I hereby give notice that an ordinary meeting of the Waiheke Local Board will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Thursday, 29
January 2015
5.15pm
Oneroa
Bowling Club
100 Oceanview Road
Alison Park
Waiheke
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Waiheke Local Board
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Paul Walden
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Deputy Chairperson
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Beatle Treadwell
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Members
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Becs Ballard
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Shirin Brown
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John Meeuwsen
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(Quorum 3 members)
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Carmen Fernandes
Democracy Advisor
22 January 2015
Contact Telephone: (09) 373 6210
Email: Carmen.Fernandes@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Waiheke Local
Board
29 January
2015
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public Forum 5
9.1 Public acquisition of Te Whetumatarau Headland, Matiatia - Pita
Rikys 5
10 Extraordinary Business 6
11 Notices of Motion 6
12 Auckland Transport Report - January 2015 7
13 Decision Making Allocation Review - Overview 29
14 Local Board delegations for Have Your Say events 37
15 Chairperson's Report 41
16 Board Members' Reports 43
17 List of resource consents 45
18 Waiheke Local Board Workshop Record of Proceedings 51
19 Consideration of Extraordinary
Items
Kua uru mai a hau kaha, a hau
maia, a hau ora, a hau nui,
Ki runga, ki raro, ki roto, ki
waho
Rire, rire hau…pai marire
Translation (non-literal) -
Rama Ormsby
Let the winds bring us
inspiration from beyond,
Invigorate us with determination
and courage to achieve our aspirations for abundance and sustainability
Bring the calm, bring all things
good, bring peace….good peace.
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation of Minutes
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That the Waiheke Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 11 December 2014, including the
confidential section, as a true and correct record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Waiheke Local Board. This means that
details relating to deputations can be included in the published agenda. Total
speaking time per deputation is ten minutes or as resolved by the meeting.
At the close
of the agenda no requests for deputations had been received.
9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from www
members.
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9.1 Public acquisition
of Te Whetumatarau Headland, Matiatia - Pita Rikys
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Pita Rikys
will be in attendance to address the Board regarding the public acquisition
of Te Whetumatarau Headland, Matiatia. Information for the Board on the
public acquisition of Te Whetumatarau Headland, Matiatia is attached.
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10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
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Waiheke Local
Board
29 January
2015
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Auckland
Transport Report - January 2015
File No.: CP2015/00141
Purpose
1. The
purpose of this report is to update the local board on the Ostend Road Project,
proposed under the Local Board Transport Capital Fund.
Executive Summary
2. This
report covers specifications and costs on the two further options for a
footpath on Ostend Road Waiheke, as requested by the Chair of the Board, Paul
Walden.
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Recommendation/s
That the Waiheke Local Board:
a) Receives the
report.
b) Reconsiders
the previous approved project of $91,000, in conjunction with the attached
alterations.
c) Considers which option is best suited for this road and
approves for construction and allocates appropriate funding.
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Discussion
Local Board Transport Capital Fund
3. On the 2
August 2012, the Strategy and Finance Committee resolved that $10 million per
annum of Auckland Transport capital funding be allocated to Local Boards on the
basis of the population of their respective board areas.
4. Waiheke’s
board allocation is $200,000.00 per annum.
5. Waiheke Local
Board requested Auckland Transport to;
Resolution
# WHK/2014/209
1) Scopes and
provides indicative cost estimates for the following potential Local Board
Transport Capital Funds project;
· Formation of low level multiuse trail,
Ostend road verge.
6. On the 27
November 2014 the Board were given rough order of cost, for two options for
this project.
1. One for normal black chip $80,000
2. One for red chip $91,000
7. At the
Waiheke Local Board meeting of the 27 November 2014, the Board made a
resolution to fund the 2nd option of $91,000 and approved the chair
to agree on the final design.
8. On the 16
December 2014 the Chair met with Auckland Transport and requested two further
options be scoped and to report back with rough order of costs for each one.
9. Rough order
of costs are therefore as follows;
· Approved option (Red chip) $91,000;
· Seal (red chip) extending from O’Brien
Road to Erua Road $101,000;
· Seal
(red chip) extending from O’Brien Road to the bus stop past Erua Road $137,000
(Including installation of retaining wall west of
Erua Road).
Local Consultations
10. Consultation documents and
discussion for the following proposals have been provided to the Waiheke Local
Board for its feedback. As the Board’s transport portfolio holder and the Local
Board Chair provide feedback on the Board’s behalf, the material below is
included for general information purposes only.
11. A member of Cycle Action Waiheke
was present during the meeting on the 16 December 2014 to provide input and
feedback to the proposed project.
Local
board views and implications
12. The board’s views will be
incorporated during consultation on any proposed schemes.
Maori
impact statement
13. No specific issues with regard to
the Maori Impact Statement are triggered by this report.
General
14. The activities detailed in this
report do not trigger the Significance Policy. All programmes and activities
are within budget/in line with the council’s annual plan and LTP documents and
there are no legal or legislative implications arising from the activities
detailed in this report.
Implementation
15. All proposed schemes are subject
to prioritisation, funding and consultation.
Attachments
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No.
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Title
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Page
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aView
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Approved brief regarding Ostend Road
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9
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bView
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AT November Report and attachments
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11
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Signatories
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Authors
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Ivan Trethowen, Auckland Transport
Elected Member Relationship Manager
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Authorisers
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Jonathan Anyon, Auckland Transport
Elected Member Relationship Team Manager
Judith Webster - Relationship Manager
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Waiheke Local
Board
29 January
2015
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Local Board Transport Initiative
Projects Investigation Waiheke Island
Ostend
Road – O’Briens Rd to Erua Road October
2014
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Length
(m)
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640m
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Rough
Order Cost
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$91,000
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Footpath
Type
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Utilises
existing metalled shoulder and separated by proposed rubber wheel stops,
recommend that 75% is sealed with red McCullum chip the remainder left as a
metalled path
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Proposed
Width (m)
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2.2 to
2.5m
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Issues
& Site Constraints
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· Long
stretch of bamboo located on the southside of Ostend Road;
· Conflict
of users near the bus stop(ped/cyclist/bus/passengers)
· Bridal
path connection to the west
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Consents
Required
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Resource
consent (work within the drip line and vegetation removal)
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Historical
Issues
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On going
shoulder maintenance issue for AT
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Procurement
Plan
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TBA
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Opportunities
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Provides
separated facility that connects to the on-road cycle lane and footpath to
the east of the site
Forms
part of the Bridal Trail
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Sealed chip sealed path (2.2 to 2.5m)
with rubber wheel stops
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Metalled footpath 1.2 to 1.5m
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Waiheke Local
Board
29 January
2015
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Waiheke Local
Board
29 January
2015
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Decision Making Allocation Review - Overview
File No.: CP2015/00233
Purpose
1. The purpose
of this report is to present to the Board the officer’s response to the Board’s
resolution of 27 November 2014.
Executive
Summary
2. At
its meeting held on Thursday, 27 November 2014, the Waiheke Local Board
resolved as below:
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11.1
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Notice of
Motion - feedback on the draft Allocation of Decision-Making Review
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Resolution number WHK/2014/230
That the Waiheke
Local Board:
a) Reaffirms
its previous resolution (WHK/2014/269):
That the Waiheke Local Board:
i) Delegates
to the Chair to finalise feedback on the draft Allocation of Decision-Making
Review.
b) Notes that
at its 24 July 2014 meeting the board resolved (WHK/2014/189):
That the Waiheke
Local Board:
i) As part of this review, seeks a discussion with the
Governing Body and all Local Boards around the effectiveness of the current
decision making allocation as it relates to Local Boards, Governing Body and
CCOs.
c) Requests
that the Chief Executive reports to the board a timetable for the board to
advance its claim to these delegations including opportunities for the board
to be heard by the Governing Body.
d) Requests
that this matter be placed on the reports requested/pending list for the
Waiheke Local Board until further notice, for consideration as to progress.
e) Notes
that the full text of the board’s input into the decision-making allocation
review, as forwarded to the Chief Executive Auckland Council on 2 Nov 2014,
is attached as Appendix A.
CARRIED
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3. A memo in response to the
Board’s resolution above including Decision Making Allocation
- Process / timeline is attached as Attachment A.
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Recommendation/s
That the Waiheke Local Board:
a) Receives the Decision Making
Allocation Review – Overview.
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Attachments
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No.
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Title
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Page
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aView
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Decision Making Allocation Review - Overview
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31
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Signatories
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Authors
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Carmen Fernandes - Democracy Advisor
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Authorisers
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Judith Webster - Relationship Manager
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Waiheke Local
Board
29 January
2015
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Waiheke Local
Board
29 January
2015
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Local Board delegations for Have Your Say events
File No.: CP2015/00254
Purpose
1. To provide for local board delegations for the public consultation
process for the local board agreement in the Long-term Plan 2015-2025 (LTP).
Executive Summary
2. Under the Local Government Act 2002, Auckland Council is required to
follow the special consultative procedure to seek public feedback to inform the
Long-term Plan 2015-2025 (including local board agreements).
3. Recent changes to the Local Government Act 2002 provide
council with more flexibility in how it consults with Aucklanders, in
particular in how council can hear the views of Aucklanders. The consultation
process is introducing a number of changes that satisfy legislative
requirements while also enabling Aucklanders to engage in the public
consultation process in a variety of ways to suit their personal preferences.
4. A key change involves replacing traditional
hearings with public spoken interaction events called Have Your Say (HYS)
events across the Auckland region from 14 February through to the 14 March
2015. Aucklanders can provide feedback on regional and local issues at these
events which will be attended by a mix of governing body members, local board members,
Auckland Transport Board members (or their delegates) and well supported by
staff to record all feedback.
5. Aucklanders who choose to attend a HYS event will be able
to present their views through spoken interaction with decision makers or their
representatives. Local boards are decision makers for their local board
agreements, which form a part of the LTP. As the governing body are also
decision makers on local board agreements it is important that both hear
feedback on local proposals.
6. To make sure that there are sufficient decision-makers (or
delegates) to hear all the feedback provided if attendance is higher than
expected for a HYS event, or if a board member is unable to attend, it is
recommended that the local board make delegations to staff to hear on their
behalf. At their meeting on 18 December the governing body made delegations to
cover this risk.
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Recommendation/s
That the Waiheke
Local Board:
a) Delegate
to the following staff the power and responsibility to hear from the public on
the local board agreement through “spoken interaction/NZ sign language
interaction” at the “Have Your Say” events:
i) Tier
2 staff
ii) Tier
3 staff
iii) Local
Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor
iv) any
additional staff approved by the Chair.
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Discussion
7. Each
Have Your Say session will run for approximately two hours, however there could
be more than one session held at an event depending on the number of people who
register. Public feedback will be collected across three broad areas:
· The key LTP issues including balancing
affordability with progress; transport, rates and a more active development
role for the council.
· Local priorities and proposals
· Other regional
matters
8. A range of options are available for the structure and format of
these events. This flexibility will enable events to be tailored to account for
the community preferences, logistical variations in the number of Aucklanders
who attend, what they would like to talk about, and the number and mix of
elected members available.
9. To help manage this, Aucklanders will be asked to register their
attendance for these events online through the Shape Auckland website. It would
be at this point where they would request a sign interpreter or Māori
interpreter if required.
10. Aucklanders
who choose to attend a HYS event will be able to present their views through
spoken interaction with a decision maker or their representative. Local boards
are decision makers for their local board agreements, which form a part of the
LTP. If attendance is higher than expected for a HYS event, it may be difficult
for the local board members present to hear all the feedback on local
proposals. To manage this eventuality it is recommended that the local board make
delegations to staff to hear on their behalf. These delegations would only
come into play if needed due to high public attendance at the HYS event. They
are not intended to undermine the importance of local board members being
present to hear from their communities.
11. Local board members attendance at the HYS event is important to
enable them to hear the views of their communities on local proposals given the
board’s decision making role. The HYS event also provides an important
opportunity for local board members to hear the views of their communities on
regional proposals to inform their advocacy.
Consideration
Local
Board Views and Implications
12. Local board views have not been sought on this report as it is
recommending a pragmatic delegation to staff to manage events that attract
larger numbers.
Maori
Impact Statement
13. Te Waka Angamua staff will attend all HYS
events to facilitate and capture feedback from Maori participants. Therefore it is not anticipated that the recommendation in this
report has a specific an impact on Maori.
Attachments
There are no attachments for
this report.
Signatories
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Authors
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Karen Titulaer, Senior Policy
Advisor, Local Board Services
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Authorisers
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Karen Lyons - Manager Local Board Services
Judith Webster - Relationship Manager
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Waiheke Local
Board
29 January
2015
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Chairperson's Report
File No.:
CP2015/00385
Executive Summary
1. Providing the Chairperson with an opportunity to update the local
board on the projects and issues he has been involved with since the last
meeting.
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Recommendation/s
a) That the Waiheke Local Board receives the
Chairperson’s verbal report.
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Paul Walden,
Chairman,
Waiheke Local Board, Auckland Council
Attachments
There are no attachments for this report.
Signatories
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Authors
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Carmen Fernandes - Democracy Advisor
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Authorisers
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Judith Webster - Relationship Manager
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Waiheke Local
Board
29 January
2015
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Board Members' Reports
File No.:
CP2015/00384
Executive Summary
1. Providing Board members with an opportunity to update the local
board on the projects and issues they have been involved with since the last
meeting.
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Recommendation/s
That the Waiheke Local Board:
a) Receives the
Board Members’ written and verbal reports.
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Attachments
There are no attachments for this report.
Signatories
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Authors
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Carmen Fernandes - Democracy Advisor
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Authorisers
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Judith Webster - Relationship Manager
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Waiheke Local
Board
29 January
2015
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List of resource consents
File No.:
CP2015/00145
Executive Summary
1. Attached is a list of resource consents applications received from 1
December 2014 to 16 January 2015 related to Waiheke Island.
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Recommendation
That the Waiheke
Local Board:
a) Receives the list of resource consents
lodged during 1 December 2014 to 16 January 2015 related to Waiheke Island.
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Attachments
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No.
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Title
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Page
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aView
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List of resource consents from 1
December 2014 to 16 January 2015
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47
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Signatories
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Authors
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Carmen Fernandes - Democracy Advisor
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Authorisers
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Judith Webster - Relationship Manager
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Waiheke Local
Board
29 January
2015
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Waiheke Local
Board
29 January
2015
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Waiheke Local Board Workshop Record of Proceedings
File No.:
CP2014/28715
Executive Summary
1. Attached are copies of the record of proceedings of the Waiheke
Local Board workshops held on 17 October, 30 October, 14 November, 28 November
and 5 December 2014.
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Recommendations
That the Waiheke Local Board
a) Receives
the record of proceedings of the Waiheke Local Board workshops held on
17 October, 30 October, 14 November, 28 November and
5 December 2014.
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Attachments
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No.
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Title
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Page
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aView
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Workshop Notes - 17 October 2014
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53
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bView
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Workshop Notes - 30 October 2014
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55
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cView
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Workshop Notes - 14 November 2014
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57
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dView
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Workshop Notes - 28 November 2014
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59
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eView
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Workshop Notes - 5 December 2014
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61
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Signatories
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Authors
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Carmen Fernandes - Democracy Advisor
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Authorisers
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Judith Webster - Relationship Manager
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Waiheke Local
Board
29 January
2015
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Waiheke Local
Board
29 January
2015
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Waiheke Local
Board
29 January
2015
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Waiheke Local
Board
29 January
2015
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Waiheke Local
Board
29 January
2015
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