Agenda of Albert-Eden Local Board

Albert-Eden Local Board

04 February 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

10 Extraordinary Business 5

11 Notices of Motion 6

12 Albert-Eden Town Centre Transformation Programme 7

13 Albert-Eden Local Board Achievements Report July 2013- November 2014 11

14 Auckland Transport Monthly Update Report – January 2015 25

15 Site proposed for divestment 39

16 Proposed new lease for the Eden Rugby Club Gribblehirst Park 225A Sandringham Road Sandringham 45

17 Albert-Eden Youth Board Report 53

18 Local Board delegations for Have Your Say events 59

19 Urgent Decision of the Albert-Eden Local Board 63

20 Governing Body Members' update 67

21 Chairperson's Report 69

22 Board Members' Reports 75

23 Reports Requested/Pending 93

24 Albert-Eden Local Board Workshop Notes 97

25 Consideration of Extraordinary Items

PUBLIC EXCLUDED

26 Procedural Motion to Exclude the Public 103

C1 Outsourced Facilities Management of Auckland Council Recreational Facilities (Albert-Eden Local Board) – Full Supplier Recommendation Report 103

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Albert-Eden Local Board:

a) confirms the minutes of its extraordinary meeting, held on Wednesday, 10 December 2014, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Albert-Eden Local Board

04 February 2015

Albert-Eden Town Centre Transformation Programme

File No.: CP2015/00249

Purpose

1. The purpose of this report is to seek endorsement from the Albert-Eden Local Board to allocate $800,000 of the Albert-Eden Town Centre Transformation 2014/15 budget to improvements to Pt Chevalier Town Centre.

Executive Summary

2. Albert-Eden Local Board Plan 2014 has prioritised improvements to town centres in Sandringham, Pt Chevalier, Greenwoods Corner and Mt Albert. These projects form part of the Albert-Eden Town Centre Transformation Programme. Pt Chevalier and Mt Albert are within the proposed Inner West Triangle Spatial priority area.

3. There is currently $11m allocated to the Town Centre Transformation Programme in the draft Long Term Plan (2015-2025), and an additional $2.3m allocated in the 2014/15 Annual Plan, of which $1.5m is allocated to Mt Albert Town Centre upgrade. The design of this town centre upgrade is currently underway and will be completed by July 2015. The remaining 2014/15 financial year Albert-Eden Town Centre Transformation budget is available to deliver projects across the three town centres of Pt. Chevalier, Greenwoods Corner and Sandringham.

4. To assist the Local Board with agreeing project priorities, Place Audits have been initiated across the town centres. Place Audits are tools used by Council staff to assess the strength and weaknesses of a place against the Auckland Plan outcomes. Staff have completed the Pt Chevalier Place Audit and the results were presented to the Local Board in October 2014. The Sandringham Place Audit was undertaken in January 2015, with Greenwoods Corner currently scheduled for March 2015.

5. In December 2014, staff held a workshop with the Albert-Eden Local Board to agree which projects within the three town centres of Pt. Chevalier, Greenwoods Corner and Sandringham would be taken forward in 2014/15. The Place Audit process currently underway, together with the community consultation undertaken as part of the development of the Albert-Eden Local Board Plan, informed the workshop discussions.

Pt Chevalier Town Centre

6. It was agreed at the Local Board workshop that the priority for investment in 2014/15 would be improvements to the Pt Chevalier Town Centre. The expenditure would help to create a ‘heart’ to Pt Chevalier by creating a town centre ‘gateway’ through improving quality of the town square outside the Pt Chevalier library and improving quality of pedestrian links from the main street to the car park.

7. Initial costings undertaken in advance of the workshop indicate that the cost of achieving these improvements would be in the region of $800k and could therefore be delivered within the budget available in 2014/15 financial year.

Sandringham Town Centre

8. Decisions relating to investment in the Sandringham Town Centre will be made following the completion of the Sandringham Place Audit and the Community Led Plan, which is being delivered by a local community group (SPiCE). The Place Audit will be completed by March 2015 and the Community Led Plan is currently anticipated to be finished by June 2015.

Greenwoods Corner Town Centre

9. Decisions relating to investment in Greenwoods Corner Village will also be made following the completion of the Greenwoods Corner Place Audit which is due to be completed by June 2015.

10. It was noted at the workshop that Local Development Initiative (LDI) funding could be spent in Greenwoods Corner in the short term to undertake the smaller projects identified by the community through the development of the Local Board Plan.

11. These projects included the provision of new seating and gathering spaces, historical plaques and features and new shelters. Work on these ideas would need to be developed in context of the Place Audit findings and the Auckland Transport Manukau Road Corridor Management Plan which is currently being developed and is due to be implemented over the next three years.

Next steps

12. It is proposed that, following endorsement by the Albert-Eden Local Board, Council staff will proceed with commissioning a design and build contract for the improvements to the Pt Chevalier Square. Design work will commence in March 2015 and it is anticipated that the improvements to the square will be completed by November 2015. To inform the design and build process, staff will hold regular workshops with the Local Board, as well as undertaking community and stakeholder engagement.

13. In addition, staff will continue to update the Albert-Eden Local Board on the outcome of the Sandringham and Greenwoods Corner Place Audits.

Recommendation/s

That the Albert-Eden Local Board:

a) Receive the Albert-Eden Town Centre Transformation Programme report.

b) Endorse the allocation of $800,000 of the 2014/15 financial year Albert-Eden Town Centre Transformation budget to improvements to the Pt Chevalier Town Centre.

c) Note these improvements will focus on upgrading the quality of the town square outside the Pt Chevalier Library.

d) Note that decisions relating to investment in the Sandringham Town Centre will be made following both the completion of the Sandringham Place Audit and the Community Led Plan.

e) Note that decisions relating to investment in Greenwoods Corner Village will be made following the completion by June 2015 of the Greenwoods Corner Place Audit and the Auckland Transport Manukau Road Corridor Management Plan (CMP).

Attachments

No.	Title	Page
a View	Pt. Chevalier Town Centre Transformation Indicative Cost Site Map	9

Signatories

Author

Rachael Eaton - Team Leader City Transformation - Central/Islands

Authorisers

Penny Pirrit - GM - Plans & Places

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

04 February 2015

Auckland Transport Monthly Update Report – January 2015

File No.: CP2015/00550

Purpose

1. This report provides an update on local transport matters over the last month for the Albert-Eden Local Board.

Executive Summary

2. This report contains a general monthly update on transport matters both locally and from across Auckland and a list of issues currently being addressed by Auckland Transport for the Albert-Eden Local Board.

Recommendation/s

That the Albert-Eden Local Board:

a) receives the Auckland Transport Monthly Update Report – January 2015 report.

b) notes the Final Cost of $30,000 provided, by Auckland Transport, for building a pedestrian refuge in Milton Road and authorises release of this amount from its Local Board Transport Capital Fund to complete the proposed work.

c) notes the Final Cost of $30,000 provided by Auckland Transport for building cycle racks at Kingsland Station and authorises release of this amount from its Local Board Transport Capital Fund to complete the proposed work.

d) requests that Auckland Transport provide a Rough Order of Cost for including Huntingtree Road, Vancouver Ave and Columbia Road in the Balmoral South Local Area Traffic Management scheme.

e) notes that a Final Cost has not been provided by Auckland Transport for installing LED lights and new light poles in the Sandringham Town Centre but authorises work to start based on the Rough Order of Cost provided and releases up to $120,000 from its Local Board Transport Capital Fund to complete the proposed work.

f) requests that Auckland Transport provide a Final Cost for building cycle-racks at Baldwin Ave and Mt Albert Stations.

g) requests that Auckland Transport provide a Rough Order of Cost for re-sealing the Newnham Lane.

Discussion

Responding to Previous Resolutions

Resolution number AE/2014/105

a) That Albert-Eden Local Board requests reactivation of the Morningside Drive pedestrian project to install the second pedestrian refuge.

3. Auckland Transport’s December 2014 report to the Albert-Eden Local Board included the following paragraph which responses to the above resolution:

“The Morningside Drive’s pedestrian refuge project is being re-investigated because the Albert-Eden Local Board is concerned that three refuges were originally requested but only one delivered. The engineer managing the project has provided initial feedback on the reasons for this. One was deleted due to there not being a safe location for it to be installed (i.e. sufficient visibility). The other one was deleted because of strong local opposition during consultation. The engineer is keen to meet with any Local Board Members with an interest in discussing the situation.”

b) That Albert-Eden Local Board requests an update from Auckland Transport officers on the works on the road reserve at the end of Alford Street Road, in particular how it will ensure that the road reserve will continue to function as a green public amenity area.

4. A property is being built in Alford Ave. The property is reached via a ‘paper road’ established and gazetted to ensure property owner’s ‘common law right to access a road’.

5. The property owner’s works were consented by Auckland Council including building a driveway across the ‘road corridor’ (i.e. across the paper road). In order to facilitate the works Auckland Transport granted permission to work in the ‘road corridor’.

6. The work is consented and legal and is continuing.

7. The second part of this resolution requests information about how Auckland Transport “will ensure that the road reserve will continue to function as a green public amenity area”.

8. It is important to note that whilst paper roads can at times serve as “green space” (when not being used to access properties) they exist to safeguard the ‘common law right to access a road’ enjoyed by citizens of New Zealand and are not considered park land.

9. Development of properties and the manner in which their driveways cross the ‘paper road’ when exercising the property owner’s legal right is managed through Auckland Council’s planning and consenting process and is not a responsibility of Auckland Transport.

10. As in this circumstance, Auckland Transport will authorise access to the ‘road corridor’ if Auckland Council has consented to the necessary works.

Resolution Number: AE/2014/10

c) That Albert-Eden Local Board requests Auckland Transport assess the installation of permanent parking (angle and/or parallel) on the western and eastern side of Cricket Avenue in Mount Eden.

d) That Albert-Eden Local Board requests Auckland Transport to consider traffic calming measures along Cricket Avenue.

11. This resolution was forwarded to the Manager Road Corridor Operations (Central) for investigation. The Manager Road Corridor Operations (Central) has reported back that angle parking is not feasible. Instead of angle parking, permanently marked, parallel parking will be installed.

12. Assessment of the street for traffic calming is now finished and speeds in the street do not warrant building traffic calming devices.

Resolution number AE/2014/79

That the Albert-Eden Local Board:

a) Receives the Notice of Motion – Dominion Road – New North Road Intersection Proposal

b) Notes that:

· The existing grade-separated intersection of Dominion Road and New North Road is redundant as it was designed as an interchange for a long cancelled motorway.

· Suggestions have been made that the bleak environment of the existing structure should be replaced with a more human-scale and pedestrian-friendly design.

· The existing structure with its sweeping ramps at each corner occupies at least two hectares more land than would be required for a conventional at-grade intersection.

· Adjoining commercial properties have current land valuations in the range of $948 to $1,781 per square metre so this land is conservatively worth at least $20 million and probably substantially more.

· Dominion Road has an existing grade-separated crossing of the North Western Railway line – unlike Porters Avenue some 200 metres East of Dominion Road and George Street 200 metres to the West, which both have level crossings.

· The Porters Avenue level crossing needs to be resolved soon by closure or grade-separation as the Central Rail Link (CRL) project requires the existing two lines at this point to become four, significantly increasing the risk of accidents for motorists and pedestrians.

· Grade separation of the Porters Avenue crossing would require a bridge six metres above the tracks with approach ramps some 80 metres long to the north and south, flanked by slip lanes serving properties that would otherwise lose their road access and become land-locked.

· Although an optimistic 2004 report suggested that this might be achieved for as little as $3.28 million, more recent investigations suggest a range of the order of $15-20 million including land purchase as well as construction costs.

· In addition to the potential income from sale of surplus land there is an opportunity to divert the substantial funding otherwise required for grade separation of the Porters Avenue level-crossing to fund demolition of the Dominion Road-New North Road interchange and its replacement with a signalised at-grade intersection.

c) Requests Auckland Transport to investigate the feasibility of replacing the grade-separated intersection of Dominion Road and New North Road with a signalised at-grade intersection.

d) Should this proposal be progressed, the Board requests Auckland Transport to collaborate with other parts of the Council organisation, including the two affected Local Boards, Planners and Parks officers, to ensure that adjoining land no longer needed for roads is appropriately developed, including consideration of amenity and park uses.

e) Draws this proposal to the attention of the Waitemata Local Board and Ludo Campbell-Reid, Auckland Council’s Urban Design Champion.

13. Auckland Transport’s Manager - Strategy met with Member Easte (who proposed the original Motion) on 8 December 2014 to discuss the proposal. Auckland Transport’s Manager – Strategy has committed to investigating the proposal but only as quickly as resources allow.

Regional Land Transport Plan (RLTP)

14. The draft RLTP is being consulted on alongside Auckland Council’s Long Term Plan. Both documents were released to the public on 23 January 2015.

15. The RLTP represents the combined intentions of Auckland Transport, NZTA, and KiwiRail in terms of forward planning and priorities.

16. The currently funded plan will deliver or complete major projects including the Western Ring Route and Waterview Tunnel, cycle ways, a number of roading projects in the north-west, a start on the City Rail Link, Puhoi to Warkworth State Highway construction, and significant progress on a number of other public transport improvements.

17. Auckland Transport has worked closely with Auckland Council and New Zealand Transport Agency in the development of this document.

18. Public consultation will run until 16 March 2015. When the public have had their say the RLTP is discussed with New Zealand Transport Agency and a final three year programme agreed by 1 June 2015.

Dominion Road Update

19. At its December 2015 meeting, the Auckland Transport Board passed a recommendation that the tender for the main Dominion Road upgrade is deferred and not “let”, at this stage. The reason is primarily that with the $100,000,000 reduction in funding for the 2014/15 Financial Year and the uncertainty of funding levels for transport beyond 2015, it would be irresponsible to commit to the level of expenditure required for Dominion Road at this time.

20. Dominion Road remains a priority project for Auckland Transport, particularly as it incorporates improvements required to run an efficient Rapid Transit Network along this key strategic transport corridor.

21. Independently, Auckland Transport is looking at procurement and design options that may allow progress on Dominion Road in advance of alternate funding proposals being finalised. This confirms the priority status of this project and Auckland Transport’s desire to see a long-term solution advanced as early as possible.

22. In January 2015 it was also decided by Auckland Transport’s Board that the light rail options should also be investigated and discussed as part of the wider Long Term Plan and RLTP consultation. Dominion Road is a possible light rail link and the decision to ‘pause’ the project is prudent during this process.

Manukau Road High Occupancy Vehicle Lanes

23. Based on the research conducted in the recent Manukau Road Corridor Management Plan Auckland Transport’s is investigating installing High Occupancy Vehicle Lanes in Manukau Road. Planning started recently and Auckland Transport would like to speak to the Albert- Eden Local Board right at the beginning of the planning process.

24. Workshops are currently being scheduled.

Albert-Eden Local Board Transport Capital Fund

25. Albert - Eden Local Board has $664,933 per annum of discretionary funding for transport-related capital projects. It may allocate funding for the whole electoral term (i.e. $1,994,799) at any stage during its term.

26. The uncommitted $ 119,016 from the previous electoral term may also be rolled over on this occasion, giving the Albert - Eden Local Board a total pool of approximately $2,113,815 available in this electoral term to spend on transport projects.

27. This money can be used for projects identified by the Local Board, the principal constraints being that the project:

· Will not compromise transport safety;

· Is transport-related;

· Does not compromise the efficiency of the road network.

28. So far, in this electoral term, the Albert-Eden Local Board has requested a number of projects that are listed in Attachment A with information about their status and progress.

29. This month Auckland Transport is able to report back about the following projects that have progressed significantly in the last month:

· A project from the previous electoral term – building a pedestrian refuge on Milton Road has advanced and a Final Cost of $30,000 is now available. A draft resolution is included above to authorize this expenditure.

· At the Albert-Eden Local Board’s request Auckland Transport has advanced the project in the Mt Albert Town Centre and delivery of this project is expected in the next couple of months.

· Detailed design for installing cycle racks and lockers at Greenlane and Kingsland Rail Stations is complete. Kingsland is able to be delivered but Greenlane is not because the Kiwi Rail land that was identified as the best location for the racks is not available. The Final Cost for Kingsland is $30,000. A draft resolution is included above to authorise this expenditure.

30. Auckland Transport is keen to deliver as many Local Board projects as possible in this electoral term. Unfortunately, as at December 2015 the Albert-Eden Local Board had only 50% of its funds committed. At this point in the electoral term it is becoming more difficult to guarantee delivery and Auckland Transport is keen that the Albert-Eden Local Board makes firm committment on potential projects as soon as possible.

31. During December 2014 and January 2015 Auckland Transport discussed this matter with Albert-Eden Local Board’s Chair and Transport representatives and a draft set of projects (based on the draft programme ‘signed off’ by the Board in September 2014) that could be advanced is listed below with supporting draft resolutions above:

· Residents in Vancouver Ave, Huntringtree Road and Columbia Road have asked to be included in the Balmoral South Local Area Traffic Management scheme and a draft resolution has been included above to request a Rough Order of Cost for this work.

· Auckland Transport has provided a Rough Order of Cost of $120,000 for installing new LED lights and poles in the Sandringham Town Centre. This project is simple to deliver and would support the upgrade currently being planned by Auckland Council.

· With the team identifying that the that the land originally identified as a possible site for cycle racks at the Greenlane Station is no longer available it is suggested that the $220,000 committed to Greenlane Station is used instead to fund cycle racks at Baldwin Ave Station (Rough Order of Cost $100,000) and Mt Albert Station (Rough Order of Cost $102,000).

· Public consultation is complete about the Newnham Lane / Essex Reserve upgrade and a preferred option has been identified which provides the information required to provide an accurate Rough Order of Cost for an upgrade of Newnham Lane.

32. In summary using the Albert-Eden Local Board’s ‘in principle’ prioritisation of projects agreed in September 2014 it is possible to quickly identify another ‘tranche’ of Local Board Transport Capital Fund projects that can rapidly be progressed.

Issues Register

Description

AT Response

Parking in Epsom in vicinity of Queen Mary Avenue

Concerns have been raised about a lack of retail parking for the cinema and shops on Manukau Road, Queen Mary Avenue and in surrounding areas.

A simple solution to the problem is not readily apparent but the Auckland Transport Parking Team is working closely with the Board’s Transport Representative to try and develop a solution.

Mountain Road Traffic Issues

Residents have raised concerns about the amount and behaviour of traffic on Mountain Road during school morning and afternoon peaks.

Of particular concern was the difficulty for traffic to negotiate the intersections of Mountain Road and:

· Glenfell / Almorah Roads; and

· Gilgit Road.

Considerable work is still being done and initial engineering design has started.

Concepts are not yet ready to be circulated publically but will start to be in the first half of 2015.

Attachments

No.	Title	Page
a View	Summary of Albert-Eden Local Board Transport Capital Fund Projects	31

Signatories

Author

Ben Stallworthy, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

04 February 2015

Site proposed for divestment

File No.: CP2015/00319

Purpose

1. This report seeks the Albert-Eden Local Board’s (AELB) endorsement for Auckland Council Property Limited (ACPL) to recommend the disposal of the site at 4 Amandale Avenue, St Lukes.

Executive Summary

2. The council-owned property at 4 Amandale Avenue, St Lukes has been identified as potentially surplus to council requirements through a review process.

3. This site is the residual land from a larger parcel of land that was used for the St Lukes Road extension. This site is currently used as open space but was never notified as a reserve. The adjacent owner has expressed an interest in purchasing this site.

4. ACPL commenced the rationalisation process for this property in September 2014. Consultation with council and its CCOs, Iwi authorities and the AELB has now taken place. No alternative service uses for this site were identified during the rationalisation process, and the AELB provided informal feedback that it is supportive of the proposed disposal of this site.

5. A resolution for the sale of the site is required from the Finance and Performance Committee before any disposal can be progressed.

Recommendation/s

That the Albert-Eden Local Board:

a) endorses Auckland Council Property Limited’s recommendation to the Finance and Performance Committee to dispose of 4 Amandale Avenue, St Lukes.

Discussion

6. ACPL and ACPD work jointly on a comprehensive review of council’s property portfolio. One of the outcomes of the review process is to identify properties in the council portfolio that are potentially surplus to requirements and that may be suitable to sell. The subject site was identified as potentially saleable through the review process.

7. Once a property has been identified as potentially surplus, ACPL engages with council and its CCO’s through an Expression of Interest (EOI) process, to establish whether the property must be retained for a strategic purpose or is required for a future funded project. Once a property has been internally cleared of any service requirements, ACPL then consults with local boards, ward councillors, mana whenua and the Independent Maori Statutory Board. All sale recommendations must be approved by the ACPL Board before it makes a final recommendation to the Finance and Performance Committee.

8. The subject site a 75m², vacant, triangular piece of land that is currently used as open space. It has a 2014 rating valuation of $21,000. The Proposed Auckland Unitary Plan zoning is public open space – informal recreation.

9. This site initially formed part of a larger parcel of land that was transferred to the Auckland Regional Authority (ARA) in 1978 to construct the St Lukes Road extension between New North Road and Great North Road. This work was carried out in the 1980s. In 1994 the Mt Albert Community Board resolved that the residual land (being this site) should be purchased as a reserve and given an open space zoning. This was approved by the Recreation and Community Services Committee in 1997. It was subsequently reported to Auckland City Council’s Community Planning team that the site should be notified as reserve. However this did not occur. Community Policy and Planning recently reviewed this property and advised that it does not consider that this site provides an open space benefit. The adjacent owner has previously contacted the council to enquire about purchasing the property.

10. The rationalisation process for this property commenced in September 2014. EOI’s were sought from council and its CCO’s in respect of these sites. No EOIs were received. The Heritage Unit and the Closed Landfills and Contaminated Land team were invited prior to the EOI process to raise any issues. The EOI process also provided the Maori and Strategy Relations team the opportunity to flag any issue that is of particular relevance to Maori. None of these parties raised any relevant issues.

11. This property is exempt from the Public Works Act 1981 offer back requirements. This property is not one of Council’s Strategic Assets to which the Significance Policy would apply.

12. The results of the rationalisation process to date indicate that this property is not required for current or future service requirements. As such ACPL recommend that this site be sold.

Consideration

Local Board Views and Implications

13. ACPL first engaged with the AELB regarding this property in October 2014. The AELB verbally acknowledged that it endorsed the proposed disposal of this sites in principle but wished to pass a formal resolution.

14. The AELB’s resolution will be included in the Finance & Performance Committee’s May report.

Maori Impact Statement

15. 12 iwi authorities were contacted regarding the potential sale of 4 Amandale Avenue St Lukes. The following feedback was received.

i. Ngāti Whatua

Defer to Ngāti Whātua o Ōrākei.

ii. Ngāti Whātua o Kaipara

Defer to Ngāti Whātua o Ōrākei.

iii. Ngāti Whātua o Ōrākei

Ngāti Whātua o Ōrākei has no commercial or site specific interest in this property.

iv. Te Kawerau-ā-Maki

Te Kawerau-ā-Maki has expressed potential commercial interest in any council owned properties that may become available for sale.

v. Ngāti Tamaoho

No site specific feedback received.

vi. Te Akitai Waiohua

Te Akitai Waiohua has expressed potential commercial interest in any council owned properties that may become available for sale.

vii. Ngāti Te Ata Waiohua

Ngāti Te Ata has expressed general cultural significance of all sites to Ngāti Te Ata; along with commercial interest should the property become available for sale. Their representative has additionally stated that due to the cost of land in Auckland it would be important for council to consider discounted rates for land sales to iwi to enable displaced iwi to live in their rohe.

viii. Ngai Tai ki Tāmaki

Ngai Tai have generally instructed that if no feedback is received then there is no site specific interest.

ix. Ngāti Paoa

Ngāti Paoa has expressed potential commercial interest in any council owned properties that may become available for sale.

x. Ngāti Whanaunga

No site specific feedback received.

xi. Ngāti Maru

No site specific feedback received.

xii. Ngāti Tamaterā

No site specific feedback received.

Implementation Issues

16. Should a resolution to divest this property be obtained from the Finance and Performance Committee, ACPL will explore selling this site to the adjoining land owner.

Attachments

No.	Title	Page
a View	Images of 4 Amandale Avenue, St Lukes	43

Signatories

Author

Letitia McColl, Senior Engagement Advisor, Portfolio Review, Auckland Council Property Limited

Authorisers

Marian Webb, Team Leader, Portfolio Review, Auckland Council Property Limited

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

04 February 2015

Proposed new lease for the Eden Rugby Club Gribblehirst Park 225A Sandringham Road Sandringham

File No.: CP2015/00082

Purpose

1. The purpose of this report is to seek from the Albert-Eden Local Boards approval for a new community lease for the Eden Rugby Club Clubrooms at Gribblehirst Park Sandringham.

Executive Summary

2. The Eden Rugby Club (the Club) located on Gribblehirst Park at 225A Sandringham Rd has applied for a new community lease for its Clubrooms on the Park.

3. The Club has been active in the community for over 90 years and has been located at Gribblehirst Park for 80 years. A City of Mt Albert approved park management plan recognises the Clubs occupation and activities.

4. The Club undertook extensive renovations to their Clubhouse building during 2011 with funding from Auckland Council via a community facilities partnership agreement to the amount of $204,000. This has provided an attractive community facility with the Club keen to encourage use by other groups and individuals from the community.

5. Groups that own their own buildings have an automatic right to re-apply at the end of their occupancy terms without public notification.

6. The Community Occupancy Guidelines provide for a 10 year lease with a further 10 year right of renewal for clubs with their own building. In addition, a community outcomes plan has been negotiated with the Club to be attached to the community lease as a schedule.

7. This report recommends that a new community lease be offered to the Eden Rugby Club in accordance with the provisions of the Community Occupancy Guidelines.

Recommendations

That the Albert-Eden Local Board:

a) approves a new lease to the Eden Rugby Club for a term of 10 years with one right of renewal for a period of 10 years

b) sets rental at $1 per annum as prescribed in the Community Occupation Guidelines

c) approves the Community Outcomes Plan accompanying this report as a schedule to the lease

d) notes all other terms and conditions of the lease be in accordance with the Community Occupation Guidelines.

Discussion

8. The Eden Rugby Club (the Club) is seeking a new community lease for their Clubrooms at Gribblehirst Park 225A Sandringham Rd.

9. The previous community lease commenced on 1 July 1993 with a term of five years and three rights of renewal of five years each. The final expiry was 30 June 2013 and there are no further rights of renewal. Groups that own their own buildings have an automatic right to re-apply at the end of their occupancy terms without public notification.

10. While the second renewal was executed for the period 1July 2003 to 30June 2008, it does not appear that the last renewal for the period 1 July 2008 to 30June 2013 was exercised.

11. The Club has been operating in the community for over 90 years and has been located at Gribblehirst Park for the past 80 years. The Club owns their building.

12. The Club commenced activities at the park in 1931 and a dressing shed was constructed in 1935. In 1957 the Club leased the grounds and pavilion for a period of 33 years. In 1958 the Club constructed a two storey clubrooms which was added to in 1964 and 1974. In 1978 the Club was granted an ancillary liquor licence.

13. The Club renovated the current clubrooms in 2011 spending $500,000 on the project. A total of $204,000 was from a community facilities partnership agreement with Auckland Council.

14. Further renovations to the change and toilet areas on the ground floor of the building are being considered with an estimated cost of $200,000.

15. The renovated clubroom is an attractive venue for Club members and is used by other groups and organisations. The club is keen to encourage further use by the community particularly in their off season.

16. The current Club membership total is 586 members with 269 junior members under 15 years and 317 senior members.

17. The Club runs a full range of age group games during the winter season and a touch rugby program during the summer which attracts non Club members to participate.

18. Information supplied with the lease application shows that the Club is well managed and is financially viable.

19. Gribblehirst Park is made up of a number of parcels of land some classified as reserve and some not. The clubrooms are located on Lot 8 DP 22988 which is held in fee simple by Auckland Council as a classified recreation reserve by Part Gazette Notice No. 842154.1 (Part New Zealand Gazette, 4 February 1981, No. 11, page 224) subject to the Reserves Act 1977 and contained in Part NA615/167 (Cancelled).

20. There is a management plan for the Park, approved by the City of Mt Albert on 13 October 1981. This management plan provides for the Club and its use of the reserve and recognises the historical relationship between the Club and now Auckland Council. Because the Club owns the building, and the use is described in the park management plan, a new community lease can be offered without public notification.

21. The footprint of the building is proposed to be leased. This is slightly larger than the footprint of the building shown in the previous community lease, as there were additions to the toilet area during the renovations in 2011 (Attachment A).

22. The adjacent playing field is not included in the community lease and will continue to be managed by Auckland Council through the sports field booking system.

23. Auckland Council Community Occupancy Guidelines provide for an organisation owning its own building to have a 10 year lease term with a right of renewal for a further 10 years.

24. Community outcomes have been negotiated with the Club and are attached for the approval of the board and once approved will become a schedule to the community lease (Attachment B).

Consideration

Local Board Views and Implications

25. The local board portfolio holders have been consulted in regard to the new lease.

Maori Impact Statement

26. There are no Maori issues relating to providing a new lease. Under the terms of the lease to be offered by Council, membership to the Club and it activities is open to all and provides opportunities for all Aucklanders.

Implementation Issues

27. There are no implementation issues.

Attachments

No.	Title	Page
a View	Attachment A Site Plan	49
b View	Attachment B Community Outcomes Plan	51

Signatories

Author

Ron Johnson - Community Lease Advisor

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

04 February 2015

Local Board delegations for Have Your Say events

File No.: CP2015/00310

Purpose

1. To provide for local board delegations for the public consultation process for the local board agreement in the Long-term Plan 2015-2025 (LTP).

Executive Summary

2. Under the Local Government Act 2002, Auckland Council is required to follow the special consultative procedure to seek public feedback to inform the Long-term Plan 2015-2025 (including local board agreements).

3. Recent changes to the Local Government Act 2002 provide council with more flexibility in how it consults with Aucklanders, in particular in how council can hear the views of Aucklanders. The consultation process is introducing a number of changes that satisfy legislative requirements while also enabling Aucklanders to engage in the public consultation process in a variety of ways to suit their personal preferences.

4. A key change involves replacing traditional hearings with public spoken interaction events called Have Your Say (HYS) events across the Auckland region from 14 February through to the 14 March 2015. Aucklanders can provide feedback on regional and local issues at these events which will be attended by a mix of governing body members, local board members, Auckland Transport Board members (or their delegates) and well supported by staff to record all feedback.

5. Aucklanders who choose to attend a HYS event will be able to present their views through spoken interaction with decision makers or their representatives. Local boards are decision makers for their local board agreements, which form a part of the LTP. As the governing body are also decision makers on local board agreements it is important that both hear feedback on local proposals.

6. To make sure that there are sufficient decision-makers (or delegates) to hear all the feedback provided if attendance is higher than expected for a HYS event, or if a board member is unable to attend, it is recommended that the local board make delegations to staff to hear on their behalf. At their meeting on 18 December the governing body made delegations to cover this risk.

Recommendation/s

That the Albert-Eden Local Board:

a) delegates to the following staff the power and responsibility to hear from the public on the local board agreement through “spoken interaction/NZ sign language interaction” at the “Have Your Say” events:

i) Tier 2 staff

ii) Tier 3 staff

iii) Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor

iv) Any additional staff approved by the Chair.

Discussion

7. Each Have Your Say session will run for approximately two hours, however there could be more than one session held at an event depending on the number of people who register. Public feedback will be collected across three broad areas:

· The key LTP issues including balancing affordability with progress; transport, rates and a

more active development role for the council.

· Local priorities and proposals

· Other regional matters

8. A range of options are available for the structure and format of these events. This flexibility will enable events to be tailored to account for the community preferences, logistical variations in the number of Aucklanders who attend, what they would like to talk about, and the number and mix of elected members available.

9. To help manage this, Aucklanders will be asked to register their attendance for these events online through the Shape Auckland website. It would be at this point where they would request a sign interpreter or Māori interpreter if required.

10. Aucklanders who choose to attend a HYS event will be able to present their views through spoken interaction with a decision maker or their representative. Local boards are decision makers for their local board agreements, which form a part of the LTP. If attendance is higher than expected for a HYS event, it may be difficult for the local board members present to hear all the feedback on local proposals. To manage this eventuality it is recommended that the local board make delegations to staff to hear on their behalf. These delegations would only come into play if needed due to high public attendance at the HYS event. They are not intended to undermine the importance of local board members being present to hear from their communities.

11. Local board members attendance at the HYS event is important to enable them to hear the views of their communities on local proposals given the board’s decision making role. The HYS event also provides an important opportunity for local board members to hear the views of their communities on regional proposals to inform their advocacy.

Consideration

Local Board Views and Implications

12. Local board views have not been sought on this report as it is recommending a pragmatic delegation to staff to manage events that attract larger numbers.

Maori Impact Statement

13. Te Waka Angamua staff will attend all HYS events to facilitate and capture feedback from Maori participants. Therefore it is not anticipated that the recommendation in this report has a specific an impact on Maori.

Attachments

There are no attachments for this report.

Signatories

Author

Karen Titulaer – Senior Policy Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards