Agenda of Waitematā Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Waitematā Local Board:

a) Confirm the ordinary minutes of its meeting, held on Tuesday, 11 November 2014, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitematā Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Waitematā Local Board

09 December 2014

Auckland Transport Update - December 2014

File No.: CP2014/28050

Purpose

1. The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the local board area.

Executive summary

2. This report covers matters of specific application and interest to the Waitemata Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector; and relevant Auckland Transport media releases for the information of the Board and community.

Recommendations

That the Waitematā Local Board:

a) Receive the Auckland Transport Update – December 2014 report.

b) Provide its support in principle or further feedback on consultations undertaken by Auckland Transport, noting that the Bard’s formal feedback will be provided through the Board’s Transport Portfolio.

Comments

Response to local board resolutions

Huntley Avenue, Grafton – Resident’s Petition

1. AT received a petition at the Board’s 14 October 2014 business meeting from residents of Huntley Avenue requesting the closure of Huntley Avenue prior to the opening of an apartment development on the corner of Huntley and Khyber Pass (part of the new Special Housing Areas or ‘SHAs’).

2. AT feels the current configuration is working well and believes that the increased traffic volume that may be generated by the SHA will not be significant, particularly northbound on Huntley (which at mid-block is a one-way road).

3. As part of the SHA’s resource consent, a condition for a traffic monitoring clause has been incorporated to review the situation when the apartments are 80% occupied.

AT Projects

Franklin Road Improvements Project Update

4. Consultation closed on the indicative preliminary design for the Franklin Road Improvements Project on 28 November.

5. Auckland Transport is analyzing the feedback, and following further investigation, by April 2015 intends to reach a preferred option to progress development of a concept design.

Newmarket Level Crossing – Cowie Street Bridge Concept Design Update

6. The railway level crossing connecting Sarawia Street and Laxon Terrace in Newmarket is planned for closure in 2016. The level crossing is the busiest and most complex in New Zealand in terms of rail movements and is a major contributor to rail service disruptions. Closing the crossing is necessary to improve safety and efficiency on Auckland’s rail network.

7. AT is currently engaging with the affected community and local board to gain feedback on options for the design of a bridge to connect Laxon Terrace with Cowie Street once the level crossing is closed. The designs differ in terms of the area of land they require, or “footprint” and the way in which they cater for different modes of transport.

8. A community meeting is anticipated in late January 2015 to discuss the feedback received and presentation of the final concept design which will then be taken forward to the consenting and landowner approval processes.

9. Further project information is available online at www.AT.govt.nz/newmarketcrossing.

Strategic Programme

North-South Cycleway (Nelson Street to Quay Street)

10. AT and NZTA have jointly planned to deliver a cycleway along Nelson Street to get cyclists to the waterfront. This work follows the recent completion of the Grafton Gully and Upper Queen Street cycleway to create a dedicated inner city cycleway route.

11. The project consists of the Nelson Street Off-ramp section and a North-South route between Karangahape Road and Quay Street.

12. The Nelson Street off-ramp will be converted to a cycleway from Upper Queen Street alongside SH1 on Canada Street, construction of a new bridge over the motorway and the use of an abandoned section of motorway off-ramp to get cyclists to the top of Nelson Street. This section will be delivered by NZTA and is planned to be completed by September 2015.

13. In October 2014, AT completed a feasibility study (preliminary design report) for a cycleway along Nelson Street to Quay Street, which has undergone a peer review by Cycle Action Auckland.

14. The North-South Cycleway will be delivered in two stages, with the key objective to have a section from Upper Queen Street to Victoria Street opened by mid-2015.

15. The second stage will include the design for the remainder of the route to Quay Street including the Pitt Street link by the end of June 2015, with construction planned in the following 2015-16 financial year.

16. AT will undertake more detailed engagement with the Board in December 2014 on the concepts and plans for the North-South Cycleway, with a letter drop planned to immediately affected stakeholders in December and an open day planned for early 2015.

17. The tendering and detailed design stage will follow public consultation with detailed design for the first stage expected to be completed by April 2015.

Regional Bus Priority Programme

18. The New Network public transport service design currently under consultation identifies a hierarchy of service offerings: Frequent (traffic prioritised, high frequency), Rapid (right-of-way, high frequency), Connector (some traffic priority, 30 min frequency) and Targeted (local, peak-only and other targeted services).

19. A three year programme of bus priority review, investigation and implementation has been identified for the Frequent Transit Network (FTN) to support the implementation of the New Network service designs and improve reliability and travel speed of FTN services. A key focus of the bus priority programme is to investigate and implement improved public transport infrastructure along each FTN corridor.

20. The initial programme comprises 38 routes encompassing all of the FTN and are mainly on arterial and collector roads.

21. The 2014-15 financial year targets approximately 15km of bus/transit lane implementation across the network. Another 25km is programmed for the next two financial years.

22. Key projects identified within the Waitemata Ward include (2014-15) Khyber Pass Bus Lane, Wellesley Street Bus Pocket, Park Road Bus Lane, Symonds Street Bus Lane, Fanshawe Street Bus Lane, Parnell Road Bus Lane, Victoria Street Bus Lane; and for the three year programme Great North Road and New North Road are included for investigation.

23. The projects are not corridor lengths of bus lanes, but locations within these corridors that currently have high levels of congestion for buses with priority measures identified to increase operational efficiency and customer delivery.

24. Early engagement with Boards in the Central area is planned for December 2014, with public consultation commencing in 2015.

Local Board Transport Capital Fund Update

25. Newmarket Rail Station Artwork Fencing - The Board through the Arts Portfolio has endorsed a fence design that complements the adjacent Reuben Paterson artwork to proceed to construction. The Board’s allocated $5,000 for an upgraded fence design will complement renewals work AT will undertake on the bridge over rail structure.

26. Drinking Fountains Programme – The Board will discuss options for installing two units.

27. Waitemata Greenways Route G1 Grey Lynn Park Shared Path – The route is included in Auckland Council’s (‘AC’) consultation on the Grey Lynn Park Development Plan. AC will manage the consultation, design, delivery and reporting for this work.

28. Ponsonby Road Pedestrian Experience – The implementation plan is being managed by City Transformation. AT will work alongside City Transformation to develop proposals for delivery.

29. Newmarket Laneways Streetscape Improvements – The plan is being managed by City Transformation. AT will work alongside City Transformation to develop proposals for delivery.

30. The Board has $1,419,786 from 2012-13 to 2015-16 to allocate and has the ability to allocate the 2016-17 year budget of $469,789 at the board’s discretion. Of the total $1,889,575, the Ponsonby and Newmarket projects will consume a significant portion of that budget once projects are identified for delivery.

Consultations

31. AT undertook consultation with the Waitemata Local Board Transport Portfolio Leaders on the proposals listed in Attachment A.

32. In September 2014, AT consulted with the Board on the Gladstone/Avon Street improvements which included converting the angle parking to parallel parking on Gladstone Road to protect cyclists from reversing vehicles. There was significant opposition to the proposal and therefore AT has decided to rescind the proposal until a wider strategic review of cycling in the Parnell area can be completed.

Media

Lower alcohol limits a milestone for road safety

33. Reducing deaths and serious injuries from drink-driving is a key plank of the Government’s Safer Journeys strategy, which looks across the entire road system to improve safety through safer roads and roadsides, safer speeds, safer vehicles and safer road use.

34. Legislation passed earlier this year means that from 1 December, the legal alcohol limit for drivers aged 20 years and over will be lowered from 400 to 250 micrograms of alcohol per litre of breath (or from 80 to 50 milligrams of alcohol per 100 millitres of blood), bringing New Zealand’s law into line with the limits already in place in the majority of OECD countries. The alcohol limit for drivers under the age of 20 will remain at zero.

Consideration

Local board views and implications

35. The Board’s views will be incorporated during consultation on any proposed schemes.

Māori impact statement

36. Mana whenua and Mana waka are consulted on Auckland Transport’s capital programme and proposed changes to policy.

Implementation

37. All proposed schemes are subject to prioritization, funding and consultation.

Attachments

No.	Title	Page
a View	Consultations Report – November 2014	13

Signatories

Authors	Priscilla Steel – Auckland Transport Elected Member Relationship Manager
Authorisers	Jonathan Anyon – Auckland Transport Elected Member Team Leader

Waitematā Local Board

09 December 2014

Child Friendly Waitemata - Actions to Support the Vision

File No.: CP2014/26463

Purpose

1. The purpose of this report is to seek approval to establish a children’s portfolio, with allocated budget, as the first step towards Waitemata becoming a child-friendly local board.

Executive summary

2. The Waitematā Local Board prioritises “strong communities that are inclusive, vibrant and engaged” and have committed to working towards becoming accredited by UNICEF as a child-friendly local board. The UNICEF New Zealand accreditation process recognises I Am Auckland as a way to develop a framework for incorporating the views of children.

3. Due to being home to many of Auckland’s regional facilities and the increasing number of children living in the city, the Waitematā Local Board is uniquely positioned to develop a local board area that is child friendly.

4. Three actions the Waitematā Local Board can take to achieve its vision for a child friendly Waitematā include:

· Extending the existing youth sub-portfolio to include children;

· Allocating a corresponding budget; and

· Commit to seeking UNICEF accreditation as a child friendly local board.

Recommendations

That the Waitematā Local Board:

a) Commit to working towards UNICEF accreditation as a child friendly local board.

b) Extend the existing youth sub-portfolio to include children and rename as the children and youth, and delegates a corresponding portfolio lead.

c) Allocate a budget for the children’s sub-portfolio of $7,000 per annum for 10 years effective from 2015/2016.

Comments

Background

5. The Waitematā Local Board has prioritised the inclusion of children. In the Auckland Plan children are defined as aged 0-13 and youth are defined as 14-24. This priority is aligned with the 2014-2017 Waitematā Local Board Plan priority of “strong communities that are inclusive, vibrant and engaged”. It is also aligned with the Strategic Action Plan for Children and Young People I Am Auckland. The local board currently has a youth sub-portfolio under the Community Development portfolio.

6. The Waitematā Local Board has supported the development of local youth civic leadership. This has been effective at engaging youth in the delivery of the Auckland Plan. However, the youth model is not appropriate for engagement with children due to a number of factors, including legal and ethical considerations for engagement with children (e.g. parental consent). The Waitematā Local Board will be joining the Kaipatiki and Puketāpapa Local Boards in developing innovative approaches to the way the council engages with children.

7. In reviewing how to further focus on the needs of children, the Waitematā Local Board has considered the guidance of UNICEF’s child friendly city framework. UNICEF defines a child friendly city as “a local system of good governance committed to fulfilling children’s rights. It is a city where the voices, needs, priorities and rights of children are an integral part of public policies, programmes and decisions. It is, as a result, a city that is fit for all”. (UNICEF, Background to UNICEF NZ Child Friendly Cities Initiative, July 2014).

8. The UNICEF New Zealand accreditation process provides for Auckland’s unique local board governance allowing local boards to become accredited under the framework. Staff and UNICEF have agreed that local boards are in the best position to enable Auckland to achieve child friendly city status (see Appendix 1).

9. UNICEF defines child friendly cities as places where children can:

· influence decisions about their community / city;

· express their opinions on the community / city they want;

· participate in family, cultural, community / city and social life;

· be safe and protected from exploitation, violence and abuse;

· meet friends and have places and spaces to play and enjoy themselves;

· have green spaces for plants and animals;

· live in a clean, unpolluted environment; and

· be an equal citizen, with access to every service regardless of their ethnic origin, religion, income, gender or ability.

10. Seeking child friendly city status signals publicly that the local board endeavours to offer all of these things for children in the Waitematā Local Board area.

11. The Waitematā Local Board is uniquely positioned to lead other local boards because it already has many attractions for children, including the Auckland War Memorial Museum, the Auckland Art Gallery, the Auckland Zoo, MOTAT and the Waterfront area. In addition, as the population increases in Waitematā, an increase in the number of children inhabiting the city centre and city fringe areas is expected.

Actions

12. This report proposes that the Waitematā Local Board commits to three actions:

· Commit to working towards UNICEF accreditation as a child friendly city;

· Extend the existing youth sub-portfolio to include children; and

· Allocate a corresponding budget.

13. A children’s sub-portfolio would be responsible for ensuring children’s rights are represented at a governance level. The duties of the children’s sub-portfolio lead would include:

· Investigate opportunities for children to be involved in the development of activities in Waitematā by developing an engagement programme for children;

· Maximise effectiveness of portfolio responses to children’s voices by developing relationships with relevant stakeholders in Waitematā (for example council staff, Council Controlled Organisations, schools and regional facilities);

· Develop a vision for Waitematā as a child friendly local board; and

· Ensuring portfolio members and council staff are appropriately skilled, connected and trained (e.g. child impact assessment training).

14. A budget for this sub-portfolio of $7,000 per annum for ten years is recommended effective from the 2015-2016 financial year. This is in line with the current budget for 2014-2015 and has been accounted for in the draft LDI budget. This figure would be in addition to engagement undertaken by the council on specific projects and would fund the annual licence fee and any initiatives that are approved by the board during UNICEF accreditation and monitoring.

Consideration

Local board views and implications

15. Local board views on the issues in this report were sought at a workshop on 16 October 2014.

16. If the recommendation to seek Child Friendly City accreditation is accepted, the Waitematā Local Board would be the first local board to do so.

Māori impact statement

17. According to census data, Tamariki aged 0-11 make up about 14 per cent of the Māori population of Waitematā and rangatahi aged between 0-24 make up approximately 8 per cent of the total population. Māori, as stakeholders of the local board, are affected and have an interest in the development of Waitematā as a child friendly local board. ‘I Am Auckland’ has identified specific outcomes for rangatahi, including the establishment of a rangatahi youth leadership group. This will be addressed in future reports.

Implementation

18. The implementation requirements will be informed by the policies and practices that are designed as part of the process of becoming accredited as a child friendly city.

Attachments

No.	Title	Page
a	Quarterly Performance Report 4 months ended 31 Octer 2014	72

Signatories

Authors

Claire Stewart – Community Development Facilitator

Greg Whaiapu - Team Leader Community Events South Events

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Judith Webster - Relationship Manager

Appendix 1

Becoming a Child Friendly City

The Child Friendly Cities Initiative comprises four steps and is geared towards encouraging as many cities as possible to become involved.

The Initiative is overseen and coordinated by UNICEF NZ which works with other children’s interest groups to ensure cities have the support that they require to move forward with a Child Friendly Cities agenda. One of the most important aspects of beginning the journey towards being Child Friendly is for cities to join the Child Friendly Cities Network which will enable them to tap into and share valuable resources.
In order to become a Child Friendly City there are four steps:

1. Registering interest/Nomination

2. Implementation

3. Accreditation

4. Monitoring

Registration/Nomination
A city can be nominated to become a Child Friendly City. Nominations can be made by a community group, a group of concerned citizens, by UNICEF NZ or the town/city’s Council. They are made in writing using the Nomination form and sent to UNICEF NZ. Following a successful nomination UNICEF NZ will offer support and assistance* to that City to help it in its journey to become an accredited Child Friendly City. Upon being recognised as a ‘registered’ Child Friendly City’ that city will earn the right describe itself as a UNICEF Child Friendly City and to use the Registered Child Friendly City logo on letter-head and in pamphlets. This will incur a small yearly licensing fee.
An organisation or business can also be nominated to be a child friendly organisation. The same process will apply.
Download a registration form to nominate your city (PDF, link to be updated soon).
*UNICEF does not at this point in time, have the means to offer financial assistance save in exceptional circumstances given at the discretion of the Executive Director.

Implementation
The registration form will require a city to commit to being child friendly. Following registration a city will need to back up their statement of intent with implementation of child friendly practices. Have a look at the framework and some examples of child friendly practices in New Zealand and around the world can be found here.

Accreditation
Once a city has confirmed its commitment to being Child Friendly through the implementation of a Child Friendly Cities Framework and child friendly practices, it will be given the opportunity to become accredited. Accreditation is designed to provide a way of formally recognising a city’s commitment to its children, and requires a city to meet a certain standard.

Accreditation will be attributed to a city and accepted by the Council. Upon being recognised as an Accredited Child Friendly City the city will earn the right to use the Accredited Child Friendly Cities logo. As with registration this will incur a small yearly registration fee;
Download the Accreditation document (Note the accreditation criteria is a work in progress. As soon as it is available it will be available for download).

Monitoring
Once accredited, a city will then need to provide evidence that it has remained committed to children and young people. This will be done through a monitoring system whereby each city will be required to present a report every two/three years, have their LTP audited and its residents surveyed as per accreditation.

Waitematā Local Board

09 December 2014

Interim Open Space Provision Guidelines

File No.: CP2014/27838

Purpose

1. To seek feedback from local boards on the Interim Open Space Provision Guidelines.

Executive summary

2. The Interim Open Space Provision Guidelines (the guidelines) provide direction on the quantity, distribution and configuration of parks and open space sought by the council in both greenfield developments and the existing urban area.

3. The guidelines were adopted by the Parks, Recreation and Sport Committee in August for interim use and feedback during a six month trial period (attachment A). An updated version of the guidelines, incorporating amendments based on feedback, will be reported in early 2015 to the Parks, Recreation and Sport Committee and Regional, Strategy and Policy Committee for adoption.

4. The primary focus of the guidelines is ensuring the open space network provides access to a range of high-quality recreation, social and environmental experiences. The guidelines direct how open space should be distributed within both greenfield developments and the existing urban area by establishing triggers in relation to travel distance, resident population or the proximity of other land uses (such as an urban centre) that determine when the open space network should provide for the following experiences:

· Neighbourhood parks;

· Suburb parks;

· Sub-regional parks;

· Civic spaces;

· Local sports parks; and

· Connections.

5. For existing urban areas the guidelines focus on improving the quality, accessibility and connectivity of existing open space. The guidelines identity areas of significant and moderate shortfall in the quantity of open space relative to the current and future population within the existing urban area.

6. A target for the quantity of local recreation open space within greenfield developments of 2 hectares per 1000 residents is proposed.

7. The guidelines set out how different types of open space should be laid out and configured in relation to other land uses, such as housing and streets, to ensure that a high quality open space network is achieved.

Recommendation

That the Waitematā Local Board:

a) Provide feedback on the Interim Open Space Provision Guidelines.

Comments

Background and strategic context

8. The Open Space Provision Guidelines (the guidelines) are part of the Parks and Open Spaces Policy Programme and are a key tool to implement the policy direction of the Proposed Auckland Unitary Plan (PAUP), the Parks and Open Spaces Strategic Action Plan 2013, the Sport and Recreation Strategic Action Plan 2013 and the Parks and Open Space Acquisition Policy 2013 (the acquisition policy).

9. The guidelines provide direction on the distribution, quantity and configuration of parks and open space sought by the council in both greenfield developments and the existing urban area. They will inform a range of council activities including:

· Assessing open space acquisition opportunities;

· Development of spatial plans (area plans, precinct plan and structure plans);

· Identifying strategic infrastructure requirements, including development of a regional open space network plan;

· Informing the development of local open space network plans for local board areas; and

· Providing advice on council’s open space requirements to developers.

10. The guidelines were adopted by the Parks, Recreation and Sport Committee in August for interim use and feedback during a six month trial period.

11. A successful open space network responds to the local context and therefore it is expected that variation in the provision of open space will occur across Auckland. The guidelines are intended to set out a framework for assessing open space provision rather than establish strict targets for council or developers to achieve.

12. The guidelines apply to greenfield developments and existing urban areas. They primarily focus on the provision of local parks, rather than sub-regional or region scale open space.

13. The guidelines have three parts, each of which are explained further below:

· Distribution of open space;

· Quantity of open space; and

· Configuration of open space.

Distribution of open space (pages 4 to 8 of the guidelines)

14. Ensuring the open space network provides the community with access to a range of high quality recreational, social and environmental experiences is the primary focus of the guidelines.

15. The first part of the guidelines direct how open space should be distributed within both greenfield developments and the existing urban area by describing six experiences the open space network should deliver:

· Neighbourhood parks;

· Suburb parks;

· Sub-regional parks;

· Civic spaces;

· Local sports parks; and

· Connections.

16. The guidelines establish triggers in relation to travel distance, size of resident population or the proximity of other land uses (such as an urban centre) that determine when the open space network should provide for each of the experiences. Criteria relating to the size of open space required and key activities provided for are also established for some experiences.

17. Provision targets used by the legacy councils in Auckland as well as other councils in New Zealand and overseas have been considered in establishing the distribution targets (attachment B).

18. Each of the experiences and the relevant triggers for provision are explained below:

Neighbourhood parks and suburb parks

19. Neighbourhood parks and suburb parks describe open space that provides common informal recreation experiences throughout urban areas. The guidelines establish criteria about the typical area of open space required for a neighbourhood park (0.3ha) and suburb park (3ha) and the activities they should provide for (such as play opportuniites, respite, trail networks)

20. Walking distance targets are proposed for neighbourhood parks and suburb parks relative to PAUP zoning. Shorter walking distance targets are proposed for the PAUP zones that provide for higher density residential development. This assists with providing residents in higher-density housing with easy access to informal recreation open space. The following walking distance targets are proposed:

Neighbourhood Park

Suburb Park

High density areas:

(Terraced Housing and Apartment Zone, Local Centre, Town Centre, Metropolitian Centre and Mixed Use)

400m walk

(approx. 5 mins)

1000m walk

(approx. 12 mins)

Remaining urban residential areas

600m walk

(approx. 7.5 mins)

1500m walk

(approx. 18 mins)

Sub-regional parks

21. Sub-regional parks describe large (typically >30ha) areas of open space that provide for a variety of informal recreation and sport experiences. These parks are usually located within, or on the periphery of, the urban area. Examples include Barry Curtis Park, Western Springs, Auckland Domain.

22. The guidelines propose that Auckland Council will proactively acquire sub-regional parks when opportunities arise and needs are identified through network planning, rather than expect sub-regional parks to be planned for by developers in greenfield areas. The guidelines do not propose a travel distance target for sub-regional parks, but state that residents within each of the northern, central, southern and western areas of urban Auckland should have easy access to a variety of sub-regional parks.

Civic space

23. Civic space describes the squares, plazas, greens, streets and shared spaces within urban centres which provide for social and informal recreation experiences. The provision guidelines propose the quantity and diversity of civic space relate to the scale of the urban centre. A local centre is proposed to be the smallest urban centre to trigger civic space requirements.

Local sports parks

24. Local sports parks describe open space which is used for organised sport, and typically includes facilities such as sports fields, courts and club buildings. Sports parks are also provided for at a sub-regional scale.

25. The guidelines propose that greenfield developments should provide for the local sport park requirements of their residents. Based on existing levels of sports field demand this equates to approximately 3ha of land per 2000 households. A threshold of 2000 households is proposed, as this generates sufficient demand for two sports fields, and results in larger sports parks which have efficiencies in terms of layout, facility use and maintenance. The 3ha minimum size includes allowances for club rooms, car parking and for other facilities such as courts.

26. No target for local sports parks provision is proposed for existing urban areas. The sports park network within the urban area is largely in place, and acquisition opportunities of land suitable for new sports parks are rare.

Connections

27. Creating a connected open space network is one of the areas of focus of the Parks and Open Spaces Strategic Action Plan 2013. The guidelines encourage open space to be distributed to create contiguous networks that have a range of recreational, transport and ecological benefits.

Quantity of open space (pages 9 to 11 of the guidelines)

28. Different policy responses are required for guidance on the quantity of open space between greenfield developments and the existing urban area. In greenfield developments there is generally no existing open space network and there is the ability to determine the amount and distribution of open space. In existing urban areas the open space network is largely in place and there are significant constraints on increasing the amount of open space, including the cost and availability of suitable land.

29. Achieving quantity targets is a secondary focus for the provision of open space.

Quantity of open space in existing urban areas

30. The guidelines do not establish a target for the quantity of open space relative to the population within existing urban areas. Due to the amount of population growth projected within existing urban areas, achieving and maintaining a ratio of open space to population would be unachievable due to financial (the cost of land) and practical constraints (the availability of suitable land).

31. The criteria of the Parks and Open Space Acquisition Policy 2013 (the acquisition policy) establish how the council prioritises acquisition opportunities within the existing urban area in response to population growth. The acquisition policy generally prioritises acquisition opportunities where there is:

· High levels of expected population growth;

· Relatively poor access to informal recreation open space; and

· Low quantity of existing open space relative to the current and future population.

32. For the purpose of informing open space acquisition priorities, the quantity of open space across the region has been assessed in relation to:

· The quantity of open space (all types) within each census area unit;

· The quantity of recreational open space within each census area unit;

· Projected population growth between 2014 and 2030; and

· Strategic alignment with the Auckland Plan Development Strategy and PAUP zonings.

33. Draft quantity analysis is included within the interim guidelines (attachment A, page 10). This map identifies where moderate and significant shortfalls in the quantity of open space relative to the current and future population are located within the existing urban.

Quantity of open space in greenfield developments

34. In greenfield development areas the guidelines set a target for the quantity of local informal recreation open space of 2 hectares per 400 households (approximately 1000 residents). Local informal recreation open space is defined as having an informal recreation, sport or civic open space function and excludes parks considered to serve a sub-regional or regional catchment.

35. Analysis of the existing provision of open space within the urban areas of Auckland, local board areas and ten case study areas has informed recommending a target of 2 hectares per 400 households of informal recreation open space. The target of 2 hectares of local recreation open space per 400 households is relatively consistent with the existing amount of local recreation open space provided in the urban area of Auckland.

36. The Proposed Auckland Unitary Plan introduces a green infrastructure corridor zone which is to be applied to land within the 1 in 100 year floodplain in greenfield developments. The integration of green infrastructure and open space land is integral to creating a connected open space network. The guidelines allow for up to 50% of local recreation open space to be provided in the form of green infrastructure where this has demonstrable recreation benefits (such as creating trail networks).

37. No target for the amount of open space required for conservation or green infrastructure corridor purposes is proposed. The values and characteristics of an area determine the need for these open space functions rather than the population of a development. Targets are also not proposed for large sub-regional or regional recreation open space, as it is expected council will identify and acquire land for these functions outside of the greenfield development process (structure planning and subdivision).

Configuration of open space (pages 12 and 13 of the guidelines)

38. The third part of the guidelines sets out how different types of open space should be laid out and configured in relation to other land uses, such as housing and streets, to ensure that a high quality open space network is achieved.

Consideration

Local board views and implications

39. This report seeks the views of local boards on the interim open space provision guidelines. The view of local boards will be reported to the Parks, Recreation and Sport Committee and will inform proposed amendments to the guidelines prior to their adoption.

Maori impact statement

40. Engagement with Maori on the guidelines will occur during the trial period.

Implementation

41. Further development and testing of the provision guidelines is occurring during the period for the remainder of 2014. This involves:

· Assessing open space acquisition opportunities against the guidelines;

· Testing the guidelines with developers preparing structure plans for special housing areas and future urban zone land;

· Engagement with iwi and property developers;

· Refinement of the modelling of provision targets; and

· Illustration of the concepts within the guidelines.

42. Final guidelines will be report to the Parks, Recreation and Sport Committee in early 2015 following the trial period.

Attachments

No.	Title	Page
a View	Interim Open Space Provision Guidelines	79
b View	Examples of provision targets used by former Auckland Council and other NZ and overseas park authorities	93

Signatories

Authors

Andrew Beer - Principal Policy Analyst

Authorisers

Penny Pirrit - Regional & Local Planning Manager

Judith Webster - Relationship Manager

Waitematā Local Board

09 December 2014

Long-term Plan 2015-2025: Local consultation material

File No.: CP2014/28165

Purpose

1. This report seeks adoption of local consultation material for the Long-term Plan 2015-2025 (LTP) by the Waitematā Local Board.

Executive Summary

2. Over the last twelve months local boards have been involved in many Long-term Plan 2015 - 2025 workshops and meetings as part of their shared governance role.

3. In October 2014, local boards adopted local board plans which help inform draft LTP budget decisions. In addition to this, advocacy discussions were held between local boards and the governing body at the end of October after which budget decisions for LTP consultation were agreed by the governing body on 6 November.

4. On 18 December 2014, the governing body will meet to adopt the LTP consultation document and supporting information, which includes local consultation material for each local board.

5. Indicative local budgets reflect 6 November governing body decisions and any minor amendments approved within the same funding envelope.

6. This report seeks adoption of local consultation material for the LTP.

Recommendations

That the Waitematā Local Board:

a) Adopt local consultation material including:

i) a one page (2 side) local board insert; and

ii) supporting information, including local funding priorities for 2015/2016, key advocacy areas, indicative local performance targets for 2015/2016 and indicative local budgets for the next 10 years.

b) Note the following:

i) the allocation of projects within Locally Driven Initiative (LDI) budgets are required to balance in every year.

ii) proposed operational savings for asset based services within the parks, community and lifestyle theme are not reflected in draft local budgets, but are instead captured at a regional level. Savings will be applied locally to final LTP budgets following consultation.

iii) high level budgets for programmes of work such as renewals, non-growth projects, parks developments, sportsfield developments and land acquisition will be developed prior to adoption of the final LTP.

c) Delegate authority to Chairperson to make any final minor changes to local consultation material for the Long-term Plan 2015 - 2025 prior to publication including online consultation content.

Discussion

Process

7. Over the last twelve months local boards have been involved in many Long-term Plan 2015 - 2025 workshops and meetings as part of their shared governance role.

8. In October 2014, local boards adopted a Local Board Plan which helped inform draft LTP budget decisions. In addition to this, advocacy discussions were held between local boards and the governing body at the end of October after which budget decisions for LTP consultation were agreed by the governing body on 6 November.

9. On 18 December 2014, the governing body will meet to adopt the LTP consultation document and supporting information, which includes the following local consultation material for each local board:

a) a one page (2 side) local board insert in the LTP consultation document; and

b) supporting information, including local funding priorities for 2015/2016, key advocacy areas, indicative local performance targets for 2015/2016, and indicative local budgets for the next 10 years

Draft budgets

10. Indicative local budgets reflect 6 November governing body decisions and any minor amendments approved within the same funding envelope.

11. The allocation of projects within Locally Driven Initiative (LDI) budgets are required to balance in every year.

12. Proposed operational savings for asset based services within the parks, community and lifestyle theme are not reflected in draft local budgets, but are instead captured at a regional level. Savings will be applied locally to final LTP budgets following consultation.

13. High level budgets for programmes of work such as renewals, non-growth projects, parks developments, sportsfield developments and land acquisition will be developed prior to adoption of the final LTP.

14. This report seeks adoption of local consultation material for the LTP consultation.

Next steps

15. Following the governing body meeting on 18 December, information will be provided to local board members on the consultation process and finalising local board agreements.

16. LTP consultation will commence on 23 January 2014 through to mid-March. Through this engagement local boards will seek views on proposals important to the local area to help develop the Local Board Agreement 2015/2016 due for adoption in May 2015. Local Boards will also seek views on the local impact of LTP proposals to inform advocacy discussions with the governing body.

17. The governing body will make final LTP budget decisions in May 2015 and meet to adopt the final LTP in June 2015, including 21 local board agreements.

Consideration

Local Board Views and Implications

18. This report sets out the decisions local boards need to make in order to finalise local consultation material for the Long-term Plan 2015 - 2025.

19. In October 2014, local boards adopted local board plans, which helped inform draft LTP budget decisions. In addition to this, advocacy discussions were held between local boards and the governing body at the end of October after which budget decisions for LTP consultation were agreed by the governing body on 6 November.

Maori Impact Statement

20. Many local board decisions are of importance to and impact on Maori. Local board agreements and long-term plans are important tools that enable and can demonstrate council’s responsiveness to Maori. Local board plans, which were developed through engagement with the community including Maori, form the basis of the consultation material of the Long-term Plan 2015-2025.

21. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes. In particular, local board plans and LTP consultation material will influence relevant annual plans and local board agreements for 2015/2016 and beyond.

Implementation Issues

22. Local board financial statements reflect the cost of undertaking local activities within each local board area. Budgets are indicative for consultation purposes and subject to change.

23. Following consultation, proposed initiatives and budgets will be considered and updated to reflect feedback and new information available, prior to adoption of the final LTP.

Attachments

No.	Title	Page
a View	Waitemata LTP Consultation Insert	99
b View	Waitemata LTP Supporting Information	101

Signatories

Authors

Kate Marsh - Financial Planning Manager - Local Boards

Authorisers

Matthew Walker - Manager Financial Planning, Policy and Budgeting

Judith Webster - Relationship Manager

Waitematā Local Board

09 December 2014

LTP 2015-2025 Consultation: Local Board Insert

Waitematā Local Board

Every three years council reviews its 10-year Long-term Plan. We need your input to make sure we get this right. In this insert we focus on local issues specific to the Waitematā community.

Message from the Chair

Shale Chambers

Our vision for Waitematā is to foster vibrant, connected, healthy and thriving communities. Our priorities continue to focus on preserving our character areas, protecting heritage and enhancing our natural environment. We strive for an outstanding public transport system and a people-focused city centre that is easy and safe to walk and cycle around. We have limited budget and we need your help in working out what needs to be done first.

What you have told us

Through the consultation process on the Waitematā Local Board Plan 2014, you told us that the key priorities for Waitematā are to improve and increase public transport options, pedestrian and cycling connections; reinforce local character and ensure quality design that embraces heritage and enhancement of local centres and neigbhourhoods; protect and enhance the natural environment; provide affordable cultural and community activities and events and increase provision of informal recreation. From these priorities, we developed initiatives for the next three years in our local board plan.

What we propose to do

Over the last four years we have delivered some significant projects, such as the re-development of Victoria Park skate park, Tepid Baths restoration, installation of Pt Resolution Bridge, completion of two artificial turfs at Seddon Fields, refurbishment of Ponsonby’s Studio One Toi Tū and ongoing restoration of Symonds Street Cemetery.

Council’s shared governance model means local boards make decisions on local issues, activities and the use of local facilities. Local boards develop a three-year local board plan as the basis of annual funding agreements with Council’s governing body (the mayor and the councillors). Local boards also advocate to the governing body on larger scale investments, regional programmes and policy issues such as rates.

To keep rates affordable, we need to plan sensibly for the future. The following proposals have been prioritised for funding in the Long-term Plan 2015-2025:

2015/2016

· Redevelop Pioneer Women’s and Ellen Melville Hall as a city centre community hub ($3.6m)

· Fund a performance and temporary art installation series ($100k)

· Fund local events such as Art in the Dark, Grey Lynn Festival, Festival Italiano and Parnell Festival of Roses ($120k)

· Complete the Weona Coastal Walkway ($1.4m)

· Initiate the Newmarket Laneways project ($500k)

2016 – 2025

· Fund a restoration and ecological project at Waipapa Stream ($64k)

· Complete the development of Newmarket Laneways ($3.5m)

· Fund local events, art and culture programmes (approximately $280k per annum)

· Western Springs Native Bush Restoration Plan ($150k)

Other proposals

We want to make you aware of some governing body proposals that will impact on Waitematā and hear from you on projects we should be advocating for that are currently unfunded.

Governing body proposals:

· introduce a city centre residential targeted rate of $57.50 per year on each city centre residence. This will contribute an additional $800k towards developing and upgrading amenity in the city centre

· develop a regional Greenways Network Plan to provide safe and high amenity walking and cycling connections

· the Auckland wide proposal to reduce and standardise library opening hours would result reducing opening hours each week by half an hour at Parnell library, four-and-a-half hours at Grey Lynn library, half an hour at Leys Institute and five hours at the central city library.

Local board advocacy for unfunded projects:

· prioritise sand-carpeting the Auckland Domain sports fields from the sports field and local park programme budget

· complete the Auckland Cycling Network by 2030 to meet the Auckland Plan target

· create a wetland in Western Park to mitigate damage from storms

· developing a Parnell Rail Station

What do you think?

Do you support the governing body proposals?

Do you support the local board’s key advocacy areas for unfunded projects?

Have your say

You can provide feedback by sending in a written feedback form (online or hard copy) available at www.shapeauckland.co.nz and in libraries and service centres.

You can also provide your views in person at a local event. In Waitemata Local Board area this will be held on (insert date but not the time) at (insert location). For more details or to register your attendance visit www.shapeauckland.co.nz, www.facebook.com/ Waitematā or call (09) 301 0101.

How to find out more

Supporting Information containing more detail on these proposals can be found on www.shapeauckland.co.nz.

Waitematā Local Board

09 December 2014

Local Board Supporting Information

Waitematā Local Board

Introduction

Council’s shared governance model means local boards make decisions on local issues, activities and the use of local facilities. They develop a three-year local board plan as the basis of their annual funding agreements with Council’s governing body (the mayor and the councilors). Local boards also advocate to the governing body on larger scale investments, regional programmes and policy issues such as rates proposals which are outside local board decision-making responsibilities.

This document provides information on local activities that council proposes to deliver in the Waitematā Local Board area as part of the Long-Term Plan 2015-2025.

It outlines local funding priorities and indicative performance targets for 2015/2016, and key advocacy areas and indicative local budgets for the next ten years.

The proposals for the Waitematā Local Board area are based on the priorities outlined in the Waitematā Local Board Plan 2014 and will form the basis for the Local Board Agreement 2015/2016.

About this area

Waitematā is made up of vibrant communities with suburbs full of special character and identity. Communities of Waitematā include – Parnell, Newmarket, the City Centre, Grafton, Newton, Eden Terrace, Freemans Bay, Arch Hill, St Mary’s Bay, Ponsonby, Herne Bay, Grey Lynn and Westmere. Proudly urban, the areas growing population embraces high density living and provides housing choice and well-designed environments in the city centre and fringe whilst protecting our heritage. The Waitematā area includes a significant centre of employment and commerce and is the financial and retail powerhouse of the region and country. It also accommodates a number of education facilities including the University of Auckland, AUT University and many language schools. In recent years, the city centre has become a thriving residential centre, enabled and encouraged by the development of high density housing and a boom in overseas students.

Funding priorities for 2015/2016

We have a shared governance model for local activities. Under the Local Board Funding Policy adopted in August 2014, the governing body sets funds to deliver local activities including the allocation of funds for local asset based services, such as building a new swimming pool or library.

Local boards are allocated funds to deliver locally driven initiatives such as local events, economic development or community development.

For 2015/2016, council proposes the following funding priorities for local activities:

Local activity	Asset Based Services	Locally Driven Initiatives
Local Parks, Sports and Recreation	· Fukuoka Gardens ($1m) · Complete the Weona Coastal Walkway ($1.388m)	· A local plan for the MOTAT, Western Springs, Auckland Zoo and Seddon Fields ($20k) · Western Springs Native bush Restoration Plan ($130k)
Local Community Services	· Redevelopment of Pioneer Womens and Ellen Melville Hall as a city centre community hub ($3.6m)	· Support local events such as Art in the Dark, Festival Italiano, Grey Lynn Festival and Parnell Festival of Roses (approximately $120k) · Local community grants ($100k) · Investigate the feasibility of establishing in partnership a youth hub in the city centre ($15k) · Deliver a performance and temporary art installation series ($100k)
Local Planning and Development	Commence streetscape improvements in Newmarket Laneways ($500k)	· Begin implementing the Waitematā City Fringe Economic Development Action Plan ($50k)
Local Environmental Services		· Continue the Waipapa Stream restoration and ecological project ($11k) · Deliver local restoration projects to restore the urban forest ($90k)

Advocacy initiatives

A key role of the local board is to advocate for initiatives that the local board may not have decision-making responsibilities or funding for, but recognise the value it will add to the local community. Key advocacy areas for this local board include:

Initiative	Why is it a priority?	Advocating to
Symonds Street Cemetery Completion of the Symonds Street Cemetery ten year programme	The 10 year programme aims to achieve improved protection and maintenance of graves, enhancement of the vegetation of the park, better recreation potential, improved public safety and path networks and a reduction in vandalism	The governing body
Auckland Domain Sports Fields Undertake a major field upgrade including sandcarpeting and irrigation to meet demand.	There is significant pressure on winter sportsfields across Auckland, however one of the greatest shortfalls is around the city centre. The Auckland Domain sportsfields are heavily used but constrained due to Auckland’s temperamental weather. The potential for increased use is high with the additional residential development in the area.	The governing body
254 Ponsonby Road Redevelopment of 254 Ponsonby Road into a civic space	The former Auckland City Council purchased 254 Ponsonby Road in 2006 to create a mixed use development and an urban square for the Ponsonby Town centre. The Ponsonby Road Plan highlights the need to create an open space in the heart of Ponsonby. Consultation was undertaken with key stakeholders and the community throughout October/November on the three options, a small open space (potentially self-funding), medium open space (part funded from the sales of the development) or a large open space (no funds generated from the sale of the development opportunity).	The governing body
Western Park Environmental Project Creation of wetlands to mitigate the effects of storm events and water flows	The park is the historic site of the Tunamau Stream. During storm events, water flows through the park and causes flooding to residential areas downstream from the park, including the Freemans Park apartments. A solution to mitigate this is to create wetlands and a bund to form a natural stormwater detention area.	The governing body
Greenways Regional Fund Secure a regional budget to enable the implementation of Greenways across Auckland	Greenways provide safe, high amenity walking and cycling connections. Improved ecological and stormwater outcomes, including expanded habitats, movement corridors and food sources for native fauna. They also provide the ability to increase recreational opportunities and open space facilities.	The governing body
Parnell Rail Station The development of a new station at Parnell adjacent to Auckland Domain and Parnell Village	The Parnell Rail Station is an essential connection for the University, Parnell Village, the Domain and Museum and Stanley Street and Beach Road. The station will service and integrate the local residential and commercial communities surrounding the area and will be a key enabler in the regeneration of Parnell. The station supports the Auckland Plan vision of increasing use of public transport	Auckland Transport
Small Local Capital Improvement Fund A capital fund allocated to each local board to enable the delivery of small local capital projects	This budget would enable local boards to act quickly and proactively when small local projects are identified.	The governing body
Auckland Cycle Network Completion of the Auckland Cycling Network	The completion of the Auckland Cycle Network will provide improved cycle infrastructure through safe, connected, dedicated cycleways. The Auckland Plan includes a target of completing the Auckland Cycle Network by 2030.	Auckland Transport

Indicative performance targets for 2015/2016

The following describes key levels of service associated with each group of local activities and indicative performance targets to assess delivery.

Local Parks, Sports and Recreation

Our key focus is on providing programmes and facilities that ensure more Aucklanders are more active more often. This includes providing a range of recreational opportunities on local parks, reserves and beaches and sports fields that are fit for purpose.

Key performance targets we’re aiming to achieve for 2015/2016 include:

· 75% of residents satisfied with the provision (quality, location and distribution) of local parks and reserves

· 90% of residents visiting a local park or reserve in the last 12 months

· 70% of residents satisfied with the provision (quality, location and distribution) of sports fields

· 15% Customers Net Promoter Score for Pool and Leisure Centres

Local Community Services

Our key focus is to provide safe, reliable and accessible social infrastructure for Aucklanders that contributes to placemaking and thriving communities. This includes providing library facilities and programmes, advice, grants funding, events, programmes and projects to engage with our communities.

Key performance targets we’re aiming to achieve for 2015/2016 include:

· 85% of library visitors satisfied with the library environment

· 14 visits to library facilities per capita

· 8 internet sessions (PC and Wi-Fi) per capita using libraries as digital community hubs

· 85% of customers satisfied with quality of library service delivery

· 75% of funding / grant applicant satisfaction with information, assistance and advice provided

· 90% of participants satisfied with council delivered local arts activities

· 74% of Aucklanders that feel connected to their neighbourhood and local community

· 85% of attendees satisfied with council delivered and funded local events

· 86% of Aucklanders feel that their neighbourhood and local town centre is safe during the day and 35% at night

· 25% of council managed community centres and venues for hire are utilised at peak times and 10% during off-peak times

· 20-30% of community facility bookings are used for health and well-being related activities

· 542,000 visitors to community centres and venues for hire

Local Planning and Development

Our key focus is to develop local business precincts and town centres as great places to do business and enhance the city centre.

Key performance targets we’re aiming to achieve for 2015/2016 include:

· 100% of Business Associations meeting their Business Improvement District (BID) Partnership programme obligations

Local Environmental Services

Our key focus is on providing leadership and support to protect and conserve the region’s natural environment.

Key performance targets we’re aiming to achieve for 2015/2016 include:

· 80% of local board programmes that deliver intended environmental actions and /or outcomes

Waitematā Local Board

09 December 2014

Recommendations from the Waitemata Local Board Grants Committee - 24 November 2014

File No.: CP2014/28592

Purpose

1. The Waitemata Local Board Grants Committee held on 24 November 2014, recommends the following for the board’s consideration for the Community Grants Fund for 2014/2015.

Recommendations

a) That the Recommendations from the Waitemata Local Board Grants Committee – 24 November 2014.

b) That the late application from the Crackerjack Promotions Ltd be accepted.

c) That the Waitematā Local Board Grants Committee recommends to the Waitematā Local Board business meeting scheduled to be held on 9 December 2014 the following:

i) That the following grants be made from the Board’s Community Grants Fund for 2014/2015:

Organisation Name	Project Title	Amount Requested	Grants Committee Recommendation	Comments/Reasons
The People of Auckland Community Trust	Urban People. A supportive community on a journey of change	$28,600	$5000	Towards the cost of meals for the Urban People programme.
Alternative Bindings	Alternative Bindings Writing Seminar at Pride 2015	$420	$420	Towards tutor and registration costs for the Alternative Bindings writing seminar
Saint Columba Anglican Church and Community Centre	He timatatanga hou - New beginnings	$8,609	$0	Decline as many applications were received and the group has recently received funding from the local board
Afe Kae So Trust	Operational expenses	$20,000	$0	Decline as the application is for a project outside of the Waitemata Local Board.
Auckland Badminton Association	Community and University Programme	$5,000	$5000	Towards equipment and hall hire to run a community badminton programme.
The Documentary New Zealand Trust	Documentary Edge Festival 2015	$5,000	$3000	Subject to confirmation of the amount of regional funding received.
The Parenting Place - Attitude Youth Division	Attitude programmes in Waitemata high schools 2015	$3,478	$0	Decline as the applicant is regional rather than local and has received funding from the Auckland Council central fund.
Youthline Auckland Charitable Trust	Senior Volunteer Supervision and Training	$10,840	$0	Decline as the application is for ongoing service delivery rather than a specific community project and is above grant maximum.
New Zealand Dance Advancement Trust	The NZ Dance Company Youth Engagement Programme April 2015	$5,000	$3000	Towards mentor dancers’ fees for youth engagement programme.
Tumeke Cycle Space Inc	Community bike workshop 2015	$1,369	$1000	Towards delivery of the community bike workshop and rent
Hum and Falling Apple Charitable Trust	Community space and restorative project	$9,668	$0	Decline supporting operational costs until the court proceedings have been resolved. Application is also above grant maximum.
Urban Pantry Charitable Trust	Growing the future	$3,747	$3,747	Towards promotion, seeds, seed-raising mix, vege mix and project co-ordination.
Japanese Society of Auckland	Japan Day 2015	$3,000	$3000	Toward venue hire for Japan Day.
Crackerjack Promotions Ltd	Auckland International Buskers Festival	$5000	$5000	Towards delivery of the Auckland International Buskers festival on Auckland Anniversary weekend.
TOTAL		$104, 731	$29,167

Attachments

There are no attachments for this report.

Signatories

Authors	Desiree Tukutama - Democracy Advisor
Authorisers	Judith Webster - Relationship Manager

Waitematā Local Board

09 December 2014

Recommendations from the Waitemata Local Board Finance Committee - 20 November 2014

File No.: CP2014/28594

Purpose

1. At the Waitemata Local Board Finance Committee held on 20 November 2014, the following was resolved:

Waitemata LIPs 2012/2013 through to 2014/2015 Combined Programme

Resolution number WTMF/2014/1

MOVED by Chairperson GJ Moyle, seconded by Deputy Chairperson VI Tava:

a) That the Waitematā LIPs 2012/2013 through to 2014/2015 Combined Programme report be received.

b) That the Waitematā Local Board Finance Committee recommends at its 9 December 2014 meeting that the Local Board:

i) Approves as a Local Improvement Projects (LIPs), allocating the following 2014/15 LIPs Operational Expenditure budget and affirming its project champions to the following LIPs project as follows:

No	*Project description*	*Capex/ Opex*	*Budget value*	*Project Champions*
1.	*Pt Resolution Taurarua Development Plan Public Consultation*	*Opex*	*$6,500.00*	*Vernon/Shale*
2.	*Symonds Street Cemetery Pre-colonial History*	*Opex*	*$15,000.00*	*Vernon/Shale*
3.	*3 Ponsonby Road Condition Report*	*Opex*	*$2,100.00*	*Shale/Greg*
4.	*Myers Park Centenary Event*	*Opex*	*$2500.00*	*Shale/Greg*
5.	*Western Springs Accessibility and Ecological Restoration - Archaeological Survey*	*Opex*	*$3,500.00*	*Vernon/Shale*
6.	*Parnell Pools and Tepid Baths Centenary Community Event*	*Opex*	*$10,000.00*	*Greg*
7	*Arch Hill Scenic Reserve illegal rubbish dumping remediation*	*Opex*	*$24,563.00*	*Vernon/Shale*
8.	*Parnell Pools Centenary Publication*	*Opex*	*$19,410.00*	*Greg*
		*Total*	*$83,573.00*

c) That the Waitematā Local Board Finance Committee:

i) Notes that upon approval of the above recommendations 100% of the available LIPs capital expenditure and 100% of the available LIPs operational expenditure would be allocated to projects.

CARRIED

Recommendations

a) That the Recommendations from the Waitemata Local Board Finance Committee 20 November 2014 report be received.

b) That the Waitematā Local Board:

Approves as a Local Improvement Projects (LIPs), allocating the following 2014/15 LIPs Operational Expenditure budget and affirming its project champions to the following LIPs project as follows:

No	Project description	Capex/ Opex	Budget value	Project Champions
1.	Pt Resolution Taurarua Development Plan Public Consultation	Opex	$6,500.00	Vernon/Shale
2.	Symonds Street Cemetery Pre-colonial History	Opex	$15,000.00	Vernon/Shale
3.	3 Ponsonby Road Condition Report	Opex	$2,100.00	Shale/Greg
4.	Myers Park Centenary Event	Opex	$2500.00	Shale/Greg
5.	Western Springs Accessibility and Ecological Restoration - Archaeological Survey	Opex	$3,500.00	Vernon/Shale
6.	Parnell Pools and Tepid Baths Centenary Community Event	Opex	$10,000.00	Greg
7	Arch Hill Scenic Reserve illegal rubbish dumping remediation	Opex	$24,563.00	Vernon/Shale
8.	Parnell Pools Centenary Publication	Opex	$19,410.00	Greg
		Total	$83,573.00

Attachments

There are no attachments for this report.

Signatories

Authors	Desiree Tukutama - Democracy Advisor
Authorisers	Judith Webster - Relationship Manager

Waitematā Local Board

09 December 2014

Deputy Chairperson's Report

File No.: CP2014/28052

Executive summary

This report covers my Waitematā Local Board activities during November 2014 as Deputy Chair, lead for the Community and Transport portfolios, Chair of the Grants Committee, Deputy Chair of the Central Joint Funding Committee and with positions on the Ponsonby Business Association and Ponsonby Community Centre Committee.

I was acting chair for the week of 17 November 2014.

This is my final report for 2014 and also brings to an end the first year of this term of Auckland Council.

Many thanks to all those who have supported the Board’s work during 2014. I’d also like to take this opportunity to wish everyone a happy festive season & summer solstice (photo right: Child Fund NZ’s brilliant Tree of Bikes at Queens Wharf)

Recommendations

a) That the Deputy Chairperson’s Report be received.

b) That the Waitematā Local Board:

i. Support encouraging and enabling community use of berms as much as practicable

ii. Support the development of berm-planting guidelines, which would include:

a. Benefits of appropriate berm planting

b. Safe depths to dig to

c. Ideal plants in a number of categories – natives, food, trees

d. Maintenance expectations, including in regard to safety eg height

e. Role of Local Boards in acting as a key conduit for Auckland Transport to have community relationships around berm planting

f. Working with neighbours

iii. Request Auckland Transport develop berm planting guidelines in conjunction with Local Boards

iv. Request Auckland Transport report on progress to the Board’s February meeting.

Comments

Portfolio reports: Transport

Parking – Amendment to Road Users Rules to allow residents to park over their own driveways

At the Waitematā Local Board November meeting Trevor Lund, a member of the Freemans Bay Residents Association, presented in public forum seeking a letter of support from the Board requesting NZTA amend clause 6.9 of the Road Users Rule to allow Road Controlling Authorities (in this case Auckland Transport) to exempt residents with a permit, and allow them to park across their own driveways (parallel to the kerb, not over the footpath).

The proposal has the potential to create additional parking spaces in areas where there is high demand for on-road parking. In the response to Mr Lund’s presentation the Board passed the following resolution.

9.2

Public Forum – Trevor Lund, Freemans Bay Resident

Resolution number WTM/2014/215

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

a) That Trevor Lund be thanked for his attendance and presentation to the Board.

b) That the proposal be referred to Auckland Transport and the Transport portfolio holders for further consideration and that this be reported back to the Board meeting on 8 December 2014

The proposal was discussed at the transport portfolio monthly catch up on 26 November. We considered the benefits of the proposal for areas like Freemans Bay where on street parking is at capacity due to all day commuter parking. We noted a number of points

· Currently where a resident parks across their driveway (parallel to the kerb or facing the driveway as in the photo below but not over the footpath) Auckland Transport will not enforce the rule unless there is a complaint. The rule gives Auckland Transport the ability to act where there is a dispute over access or safety issues;

· There are benefits to all residents of keeping driveways clear for example driveways provide safer crossing points for pedestrians particularly with pushchairs. A street with no gaps in the on- street parking could also create hazards for wheelchair users and mobility scooters;

· The resident parking zone that Auckland Transport is going to consult on early next year is intended alleviate much of the parking pressure on Freemans Bay;

· Many residents may wish to see occupancy rates reduce on residential streets once the parking zone is installed and not wish to encourage additional parking across driveways; and

· There are administrative issues for Auckland Transport to consider for example how to identify the legitimate home owner’s car and how to enforce complaints. There are also costs associated with a permit scheme (and residents may query why a permit should be necessary for an activity that is currently “permitted”).

Overall the transport portfolio concluded that while we wish to support proposals that will address the very serious parking issues currently experienced in Freemans Bay we think there are a number of down-sides to a rule change. Also in practice it is likely to make very little difference to the parking available because residents already park across their own driveways when necessary.

However we will continue to discuss the options with the Freemans Bay Residents Association and Auckland Transport and support Auckland Transport undertaking a trial of the proposal. We also recommend the Board re-consider providing a letter of support to NZTA once the residents parking zone has been implemented and the impact assessed.

Notice of Requirement hearing – removal of 6 mature pohutukawa trees on Great North Road

I attended the Notice of Requirement hearing on 5 and 6 November in support of the Board’s objection to Auckland Transport’s proposal to remove 6 mature Pohutukawa trees on Great North Road. The Board’s lawyer Nick Whittington did a fantastic job at the hearing arguing that the adverse impact of removing the trees on GNR would be "significant" and "enduring" and outlined why Auckland Transport evidence was "back-filling, self-serving and cursory". We have asked AT to consider an alternative option (referred to in the hearing as option 6).

Disappointingly Auckland Transport has stuck to their position that there is no alternative but to remove these notable trees (probably planted on Arbor Day in 1934) for road widening to provide for two lanes turning from Great North Road on to a new St Lukes bridge. At the hearing AT represented their proposed planting plan to replace the trees. (photo right)

An aspect of the hearing that was particularly preposterous was the 54 submissions out of 64 that all had wrong submission numbers were found to be "invalid" due to clerical error. One submitter Jolisa Gracewood has written about the experience of being so terribly let down by the process http://publicaddress.net/busytown/beware-of-the-leopard/

Fortunately she still chose to speak and put forward her very well considered points as she said "Auckland Transport’s plan prioritises car movement at all costs: no creative thought for how to safely move everyone else"

The Commissioners are due to release their decision on 17 December.

Cycling improvements

I was really thrilled to see the greening of new feeder lanes on Great North Road and K’rd at the end of November. As previously reported the issues with the Great North Road intersection were logged with Auckland Transport four years ago (one of the first safety issues I raised with AT after first getting elected). Due to the narrow lanes cyclists were forced to either navigate 3 lanes of traffic or mount the kerb to avoid getting squashed by buses and cars. AT’s original response was to say the feeder was not possible without the widening of the road by removing heritage buildings. Fortunately after persistent advocacy from the Board and Cycle Action Auckland someone clever at AT got on to the job earlier this year and came up with a solution not only on the Great North Road side of the intersection but also the K’rd approach (feeder lanes for the Ponsonby Road and Newton Road sections are also about to be installed).

Monthly transport update

A monthly update with Auckland Transport took place on 26 November. Current issues are reported back monthly by Auckland Transport on our public agenda including the details of the consultation undertaken with the Transport portfolio on behalf of the Board.

Portfolio reports: Community

Berm planting guidelines

In July 2013 Auckland Transport standardised the urban berm moving service so that generally all owners and occupiers adjacent to road side grass verges (berms) are responsible for maintenance. Auckland Transport has provided various exceptions such as on road corridors through town centres and on steep sections.

Following an increase in residents informally planting on the berms Auckland Transport undertook in February 2014 to draft guidelines. These guidelines have not yet been forthcoming, even in draft form, although the Community Placemaking Champions group of Local Board members (of which I am a member) was recently briefed that “private” berm guidelines will be released for consultation in 2015. “Private” applies to people who wish to plant a berm that is adjacent to their existing property, and will not cover community groups or gardening collectives who may wish to plant on berms.

The champions group has recognised that the guidelines provide an opportunity to support the “placemaking” function of berms and to foster the many benefits. For example – litter reduction, storm water management, streetscape amenity values, community development and the promotion of bio-diversity. Guidelines can provide a best practice framework for street planting while minimising the impact on the road corridor. For example the City of Sydney Footpath Gardening Policy (the Policy) allows residents and businesses to put planter boxes on the footpath and/or carry out gardening on footpath verges outside their properties under certain conditions.

Auckland Transport’s approach to the guidelines (including advice currently on AT’s website which incorrectly states berm planting is prohibited) suggests that the draft guidelines are not being approached from a placemaking perspective but mainly to identify what is not allowed in the road corridor for safety reasons.

Local Boards are best placed to develop the guidelines with Auckland Transport and to assist with the smooth implementation. I therefore recommend that the Board confirms support for encouraging and enabling community use of berms as much as practicable and directs Auckland Transport to develop appropriate guidelines in conjunction with Local Boards.

Community grants

The Community Grants Committee met in November to consider applications to the second round. We received applications totalling $$104,731 from the available $$69,153.

The committee’s recommendations are on the December agenda. Applications to the third and final community grant round for 14/15 can be made until 6 March 2015 (for a decision in April).

I also attended the Central Joint Funding Committee Meeting on 28 November to consider applications to Round 1 Auckland City Cultural Heritage Fund. We confirmed funding for 5 projects totally $23,322.93 including assistance to St Joseph’s Church, Grey Lynn (leadwork maintenance) and St Patricks Cathedral (restoration work) within the Waitematā Local Board area. $26,677.07 remains for the final round from this fund (which will cease to exist once the new funding policy is implemented for 15/16)

Community Gardens

One of the Board’s priorities is to support community gardens so I was particularly pleased to attend the blessing of Te Māra (the Grey Lynn Community Garden). Redevelopment of this garden at St Columba Church under the guidance of a new vicar Brent Swann was made possible with a community grant from the Board

Also during November a new initiative has been launched called Kai Auckland (kaiauckland.org.nz) - a movement for all Aucklanders that offers a cohesive and integrated approach to creating connection and nourishment through food. Groups such as community gardens, food coops and farmers markets are encouraged to register on the site.

Kelmarna Community Gardens

Framework Trust confirmed during November that they are no longer in a position to sub-lease Kelmarna Community gardens. This has been a distressing time for the clients and Framework employees who work at the gardens. Fortunately Kelmarna Community Gardens Trust has confirmed that they would like to continue with the lease (which is about to be renewed) and are keen to explore options with the Board for continuing the management of the gardens. A meeting has been arranged with the Trustees, relevant Community Development officers and the community portfolio members to discuss options going forward.

Workshops and meetings

In the period 1 November – 30 November I attended:

· Ponsonby Community Centre management committee meeting on 3 November

· Local Board Workshop on 4 November

· Attended the Notice of Requirement hearing remove 6 Pohutukawa trees on Great North Road on 5 and 6 November

· Meet Ponsonby Business Association GM on 6 November

· Communications catch up on 10 November

· Engagement adviser catch up on 10 November

· Auckland’s Resource Recovery Network - Workshop for Local Board Members on 10 November The purpose of this workshop is to update you on the RRN and discuss the opportunities that resource recovery facilities can provide local boards to progress community, economic development and environmental objectives. Presentations from Xtreme Waste Raglan and the new Waiuku Recovery Centre

· Ponsonby Business Association Board meeting on 11 November

· City Centre activation programme

· Te Reo Māori exam on 11 November

· Waitematā Local Board business meeting on 11 November

· Attended presentation to Ponsonby Business Association members on 254 Ponsonby Road options on 12 November

· Meeting on 13 November with Auckland Transport regarding the prioritisation of transport projects for the Long Term Plan

· Waitematā Local Board workshop on 13 November

· LGNZ Zone One meeting in Maungawhai on 14 November

· Workshop on 18 November with governing body members on options for the Aotea Square/Civic Administration Building

· Waitematā Local Board workshop on 18 November

· Meeting up of community group representatives organised by Auckland Transport to discuss plans for an “open streets” even on Quay St in April 2015

· Joint Governing Body and Local Board Chairs meeting on 19 November (A regular meeting offering the opportunity for the two arms of Auckland Council’s governance to discuss and debate key issues)

· Meeting with local resident regarding resource consent issues

· Community Grants briefing on 20 November

· Local Board Chairs Greenways Plans and Walking and Cycling Networks Collaboration Meeting on 24 November

· Community Grants Committee meeting on 24 November

· Meeting with Shinagawa Peace Delegation hosted by Cr Cathy Casey (This year marks the 30^th anniversary of the Nuclear-free Peaceful City Shinagawa Declaration. As part of the commemorations, a peace delegation from Shinagawa will be visiting Auckland from the 24^th to the 26^th November. The purpose of the visit is to exchange information about peace initiatives that are part of the wider ‘Cities for Peace’ movement, of which Auckland Council became a part in 2011. The delegation will also meet with the Peace Council and staff members from the Peace Foundation while they are in Auckland.)

· Meeting with Sustainable Coastlines to discuss their Waterfront training centre and resource recovery park concept to be built at Wynyard Quarter

· Stakeholders consultation meeting on the Newmarket Laneways Plan on 24 November

· Ponsonby Community Centre AGM on 24 November

· Waitematā Local Board workshop on 25 November

· Communications catch up on 25 November

· Meeting to discuss LTP 2015 consultation events with the Board’s engagement adviser

· Civil Defence Community Response Group meeting hosted by Grey Lynn Neighbourhood support

· Monthly Transport portfolio catch up on 26 November

· Community Development portfolio monthly catch up on 26 November

· Central Joint Funding Committee Meeting on 28 November - Round 1 Auckland City Cultural Heritage Fund Applications

Events and functions

In the period 1 November – 30 November 2014 I attended:

· Blessing of Te Māra - St Columba Community Gardens - He Timatanga Hou Project on 1 November

· Beach Road stage II consultation open day at Britomart Market on 1 November

· Reuse to reduce market at Auckland Zoo for conservation week

· ATC’s Jesus Christ Superstar opening night production at Q Theatre on 1 November at the invitation of ATC

· Grey Lynn Farmers Market AGM on 2 November (I was re-elected Chair of the management committee)

· Blend with the Bluntletts ride on 2 November organised by Generation Zero, Transportblog, Blend Store and the Frockers at Frocks on Bikes – Auckland (photo right published in the Auckland City Harbour News)

· Green Desk interview with blogger and writer Melissa Bruntlett, who lives life on two wheels in Vancouver, about Van Cycle Chic – Observations from an Emerging Bike Culture.

· Auckland Conversations on 4 November Vancouver Cycle Chic: Observations from emerging bike culture Chris & Melissa Bruntlett (see Attachment B for report back on their presentation)

· Silo Theatre’s Blind Date at Basement Theatre at the invitation of Silo Theatre on 5 November

· Cycle Action’s Associates breakfast on 6 November

· Light Show at the Auckland Art Gallery (I couldn’t make it to the opening night but enjoyed going with friends)

· The Official Launch of Federal Street on 7 November (photo right)

· Franklin Road upgrade Open Day - Community Information Session on 8 November hosted by Auckland Transport

· Sustainable Coastlines the Love Project at Silo Six

· Armistice Day Commemoration at Auckland Museum

· Art in the Dark launch on 12 November and attended Art in the Dark at Western Park on 2 of the 4 nights (one of the four nights was cancelled)

· Parnell Festival of Roses opening speech and helped at the Board’s stand to consult on the Pt Resolution plan

· Launch of the ATEED innovation plan at GRID AKL

· Creative Communities Showcase hosted by Auckland Council

· World of Wearable Art Exhibition Launch at the Auckland Museum

· Opening of the Outside Art Fair hosted by Toi Ora Art Trust on 21 November

· Nuffield Street, Newmarket Christmas Festival on 22 November

· Glenn Innes to Tamaki Drive cycleway open day hosted by Auckland Transport on 22 November

· Picnic with board members Christopher Dempsey and Deborah Yates for the Daldy Street opening Party Saturday 22 November

· Auckland Conversation – Affordable Housing Panel Discussion on 24 November

· Blessing of Myers Park new playground on 26 November

· Spring Fling event in Takapuna hosted by Auckland Transport and Frocks on Bikes on 26 November

· Consultation and Engagement Awards 2014 at the Town Hall on 28 November (Since 2011, the Consultation and Engagement Awards have recognised excellence, and encouraged quality and innovation in public participation. The awards are a chance to celebrate and have pride in the high standard of community consultation that happens across Auckland, ensuring sustainable decisions can be made and ultimately creating the world’s most liveable city while delivering Aucklanders great value for money. Congratulations to the Local Board Services Team who won the “involve” category and the People’s choice award for the 21 Local Board Plan)

· Lighting up of the Child Fund NZ Tree of Bikes on Queens Wharf on 28 November

· Grey Lynn Park Festival and helped out on the Waitemata Local Board stand consulting on the draft Grey Lynn Park Development Plan on 29 November (photo below)

· Santa Parade on 30 November at the invitation of ATEED

Gifts:

Book gifted by the author: Auckland’s Remarkable Urban Forest by Mike D Wilcox

Attachments

No.	Title	Page
a View	Parnell Festival of Roses Opening Speech 2014	125
b View	Auckland Conversations	127

Signatories

Author

Pippa Coom, Deputy Chair

Waitematā Local Board

09 December 2014

Reports Pending/Requested - December 2014
Item No.	Date of meeting	Resolution Number	Summary of Item	Action Pending Description	Position or Department Responsible	Status/Target Date
16	12-Feb-13	WTM/2013/3	Residents carparking in Scarborough Terrace - Parnell	That this proposal be referred to the Transport Portfolio holders, Members Christopher Dempsey and Pippa Coom for consideration with relevant officers and report back to the earliest practical board meeting with their recommendations.	Transport portfolio holders, Christopher Dempsey and Pippa Coom - Priscilla Steel, Elected Member Liaison Manager	Feb-15
19	12-Mar-13	WTM/2013/34	Bryan Lloyd and Alice Kinloch - Myers Park Celebration 2015 Proposal	That the Myers Park Celebration Proposal from Bryan Lloyd be referred to the Parks Portfolio holders, to confirm Auckland Council’s proposal to acknowledge the centenary of Myers Park and the potential of this proposal to fit within any such celebration and for a report back to the Board at the earliest practicable date.	Parks Portfolio holders - Members Chalmers and Thomas - Mark Miller, Parks Advisor - Waitemata	TBA
21	14-May-13	WTM/2013/111	Compliance Audit of Bonus Floor Provisions and Through Site Links in the CBD - Update	That the Waitemata Local Board notes the next audit will be carried out in December 2013, and requests a further audit update report following that, including a further update of the four remaining audit non complying sites, and two the further sites subsequently identified.		Report will be expected after the audit in Dec 2013.
9.2	10-Dec-13	WTM/2013/277	O'Neill Street	That the O'Neill Street proposals be referred to the Transport Portfolio holders for consideration with Councl officers and report back to the Board at the earliest practicable date	Transport portfolio holders, Christopher Dempsey and Pippa Coom - Priscilla Steel, Elected Member Liaison Manager	Feb-15
9.3	10-Jun-14	WTM/2014/82	Auckland Transport Report - June 2014 - City Centre Masterplan	That officers investigate the beautification of the bridge as a gateway feature unto the city cente, to be included in the scope of the project and reported back to the Waitemata Local Board, as this endorses the City Centre Master Plan.	Transport portfolio holders, Christopher Dempsey and Pippa Coom - Priscilla Steel Elected Member Liaison Manager	Completed
9.4	10-Jun-14	WTM/2014/87	Waitemata Local Board Community Development, Arts and Culture Work Programme 2014-2015	That the Waitemata Local Board requests that progress against the work programme be reported to the Board quarterly	Arts, Culture & Events portfolio holders, Shale Chambers and Greg Moyle - Louise Mason, Head of Strategic Partnerships	Ongoing
9.4	10-Jun-14	WTM/2014/90	Infrastructure and Environmental Services Update Report	Present a ‘daylighting streams’ decision report to the Local Board in 2-3 months.	Natural Environment portfolio holders, Rob Thomas and Deborah Vernon - Varsha Belwaker, Relationship Advisor	Feb-15
13	12-Aug-14	WTM/201417431	Auckland Transport Report - Proposed Improvements to the Intersection of Parnell Rise, Parnell Road	Further dialouge and report back with the Board in early September 2014 after another assessment re: second stage	Transport portfolio holders, Pippa Coom and Christopher Dempsey - Priscilla Steel Elected Member Liaison Manager	Feb-15
14	9-Sep-14	WTM/2014/168	Proposal to Advertise Intent to Grant a New Lease at Francis Reserve, 4 Warnock Street, Grey Lynn.	Requests officers report to the Board after advertising with recommendations on any submissions and the granting of a new lease to the Auckland Women's Centre	Community portfolio holders - Pippa Coom, Deborah Yates - Ron Johnson, Community Lease Advisor	Feb-15
22	14-Oct-14	WTM/2014/199	Draft Community Grants Policy	xiv) Recommends that relevant staff from the Community Development, Arts and Culture, Parks, Sport and Recreation and Infrastructure and Environmental Services, report to local boards with a work programme and communications plan, including key dates and milestones to implement the new Community grants policy in preparation for the 2015/2-16 financial year.	Community portfolio holders - Pippa Coom, Deborah Yates - Rebekah Lauren, Principal Policy Analyst	Mar-15

No.	Title	Page
a View	Workshop Proceeding Notes 4th November 2014	147
b View	Workshop Proceeding Notes 13th November 2014	149
c View	Workshop Proceeding Notes 18th November 2014	151
d View	Workshop Proceeding Notes 25th November 2014	153

Item	Topic	Lead officer	Notes
1.	Waitemata Commercial Property Drivers Report	Stephen Cavanaugh (Local Economic Advisor), Zoltan	A presentation was provided to the Board on the commissioned report on the Waitemata Commercial Property Drivers.
2.	Citizenship Ceremony Review	Beverley Rogers (Team Leader Event Delivery) David Burt (Events Manager) David Mackintosh	The proposal to hold 3 main citizenship ceremonies with smaller ceremonies in between was canvassed with the Board.
3.	Auckland Transport Update	Priscilla Steel (Auckland Transport)	Plans for Richmond Road and realignment of some of the bus stops in the Grey Lynn Town Centre were presented to the Board
4.	AT Budget 2014/15 Annual Programme	Priscilla Steel (Auckland Transport), Roger Wilson (Auckland Transport)	The Board were presented an opportunity to feed into the first draft of the RLTP before public consultation commences. The RLTP will be decided in June 2015.
5.	321 Queen Street	Terrena Griffiths (Capex/Project Manager Community Facilities), Ron Johnson, Jimmy Foster, Claire Foster	Officers provided an update on the results of the Fire report undertaken at 321 Queen Street

Item	Topic	Lead officer	Notes
1.	Long Term Plan 2015-25 – Phase 3 Workshop	David Rose (Lead Financial Advisor), Audrey Gan (Lead Financial Advisor), Mark Miller (Parks Advisor Waitemata), Kat Teirney (Manager Community Occupancy), Richard Butler (Community Development Manager), Kaye Glamuzina (Manager, Arts and Culture), Tess Alexander Ward (Process and Compliance Advisor)	Officers supported the Board to develop their local consultation material for adoption in the December business meeting, prior to the governing body adopting LTP consultation material on 18 December 2014

Item	Topic	Lead officer	Notes
1.	Local Approved Products Policy (LAPP)	Callum Thorpe (Principal Policy Analyst) Beverly Fletcher (Senior Advisor Central Local Boards)	The Board provided feedback on the Local Approved Products Policy (LAPP)
2.	Auckland Transport Update	Priscilla Steel (Elected Members Relationship Manager), Steve Patton (Walking and Cycling Leader, AT), Patricia Vasconcelos (Senior Regional Walking and Cycling Advisor, AT) Neil	Officers presented the updated maps for the Auckland Cycle Network and City Centre Cycle Routes and provided an update on the Waitemata Safe Routes Scheme and Local Board Transport Capital Fund
3.	City Centre Integration	Oliver Roberts (Manager Local Board Communications), Tim Watts (City Centre Design Manager), Hayley Fitchett) Principal Urban Design, Andrew Guthrie (HED Programme Director)	Officers presented the current thinking to the Board on the Aotea Framework and the Central Wharves plans
4	LTP – Phase 3 Workshop Continued	Mirla Edmundson (Manager Customer Experience) David Rose (Lead Financial Advisor) Audrey Gan (Lead Financial Advisor) Judith Webster (Relationship Manager)	The Board discussed and finalised the LTP Consultation Materials. Libraries provided an update on the implications to the library hours as a result of the reduction in their funding.

Item	Topic	Lead officer	Notes
2.	Newmarket Laneways Plan	Keren Neale (Project Leader, City Transformation)	Officers provided an update on the key stakeholder pre consultation and outlined the next steps.
3.	City Centre Waterfront Building Height and Form Strategy	Panjama Ampanthong (Principal Planner) Jimmy Zhuang (Planner) Joao Machado (Team Leader Planning)	The final City Centre Waterfront Building, Height and Form Strategy was presented to the Board for comment
4	Alcohol Ban Review Process	Kylie Hill (Policy Analyst Policies and Bylaws), Daniel Pouwels (Principal Policy Analyst)	Officers discussed the proposed approach to the review of existing alcohol bans in Waitemata. Further workshops will be held to identify where alcohol bans should remain.

Chairperson	Shale Chambers
Deputy Chairperson	Pippa Coom
Members	Christopher Dempsey
	Greg Moyle
	Vernon Tava
	Rob Thomas
	Deborah Yates

Authors	Trina Thompson - Senior Local Board Advisor - Waitemata
Authorisers	Judith Webster - Relationship Manager