I hereby give notice that an ordinary meeting of the Whau Local Board will
be held on:
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Date:
Time:
Meeting Room:
Venue:
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Wednesday, 21
January 2015
6.30pm
Whau Local
Board Office
31 Totara Avenue
New Lynn
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Whau Local Board
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Catherine Farmer
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Deputy Chairperson
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Susan Zhu
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Members
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Derek Battersby, QSM, JP
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Ami Chand, JP
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Duncan Macdonald, JP
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Ruby Manukia-Schaumkel
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Simon Matafai
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(Quorum 4 members)
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Glenn Boyd
(Relationship Manager)
Local Board Services (West)
Riya Seth
Democracy Advisor
15 January 2015
Contact Telephone: (09) 826 5103
Email: riya.seth@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Whau Local
Board
21 January
2015
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Ward Councillor’s Update 5
8 Deputations 5
9 Public Forum 5
10 Extraordinary Business 5
11 Notices of Motion 6
12 Whau Local Board Chairperson, Catherine Farmer's report 7
13 Portfolio Update: Member Ami Chand 13
14 Local board member update reports 15
15 Renewal and variation of community lease to Portage Ceramics
Trust, 8 Ambrico Place, New Lynn 17
16 Whau Local Board support for Waitangi Day Event at Hoani
Waititi Marae, 6 February 2015 23
17 Confirmation of Workshop Records: December 2014 39
18 Consideration of Extraordinary Items
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation of Minutes
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That the Whau Local Board:
a)
Confirms the ordinary minutes of its meeting,
held on Wednesday, 10 December 2014, as a true and
correct record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Ward Councillor’s Update
An opportunity is provided for the Whau Ward Councillor to update
the board on regional issues he has been involved with since the last meeting.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Whau Local Board. This means that
details relating to deputations can be included in the published agenda. Total
speaking time per deputation is ten minutes or as resolved by the meeting.
At the close
of the agenda no requests for deputations had been received.
9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from www
members.
At the close of the agenda no requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may
be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
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Whau Local
Board
21 January
2015
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Whau
Local Board Chairperson, Catherine Farmer's report
File No.:
CP2015/00104
Happy New Year
to everyone and all the best for the year ahead.
Long term
plan consultation starts
1. The consultation period for the long term plan 2015-2025
runs from 23 January to 16 March. During this time we are hosting a Have Your
Say Day on February 26th at the Bay Olympic in Portage Rd, New
Lynn. We are also holding feedback events at Avondale, Blockhouse Bay, Kelston
and Rosebank. Times and venues are still in the process of being finalised and
will be promoted through the Whau Local Board Facebook page, Auckland Council
website and locally. At these events your ideas for LTP priorities will be
gathered, however the final decisions are made by the Governing Body and not by
local boards.
Lynmall
Redevelopment
2. Work is underway this week at Lynmall expanding New
Zealand’s first shopping mall to include a cinema complex, and new retail and
dining outlets. When the rebuild is complete in November, New Lynn will be an
even more desirable metropolitan centre, welcoming new residents and giving
them ready access to quality commercial amenities.
Funding
support for Community meeting hosted by Pulela’a Youth, New Lynn Tongan
Methodist Church
3. On 30th January Pulela’a Youth, New Lynn Tongan
Methodist church are hosting a community meeting showcasing the four corners of
youth priorities. Sandra Tesimale and Latu Fonua spoke at our December meeting
outlining initiatives for preventing youth suicides, problem gambling, drug and
alcohol issues and other challenges young people are facing, and requesting
consideration of funding support for the community meeting. The application
will be considered through this report as the timing does not fit with the local
board’s other discretionary funding rounds. Details of the application are
attached.
Outstanding
Property Matters
4. For over a year local board services staff have been
requesting that an outdated council sign be removed from the wall of a
convenience in Blockhouse Bay shopping area. This has not yet been actioned by
property.
5. Also a fascia veranda sign for the Whau local board office
has been requested for at least a year and still no signage is installed. Lack
of signage has contributed to both visiting staff members and members of the
public being late for meetings and hearings because they are unable to find our
office. We are continuing to request the progress of these two items.
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Recommendations
That the Whau Local Board:
a) Considers
allocating up to $4,700 to the New Lynn Tongan Methodist Church as a
contribution to costs associated with a community meeting.
b) Requests
Auckland Council Property to immediately action outstanding property matters
of outdated sign in Blockhouse Bay Shopping area and installation of veranda
fascia sign at the Whau Local Board office.
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Attachments
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No.
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Title
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Page
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aView
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Funding Application – Pulela’a Youth
Community Meeting, January 30th 2015
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9
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Signatories
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Author
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Whau Local Board Chairperson - Catherine Farmer
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Whau Local
Board
21 January
2015
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Whau Local Board
21 January
2015
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Portfolio Update: Member Ami Chand
File No.: CP2015/00114
Purpose
1. This
report provides an opportunity for Member Ami Chand to give an update with
regards to activity within his portfolio areas.
2. Portfolio
holders are responsible for leading policy development in their portfolio area,
proposing and developing project concepts, overseeing agreed projects within
budgets, being active advocates, accessing and providing information and advice.
3. Member
Chand has lead for the Ethnic diversity portfolio and he is a representative on
Manukau Harbour Forum.
Executive summary
4. Last
month was busy due to holiday season and school holidays. Everyone was busy
planning their holidays and people were organising Christmas parties.
5. I
attended few functions during December 2014 and January 2015:
a) St
Leonard end of year school prize giving; where Whau Local Board was thanked by the principal Mr. Daren Smith for the
work done by the board in the community. A special thank was extented to
members Chand and Zhu for attending the event.
b) On
3rd December 2014 I attended Kelston Primary School year 5 students
prize giving.
c) On
5th December 2014 I attended Kelston Boys High School year 13 students
prize giving which I attended as Trustee of Portage Licencing Trust and as Whau
Local Board member.
d) On
12th December 2014 I attended a lunch which was organised by the
Cosy Club which is associated with the Kelston Community Hub at Bricklane in
New Lynn. The lunch was attended by 53 club members.
e) On Saturday 10th January
2015 Araya Samaj, West Auckland Branch held an Indian prayer meeting at The
Olympic Sports Hall, Portage Rd, New Lynn. A fire ceremony was held which
started at 7am and continued till 6pm. The meeting was attended by 500 to 600
devotees. The organisation is looking for a new venue as current venue is small
for purpose and lease has expired. These meetings are held on a monthly basis.
6. Indian
Kite Festival event is coming up on Saturday 17th January 2015,
which I am planning to attend.
7. Happy
New Year to all and I am looking forward to another exciting year ahead!
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Recommendation
That the Whau Local Board:
a) Receives the
portfolio update from Member Ami Chand.
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Attachments
There are no attachments for this report.
Signatories
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Author
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Whau Local Board Member – Ami Chand
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Whau Local
Board
21 January
2015
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Local board member update reports
File No.:
CP2015/00138
Purpose
1. To
provide Whau Local Board members with an opportunity to verbally update the
local board on the projects and issues they have been involved with since the
last meeting.
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Recommendation
That the Whau
Local Board:
a) Receives
local board member verbal reports.
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Attachments
There are no attachments for this report.
Signatories
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Author
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Riya Seth - Democracy Advisor
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Authoriser
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Glenn Boyd - Relationship Manager
Henderson-Massey, Waitakere Ranges, Whau
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Whau Local
Board
21 January
2015
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Renewal and variation of community lease to Portage
Ceramics Trust, 8 Ambrico Place, New Lynn
File No.: CP2014/29575
Purpose
1. This report seeks Whau Local Board approval to grant a renewal and
variation of community lease to Portage Ceramics Trust, located on part of
Ambrico Historical Reserve, 8 Ambrico Place, New Lynn.
Executive
Summary
2. Portage
Ceramics Trust (the Trust) has a community lease entered into with the legacy
Waitakere City Council for a term of 5 years commencing 12 March 2010. The
lease contains one 5-year right of renewal. The Trust wishes to exercise its
right of renewal for the period 12 March 2015 until 11 March 2020. The lease
issued to the Trust incorrectly recorded its name as Portage Ceramics Trust
Incorporated.
3. The Trust wishes to continue leasing the Auckland Council owned
building known as Ambrico Studio located on part of Ambrico Historical Reserve,
8 Ambrico Place, New Lynn being Lot 3 on Deposited Plan 124443 (Attachment A,
aerial photograph) . The land is held in fee simple by Auckland Council as an
unclassified historic reserve and is subject to the Reserves Act 1977. The
activities of the Trust align with the reserve classification.
4. Community
groups exercising a right of renewal are asked to consider having their
community lease varied to include a Community Outcomes Plan. The Trust has
advised that they wish to continue their community lease on its current terms
and conditions.
5. This report recommends the granting of a renewal and variation of
community lease to Portage Ceramics Trust for a term of 5 years commencing 12
March 2015.
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Recommendations
That the Whau Local Board:
a) Approves
a variation to the renewal of lease to correct the name from Portage Ceramics
Trust Incorporated to Portage Ceramics Trust;
b) Approves
the renewal of lease to Portage Ceramics Trust on the following terms and
conditions:
i) Term:
5 years commencing 12 March 2015;
ii) Rent:
$2400.00 plus GST per annum;
iii) All other terms and conditions as contained in the existing lease
dated 22 September 2010 excluding this right of renewal.
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Discussion
6. Portage
Ceramics Trust (the Trust) has a community lease entered into with the legacy
Waitakere City Council for a term of 5 years commencing 12 March 2010. The
lease contains one 5-year right of renewal. The Trust wishes to exercise its
right of renewal for the period 12 March 2015 until 11 March 2020. The lease
issued to the Trust incorrectly recorded its name as Portage Ceramics Trust
Incorporated.
7. The Trust wishes to continue leasing Auckland Council owned building
known as Ambrico Studio located on part of Ambrico Historical Reserve, 8
Ambrico Place, New Lynn being Lot 3 on Deposited Plan 124443 (Attachment A,
aerial photograph). The land is held in fee simple by Auckland Council as an
unclassified historic reserve and is subject to the Reserves Act 1977. The
activities of the Trust align with the reserve classification.
8. Due
to delays in the fit out of the building, the Trust only took up occupation in
January 2014. The Trust is planning an opening in mid-March 2015 and will then
be open for public access.
9. The
Trust is currently developing a web-site which will enable the collections to
be accessed online. National Services at Te Papa are guiding them through the
National Standards for Museums.
10. The
Trust was registered as an Incorporated Society on 25 July 2008 and is affiliated
to Museums Aotearoa. The Trust’s objectives are:
· The preservation,
storage and display of Ceramics that originate from the Auckland area
· To work with residents,
communities and organisations involved in ceramics in order to achieve the
object of the Trust
11. The
Trust was formed in 2005, in order to purchase and catalogue a large collection
of ceramics and pottery-making equipment. This collection relates to Crown Lynn
Potteries Limited, a highly successful New Zealand company which operated from
1948 until 1989. Their products were in virtually every New Zealand home.
12. The
Crown Lynn collection is very broad and represents the materials, styles, and
techniques employed by the company. For example, it may contain a plaster cast
of a particular shape, the mould it was cast from, a bisque example, and a
glazed example. The archive may also contain a photograph of the item. Around
half of the 6000 objects are the finished result of the process, and the rest
are the tools, equipment, moulds and plaster models used to create them.
13. Community
groups exercising a right of renewal are asked to consider having their
community lease varied to include a Community Outcomes Plan. The Trust advises
that they wish to continue their community lease on its current terms and
conditions.
14. Council staff have sought input from relevant council departments.
Consideration
Local Board Views and Implications
15. Council staff have sought input from the local board portfolio
holder on 8 September 2014, no objections were raised.
Maori Impact Statement
16. There are no changes in use or operational activities being
conducted on the land.
17. Ensuring community facilities are well maintained and accessible for
all members of the community, will be of benefit to all.
General
18. The recommendations contained in this report do not trigger the
Auckland Council Significance Policy.
Implementation
Issues
19. There are no
cost implementation issues.
Attachments
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No.
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Title
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Page
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aView
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Aerial photograph - Portage Ceramics Trust, Ambrico
Studio, Ambrico Historical Reserve
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21
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Signatories
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Author
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Donna Cooper - Community Lease Advisor
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Authorisers
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Graham Bodman - Manager - Community Development, Arts
and Culture
Glenn Boyd - Relationship Manager Henderson-Massey,
Waitakere Ranges, Whau
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Whau Local
Board
21 January
2015
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Attachment A: Aerial photograph – Portage
Ceramics Trust, Ambrico Studio, Ambrico Historical Reserve, 8 Ambrico Place,
New Lynn
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Whau Local Board
21 January
2015
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Whau Local Board support for Waitangi Day Event at Hoani
Waititi Marae, 6 February 2015
File No.: CP2014/28390
Purpose
1. The
purpose of this report is for the Whau Local Board to consider the application
[Attachment A] from the Te Whanau o Waipareira Trust for allocation of funds
toward the 2015 Waitangi Day celebrations.
Executive Summary
2. The
Whau Local Board received a deputation at the November 2014 meeting, seeking
support for the 2015 Waitangi celebrations by all people at Hoani Waititi
Marae.
3. Te
Whanau o Waipareira Trust, in collaboration with the Hoani Waititi Marae Trust,
has submitted a project outline, along with a letter of support from Dame June
Mariu of the Hoani Waititi Trust, for the board’s consideration. [Attachments C
and D].
4. The
2014 event drew in 10,000 people from all parts of Auckland and the Marae
believes the 2015 event could potentially attract 15,000 to 20,000 people from
all cultures.
5. Funding
secured by the Te Whanau o Waipareira Trust for this event include:
· Regional Event Funding $10,000
· Henderson Massey Local
Board $ 7,000
· Waitakere Ranges Local
Board $ 4,000
6. The
Whau Local Board has been approached for funding support to run the Waitangi
Day 2015 event; specifically, to sponsor the children’s rides at this event.
The rides were provided for free at the 2014 event and the organiser hopes for
the same provision in 2015.
7. Sponsorship
will be publicly acknowledged and promoted throughout the day by the MC and the
on-site LCD screen.
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Recommendations
That the Whau Local Board:
a) Considers
the amount it wishes to be allocated from the Whau Local Events budget to Te
Whanau o Waipareira Trust, to sponsor the children’s rides at the 2015
Waitangi Day Celebrations at the Hoani Waititi Marae on 6 February 2015.
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Discussion
8. By
way of deputation at the Whau Local Board meeting on 19 November 2014, funding
support was sought for the Waitangi Day celebrations on Friday 6 February 2015
at the Marae located at 451 West Coast Road, Oratia. This marae serves the
greater West Auckland Area, including the Whau.
9. Hoani
Waititi Marae is a pan-tribal marae opened in 1980 through the efforts of the
large Maori community of West Auckland. It serves a large area that includes
the Whau.
10. The application indicates the Hoani Waititi Marae’s desire to invite
all cultures into their space to share in celebrating the New Zealand national
day.
11. Waitangi
Day 2014 was launched at the Hoani Waititi. It was a family/whanau-oriented
event. The event was judged a huge success, drawing 10,000 multicultural
participants from across Auckland.
12. Auckland
Council engaged Colmar Brunton to provide an independent survey of the 2014
Hoani Waititi Marae Waitangi Day event. The result of that independent review
is attached [Attachment B]. The survey indicates 91% of participants were
satisfied with the event overall and 90% would recommend the event to others: “the free rides and bouncy castles are attractive sites
for families with children, which I find most enjoyable because of the
excitement and smile it brings to children’s faces”.
Local Board area
participation percentages are reflected as follows:
· Henderson-Massey 44
%
· Waitakere Ranges 25
%
· Whau 9
%
13. This
is promoted as a family affair focusing on whanau and togetherness – advocating
for a smoke free, alcohol free and agro free day. These objectives sit well
with the Whau Local Board’s desire to create great local communities.
14. The
Whau Local Board had a presence at the 2014 celebrations, setting up a booth
alongside other stakeholders such as the Police and the Citizens Advice
Bureau. An invitation has once again been extended to participate in the 2015
event.
Consideration
Local Board Views and Implications
15. The
Whau Local Board Plan 2014 has identified the need to work toward making our
increasingly diverse communities reflect the best of our respective cultures
and aspirations.
Maori Impact Statement
16. The Whau Local Board Plan 2014 notes the Auckland Council’s
commitment to meeting its responsibilities under Te Tiriti o Waitangi and its
broader statutory obligations to Maori. As part of this commitment Whau Local
Board intends to increase and develop formal relationships with local iwi and
Maori.
17. The
Whau Local Board acknowledges the Treaty of Waitangi as the founding document
of our nation and the board continually looks at ways of working with all Maori
and the representative bodies to progress opportunities and outcomes for its
Maori community.
Implementation
Issues
18. Hoani Waititi Marae is a key Maori organization serving the Whau
area.
Attachments
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No.
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Title
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Page
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aView
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Application from Hoani Waititi Marae Trust to the
board
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27
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bView
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Colmar Brunton survey of the 2014 Hoani Waititi Marae
Waitangi Day event
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29
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cView
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The Project - Hoani Waititi Waitangi Day 2015
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31
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dView
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Letter of support from Dame June Mariu of the Hoani
Waititi Trust
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37
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Signatories
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Author
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Antonina Georgetti – Local
Board Advisor
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Authoriser
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Glenn Boyd - Relationship Manager Henderson-Massey,
Waitakere Ranges, Whau
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Whau Local
Board
21 January
2015
|
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Whau Local Board
21 January
2015
|
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Whau Local Board
21 January
2015
|
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Whau Local Board
21 January
2015
|
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Whau Local Board
21 January
2015
|
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Confirmation of Workshop Records: December 2014
File No.:
CP2015/00071
Purpose
1. This report
presents records of workshops held by the Whau Local Board on:
o 3 December 2014
o 10 December 2014
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Recommendation
That the Whau Local Board:
a) Confirms
the records of the workshops in Attachments A - B held on the following
dates:
o 3 December 2014
o 10 December 2014
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Attachments
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No.
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Title
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Page
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aView
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Record of Workshop 3 December 2014
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41
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bView
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Record of Workshop 10 December 2014
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43
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Signatories
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Authors
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Riya Seth - Democracy Advisor
Mark Allen - Senior Local Board
Advisor
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Authoriser
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Glenn Boyd - Relationship Manager
Henderson-Massey, Waitakere Ranges, Whau
|
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Whau Local
Board
21 January
2015
|
|
Whau Local Board
Workshop Records
Date of Workshop: Wednesday, 3 December 2014
Time: 9.30am – 12.00pm
Venue: Whau Local Board
Office, 31 Totara Avenue,
New Lynn
Present: Catherine
Farmer
Ami Chand
Susan Zhu (from
10.10am, item2)
Ruby
Manukia-Schaumkel (from 10.10am, item2)
Apologies: Derek Battersby (for absence)
Duncan Macdonald (for
absence)
Simon Matafai (for
absence)
|
Item
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Topic
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Presenter(s)
|
Time
|
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1.0
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LB
Admin/portfolio catch up
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Board Members
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9.30am – 10.10am
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Board members provided
portfolio updates.
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2.0
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Avondale
Community Action
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Gail Fotheringham +
ACA Reps
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10.10am – 11.05am
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The
board received a report from ACA on the
random household survey they have done in Avondale. It was noted that over
3000 hours of volunteer hours has been dedicated to this survey.
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3.0
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Quarterly
performance report
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David Rose
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11.05am – 12.00pm
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The Board received a
briefing on the upcoming Quarterly performance report. It was noted that the
next report will be coming to February 2015 board meeting.
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4.0
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Next
steps for EM Survey
|
Glenn Boyd
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Rescheduled
|
|
This session has been rescheduled to 28 Jan 2015.
|
Relationship
Manager: Glenn Boyd
|
Whau Local Board
21 January
2015
|
|
Whau Local Board
Workshop Records
Date of Workshop: Wednesday, 10 December 2014
Time: 4.05pm – 5.45pm
Venue: Whau Local Board
Office, 31 Totara Avenue,
New Lynn
Present: Catherine
Farmer
Ami Chand
Susan Zhu
Duncan Macdonald
Apologies: Derek Battersby (for absence)
Simon Matafai (for
absence)
Ruby
Manukia-Schaumkel (for absence)
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Item
|
Topic
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Presenter(s)
|
Time
|
|
1.0
|
LB
Admin/portfolio catch up
|
Board Members
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4.05pm – 5.00pm
|
|
Board members provided
portfolio updates.
|
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2.0
|
New
Bus Networks - Local Board Pre Engagement & Feedback (Confidential)
|
Anthony
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5.10pm – 5.45pm
|
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Board
members were asked for feedback on working draft map of proposed New Bus
Network to further refine and improve the proposed network.
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Relationship
Manager: Glenn Boyd
