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Audit and Risk
Committee
18 February
2015
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Secretarial
note: The Deputy Chairperson Dr Cr Cathy Casey assumed the chair as an
apology for lateness had been
received from the Chairperson Cr Sir John Walker.
1 Apologies
2 Declaration of Interest
There were no
declarations of interest.
3 Confirmation of Minutes
4 Petitions
There were no
petitions.
5 Public Input
There was no
public input.
6 Local Board Input
There was no
local board input.
7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no
notices of motion.
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9
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Office of the Auditor-General
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Sarah Lineham, Office of the
Auditor-General and Robert Sutherland, Audit New Zealand addressed the
meeting regarding an audit status update briefing paper.
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Resolution number AUD/2015/61
MOVED
by Deputy Chairperson CM Casey, seconded by Cr WB Cashmore:
That the Audit and
Risk Committee:
a) receive the information
provided by the representatives of the Auditor-General and Audit New Zealand.
CARRIED
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12 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
Cr Sir John Walker entered the meeting
at 2.30pm and assumed the chair.
Crs Cameron Brewer and George Wood left
the meeting at 2.30pm.
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13 Procedural
motion to exclude the public
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Resolution
number AUD/2015/64
MOVED by Chairperson JG Walker, seconded by Cr WB
Cashmore:
That the
Audit and Risk Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
b) agree
that Sarah Lineham, Office of the Auditor-General and Robert Sutherland,
Audit New Zealand be permitted to remain for Confidential Items C1 to C3 after
the public has been excluded, because of their knowledge of matters being
discussed, which will help the Audit and Risk Committee in its
decision-making.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by
the holding of the whole or relevant part of the proceedings of the meeting
in public, as follows:
C1 Legislative
Compliance Framework Project
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(c)(i) - The
withholding of the information is necessary to protect information which is
subject to an obligation of confidence or which any person has been or
could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to prejudice the
supply of similar information or information from the same source and it is
in the public interest that such information should continue to be
supplied.
In particular, the
report contains information and advice concerning an Internal Audit
investigation.
s7(2)(c)(ii) - The
withholding of the information is necessary to protect information which is
subject to an obligation of confidence or which any person has been or
could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to damage the
public interest.
In particular, the
report contains information and advice concerning an Internal Audit
investigation.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C2 Update
on Integrity and Investigation Activities
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 6.
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s6(a) - The making
available of the information would be likely to prejudice the maintenance
of the law, including the prevention, investigation, and detection of
offences and the right to a fair trial.
In particular, this
report contains operational information regarding investigation and other
activity, which if released may compromise the effective delivery of our
integrity and investigative services.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 6.
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C3 Update
on Internal Audit Activities
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(c)(ii) - The
withholding of the information is necessary to protect information which is
subject to an obligation of confidence or which any person has been or
could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to damage the
public interest.
In particular, the
report contains financial and operational information and details of
Internal Audit activity which if released may jeopardise the effective
delivery or Internal Audit services.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
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2.30pm The public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
3.45pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Legislative Compliance Framework Project
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That the Audit and Risk Committee:
a) note that, on 13 February 2015, the Executive Leadership Team
is to be asked to approve the principles and outline of the Legislative
Compliance Framework and the project plan and timetable.
b) note the report / power point on the Legislative Compliance
Framework Project.
c) endorse the principles and outline of the Legislative
Compliance Framework and the project plan and timetable.
d) agree that the Legislative Compliance Framework Project report
remain confidential.
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C2
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Update on Integrity and Investigation Activities
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That the Audit and Risk Committee:
a) receive the Update on Integrity
and Investigation Activities report.
b) agree that the Update on
Integrity and Investigation Activities report remain confidential.
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C3
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Update on Internal Audit Activities
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That the Audit and Risk Committee:
a) receive the Update on Internal
Audit Activities report.
b) endorse updates to the FY14/15
internal audit plan as outlined in paragraph 8 of the report on the agenda.
c) agree that the Update on
Internal Audit Activities report remain confidential.
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3.45pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Audit and Risk Committee HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
