Audit and Risk Committee
OPEN MINUTES
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Minutes of a meeting of the Audit and Risk Committee held in Room 1, Level 26, 135 Albert Street, Auckland on Wednesday, 18 February 2015 at 1.35pm.
Chairperson |
Cr Sir John Walker, KNZM, CBE |
From 2.30pm, Item 13 |
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Deputy Chairperson |
Cr Dr Cathy Casey |
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Members |
Cr Cameron Brewer |
Until 2.30pm, Item 13 |
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Cr Bill Cashmore |
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Mr Paul Conder, CA |
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Cr Sharon Stewart, QSM |
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Mr Roy Tiffin, FCA |
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Cr Penny Webster |
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APOLOGIES
Mayor |
Len Brown |
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Deputy Mayor |
Penny Hulse |
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ALSO PRESENT
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Cr Linda Cooper |
Until 3.30pm, Item C3 |
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Cr Calum Penrose |
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Cr George Wood |
Until 2.30pm, Item 13; from 3.23pm, Item C3 |
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Audit and Risk Committee 18 February 2015 |
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Secretarial note: The Deputy Chairperson Dr Cr Cathy Casey assumed the chair as an apology for lateness had been received from the Chairperson Cr Sir John Walker.
1 Apologies
Resolution number AUD/2015/59 MOVED by Deputy Chairperson CM Casey, seconded by Cr WB Cashmore: That the Audit and Risk Committee: a) accept the apologies from Mayor LCM Brown and Deputy Mayor PA Hulse for absence on council business, from Councillor JG Walker for lateness and from Councillor C Brewer for early departure. |
2 Declaration of Interest
There were no declarations of interest.
3 Confirmation of Minutes
Resolution number AUD/2015/60 MOVED by Deputy Chairperson CM Casey, seconded by Cr CE Brewer: That the Audit and Risk Committee: a) confirm the ordinary minutes of its meeting, held on Tuesday, 16 December 2014, including the confidential section, as a true and correct record. |
4 Petitions
There were no petitions.
5 Public Input
There was no public input.
6 Local Board Input
There was no local board input.
7 Extraordinary Business
There was no extraordinary business.
8 Notices of Motion
There were no notices of motion.
9 |
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Sarah Lineham, Office of the Auditor-General and Robert Sutherland, Audit New Zealand addressed the meeting regarding an audit status update briefing paper.
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Resolution number AUD/2015/61 MOVED by Deputy Chairperson CM Casey, seconded by Cr WB Cashmore: That the Audit and Risk Committee: a) receive the information provided by the representatives of the Auditor-General and Audit New Zealand. |
10 |
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Resolution number AUD/2015/62 MOVED by Deputy Chairperson CM Casey, seconded by Member P Conder: That the Audit and Risk Committee: a) receive the final management report from Audit New Zealand on the audit of Auckland Council for the year ended 30 June 2014. b) note the recommendations made by Audit New Zealand for improvements and Council’s responses. |
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Resolution number AUD/2015/63 MOVED by Member R Tiffin, seconded by Cr MP Webster: That the Audit and Risk Committee: a) receive the Update on Enterprise Risk Management report. |
12 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Cr Sir John Walker entered the meeting at 2.30pm and assumed the chair.
Crs Cameron Brewer and George Wood left the meeting at 2.30pm.
Resolution number AUD/2015/64 MOVED by Chairperson JG Walker, seconded by Cr WB Cashmore: That the Audit and Risk Committee: a) exclude the public from the following part(s) of the proceedings of this meeting. b) agree that Sarah Lineham, Office of the Auditor-General and Robert Sutherland, Audit New Zealand be permitted to remain for Confidential Items C1 to C3 after the public has been excluded, because of their knowledge of matters being discussed, which will help the Audit and Risk Committee in its decision-making. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C1 Legislative Compliance Framework Project
C2 Update on Integrity and Investigation Activities
C3 Update on Internal Audit Activities
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting. |
2.30pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
3.45pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
3.45pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Audit and Risk Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................