starting with a blessing by Te Kawerau a Maki. We missed our friend Eru Thompson at the blessing, he was too ill to attend, but were privileged to have Te Warena Taua clear the building. Te Kawerau had given some beautiful photos of Te Kawerau ancestors which were on display.

2. We came back the next day for the formal opening, with a great number of people coming to have a look. And then in the evening, there was another event for the arts community.

3. What a building it is! The five galleries range from small and intimate to large soaring spaces. Downstairs there are wonderful teaching areas and plenty of storage and exhibition preparation areas. The theatre and Treasure House have also been restored, contributing to a real arts hub feel about Titirangi. On 6 November, we were back for the launch of the Portage Ceramic Awards, with a great crowd of potters and clay artists in attendance for that premier event.

4. There were many people to thank for the completion of the building: the Lopdell House Trust, headed by Terry Bates, the many funders, the Council staff who oversaw the project, the architectural firm who designed such an exemplary building, the team headed by Andrew Clifford who will run the galleries.

5. Te Uru and the restored Lopdell House are enormous assets for the West and for the whole city. In eminence Te Uru stands behind only the Auckland City Gallery, and it has the potential to become a real drawcard and destination for visitors, from Auckland and further afield.

6. Titirangi enterprises and businesses are alive to this opportunity and there are conversations happening to see how the village can build on the new gallery. The only thing yet to come is the cafe/bar downstairs in Lopdell House. It is a large space which will soon be fitted out. The name of the eatery is Deco and we look forward to it opening its doors.

7. It has been a month of openings. The new Piha toilets and campground ablution opened with no fanfare, unless you count the Labour Day crowds and campers who instantly put it to good use. Denise Yates and I attended the opening of the new 1^st Response Garage in the Piha campground. A vehicle parked without the brakes on damaged the old garage on the site beyond repair, and the Local Board put in some extra money that enabled a higher, larger garage to be built, which can accommodate an ambulance, and a small basic kitchen and sitting area for the crew. It was a pleasure to meet all the 1^st response team in their smart uniforms. They are local people from Piha and Karekare, with families, houses and jobs to run, but they turned out 100 times last year and five of those were to severely ill people. Our coastal villages are a long way from the hospital when an emergency occurs, lives depend on 1^st Response and they do a terrific job.

8. We were disappointed that the money we had put aside for some small improvements in Glen Eden was taken out of our budget. The mural in Baker’s Lane is going ahead and the book sculpture outside Glen Eden Library is to be removed. To demonstrate what Glen Eden could be like we are inaugurating a “pop-up” town square in Glenmall from 13 December until March.

9. This will be created with “lawn”, bean bags, cafe tables and chairs and will feature food, coffee, events, music and games, and we invite people to lounge and linger. It should be great fun.

10. Some other achievements of the month for me were giving the Board’s submission on the Waikumete Cemetery Management Plan; the unveiling of the restored Wallis angel in Waikumete Cemetery to which project the Board had given a small amount to the Friends of Waikumete; two lupin removal days on North Piha beach, the first steps in the implementation of the Piha Reserves Restoration Plan; and participating in the Consular Corps flag raising where I got to help raise the Cook Islands flag.

11. A downer for the Board was the news that the Watercare Board had decided to close the historic Rain Forest Express and the Waitakere Tramline. There had been slips on the Rain Forest Express line and after some reports, Watercare closed both lines. For some people of limited mobility or young families, the Rain Forest Express was the only way of accessing the Waitakere rainforest and seeing the spectacular dams.

12. The former Auckland Regional Council built the wheelchair accessible Beveridge Track and linked Exhibition Drive, Beveridge Track, Arataki Visitor Centre and the Rain Forest Express and this was a great visitor service, especially for people, who because of lack of cars or limited mobility, could not get into the Waitakere Ranges.

13. The Board is raising our concerns with Watercare management and will promote some alternatives to total closure.

14. The Board has received a lot of correspondence over the month about the future of the Te Henga Quarry. There is a great deal of community concern about the future of the Quarry area and the fate of a substantial sum that had been put aside for rehabilitation. There is also some opposition to the importation of cleanfill though it seems to have been long anticipated that some cleanfill would be needed to restore the site.

15. The subject of the Quarry is on this agenda.

16. Over many years, royalties have been paid by the quarry operator, Perrys, and Waitakere City Council placed a sum of $115,000 annually in a Quarry Aftercare Fund that stood at $1.3 million at amalgamation.

17. It was intended by WCC that a sum of $2,055,000 would be available for rehabilitation of the Quarry by the closure that then was expected to be in 2016/17 (the closure is now likely to be 2015). However, the Board has been informed that the fund has been incorporated into the Council’s general finances, as have all the royalties paid in the four years since amalgamation.

18. On 14 October I wrote to the CEO of Auckland Council asking for clarification on the availability of funding for restoration, a concept plan for the quarry, and subsequent work on recreational facilities. I will recap by quoting from my letter:

“In May 2014, the Waitakere Ranges Local Board sought clarification on the availability of funds for restoration though this has not been forthcoming:

“Requests that the CEO investigate the existence of the Quarry Aftercare Fund of $1,338,506.11 that was transferred from Waitakere City Council to the Auckland Council at amalgamation, and require ACPL to make this available for rehabilitation and restoration of the quarry area.”

- Resolution number WTK/2014/1

19. The Waitakere Quarry Aftercare Fund was established by Waitakere City Council as a reserve fund to provide for the ecological restoration of the quarry once it closed, and this was identified in its Long Term Plan 2009-2019 (Part A, page 200). I gather the reserve was released back to the general fund by Auckland Council following amalgamation, though this was on the basis of a staff decision on accounting practice rather than being a considered political decision. No decision has been made to change council’s commitment, though it is no longer clear what funding is available.

20. Of course, in the four years since amalgamation Auckland Council has received further money from royalties, which would be the vicinity of $1 million or more.”

21. The CEO replied that the WCC aftercare fund had been overtaken in 2009 by Perry Aggregates contractual agreement to undertake the reinstatement and revegetation obligations. As a result, he said, there was no requirement for a fund. In addition, at amalgamation, the Auckland Transition Agency did not identify a fund.

22. According to its new contract, Perrys is required to carry out recontouring and replanting before vacating the site, and Auckland Council Property Ltd which is currently managing the site, says that for this purpose some importation of cleanfill may be needed. I understand this was always a possibility as it was anticipated there would be insufficient overburden to do the job.

23. Auckland Council Property Ltd has also floated the idea of continuing importing cleanfill on an ongoing basis, beyond that needed for restoration.

24. There have also been discussions between the Board and the local community about other possible future uses of the quarry site. For example, as a dog walking area, tracks, rock climbing, nursery and other uses. How these would be funded is unclear, but the Board is disinclined to fund these out of its own budgets. For starters, the Board does not have spare money in its coffers, and secondly, it believes that as the Council has benefitted so substantially from royalties from the quarry operation, it is only fair that any developments should be funded from regional budgets.

Sandra Coney

Chair, Waitakere Ranges Local Board

Recommendation/s

That the Waitākere Ranges Local Board:

a) Receives the Chairperson’s report.

Attachments

There are no attachments for this report.

Signatories

Authors	Tua Viliamu – Democracy Advisor
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

11 December 2014

Portfolio update - Member Steve Tollestrup

File No.: CP2014/28068

Purpose

1. This report provides an opportunity for Member Steve Tollestrup to give an update with regards to activity within his portfolio areas.

2. Portfolio holders are responsible for leading policy development in their portfolio area, proposing and developing project concepts, overseeing agreed projects within budgets, being active advocates, accessing and providing information and advice.

3. Member Tollestrup has lead for the portfolios of Community Development, Economic Development, Placemaking/Urban Renewal, Ethnic, Peace and Safety.

Executive Summary

Economic Development

Thrive newsletter.

4. The Waitakere Ranges Local Board has prepared and distributed the first of 2 yearly newsletters supporting and linking home-based and sustainable businesses in the Heritage area. The board recognises the national, regional, and local significance of the Waitakere Ranges heritage area and the importance of the protection of its character and environment, while enabling those people living there to provide for their well-being through small scale enterprise. The newsletter will provide information on coming events such as opportunities for networking, sustainable business coaching and support services, as well as regular profiling successful home based enterprises.

Glen Eden ‘Tidy Town.’

5. In partnership with the Glen Eden BID the Local Board initiated a volunteer day for the cleaning and upgrading of the Glenmall shopping precinct. Up to 150 local volunteers made up of retailers, community groups, individuals and board participated. Disused or degraded signage was removed, pathways were water blasted, walls painted and garden areas replanted and re-barked. Mayor Len Brown joined us for the afternoon on the planting and gardening team. His participation was greatly appreciated.

6. The success of the day has prompted discussion on an annual Glenmall ‘Spring Clean’ event.

Glen Eden Town Centre Summer Activation project.

7. The Local Board is planning a summer activation programme for Glenmall through the provision of a pop-up square that will include a portable stage, removable seating and creative amenities. The activation will provide a welcoming and safe space for people to gather, relax and be entertained. Local groups, artist, musicians and buskers will demonstrate, display and perform. The provision of a small craft market is being considered. The days and times of events will be managed to have minimum negative impact on retailers and encourage local shopping. The Pop-up square will be coordinated closely with the Glen Eden BID.

8. The intention of the pop-up square is to draw people into a lively town centre and appraise the opportunity and case for a more permanent Glen Eden square.

Bethell -Te Henga LAP

9. As part of the Bethell’s / Te Henga LAP process many people have expressed the importance of home based business and small scale sustainable economic development. The LAP discussions identified the procurement of local services for the film industry as desirable as well as ongoing home-based business support. Lack of quality broadband remains the chief concern for supporting economic activity. The board continues to advocate for improved broadband services to Chorus, Council and central government.

Community Development

CDAC Work Programme.

10. As portfolio holder I have been working closely with staff for the planning and delivery of community based programmes, particularly strengthening governance and operational capacity of existing networks and the support local emergent leadership. We are working closely with community providers for training in areas identified by community groups.

Jim Diers

11. The Local Board supported Greater Glen Eden to host an evening with Jim Diers. Jim Diers is a place-making and community development specialist teaching at the University of Washington and presently on a lecture and training tour in New Zealand. Hosted at the Glen Eden Community House the evening outlined case studies and strategies for community place-making. From the evening a number of opportunities for community and neighbourhood programmes have been identified.

White Ribbon Day March

12. I represented the Local Board and participated with colleagues from Henderson Massey Local Board in the annual White Ribbon Day March against family violence. This is always a special event with groups marching from around the west Auckland committed to the end of violence against women and children, especially in the home.

Community Development and Safety Model political advisory group

13. I have been appointed to the political advisory group as alternate member on the western cluster for the Henderson Massey Chair. The political advisory group has been established to provide support and direction and act as a sounding board to staff as they develop the new Community Development and Safety model.

Community Safety

14. The Local board in partnership with the Auckland Council and Waitakere Police is convening a joint summer safety initiative, ‘Operation Speedo’. Operation Speedo has been running for eight seasons and focused on the west coast beaches and the ranges. The campaign focuses on a reduction of crime on the coast and within the ranges particularly car parking areas. Previous seasons have reported reduced criminal activity, and increased public vigilance as a result of Operation Speedo. The project will run from November 1st through to March 29th and uses a collaborative approach with over 25 participating agencies and services. The police will also monitor liquor bans. Further, with increased visitors to the West Coast, Project Speedo in partnership with Water Safe Auckland and local surf clubs will also focus on enhanced water safety at beaches and coastal waterways.

Community Constable.

15. A lease has been secured in Glenmall for a Glen Eden Community Constable. Working with the Waitakere police the space will also be shared with Community and Pacific Island Patrols. The space will also provide a small office for the BID manager as well. This facility will bring greater security into the retail precinct and with that is hoped increase use of the retail precinct. It is intended to be operational early in the New Year.

Ethnic Affairs

16. I presented to the November Waitakere Ethnic Board (WEB) forum a response to the Council’s Significance and Engagement policy. In particular I addressed how the policy could better support ethnic representation at local board level and how this could best benefit and improve common and aligned purposes between WEB and WRLB. This was a timely opportunity to discuss more regular meetings with WEB’s representatives and their constituents concerns. While the ranges board area is not one of the city’s more significant ethnic areas, it never the less has a growing number of migrants who face many challenges which can be helped by closer support and attention of the Local Board.

17. Following the forum I attended on behalf of the Local Board the annual WEB AGM. We are currently discussing with WEB forums in Glen Eden and our local board region in 2015.

Recommendation/s

That the Waitākere Ranges Local Board:

a) Receives the portfolio update from Member Steve Tollestrup.

Attachments

There are no attachments for this report.

Signatories

Authors	Tua Viliamu – Democracy Advisor
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

11 December 2014

Record of Workshop –

Waitakere Ranges Local Board

Date: Thursday 2 October 2014

Time: 10.30am – 5.30pm

Venue: Waitakere Ranges Local Board Office

PRESENT:

Members Sandra Coney, QSO

Denise Yates, JP

Greg Presland

Saffron Toms

Steve Tollestrup

Apologies Neil Henderson (for lateness)

MATTERS DISCUSSED:

Item

Presenter

1.0

Administration & portfolio updates

The members dealt with various administration items

10.30am – 11.15am

Sharon Davies

4.0

CDAC Work Programme 2014-2015

An opportunity to provide the Board with information on specific projects relating to CDAC work programme 2014-2015.

Key discussion points:

· Jim Diers presentation in Glen Eden to discuss community initiatives

· Community Waitakere – opportunities to partner with CDAC

· Penihana / Swanson developments – new housing

· Open space / green space reduced

· Youth

· Pacific development

· New migrants

· Early childhood education

11.15am – 5.30pm

Monica Sharma

Jenny Tanner

Rebecca Kunin

Chade Julie

Michael Alofa

Helen Biffin

Jenny MacDonald

Claire Louisse

5.0

CDAC Work Programme 2014-2015

Community Safety and Graffiti

To update the board on community safety in Glen Eden with input from the police, some facts and figures about crime and anti-social behaviour and a focus on local delivery of the community safety and graffiti work programme.

1.45pm – 2.45pm

Michael Alofa

6.0

Waitakere Quarry

To discuss the future use of Waitakere Quarry.

Key discussion points:

· Concept / rehabilitation plan

· Quarry use to close March 2015

· ACPL overseeing contract

Action:

A report will be coming to the 9 October board meeting

2.45pm – 3.45pm

Jenny Macdonald/

Claire Louisse/

Helen Biffin

7.0

Parrs Park Wananga Proposal

The board received a briefing of the Parrs Park Wananga proposal, including the background.

Key discussion points:

· Some difficulty in collating all the information from various sources

· Reserve Management Plan (RMP)and use of reserves land as Wananga

Action:

Further workshop required

4.00pm – 5.00pm

Jenny Macdonald

Helen Biffin

Waitākere Ranges Local Board

11 December 2014

Record of Workshop –

Waitakere Ranges Local Board

Date: Thursday 9 October 2014

Time: 1pm – 5.30pm

Venue: Waitakere Ranges Local Board Office

PRESENT:

Members Sandra Coney, QSO

Denise Yates, JP

Greg Presland

Neil Henderson

Saffron Toms

Steve Tollestrup

MATTERS DISCUSSED:

Item

Presenter

1.0

Administration & portfolio updates

The members dealt with various administration items

Sharon Davies

2.0

Kauri Karnival

To provide the board with an update on the proposed Kauri Karnival to be held in March 2015

Key discussion points

§ Draft delivery plan tabled and discussed for this event proposed for Sunday 8 March 2015 at Parrs Park, 11am to 3pm at Parrs Park

Action Points

§ Feedback sought from members to the emailed directly through to the Events delivery team for this event

Chade Julie

3.0

Glen Eden Projects

Follow up workshop from a previous workshop where members discussed following priorities for local board spending in Glen Eden

Key discussion points

§ Design and consultation around a town square

§ Glenmall place ‘spine’ improvements

§ Laneways upgrades

§ Crime prevention through urban design (CPTED)

§ Possible improvements to Captain Scott Road (using transport capex fund)

Action Points

§ To organise a meeting with Waitakere Ward Councillors

Claire Louisse

Jenny MacDonald

4.0

Manukau Harbour Forum 14/15 Proposed work programme

To discuss the Manukau Harbour Forum (MHF) Terms of Reference, vision and strategy and the proposed work programme for 2014/2015

Key discussion points

§ To date, eight of the nine boards have approved funding for the work programme with Waitakere Ranges being the exception

§ Noted Board concern re poor water quality at many Manukau harbour beaches

§ Board concern proposed activities do not accord with ToR MHF

§ Members noted their desire to advocate for a State of the Environment, via RIMU for the Manukau Harbour Forum

Action Points

§ Officer to draft a letter letter for the Chair to MHF outlining this Boards positon

Saffron Toms

Brett Lane

Catileya Clark

5.0

CCO configuration and delivery options

To provide feedback on CCO configuration and delivery options

Key discussion points

§ Glenn provided members with an update on current structure of CCO’s

§ Previous feedback sought in May 2014, further feedback now being sought with specific reference on the new regional urban and redefined functions with ATEED

§ Noted AT is not affected within this new structure

§ Noted a confidential item will come to a board meeting next month

Action:

Members to provide further feedback at the next business meeting.

Glenn Boyd

Waitākere Ranges Local Board

11 December 2014

Record of Workshop –

Waitakere Ranges Local Board

Date: Thursday 16 October 2014

Time: 11am – 3pm

Venue: Waitakere Ranges Local Board Office

PRESENT:

Members Denise Yates, JP

Greg Presland

Neil Henderson

Saffron Toms

Apologies: Sandra Coney, QSO

Steve Tollestrup

MATTERS DISCUSSED:

Item

Presenter

1.0

Administration & portfolio updates

The members dealt with various administration items

Sharon Davies

2.0

Auckland Transport – Purpose of item

Auckland Transport Officers were seeking direction from the local board as to which projects they wish to pursue and to allocate initial funding.

Key discussion points:

Captain Scott Road:

• Will give consideration to right turn in off West Coast Road travelling East

• Be aware of bus services and ‘New Network’ approach

• Support from members to progress with initial investment stage - $45k – report to come

• Be aware of rail crossing at Glen Esk Road and backwards pressure

Oratia footpath and parking:

• Safety project crossing to Settlers Hall – look at integration of project

• Support from members with investigation $20k

Western Rail line cycleway – Sunnyvale to Glen Eden, and Glen Eden to Fruitvale

• To support staff recommendation to not progress at this stage

Waitakere Ranges Foothills walking

• Support progress to investigation $10k

Action Points:

Auckland Transport to provide an agenda report with recommendation for the 13^th November business meeting

Owena Schuster

Jonathan Anyon

Hussam Abdul-rassol

Jenny Macdonald

Claire Liousse

3.0

Significance and Engagement Policy – Purpose of item

For members to provide formal feedback (before 14 November) on the Significance and Engagement Policy which is now out for public consultation

Key points

· This is a legislative requirement

· Support CCOs delivering on intents of policy and being attuned to ‘local’ significance

· Need mechanisms to support local boards identifying to governing body items that they determine to have not only local but potentially regional significance

· Support the direction of the policy around flexibility of input such as enabling audio feedback and collective workshops

· Crossover between regional and local significance

· Is related issue with regards to time for LBM to give input

Action Points

§ Members to provide feedback which is due 5^th November and agenda report to the business meeting in October.

12pm – 1pm

Carol Hayward / Rosie Driver

4.0

LTP Advocacy preparation - discussion with governing body

To discuss the LTP Advocacy preparation with the board

Key discussion points

§ Draft presentation tabled and discussed

§ Discussion points noted in particular were in reference to the environment and Glen Eden Town Centre

Action Points

§ Officer to make changes to the presentation and email it to members

§ All members encouraged to attend the presentation with the Governing Body tomorrow, 17 October at 11.05am

1.30pm – 3pm

Glenn Boyd

Brett Lane

Waitākere Ranges Local Board

11 December 2014

Record of Workshop –

Waitakere Ranges Local Board

Date: Thursday 30 October 2014

Time: 11am – 3pm

Venue: Waitakere Ranges Local Board Office

PRESENT:

Members Sandra Coney, QSO

Denise Yates, JP

Greg Presland

Neil Henderson

Steve Tollestrup

Apologies: Saffron Toms

MATTERS DISCUSSED:

Item

Presenter

1.0

Administration & portfolio updates

The members dealt with various administration items

Sharon Davies

2.0

Film Fees

Officers provided an update to the members on film fees charges which is currently working on the old legacy and proposing a consistent fee structure throughout Auckland and the issues with existing film charges.

Key discussion points:

· Issues with existing film fees

· Aims of project

· Proposed approach

The board were concerned about the costs for different types of Parks (Regional/Local) and proposed a flat cost for parks rather than having low/medium/high impact. They were also concerned about that the Regional Park Rangers may not have the knowledge of the WR Heritage Area and would like a process that the right people see the application.

Action Points:

The board to provide feedback to incorporate with other local boards before the Regional Strategy & Policy Committee meeting to be held on 04 December.

Richard Stuckey / Katie Flanningan

2.0

Glen Eden Town Centre activation of space

West Local Board Relationship Manager discussed with the board the concept of temporary activation in Glenmall along with a site visit to explore ideas on location.

Key discussion points:

Ideas on a temporary space for events, activities and costs involved

Action Points:

Officers to scope a proposal for members to consider.

Glenn Boyd

3.0

LSP 2014/2015 capex programme/Ceramco Toilets

Officer provided an updated to the board on the proposed Local and Sport Parks 2014/2015 capex programme and a brief discussion relating to Ceramco Park toilets.

Key discussion points:

· Greenways Project

· Huia Domain Seawall upgrade

· Harold Moody Park

· Ceramco Park

· Options on how to resolve the problem at Ceramco Park toilets

Action Points:

Huia Domain Seawall upgrade report to come to a formal board meeting in November 2014

Helen Biffin / Kaitlyn White

4.0

Claude Abel Pond Lily Control

Officers provided an update on feedback received from the public engagement undertaken from 12 July to 31 July 2014.

Key discussion points:

· Lily control proposal

· Control options results

· Non-invasive lily results

· Other considerations

Board Members were happy with the idea of a trial period and timeframe for spraying as his will provide information for the Board and the community.

Action:

Officer to report back to the board at the next November business meeting.

Kaitlyn White

5.0

Hoani Waititi Marae Funding Agreement

Officers provided an update to the board on the Hoani Waititi Marae Funding Agreement.

Key discussion points:

· Discussed key activities and outcomes Hoani Waititi are looking to achieve for year

· Ensure Marae are not overstretched by planning too many ‘events’

· Ongoing engagement with local board to maintain relationship

· Importance of sharing information and knowledge among community

Action:

Officer to continue liaison with Hoani Waititi on all key activities set to ensure they deliver their outcomes.

Brya Taylor / Keith Williams

Waitākere Ranges Local Board

11 December 2014

Record of Workshop –

Waitakere Ranges Local Board

Date: Thursday 6 November 2014

Time: 9.00am – 4.45pm

Venue: Waitakere Ranges Local Board Office

PRESENT:

Members Sandra Coney, QSO from 11.39am

Denise Yates, JP

Greg Presland depart at 12.15pm

Saffron Toms

Steve Tollestrup

Neil Henderson

Apologies

MATTERS DISCUSSED:

Item

Presenter

1.0

Administration & portfolio updates

The members dealt with various administration items

Board Members

Sharon Davies

2.0

Open Space Provisions Guidelines

Officers provided an overview of the guidelines and covered local board specific information including open space accessibility maps and application of the guidelines in each local board area.

Key discussion points:

· Purpose of the guidelines

· Distribution of open space – how open space should be distributed to ensure the open space network provides easy access to a divert of experiences

· Quantity of open space – The amount of public open space that should be provided in greenfield developments and Auckland Council’s approach to the provision of open space within the existing urban area

· Configuration of open space – How different types of open space should be located and configured in relation to other land uses, such as housing and streets

· Discussion on the value of small pocket parks

Action:

Members to provide formal feedback for the December business meeting with feedback due before 24/12.

Andrew Wood

Jenny McDonald

5.0

LTP Engagement

To discuss with the board the 2015-2025 Long Term Plan Engagement and Consultation.

Key discussion points:

Officer updated the members on the LTP engagement proposal with consultation period beings in January 2015

Actions:

Officer to come back for a 2^nd workshop

Steve Wilcox

6.0

Dog bylaw discussion

This was a deferred item from 9^th October business meeting. Board requested further information and discussion.

Key discussion points:

· Discuss the current default dog access rules for local and sports parks

· Ability to review local parks dog access rules alongside beach and foreshore rules so they are done at the same time

· Review the ‘picnic area’, ‘fitness apparatus’, ‘bushwalk’ and ‘protected wildlife area’ dog access rules.

Action:

Report coming to 13 November Business Meeting.

Catileya Clark

Brett Lane

Shireen Munday

7.0

Waitakere Ranges Heritage Area Programme

Officer discussed with board the following:

Proposed framework for WRHA webpage(s)on Council website and also proposed framework for “Living with the Bush” guide

Key discussion points:

· The development of the WRHA webpage

· Discuss “Living with the Bush” proposal

Action:

Members support the publication of the webpage, but requested for further clarification around the Living with the Bush proposal. Officer to come back for 2^nd workshop.

Eryn Shields

Nicolas Lau

Waitākere Ranges Local Board

11 December 2014

Record of Workshop –

Waitakere Ranges Local Board

Date: Thursday 13 November 2014

Time: 12 pm – 5.15 pm

Venue: Waitakere Ranges Local Board Office

PRESENT:

Members Sandra Coney, QSO

Denise Yates, JP

Neil Henderson

Steve Tollestrup

Saffron Toms left workshop at 1.40 pm

Greg Presland

Apologies:

MATTERS DISCUSSED:

Item

Presenter

1.0

Administration & portfolio updates

The members dealt with various administration items

Sharon Davies

2.0

Phase 3 – Long-term Plan

To discuss the WRLB draft local board agreement budget and Long-term Plan consultation documentation.

Key Action Points:

· Discussion around Option B - Proposed 3.5% average rates increase every year

· Performance measures

· Review LDI and identifying key projects or changes for next year

Action:

Officer to provide a report to the next business meeting

Glenn Boyd

Officers

3.0

Summer activation of open space

Following from the workshop on the 30/10, officers requested another workshop with the board to discuss the preliminary design and programme options for the activation of the future town square (outside the Local Board office) in the summer months.

Key Action Points:

· Background and scope of this summer programme, feedback from Tidy Town Day

· Ideas and options for the use of the space to accommodate events and activities in Glenmall

· Ideas and interest for events and activities and preliminary programme

· Preliminary costs and operational matters

Action:

Officers to provide further information on what equipment is required and the costs. Officers to speak with current businesses of Glen Eden, as the purpose are to help existing businesses. To provide a report for the 11 December business meeting.

Claire Liousse

Jenny Tanner

Peter Beckerleg

Andrew Trevelyan

Scoping of small improvement works for the town centre for 14-15

This item was not discussed and has deferred to the next workshop in the new year.

Claire Liousse

Jenny Tanner

Peter Beckerleg

Andrew Trevelyan

Term	Definition
Distance restriction	Distance restrictions will be measured from the two nearest points on the properties boundaries – that is, the boundary of the property not just the building.
City centre	As defined in the Proposed Auckland Unitary Plan.
Neighbourhood centre	As defined by the Proposed Auckland Unitary Plan.
Mental health treatment centre	A residential facility where people are treated for mental health issues and has been identified by Auckland Regional Public Health Services as at risk of their clients experiencing harm if they were to have easy access to psychoactive substances.
Addiction treatment centre	A residential facility where people are treated for addiction issues and has been identified by Auckland Regional Public Health Services as at risk of their clients experiencing harm if they were to have easy access to psychoactive substances.
High Deprivation	Census Area Units that have a score on the New Zealand Deprivation Index of 8, 9 or 10. This indicates the area is in the most deprived 30% of New Zealand.
Residential deprivation	An area which has a high proportion of people living in social housing.

Chairperson	Sandra Coney, QSO
Deputy Chairperson	Denise Yates, JP
Members	Neil Henderson
	Greg Presland
	Steve Tollestrup
	Saffron Toms