Minutes of Devonport-Takapuna Local Board

Devonport-Takapuna Local Board

17 February 2015

1 Welcome

2 Apologies

Resolution number DT/2015/1

MOVED by Chairperson MA Cohen, seconded by Deputy Chairperson JM Bergin:

That the Devonport-Takapuna Local Board:

a) accept the apology from Member O’Connor for absence.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number DT/2015/2

MOVED by Chairperson MA Cohen, seconded by Deputy Chairperson JM Bergin:

That the Devonport-Takapuna Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 9 December 2014, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1

New Year Honours

Emeritus Professor John Boys – Takapuna – Companion of the New Zeland Order of Merit (CNZM) for services to science. Professor Boys is highly regarded internationally for his work in engineering and the commercial impact of his research. The work of Professor Boys and his team has brought more than $70 million in funding to the University of Auckland, transformed the fortunes of several national and international companies and contributed to the green economy worldwide.

Mr Gary Monk – Takapuna – Officer of the New Zealand Order of Merit – (ONZM) for services to the seafood industry and the community. Mr Monk has helped establish global markets for New Zealand seafood as the founder of seafood export business Intersea. He is also chairman to YES Disability Centre in Albany, a trustee of the North Harbour Charitable Trust and North Harbour Club, a foundation member of the Bruce Mason Centre and a sponsor of the North Shore Hospice Trust.

Mr David Poppelwell – Milford – QSM for services to the community. Mr Poppelwell has contributed to the North Shore and Hastings communities for more than 50 years. He spent 13 years as a trustee of the Bruce Mason Centre, planning the centre’s direction and how best to serve its diverse community.

Mrs Jean Rockel – Devonport – QSM for services to early childhood education. Ms Rockel has recently retired as a senior lecturer in early childhood education after 21 years working at the University of Auckland and Auckland College of Education. She is the editor of the journal ‘The First Years: Nga Tau Tuatahi’, which she founded in order to increase the profile of infants and toddlers in the academic and teaching communities

Resolution number DT/2015/3

MOVED by Deputy Chairperson JM Bergin, seconded by Chairperson MA Cohen:

That the Devonport-Takapuna Local Board:

a) acknowledge the following Devonport-Takapuna residents for their achievements:

i) Emeritus Professor John Boys

ii) Mr Gary Monk

iii) Mr David Poppelwell

iv) Mrs Jean Rockel

CARRIED

6.2	John McHugh
	Member Hale and Member Cohen acknowledged the passing of John McHugh, aged 57, valued member of the Devonport Community Board, and the Chair of the Board Works Committee between 2001 and 2004. During his tenure, John proposed changes for parking on Wynyard Street from free to paid parking, and was proudly involved in the decision to upgrade Cambridge Terrace. He was also a valued member of business community and had served as a board member on the Devonport Business Association in the past, and had recently been elected to the board of the newly established Devonport Business Improvement District. Member Hale tabled a document titled “Eulogy for John McHugh” A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number DT/2015/4 MOVED by Chairperson MA Cohen, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a) acknowledge the passing of John McHugh. CARRIED
	Attachments a Eulogy for John McHugh

6.3

Takapuna Grammar School Get2Go team

Member Cohen acknowledged Adam McPheat, Sean Green, Oscar Koller, Jono Nicholas, Saskia Vosper, Alex Dooley, Anna Jacobs and Julia O’Brien of the Takapuna Grammar Get2Go team, which placed fifth at the nationals competition, making them the top performing Auckland team.

Resolution number DT/2015/5

MOVED by Chairperson MA Cohen, seconded by Deputy Chairperson JM Bergin:

That the Devonport-Takapuna Local Board:

a) acknowledge the Takapuna Grammar School Get2Go team on their achievements at nationals.

CARRIED

6.4

Passengers injured on ferry

Member Gillon acknowledged the passengers injured on the ferry Kea at Devonport, following an accident shortly before the board meeting.

Resolution number DT/2015/6

MOVED by Member G Gillon, seconded by Member DP Hale:

That the Devonport-Takapuna Local Board:

a) acknowledge the passengers injured on the Devonport ferry accident on 17 February and pass on best wishes for a speedy recovery.

CARRIED

6.5

Annual Enviroschools Celebrations

Member Cohen acknowledged the schools that have completed bronze, silver or green-gold reflection at the annual Enviroschools celebration on 5 December 2014. Milford and Vauxhall Schools received Bronze signs this year. Milford and Takapuna Kindergartens and St Leo’s Catholic School received Silver signs and Forest Hill School received a Green-Gold sign at the celebration.

Resolution number DT/2015/7

MOVED by Chairperson MA Cohen, seconded by Deputy Chairperson JM Bergin:

That the Devonport-Takapuna Local Board:

a) acknowledge the recipients of the Bronze, Silver and Green-Gold signs at the Enviroschools celebration.

CARRIED

6.6

Sculpture on Shore

Member Bergin acknowledged the success of the Sculpture on Shore event held from 5 November to 16 November 2014 at Fort Takapuna.

Resolution number DT/2015/8

MOVED by Chairperson MA Cohen, seconded by Deputy Chairperson JM Bergin:

That the Devonport-Takapuna Local Board:

a) acknowledge the success of the Sculpture on Shore event.

CARRIED

7 Petitions

7.1	Sharon Byron-McKay - Support of non-chemical spraying on reserves and sports-fields
	Sharon Byron-McKay was in attendance to present a petition to the Devonport-Takapuna Local Board objecting the use of chemical spraying on reserves and sports-fields in the area. ROUNDUP herbicide is still being used on our sports fields, despite a stated intention to work towards alternative means of weed control. If you want our community to be truly environmentally friendly and safe for all, then please complete your details below. The petition from Sharon Byron-McKay was tabled at the meeting, along with a supporting document that was presented. A copy of the tabled documents have been placed on the file copy of the minutes and can be views at the Auckland Council website.
	Resolution number DT/2015/9 MOVED by Member DP Hale, seconded by Chairperson MA Cohen: That the Devonport-Takapuna Local Board: a) receive the petition and the additional information from Sharon Byron-McKay regarding the support of non-chemical spraying on reserves and sports fields. b) thank Sharon Byron-McKay and supporters for attending the 17 February business meeting. c) ask officers to forward the petition on behalf of the petitioners, to the Long Term Plan (LTP) submissions team for their consideration as a submission to the LTP. CARRIED
	Attachments a Sharon Byron-McKay presentation b Petition in support of non-chemical spraying

8 Deputations

There were no deputations.

Secretarial Note: Item 9 was taken after item 14.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Quarterly performance report for the period ending 31 December 2014

Resolution number DT/2015/10

MOVED by Member G Gillon, seconded by Member DP Hale:

That the Devonport-Takapuna Local Board:

a) receive the Performance Report for the period ended 31 December 2014.

b) acknowledge the work done by Takapuna Aquatic Centre.

c) request a written report from officers on the progress of the Marine Square.

d) express concern over the Long Term Plan proposals to increase social housing accommodation rentals, noting that the proposal will:

i) adversely affect and stress some of our most vulnerable residents; and

ii) create the potential to turn our social housing tenants into welfare recipients.

CARRIED

Devonport-Takapuna Local Board Discretionary Community Funding - Devonport Community House

Resolution number DT/2015/11

MOVED by Member G Gillon, seconded by Member DP Hale:

That the Devonport-Takapuna Local Board:

a) approve the application from the Devonport Community House requesting $1,600 towards heating, staff salaries and flier design for the weekend play programme at Devonport Community House between May 2015 to October 2015.

CARRIED

Auckland Transport update on issues raised in December 2014 and January 2015 for the Devonport-Takapuna Local Board

Resolution number DT/2015/12

MOVED by Chairperson MA Cohen, seconded by Member DP Hale:

That the Devonport-Takapuna Local Board:

a) receive the Auckland Transport December 2014 and January 2015 Issues update.

b) note that the present bus shelter outside Takapuna Grammar School on Lake Road, nearly opposite Eversleigh Road, is not fit for purpose because of the inability of the driver to see passengers waiting for a bus and passengers unable to see approaching buses, due to adshel advertising blocking line of sight.

c) ask Auckland Transport to either remove the adshel advertising from the northern end of the Takapuna Grammar School bus shelter on Lake Road, nearly opposite Eversleigh Road, or separate the bus shelter into two separate shelters, with the advertising on the south side of both shelters.

d) ask Auckland Transport to supply information, especially passenger numbers, to support their decision to retain the bus stop on King Edward Parade near the Devonport library/Windsor Reserve.

e) ask Auckland Transport to urgently investigate on the parking issues at Cockayne Crescent and other streets near the Sunnynook bus station, and report back to the board on the action to address the issues.

CARRIED

9 Public Forum

9.1

Rachael Findlay-Clarke – Sunnynook Community Association

Rachael Findlay-Clarke from the Sunnynook Community Association was in attendance to address parking issues in Sunnynook.

Resolution number DT/2015/13

MOVED by Chairperson MA Cohen, seconded by Member DP Hale:

That the Devonport-Takapuna Local Board:

a) receive the public forum presentation from Rachael Findlay-Clarke from the Sunnynook Community Association and thank Rachael for her attendance.

CARRIED

Local board input on the draft Regional Land Transport Plan 2015-2025

Resolution number DT/2015/14

MOVED by Chairperson MA Cohen, seconded by Member DP Hale:

That the Devonport-Takapuna Local Board:

a) agree to provide feedback to Auckland Transport on the draft Regional Land Transport Plan 2015-2025 by:

i) speaking at Auckland Transport’s Transport Stakeholder event.

ii) providing written feedback to Auckland Transport.

b) delegate the Chairperson and transport portfolio holders the power to speak on behalf of the board at Auckland Transport’s Transport Stakeholder event.

c) delegate the Chairperson and transport portfolio holders the power to approve the board’s written feedback to Auckland Transport on the draft Regional Land Transport Plan (RLTP) 2015-2025 following circulation of the draft to members for their feedback, prior to the board’s written feedback being finalised.

d) express concern that the Devonport-Takapuna Local Board is classified as a stakeholder of Auckland Transport, when in fact it is a part of what makes up Auckland Council.

e) note with concern that it seems that no ability has been recognised for the board to reflect on the submissions received from the community through the Long Term Plan (LTP) consultation process prior to Auckland Transport’s Transport Stakeholder event, so that the board can represent the communities views at that event.

f) express concern that the $54 million budget to upgrade Lake Road is removed from the proposed LTP, and delegate the Chairperson and transport portfolio holders to advocate to Auckland Transport to have the money returned to the budget, to support easing the congestion problems on Lake Road.

g) note that the basis of the board’s feedback to the draft RLTP 2015-2025 will be the community led Devonport-Takapuna Local Board Plan.

CARRIED

Secretarial Note: Member Bergin abstained from voting on resolution d) above.

Alcohol Licensing applications - exercising the Board's delegated authority

Resolution number DT/2015/15

MOVED by Deputy Chairperson JM Bergin, seconded by Member DP Hale:

That the Devonport-Takapuna Local Board:

a) delegate the authority to lodge objections to alcohol licence applications to the Regulatory and Economic Development portfolio leads.

CARRIED

Local Board delegations for Have Your Say events

Resolution number DT/2015/16

MOVED by Chairperson MA Cohen, seconded by Deputy Chairperson JM Bergin:

That the Devonport-Takapuna Local Board:

a) delegate to the following staff the power and responsibility to hear from the public on the local board agreement through “spoken interaction/NZ sign language interaction” at the “Have Your Say” events, in the event that there are insufficient elected representatives present at each table:

i) Tier 2 staff (executive lead team members of Council staff – e.g. Roger Blakeley – Chief Planning Officer)

ii) Tier 3 staff (Senior Management – e.g. Karen Lyons, Manager Local Board Services)

iii) Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor

iv) any additional staff approved by the Chair.

CARRIED

Secretarial Note: item 18 was taken after item 22.

Secretarial Note: item 19 was taken after item 18.

Ward Councillors Update

Resolution number DT/2015/17

MOVED by Member G Gillon, seconded by Deputy Chairperson JM Bergin:

That the Devonport-Takapuna Local Board:

a) thank Cr George Wood for his update to the Devonport-Takapuna Local Board on the activities of the governing body.

CARRIED

Secretarial Note: item 21 was taken after item 19.

22	Chairperson's report
	The Chairperson tabled his report. A copy of the document has been placed on file copy and will be available for viewing on the Auckland Council website.
	Resolution number DT/2015/18 MOVED by Chairperson MA Cohen, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a) receive the Chairperson’s report. b) delegate the Chairperson the responsibility to write to the Chief Executive of Ports of Auckland Ltd. (POAL), expressing the Devonport-Takapuna Local Board’s anger over POAL’s lack of consultation with the board prior to making any decision regarding its future expansion plans. c) remind council officers that the Devonport-Takapuna Local Board is an essential party to any discussions relating to POAL ambitions, particularly where they relate to the expansion of wharves, or changes to services to Devonport Peninsula arising from changes to POAL infrastructure. d) ask officers to prepare a report advising the Devonport-Takapuna Local Board on the options available to the board when considering the expiry of the Takapuna Golf Driving Range lease over the Barrys Point Reserve, and the financial implications of those options. e) delegate the Chairperson the responsibility of representing the Devonport-Takapuna Local Board at a zone 1 Local Government New Zealand (LGNZ) meeting to advise LGNZ of the board’s concern about the government’s social housing policy. f) ask officers to report urgently on the background to the reported changes to water and wastewater, and the steps being taken to minimise the financial impact on and retroactive charging of community organisations that may be affected by those charges. CARRIED
	Attachments a Chairperson's report

Approval of the Gould Reserve Playground concept plan

Resolution number DT/2015/19

MOVED by Member DP Hale, seconded by Member AP Roe:

That the Devonport-Takapuna Local Board:

a) adopt the draft concept plan for the Gould Reserve playground included as Attachment A.

b) approve the project to proceed to detailed design and construction, subject to compliance with the conditions of the appropriate legal agreement between the Trust and Auckland Council for the delivery of the Gould Reserve Playground.

c) grant land owner consent to the Takapuna Beach Playground Charitable Trust for the construction of a playground on the area of Gould Reserve indicated on Attachment A, subject to the appropriate officer’s advice.

CARRIED

Release of confidential minutes - Special Housing Area (SHAs) Tranche 4

A copy of the confidential minutes has been placed on file copy and will be available for viewing on the Auckland Council website.

Resolution number DT/2015/20

MOVED by Member G Gillon, seconded by Chairperson MA Cohen:

That the Devonport-Takapuna Local Board:

a) restate the confidential resolutions of the 13 August 2014 board meeting relating to Tranche 4 Special Housing Area (SHA) applications as outlined in Attachment A to the report, noting that information pertaining to applications not yet approved by central government remain confidential under the provisions of section 7(2)(c)(ii) of the Local Government Official Meetings and Information Act 1987.

CARRIED

That the Devonport-Takapuna Local Board:

b) express concern that all of the information is not being released at this time as it believes that the release of the information will help inform the public of other activity that may be in front of the board in the future.A division was called for, voting on which was as follows:

For

Chairperson MA Cohen

Member G Gillon

Against

Deputy Chairperson JM Bergin

Member DP Hale

Member AP Roe

Abstained

The motion was declared lost by 2 votes to 3.

LOST

Attachments

a August 13 2014 confidential minutes

21	Board Members' reports
	Member Hale and Member Roe tabled their board members’ reports.
	Resolution number DT/2015/21 MOVED by Member G Gillon, seconded by Deputy Chairperson JM Bergin: That the Devonport-Takapuna Local Board: a) receive any verbal reports of members. b) receive the written report from Member Hale. c) receive the written report from Member Roe. CARRIED
	Attachments a Dianne Hale report b Allison Roe report

Secretarial Note: item 22 was taken after item 20.

Record of Briefing/Community Forum - 2 December 2014

Resolution number DT/2015/22

MOVED by Deputy Chairperson JM Bergin, seconded by Member DP Hale:

That the Devonport-Takapuna Local Board:

a) receive the Records of the Briefing and Community Forum held on 2 December 2014.

CARRIED

Swimming Pool Fencing Exemption – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

Resolution number DT/2015/23

MOVED by Member DP Hale, seconded by Member G Gillon:

That the Devonport-Takapuna Local Board:

a) receive the applications from:

i) 64B Heathcote Road, Castor Bay

ii) 1 Derby Street, Devonport

iii) 118 Calliope Road, Devonport

b) grant the 64B Heathcote Road, Castor Bay application with the condition that the trellis is covered; clause (a-k) is met at all times; that the spa pool remain in the same location as on the day of inspection, and is granted to current owner.

c) grant the 1 Derby Street, Devonport application with the condition that; clause (a-k) is met at all times; that the spa pool remain in the same location as on the day of inspection, and is granted to the current owner.

d) grant the 118 Calliope Road, Devonport application with the condition that; clause (a-k) is met at all times; that the spa pool remain in the same location as on the day of inspection, and is granted to the current owner.

CARRIED

25 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

9.48 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Mike Cohen, QSM, JP
Deputy Chairperson	Joseph Bergin
Members	Dr Grant Gillon
	Dianne Hale, QSO, JP
	Allison Roe, MBE