Minutes of Albert-Eden Local Board

Albert-Eden Local Board

04 February 2015

1 Welcome

2 Apologies

Resolution number AE/2015/1

MOVED by Deputy Chairperson GJ Fryer, seconded by Member MJ Watson:

That the Albert-Eden Local Board:

a) accepts the apology from Member Woolfield for absence and notes the apologies from Governing Body Members Casey and Fletcher for absence.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number AE/2015/2

MOVED by Chairperson PD Haynes, seconded by Deputy Chairperson GJ Fryer:

That the Albert-Eden Local Board:

a) confirms the minutes of its extraordinary meeting, held on Wednesday, 10 December 2014, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Secretarial Note: Items 17, 14, 12, 16, 15, 13, 18 were heard in this order.

12	Albert-Eden Town Centre Transformation Programme
	MOVED by Deputy Chairperson GJ Fryer, seconded by Chairperson PD Haynes: That the Albert-Eden Local Board: a) receives the Albert-Eden Town Centre Transformation Programme report. b) endorses the allocation of $800,000 of the 2014/15 financial year Albert-Eden Town Centre Transformation budget to improvements to the Point Chevalier Town Centre. c) notes improvements to the Point Chevalier Town Centre will focus predominantly on upgrading the quality of the town square outside the Point Chevalier Library. d) requires that community consultation is part of the concept design process for the Point Chevalier Town Centre Transformation project. e) notes that the Board will formally approve the concept design prior to June 2015 for the Point Chevalier Town Centre Transformation project. f) notes that decisions relating to investment in the Sandringham Town Centre will be made following both the completion of the Sandringham Place Audit and the Community Led Plan. g) notes that decisions relating to investment in Greenwoods Corner Village will be made following the completion by June 2015 of the Greenwoods Corner Place Audit and the Auckland Transport Manukau Road Corridor Management Plan (CMP).
	Amendment to original recommendation(s) Member MJ Watson moved an amendment to the original recommendation d), seconded by Member LA Corrick. MOVED by Member MJ Watson, seconded by Member LA Corrick: That the Albert-Eden Local Board replace recommendation d) with the following: d) requires that community engagement and consultation is part of the concept design process for the Point Chevalier Town Centre Transformation project. The amendment was put and declared CARRIED
	The Chairperson put the substantive motion.
	Resolution number AE/2015/3 MOVED by Deputy Chairperson GJ Fryer, seconded by Chairperson PD Haynes: That the Albert-Eden Local Board: a) receives the Albert-Eden Town Centre Transformation Programme report. b) endorses the allocation of $800,000 of the 2014/15 financial year Albert-Eden Town Centre Transformation budget to improvements to the Point Chevalier Town Centre. c) notes improvements to the Point Chevalier Town Centre will focus predominantly on upgrading the quality of the town square outside the Point Chevalier Library. d) requires that community engagement and consultation is part of the concept design process for the Point Chevalier Town Centre Transformation project. e) notes that the Board will formally approve the concept design prior to June 2015 for the Point Chevalier Town Centre Transformation project. f) notes that decisions relating to investment in the Sandringham Town Centre will be made following both the completion of the Sandringham Place Audit and the Community Led Plan. g) notes that decisions relating to investment in Greenwoods Corner Village will be made following the completion by June 2015 of the Greenwoods Corner Place Audit and the Auckland Transport Manukau Road Corridor Management Plan (CMP). The substantive motion was declared. CARRIED

Albert-Eden Local Board Achievements Report July 2013 - November 2014

Blaire Lodge-Perry, Local Board Advisor, was in attendance to speak to this report.

Resolution number AE/2015/4

MOVED by Member MJ Watson, seconded by Member LA Corrick:

That the Albert-Eden Local Board:

a) approves the Albert-Eden Local Board Achievement Report July 2013 - November 2014.

b) delegates authority to Chairperson Haynes and Deputy Chairperson Fryer to approve the designed version of the Albert-Eden Local Board Achievements Report July 2013 - November 2014 and make any minor changes.

c) requests officers proceed with the production and appropriate distribution of the Albert-Eden Local Board Achievements Report July 2013 - November 2014.

d) thanks Blaire Lodge-Perry, Local Board Advisor, for her attendance.

CARRIED

Auckland Transport Monthly Update Report – January 2015

Ben Stallworthy, Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this report.

Resolution number AE/2015/5

MOVED by Deputy Chairperson GJ Fryer, seconded by Member H Arlington:

That the Albert-Eden Local Board:

a) receives the Auckland Transport Monthly Update Report – January 2015 report.

b) requests that Auckland Transport provide a Rough Order of Cost for including Huntingtree Road, Vancouver Avenue and Columbia Road in the Balmoral South Local Area Traffic Management scheme.

c) requests that Auckland Transport provide a Final Cost for building cycle-storage at Baldwin Avenue, Mt Albert and Remuera Stations.

d) requests that Auckland Transport provide a Rough Order of Cost for option 1 of the draft Essex Reserve Concept Plan.

e) requests that Auckland Transport provide an update on the Cycle Box Painting Renewal Programme, with particular focus on the Pt Chevalier-Carrington Road intersection.

f) delegates to Chairperson Haynes and Deputy Chairperson Fryer, in consultation with the Board’s Transport portfolio leads, authority to approve the following;

i. the Final Cost of $30,000 from the Local Board Transport Capital Fund for building a pedestrian refuge in Milton Road

ii. the Final Cost of $30,000 from the Local Board Transport Capital Fund for building cycle racks at Kingsland Station

iii. up to $120,000 for installing LED lights and new light poles in the Sandringham Town Centre.

g) requests as a matter of urgency that Auckland Transport release to the Albert-Eden Local Board transport portfolio holders the Level Crossing Report to enable an informed submission on funding in the Regional Land Transport Plan (RLTP) of grade separation of level crossings.

h) thanks Ben Stallworthy, Auckland Transport Elected Member Relationship Manager, for his attendance.

CARRIED

Site proposed for divestment

Letitia McColl, Senior Engagement Advisor, was in attendance to speak to this report.

Resolution number AE/2015/6

MOVED by Deputy Chairperson GJ Fryer, seconded by Member MJ Watson:

That the Albert-Eden Local Board:

a) endorses Auckland Council Property Limited’s recommendation to the Finance and Performance Committee to dispose of 4 Amandale Avenue, St Lukes.

b) thanks Letitia McColl, Senior Engagement Advisor, for her attendance.

CARRIED

16	Proposed new lease for the Eden Rugby Club Gribblehirst Park 225A Sandringham Road Sandringham
	Ron Johnson, Community Lease Advisor, was in attendance to speak to this report.
	Resolution number AE/2015/7 MOVED by Deputy Chairperson GJ Fryer, seconded by Member MJ Watson: That the Albert-Eden Local Board: a) approves a new lease to the Eden Rugby Club for a term of 3 years with one right of renewal for a period of 3 years. b) sets rental at $1 per annum for the Eden Rugby Club lease as prescribed in the Community Occupation Guidelines. c) approves the Eden Rugby Club Community Outcomes Plan accompanying this report as a schedule to the Eden Rugby Club lease. d) notes all other terms and conditions of the Eden Rugby Club lease be in accordance with the Community Occupation Guidelines. e) notes that prior to the execution of the lease renewal, the Eden Rugby Club will be required to remove any signage and advertising that breaches the current and/or future conditions of the lease and/or the Reserves Act 1977. f) notes that the footprint of the approved Eden Rugby Club lease follows the roofline and structures attached to the Eden Rugby Club building. g) notes that any structures or furniture that are currently included in the Eden Rugby Club lease and will be excluded in the renewal, be referred to the Auckland Council Parks department for inclusion on the Parks Asset Register. h) thanks Ron Johnson, Community Lease Advisor, for this attendance. CARRIED
	Secretarial Note: Member LA Corrick and RAJ Langton voted against resolution a) and requested their dissenting vote be recorded.
	Amendment to original recommendation(s) Member RAJ Langton moved an amendment to resolution a), seconded by Member LA Corrick. That the Albert-Eden Local Board replace resolution a) with the following: a) approves a new lease to the Eden Rugby Club for a term of 7 years with one right of renewal for a period of 7 years. The substantive motion was declared. LOST
	Secretarial Note: Member GJ Fryer, Member PD Haynes, Member MJ Watson and Member H Arlington voted against a) and requested their dissenting vote be recorded. Member GD Easte abstained.

Albert-Eden Youth Board Report

Luke Thomas, Community Development Facilitator, and Nicole Sutherland, Ben Moimoi and Aleesha Mehta, Albert-Eden Youth Board Members, were in attendance to speak to this report.

Resolution number AE/2015/8

MOVED by Member LA Corrick, seconded by Member RAJ Langton:

That the Albert-Eden Local Board:

a) receives the attached Albert-Eden Youth Board Report.

b) thanks Luke Thomas, Community Development Facilitator, and Nicole Sutherland, Ben Moimoi and Aleesha Mehta, Albert-Eden Youth Board Members, for their attendance.

CARRIED

Local Board delegations for Have Your Say events

Resolution number AE/2015/9

MOVED by Deputy Chairperson GJ Fryer, seconded by Member LA Corrick:

That the Albert-Eden Local Board:

a) delegates to the following Auckland Council staff the power and responsibility to hear from the public on the local board agreement through “spoken interaction/NZ sign language interaction” at the “Have Your Say” events:

i) Tier 2 staff

ii) Tier 3 staff

iii) Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor

iv) any additional staff approved by the Chairperson.

CARRIED

Urgent Decision of the Albert-Eden Local Board

Resolution number AE/2015/10

MOVED by Chairperson PD Haynes, seconded by Deputy Chairperson GJ Fryer:

That the Albert-Eden Local Board:

a) receives the Urgent Decision of the Albert-Eden Local Board report for the expenditure of up to $1000 for a sporting achievement acknowledgement event from the Albert-Eden 2014/2015 Civic Events budget.

CARRIED

20	Governing Body Members' update
	Secretarial Note: No Governing Body Members were present during the meeting.

21	Chairperson's Report
	MOVED by Chairperson PD Haynes, seconded by Deputy Chairperson GJ Fryer: That the Albert-Eden Local Board: a) receives the Chairperson’s report. b) supports the decision in principle by the Tūpuna Maunga o Tāmaki Makaurau Authority to progress a vehicle-free summit on Maungawhau/Mt Eden, subject to adequate provision of shuttle access to the summit for people who are otherwise unable to access it. c) requests officers to organise a meeting to discuss the Love Your Mountain day event with the Tūpuna Maunga o Tāmaki Makaurau.
	Amendment to original recommendation(s) Member RAJ Langton moved an amendment by addition to the original recommendations, seconded by Member LA Corrick. MOVED by Member RAJ Langton, seconded by Member LA Corrick: That the Albert-Eden Local Board amend by addition the following: d) requests a report on the impact of removing vehicles from Maungawhau/Mt Eden in response to the proposal in principal from Tūpuna Maunga o Tāmaki Makaurau Authority. The substantive motion was declared. CARRIED
	The Chairperson put the substantive motion.
	Resolution number AE/2015/11 MOVED by Chairperson PD Haynes, seconded by Deputy Chairperson GJ Fryer: That the Albert-Eden Local Board: a) receives the Chairperson’s report. b) supports the decision in principle by the Tūpuna Maunga o Tāmaki Makaurau Authority to progress a vehicle-free summit on Maungawhau/Mt Eden, subject to adequate provision of shuttle access to the summit for people who are otherwise unable to access it. c) requests officers to organise a meeting to discuss the Love Your Mountain day event with Tūpuna Maunga o Tāmaki Makaurau. d) requests a report on the impact of removing vehicles from Maungawhau/Mt Eden in response to the proposal in principal from Tūpuna Maunga o Tāmaki Makaurau Authority. The substantive motion was declared CARRIED

Board Members' Reports

Resolution number AE/2015/12

MOVED by Member RAJ Langton, seconded by Member LA Corrick:

That the Albert-Eden Local Board:

a) receives Members’ Arlington, Watson and Corrick’s Board Members’ Reports.

b) receives Members’ Fryer and Easte’s verbal Board Members’ Reports.

c) approves a spend of up to $600 from the Albert-Eden Local Board Professional Development budget for up to two Board Members to attend the Community Development Conference 2015 at UNITEC on 18-20 February 2015.

CARRIED

Reports Requested/Pending

Resolution number AE/2015/13

MOVED by Chairperson PD Haynes, seconded by Member RAJ Langton:

That the Albert-Eden Local Board:

a) receives the list of reports requested/pending.

CARRIED

Albert-Eden Local Board Workshop Notes

Resolution number AE/2015/14

MOVED by Member LA Corrick, seconded by Member MJ Watson:

That the Albert-Eden Local Board:

a) receives the workshop notes for the workshops held on the 26 November and 10 December 2014.

CARRIED

25 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

26 Procedural motion to exclude the public

Secretarial Note: This item was withdrawn.

5.33 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Peter Haynes
Deputy Chairperson	Glenda Fryer
Members	Helga Arlington
	Lee Corrick
	Graeme Easte
	Rachel Langton
	Margi Watson

Governing Body Members	Christine Fletcher
	Cathy Casey
Local Board Member	Tim Woolfield