Agenda of Arts, Culture and Events Committee

TERMS OF REFERENCE

Areas of Activity

· Arts projects and programmes including public art

· Events that recognise Auckland’s many cultures

· Building capacity in the arts sector

· Facilitating partnerships and collaborative funding models across the arts, cultural and events sectors

Responsibilities

Within the specified area of activity the Committee is responsible for:

· In accordance with the work programme agreed with the parent committee, developing strategy and policy, including any agreed community consultation, to recommend to the Regional Strategy and Policy Committee

· Acting as a community interface for consultation on policies and as a forum for raising community concerns, while ensuring community engagement is complementary to that undertaken by local boards

· Making decisions within delegated powers

Powers

All powers necessary to perform the Committee’s responsibilities

Except:

(a) powers that the Governing Body cannot delegate or has retained to itself (see Governing Body responsibilities)

(b) where the Committee’s responsibility is limited to making a recommendation only

(d) the approval of expenditure that is not contained within approved budgets

(e) the approval of expenditure of more than $2 million

(f) the approval of final policy

(g) deciding significant matters for which there is high public interest and which are controversial

(h) the commissioning of reports on new policy where that policy programme of work has not been approved by the Regional Strategy and Policy Committee

EXCLUSION OF THE PUBLIC – WHO NEEDS TO LEAVE THE MEETING

Members of the public

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

Those who are not members of the public

General principles

· Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

· Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

· Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

· In any case of doubt, the ruling of the chairperson is final.

Members of the meeting

· The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

· However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

· All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

Staff

· All staff supporting the meeting (administrative, senior management) remain.

· Only staff who need to because of their role may remain.

Local Board members

· Local Board members who need to hear the matter being discussed in order to perform their role may remain. This will usually be if the matter affects, or is relevant to, a particular Local Board area.

IMSB

· Members of the IMSB who are appointed members of the meeting remain.

· Other IMSB members and IMSB staff remain if this is necessary in order for them to perform their role.

CCOs

Representatives of a CCO can remain only if required to for discussion of a matter relevant to the CCO.

1 Apologies

Apologies from Deputy Mayor PA Hulse, Cr CE Fletcher and Cr GS Wood have been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Arts, Culture and Events Committee:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 28 October 2014, as a true and correct record.

4 Petitions

At the close of the agenda no requests to present petitions had been received.

5 Public Input

Standing Order 3.21 provides for Public Input. Applications to speak must be made to the Committee Secretary, in writing, no later than two (2) working days prior to the meeting and must include the subject matter. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders. A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

5.1 Christine Rose - Kumeu Arts Centre community work

Purpose

1. To provide an opportunity for Christine Rose of the Kumeu Arts Centre to speak to the Arts, Culture and Events Committee on the topic of the Kumeu Arts Centre community work.

Executive Summary

2. The Chairperson of the Arts, Culture and Events Committee has approved Christine Rose request to speak at public input on the topic of the Kumeu Arts Centre community work.

Recommendation/s

That the Arts, Culture and Events Committee:

a) thank Christine Rose for her presentation regarding the issue of the Kumeu Arts Centre’s community work.

5.2 Heather Shotter - Committee for Auckland

Purpose

1. To provide an opportunity for Heather Shotter and Richard Didsbury to speak to the Arts, Culture and Events Committee on the behalf of the Committee for Auckland on the topic of the Auckland as a Creative City 2014 report.

Executive Summary

2. The Chairperson for the Arts, Culture and Events Committee has approved Heather Shotter and Richard Didsbury’s request to speak at public input on the topic of the Auckland as a Creative City 2014 report.

Recommendation/s

That the Arts, Culture and Events Committee:

a) thank Heather Shotter and Richard Didsbury for their public input presentation on behalf of Committee for Auckland regarding the Auckland as a Creative City 2014 report.

6 Local Board Input

Standing Order 3.22 provides for Local Board Input. The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time. The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give two (2) days notice of their wish to speak. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

This right is in addition to the right under Standing Order 3.9.14 to speak to matters on the agenda.

At the close of the agenda no requests for local board input had been received.

7 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

8 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Arts, Culture and Events Committee

25 February 2015

Events Policy, Maori Events Strategic Priority - Update

File No.: CP2015/00966

Purpose

1. To provide the Arts, Culture and Events Committee with an update on how Council is addressing the Māori events priority within the Events Policy. The report also outlines how the Auckland Heritage Festival is being developed to include Auckland Māori heritage.

Executive Summary

2. The Auckland Council Events Policy establishes a priority of support for Māori events. Council teams provide this support through:

· event funding including regional contestable grants, local board grants and ‘directed’ funding

· event delivery direct delivery of community, civic and local board events. This includes the Auckland Heritage Festival

· event facilitation providing information, advice, assistance and in-kind support to event organisers.

3. This report highlights the areas where Community Development Arts & Culture (CDAC) currently supports Māori events as a priority, as well as plans for further development.

Recommendation/s

That the Arts, Culture and Events Committee:

a) receive the report.

Discussion

Background

4. This report responds to two resolutions from the Arts, Culture and Events Committee meeting held on 17 September 2014, recommending staff update the committee on:

· how council is addressing the priority area of Māori events going forward (ART2014/36)

· how the Auckland Heritage Festival will be developed to include Auckland Māori heritage (ART2014/35)

5. The Auckland Council Events Policy (Events Policy) guides council’s involvement in local, regional and major events. The policy also supports key directions of the Māori Plan, especially those relating to promoting distinctive identity and developing vibrant communities. Regarding the focus on Māori events, the Events Policy’s action plan includes the following:

· Strategic objective: supporting participation through a diverse, balanced, region-wide programme of events, with a particular focus on Māori, youth and winter events

· Opportunity: leveraging events as a vehicle to reveal a Māori identity that is Auckland’s point of difference, and weaving this in with other expressions of Auckland’s heritage and cultural values.

6. Many parts of the Auckland Council group have a role in implementing the Auckland Council Events Policy including (CDAC), Libraries, Parks, Environmental Services, ATEED^{^[1]} and Waterfront Auckland. This report covers the event activities of (CDAC).

7. (CDAC) focusses on events which celebrate our people, culture, creativity, places, heritage, history, landscapes and environment. (CDAC) works with iwi groups, urban Māori authorities, hapu and marae at community level to grow events ‘from the ground up’.

8. (CDAC) carries out event activity in the following areas:

· event funding

· event delivery

· event facilitation.

Overview of (CDAC) support for the Māori events strategic priority

9. (CDAC) events staff, local community facilitators and the (CDAC) Māori project leader have identified a need to further understand the communities involved in events work – particularly Māori. This will enable staff to better develop and promote events with, and to, Māori groups.

10. Events staff have not yet fully developed plans for supporting Māori events beyond identification of initial priority areas. Staff will develop more specific actions over the coming months for inclusion in 2015/2016 work plans. In general the actions to be undertaken include:

· Increased targeted marketing and communication on availability of regional and local event funding to Māori groups (staff aim to attract a wider range of applications for grants through enhanced communications which should increase opportunities for Māori to obtain greater benefits from events funded)

· Information and workshops on writing grant applications – targeted towards Maori groups

· Information and workshops supporting increased community capability in delivery of events – targeted towards Maori groups

· Continued support to key Māori events – advisory, resources/in-kind, and financial (subject to availability).

11. The remainder of this report details how (CDAC) is currently addressing the Māori events priority in each of the three areas listed above (funding, delivery and facilitation) on a comprehensive basis by programme. Intended future activity is also shown.

Event Funding

12. Event funding is carried out in the following ways:

· Regional Contestable Grants to fund regional events

· Local Board funding through contestable and discretionary grants

· Directed funding through regional budgets available to support strategic event priorities.

Regional Contestable Grants

13. Regional contestable grants include the following funding mechanisms:

· The Regional Event Fund

· Creative Communities funding

· Arts Alive funding

14. The Regional Event Fund has an annual budget of $400,000. This is allocated to applicants through a contestable process. The last two funding rounds have focussed on the event policy priority areas, including Māori events. Applicants are asked to identify ways in which their event reflects a Māori focus, which may include areas such as event content, design, participation and audience. The evaluation process for prioritisation of grant applications is based on scoring against Events Policy priorities and criteria, including the degree of Māori focus.

15. Table One below provides the proportion of funding applications and grants paid for events considered to have a significant Māori focus.

Table One: Regional Event Funding to Events of Significance to Māori 2014/2015

Regional Event Fund 2014/2015	All Applications	Applications of Significance to Māori
	no.	no.	% of total
Applications received	45	10	20%
Grants allocated	27	6	20%
Value Funded	$400,000		34%

16. Staff will continue to promote the regional event fund to organisers of events with a Māori focus and recommend allocation of a proportion of regional event funding to this priority annually.

17. In the Arts and Culture space there are currently two contestable regional grant schemes:

· Creative Communities Scheme (grant funding provided by Creative New Zealand)

· Arts Alive.

18. The Creative Communities Scheme is focused on supporting diversity in local arts and creativity and there is a specific requirement for iwi representation on each of the assessment committees. Promotion of the scheme to Māori communities and organisations is a priority in a new marketing plan being developed for the programme.

19. The Arts Alive scheme is a legacy Auckland City Council scheme and provides funding for professional performing arts in the central area. There is no specific focus on supporting Māori performances or events. Under the new Community Grants Policy this scheme will cease from 1 July 2015 and new regional grants scheme(s) will be established to align with the Events Policy and Arts and Culture Strategic Action Plan. Staff will also promote the availability of this grant funding to Māori communities and organisations.

Local Board Contestable Grants

20. Most local boards provide financial support to events through contestable and discretionary grant funding. Each local board sets priorities and criteria for issuing these grants.

21. Under the new Community Grants Policy, local boards will establish new priorities and criteria from 1 July 2015. Staff will support local boards in this process and will encourage alignment with the Events Policy and specific focus on Māori events. Staff will give particular attention to achieving effective and wide communication of grant availability to Māori communities and organisations.

Directed Funding

22. The Events Unit has regional budgets to fund key annual events and ‘one-off’ or infrequent events. External groups and/or events staff may deliver the events.

23. Key funded events with a Māori focus are:

· Waitangi Day at Takaparawhau (Bastion Point): Ngati Whatua o Orakei has received funding for a number of years to deliver a well established Waitangi Day event at Takaparawhau. The Events Unit provides support to organisers of the event where required.

· Waitangi Day Hoani Waititi Marae: The Events Unit identified the Hoani Waititi Marae event, delivered by the Waipareira Trust, as having the potential to extend the range of Waitangi Day celebrations within the region. Funding was first provided in 2014. The event was a success and the Events Unit provided increased funding for the 2015 event. Music in Parks local concert scheduling was also changed to ensure audiences are able to attend both events. The Events Unit has provided advice and support to the organisers and is committed to assisting with the growth of the event.

· Portage Crossing – Manukau Urban Māori Authority: The Portage Crossing is a biennial event delivered by the Manukau Urban Māori Authority. It strongly reflects the Māori identity point of difference sought in the events policy. The event combines significant Māori heritage elements with contemporary sport and recreation associated with waka. The Events Unit has provided funding and logistical support to the event organisers for the 2015 Portage Crossing. The event has the potential for further development and to be held on an annual basis.

24. The Events Unit also provided funding for the youth event development trial (What’s Your Flavour), and the Auckland 175th Anniversary Weekend.

25. The Auckland 175th Anniversary celebrations included a Māori perspective in this commemorative event. Ngati Whatua o Orakei assisted with the telling of the stories of Tamaki Makaurau. Ngati Pou provided a waka and information for display on Queens Wharf.

Event Delivery

26. (CDAC) directly delivers a range of regional and local events:

· Waitangi Day Family Celebrations at Barry Curtis Park

· Matariki Festival

· Southside Arts Festival

· Music and Movies in Parks

· Auckland International Cultural Festival

· Auckland Heritage Festival

· Local Board event delivery

· Civic event delivery.

Events which demonstrate a focus on and/or work with Māori are outlined below.

Waitangi Day Family Celebrations at Barry Curtis Park

27. The Waitangi Day Family Celebrations is a free, family friendly concert at Barry Curtis Park on Waitangi Day. Auckland Council in partnership with Toi o Manukau produce the event. The day offers an opportunity for community to commemorate the Treaty of Waitangi through the sharing of music, arts and culture. The partnership with Toi o Manukau ensures the commemorative nature of the event is smoothly threaded throughout a day of family fun and entertainment.

Matariki Festival

28. Matariki Festival is Auckland’s promotes Māori arts and culture. It is a seasonal celebration of the Māori New Year that begins with the rising of the Matariki star constellation (Pleiades). Auckland Council coordinates this festival of over 100 events and provides a platform for acknowledging and engaging with Māori in Auckland. The festival programming and vision is determined by kaupapa and aligns with the following core values:

· Tangata whenua – Indigenous people of the land

· Taiao – The Environment

· Matauranga – Knowledge

· Whakangahau – Performance

· Nga Mahi Toi – The Arts.

Southside Arts Festival

29. Southside Arts Festival – Urbanesia promotes the unique identity of Auckland’s Māori and Pacific peoples through art and culture, to foster a culturally rich and creative Auckland. The kaupapa is to recognise and acknowledge tangata whenua and the shared whakapapa with Pasifika peoples. Two of the main festival objectives specifically focus on Māori outcomes:

· Promote contemporary and traditional Māori and Pacific art forms (visual arts, performance, music, film, design, literature and theatre)

· Increase Māori and Pacific community participation in arts and culture activities.

30. The festival continues to evolve from a geographic focus on south Auckland to celebrating and showcasing southside arts and culture to all of Auckland.

Auckland International Cultural Festival

31. Manaakitanga was demonstrated at The Auckland International Cultural Festival when Mana whenua opened the event with a Powhiri. The event has a multicultural migrant focus and was established as an opportunity for migrant groups to reflect their cultural identity within an annual event. The powhiri prior to the Festival allows the many cultures to come together with the blessing and support of mana whenua.

Auckland Heritage Festival

32. The Auckland Heritage Festival is an annual two week regional festival held in the September/October school holidays and comprises a range of events delivered by over 200 contributors. The Events Unit selects contributing events, prepares and publishes the festival programme, and generally promotes and co-ordinates the event. Contributing organisations produce and deliver the event content. Events are categorised into three themes:

· a general theme for events celebrating heritage

· a learning theme for workshops and lectures to develop skills and knowledge

· a content theme. The content theme changes each year; 2013 related to water, and 2014 to WWI. (CDAC) is working with the Heritage unit to establish annual content themes which encompass Māori heritage interests.

33. In reviewing past programmes there are very few contributors identifiable as representing Māori directly. (CDAC) staff will seek to increase the range of contributions relating to Māori heritage by encouraging appropriate groups within the community to develop and deliver content for the festival.

34. Targeted communication to Māori communities and organisations will aim to raise the profile of the festival and actively seek Māori heritage content. Event facilitation programmes will support this initiative further in future by enhancing community event delivery capability.

Civic Event Delivery

35. The Civic Events team delivers Citizenship ceremonies, ANZAC Day commemorations, and a wide range of other council civic events such as facility and public space openings and visits of dignitaries, etc.

36. A Māori dimension forms an important element of council civic events. For example, citizenship ceremonies incorporate karakia and mihi by kaumatua as well as kapa haka.Te Waka Angamua provide assistance in arranging these components, advise the Civic Events team on tikanga and co-ordinate liaison with appropriate groups and individuals.

37. One recent civic event of particular interest to Māori was the arrival in December 2014 of waka associated with the Polynesian Voyaging Society. The Civic Events team provided delivery of the civic welcome at Karanga Plaza. Earlier in the day the Events Unit in collaboration with Te Waka Angamua provided support to Ngati Whatua o Orakei for the powhiri for the waka arrival at Okahu Bay. Assistance included staff, equipment and logistics.

Event Facilitation

38. The Event Facilitation team in conjunction with Community Development and Safety (CDS) will be rolling out a programme of workshops in 2015/16. This initiative supports the priority to enable Aucklanders to do more for themselves by increasing community event capability and know-how.

39. These workshops provide information, advice and guidance to Aucklanders who want to know more about event funding, event permitting and event delivery. A number of the workshops will be held specifically with Māori groups and organisations.

Consideration

Local Board Views and Implications

40. Most local board financial support for events is through grant funding. Under the new Community Grants Policy, Local Boards will be establishing new priorities and criteria from 1 July 2015. Staff will support Local Boards in this process and will encourage alignment with the Events Policy and specific focus on Māori events.

Maori Impact Statement

41. The council Events Policy supports the Auckland Plan outcome of a Māori identity that is Auckland’s point of difference in the world and establishes as a priority support for events which are celebration of Māori culture or significant occasion.

42. This in turn contributes to key directions of the Māori Plan, and in particular:

· wairuatanga (promote distinctive identity) – supporting events showcasing Māori heritage and cultural values

· whanaungatanga (develop vibrant communities) - through expression of Māori culture via events, building community event capability, and support to organisers of events.

43. A focus on supporting events which, while not containing Māori elements, are of interest to Māori audiences also contributes to positive social outcomes in a general sense. For example, providing fun and entertaining opportunities for communities to connect and share enjoyable and inspiring experiences building a sense of community spirit, identity and belonging.

Implementation Issues

44. This report identifies actions which will support the Māori event priority established in the council Events Policy. A number of the actions require further development and this will occur over the coming months. In general the actions to be undertaken include:

· Increased targeted marketing and communication on availability of regional and local event funding

· Information and workshops supporting applications for grant funding

· Information and workshops supporting increased community capability in delivery of events

· Continued support to key Māori events – advisory, resources/in-kind, and financial (subject to availability).

45. (CDAC) Events staff will work with Heritage staff to ensure themes for the 2015 Auckland Heritage Festival encompass Māori interests, and to ensure Māori have ample opportunity to participate in the design and delivery of the festival.

Attachments

There are no attachments for this report.

Signatories

Author	David McIntosh - Senior Business Advisor
Authoriser	Graham Bodman - Manager - Community Development, Arts and Culture

Arts, Culture and Events Committee

25 February 2015

2014/2015 Arts and Culture Regional Work Programme - Quarter 2 Update

File No.: CP2015/01428

Purpose

1. To provide a quarter two progress update on the 2014/2015 arts and culture regional work programme and to seek approval for minor amendments to quarter three and four delivery.

Executive Summary

2. In June 2014, the Arts, Culture and Events Committee approved the 2014/2015 arts and culture regional work programme, which comprises:

· arts and culture festivals, events and programmes

· contestable grant schemes

· funding agreements

· public art.

3. Progress made in the second quarter on the 2014/2015 arts and culture regional work programme is detailed in Attachment A and the details of specific achievements of Matariki Festival 2014 in Attachment B.

4. Two amendments are requested to the public art capex work programme due to project changes. Both amendments can be funded from an under-spend within the approved annual public art capex budget, as a number of existing projects have been completed below budget.

Recommendation/s

That the Arts, Culture and Events Committee:

a) approve the following minor amendments to the public art capex work programme, to be funded from the current under-spend on existing projects:

i. $95,000 grant to Ngāti Whātua Ōrākei Trust to deliver the Judges Bay project (previously allocated from Parks, Sport and Recreation budgets)

ii. $20,000 for sound sites at the Glen Innes Music and Arts Centre

iii. $40,000 for place-markers at the Glen Innes Music and Arts Centre.

Discussion

5. In June the Arts, Culture and Events Committee approved the 2014/2015 arts and culture regional work programme (Attachment A). (Resolution Number ART/2014/26).

6. The arts and culture regional work programme aligns directly to the Auckland Plan objective of ‘integrating arts and culture into the everyday lives of Aucklanders’, and includes the following areas of activity:

· arts and culture festivals, events and programmes including signature events and festivals such as Matariki Festival, Waitangi Day Family Celebrations and the Southside Arts Festival

· contestable grant schemes including the council-funded Arts Alive and the central government-funded Creative Communities

· funding agreements with regional facilities and organisations such as Te Tuhi and the Manukau Symphony Orchestra

· 43 public art projects.

7. The regional work programme does not include public art renewal activity.

Progress to date

8. Progress made in the second quarter on the 2014/2015 arts and culture regional work programme is detailed in Attachment A. The regional public art budget for 2014/2015 following the LTP deferrals is $788,000 (reduced from $1,828,000). A number of projects have been completed under budget, and this report recommends amendments to the work programme using the remaining funds.

9. The specific achievements of Matariki Festival 2014 are further detailed in Attachment B.

Proposed amendments to work programme

10. Minor amendments are requested to the public art capex work programme due to project changes. Staff recommend funding is allocated from the current $156,000 under-spend in the approved annual public art capex budget, as follows:

· Amendment One: Allocation of $95,000 to Ngāti Whātua Ōrākei Trust to deliver the Judges Bay project (previously allocated from funding from Parks, Sport and Recreation)

· Amendment Two: $60,000 for the Glen Innes Music and Arts Centre (GIMAC) ($40,000 towards a new ‘place-markers’ artwork and $20,000 in extra costs towards the existing ‘sound sites’).

Amendment One: Allocation of $95,000 to Ngāti Whātua Ōrākei Trust (Judges Bay Project)

11. An agreement to commission public art was made with Ngāti Whātua o Ōrākei in 2010 as part of the Judges Bay improvements. Council will engage the Ngāti Whātua o Ōrākei artist to complete detailed design work ($25,000) and delivery will be undertaken by Ngāti Whātua Ōrākei Trust.

12. The proposed amendment is for $95,000 of the current 2014/2015 regional public art capex under-spend to be allocated towards this project’s delivery costs. The Parks, Sport and Recreation department was originally identified to pay for project delivery costs of $95,000. Following the 2014/2015 capex review, staff now recommended that these costs be covered from the regional public art capex budget.

Amendment Two: Allocation of $60,000 to ‘place markers’ and ‘sound sites’ (GIMAC)

13. The second proposed amendment is for the allocation of an additional $20,000 towards the existing ‘sound sites’ artwork at GIMAC, and $40,000 towards an additional ‘place-markers’ artwork.

14. Ngati Paoa have gifted the name “Te Oro” to GIMAC. ‘Oro’ is the tonal reverberation of sound within a chamber such as that created by winds moving over volcanic craters. Over the past six months, artists and iwi (Ngati Paoa with agreement from Nga Tai ki Tamaki and Ngati Whatua Orakei) have partnered to develop a unique visual identity system for Te Oro. One proposed expression of that visual identity is the concept of placemarkers that reflect Te Oro’s identity into the surrounding public space, providing a physical reverberation from the centre.

15. The total cost of the place-markers is estimated at $77,000. The Maungakiekie-Tāmaki Local Board is contributing $37,000 to this project. Staff recommend that the committee approve $40,000 of regional public art capex investment.

16. Regarding the GIMAC sound sites (consisting of sound cones, original sound compositions and machine-carved decorative panels), $20,000 is required that was not anticipated in the initial project budget. This is for specialised software and design expertise to convert mana whenua designs into computer files for machine-carving.

Funding the proposed amendments

17. The requested amendments to the public art capex work programme can be funded from the existing budget. Table one below outlines the under-spend from planned projects and the proposed amendments. Particular details on each project are listed in Attachment A.

Table One: proposed amendments to the 2014/2015 Arts and Culture work programme, showing current underspend on existing projects.

Project	Status	Approved Budget 2014-2015 (regional public art capex)	Actuals	Difference approved vs actual (underspend)	Proposed Amendments
Ranui Library	Under budget	$26,000	$6,000	$20,000	-
Waiheke Library	Under budget	$84,000	$13,000	$71,000	-
Waiheke Pou Whenua project	Under budget	$55,000	$35,000	$20,000	-
Croftfield Lane Pond	Delayed	$10,000	$5,000	$5,000	-
Birkenhead viewing deck and bush walk integrated art opportunity	Cancelled	$40,000	$0	$40,000	-
Total:		$215,000	$59,000	$156,000

Amendment One: funding Judges Bay project		-	-		$95,000
Amendment Two: GIMAC sound sites		-	-		$20,000
Amendment Two: GIMAC place-markers		-	-		$40,000
Total:		$215,000	$59,000	$156,000	$155,000

Consideration

Local Board Views and Implications

18. Implementing the regional arts and culture work programme for 2014/2015 involves working with individual local boards throughout the year to identify synergies between the regional programme and local arts and culture programming that aligns to local board priorities. Local boards can contribute financially to local events as part of regional festivals. Local boards are also key stakeholders in public art projects and in some cases contribute funding to local projects.

Maori Impact Statement

19. Signature festivals and events produced by the arts and culture unit such as Matariki Festival and Waitangi Day Celebrations deliver outcomes for Māori and acknowledge statutory obligations by both enabling the Te Tiriti o Waitangi and valuing Te Ao Māori (Māori world views).

20. The Public Art Policy calls for works of art for our shared public places to give expression to Māori stories and enfold Mātauranga Māori. Of the 15 projects for delivery during the fiscal year, seven give expression to Māori stories or enfold Mātauranga Māori.

General

Implementation Issues

21. Arts and culture staff will continue to update committee members on the work programme and ensure the timely delivery of these projects and their evaluation. The work programme is being implemented within the annual plan 2014/2015 budget.

Attachments

No.	Title	Page
a View	25 February 2015, Arts, Culture and Events Committee, 2014/2015 Arts and Culture Regional Work Programme - Quarter 2 Update, Matariki Festival 2014 Report.	4
b View	25 February 2015, Arts, Culture and Events Committee, 2014-2015 Arts and Culture Regional Work Programme Q2 Update.	4

Signatories

Authors	James Knott – Arts & Culture Business Advisor
Authoriser	Graham Bodman - Manager - Community Development, Arts and Culture

1. [1] ATEED is responsible for the development of a Māori signature event (in development) which is a key initiative of the Events Policy. (ATEED’s focus is on events with specific outcomes relating to visitors/tourism and economic development.) CDAC are assisting ATEED in a support role. The signature event is not considered in this report, as the event sits with ATEED.

Chairperson	Cr Alf Filipaina
Deputy Chairperson	Cr John Watson
Members	Cr Dr Cathy Casey
	Member Precious Clark
	Cr Ross Clow
	Cr Linda Cooper, JP
	Cr Hon Christine Fletcher, QSO
	Cr Wayne Walker
	Member Karen Wilson
	Cr George Wood, CNZM
Ex-officio	Mayor Len Brown, JP
	Deputy Mayor Penny Hulse