I hereby give notice that an extraordinary meeting of the Albert-Eden Local Board will be held on:
Date: Time: Meeting Room: Venue:
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Wednesday, 25 February 2015 1.00pm Extraordinary Albert Eden
Local Board Office |
Albert-Eden Local Board
OPEN AGENDA
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MEMBERSHIP
Chairperson |
Peter Haynes |
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Deputy Chairperson |
Glenda Fryer |
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Members |
Helga Arlington |
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Lee Corrick |
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Graeme Easte |
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Rachel Langton |
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Margi Watson |
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Tim Woolfield |
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(Quorum 4 members)
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Michael Mendoza Democracy Advisor
20 February 2015
Contact Telephone: (021) 809 149 Email: Michael.Mendoza@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Albert-Eden Local Board 25 February 2015 |
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1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Leave of Absence 5
5 Acknowledgements 5
6 Petitions 5
7 Deputations 5
8 Public Forum 5
9 Extraordinary Business 5
10 Notices of Motion 6
11 Consideration of Extraordinary Items
PUBLIC EXCLUDED
12 Procedural Motion to Exclude the Public 7
C1 Outsourced Facilities Management of Auckland Council Recreational Facilities (Albert-Eden Local Board) – Full Supplier Recommendation Report 7
1 Welcome
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
4 Leave of Absence
At the close of the agenda no requests for leave of absence had been received.
5 Acknowledgements
At the close of the agenda no requests for acknowledgements had been received.
6 Petitions
At the close of the agenda no requests to present petitions had been received.
7 Deputations
Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no requests for deputations had been received.
8 Public Forum
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.
At the close of the agenda no requests for public forum had been received.
9 Extraordinary Business
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
10 Notices of Motion
At the close of the agenda no requests for notices of motion had been received.
Albert-Eden Local Board 25 February 2015 |
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Exclusion of the Public: Local Government Official Information and Meetings Act 1987
That the Albert-Eden Local Board:
a) exclude the public from the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.
This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C1 Outsourced Facilities Management of Auckland Council Recreational Facilities (Albert-Eden Local Board) – Full Supplier Recommendation Report
Reason for passing this resolution in relation to each matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this resolution |
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7. |
s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. In particular, the report contains commercially sensitive information and it is important to protect the privacy of the companies involved until the process has been fully negotiated and suppliers advised of the outcome. |
s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7. |