I hereby give notice that an ordinary meeting of the Ethnic Peoples Advisory Panel will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Wednesday, 18
February 2015
6.00pm
Board Room
Auckland Town Hall
Ground Floor
301-305 Queen Street
Auckland
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Ethnic Peoples Advisory Panel
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Feroz Ali
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Deputy Chairperson
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Dave Tomu
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Members
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Carlos Abdelrahman
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Asoka Basnayake
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Naoe Hashimoto
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Anita Keestra
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Yee Yang 'Square' Lee
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Angela Lim
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Kafeba Mundele
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Wong Liu Shueng
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Christian Dee Yao
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Liaison Councillor
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Cr Denise Krum
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(Quorum 6 members)
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Rita Bento-Allpress
Democracy Advisor
13 February 2015
Contact Telephone: (09) 890 8149
Email: rita.bento-allpress@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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TERMS
OF REFERENCE
The Terms of Reference set out the purpose,
role and protocols of the Panel.
Panel members will also be expected to
abide by the Code of Conduct for members of Auckland Council advisory panels.
Purpose
The purpose
of
the panels is to provide strategic advice to the Council on issues of significance to their communities and to
advise
on effective engagement by
Council with those communities.
Outcomes
The Panel will provide advice through an
agreed annual work programme, integrated
wherever possible, with
other panels and
approved by the Regional Strategy and Policy Committee.
Annual work programme
The Council will advise the Panel of the
areas of strategy, policy and plan development that are likely to require
comment or advice from the Panel during the course of the year. The work
programme should also provide scope for the Panel to respond to issues and
concerns arising from its communities and to develop its own priorities.
As resources allow, budget is available for the
Panel to support activities
that clearly contribute to
the
agreed work programme but the Panel may not access external resources for activities or events, except
with the agreement of Council
Submissions
Panel advice will contribute to Council
decision-making, but panels will not make formal submissions on Council
strategies, polices and plans, for example, the Long Term Plan.
In their advisory role to the Council,
Panels may have input to submissions made by the Council to external organisations
but do not make independent submissions, except as agreed with Council.
This does not prevent individual members
being party to submissions outside their role as Panel members.
* The above
information is a summary of the 2014 Terms of Reference document and is based
on the Governing Body decisions of 19 December 2013
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Ethnic Peoples
Advisory Panel
18 February
2015
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ITEM TABLE OF CONTENTS PAGE
1 Apologies 5
2 Declaration of Interest 5
3 Confirmation of Minutes 5
4 Extraordinary
Business 5
5 Advice on voting and candidates for the 2016 local
government elections 7
6 Long-term Plan 2015-2025: Consultation Update 35
7 Ethnic Peoples Advisory Panel - Work Programme Update 39
8 Consideration of Extraordinary
Items
An apology from
Member Y Lee has been received.
2 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation of Minutes
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That the Ethnic Peoples Advisory Panel:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 26 November 2014, as a true and
correct record.
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4 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
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Ethnic Peoples
Advisory Panel
18 February
2015
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Advice on
voting and candidates for the 2016 local government elections
File No.: CP2015/01102
Purpose
1. To provide input and advice on
voting and candidates for the 2016 local government elections.
Executive
Summary
2. The next local government
elections will be conducted by postal vote, concluding at 12 noon on Saturday 8
October 2016.
3. Auckland Council has begun its
planning for the elections and is seeking advice from the council’s advisory
panels. Council’s key objectives for the next elections are to deliver:
· an
excellent experience for candidates and voters, resulting in a pool of
candidates that reflects Auckland’s diversity, and a voter turnout of at least
40%;
· a
candidate-to-member ratio of 3;
· user-centric,
innovative and transparent local body elections.
4. We seek your input and advice on
two key questions:
a. What can we do to encourage
younger people and those from ethnic and migrant communities to consider
standing as candidates?
b. What can we do to encourage
younger people and those from ethnic and migrant communities to register and to
vote?
5. Generally speaking, the turnout
in local government elections in New Zealand is on the decline. Younger people
and those from ethnic and migrant communities have a lower incidence of voting
than other groups. By way of background, please find attached the Justice and
Electoral Select Committee Inquiry into the 2013 Local Government Elections
(Attachment A); and the Results from the General Social Survey
2013 (Attachment B).
6. The Manager, Democracy Services
and Manager, Elections Planning will attend the Panel meeting to hear your
advice on the above questions and any other input panel members may wish to
provide, and can also answer questions.
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Recommendation/s
That the Ethnic Peoples
Advisory Panel:
a) provide advice on ways to
engage younger people and those from ethnic and migrant communities to stand
as candidates and to vote.
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Attachments
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No.
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Title
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Page
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aView
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Justice and Electoral Select Committee Inquiry into
the 2013 Local Government Elections
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9
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bView
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Results from the General Social Survey 2013
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25
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Signatories
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Authors
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Glyn Walters – Manager Elections Planning
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Authorisers
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Marguerite Delbet - Manager Democracy Services
Kim Taunga – Acting Lead Officer
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Ethnic Peoples
Advisory Panel
18 February
2015
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Ethnic Peoples
Advisory Panel
18 February
2015
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Ethnic Peoples
Advisory Panel
18 February
2015
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Long-term Plan 2015-2025: Consultation Update
File No.: CP2015/01745
Purpose
1. To receive an
update on the 10-year budget (Long-term Plan (LTP)) consultation process so
far.
2. To receive details
on events and other opportunities for people to have their say.
3. To discuss ways
to ensure high levels of participation by ethnic people.
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Recommendation/s
That the Ethnic Peoples
Advisory Panel:
a) receive the Long-term Plan 2015-2025 update on consultation and
submissions received to date.
b) provide advice on strategies to achieve high levels of
participation by ethnic people across all aspects of the consultation.
c) note the
audience-specific Have Your Say event on the evening of Monday,
2 March 2015.
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Discussion
4. Auckland Council, in
consultation with Aucklanders, is developing its next 10-year budget and we
need views on what we invest in and prioritise. This budget covers everything
we do and how we pay for it over the next 10 years. It is the most significant
review of Auckland Council’s work programmes and budgets since amalgamation and
aims to invest more in Auckland than any other decade while keeping rates
affordable.
5. We want views on whether we have
the balance right and are focusing on these key consultation topics:
· Investing
in Auckland
· Fixing
Auckland Transport – major investment is needed to avoid worsening congestion.
We need to decide whether to invest more to deliver the transport network
Auckland needs and also consider options for how to pay for this
· Your
Rates – making them fair / who pays what
· Housing
and development – a more active development role for council is proposed
· Proposals
in local areas
6. Changes to the Local Government
Act 2002 present an exciting opportunity to improve the way council engages the
diverse communities of Auckland. This includes providing a wider range of
channels from which to receive public feedback as well as the introduction of
spoken interaction events (which we are calling Have your say events) to
replace the traditional LTP hearings.
7. Within the legislation, and
backed up with our newly adopted Significance and Engagement Policy, there is
specific reference to having regard to the views of all communities and taking
into account the diversity of our community.
8. We are making this consultation
more accessible and have provided a number of ways for people to provide
feedback:
· Written
- using the feedback form attached to the summary or online via ShapeAuckland
· Digital
– participating in social media, commenting on one of our blog posts or one of
the online live-chats scheduled. See ShapeAuckland for more information
· In
person – by attending a Have your say event (formal); these are taking
place throughout the region during the consultation period or by participating
at one of the community events (informal). More information about these events
and how to register is available on ShapeAuckland
Targeted communications
9. We have been widely promoting
the consultation period and the upcoming Have your say events. Advertisements
have been placed in print and online – including ethnic and pacific media:
· Samoa Observer
· Taimi o Tonga
· Chinese Herald
· Mandarin
Pages
· Indian
Newslink
(almost all were translated)
10. We have also promoted on a number
of ethnic and pacific stations, including:
· PI,
Niu, Radio Tarana (Indian), Radio Samoa, Mai FM, Radio Waatea, New Supremo
(Mandarin), Real Good Life (Cantonese)
11. The Mayor will be holding a
briefing with ethnic and pacific media next week. Advising the audience
specific Have your say events is on-going, there will be more targeted
communications and media releases over the coming weeks.
12. Following consultation, feedback
will be considered by elected members. Decisions will be made in May and a
final plan will be adopted by the Auckland Council Governing Body in June
2015. You will be able to view decisions on ShapeAuckland
in July.
Have your say events process
13. The purpose of these events is to
listen to the views of Aucklanders and accurately record public feedback that
will inform council decision making. All this feedback will be considered by
decision makers.
14. There will be at least one Have
your say event held in each local board area; some of the larger board areas
will have two events (Franklin, Rodney, Howick and Henderson-Massey). In
addition to these locally hosted Have your say events, we have decided to run
audience specific events. The Ethnic event will happen on Monday 2
March (6-8pm) at the Town Hall, Auckland
15. These events will cover the same
issues as the local events, but will be tailored more to suit that particular
audience. The topics may focus on slightly difference aspects depending on the
group. We hope that by having audience specific events, attendees can be part
of a group they relate to; these events may capture those who would not
normally be involved in the process.
Attachments
There are no attachments for
this report.
Signatories
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Authors
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Joanna Wilkins - Specialist Engagement &
Consultation
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Authorisers
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Karl Ferguson - Communication & Engagement Director
Kim Taunga – Acting Lead Officer
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Ethnic Peoples
Advisory Panel
18 February
2015
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Ethnic Peoples Advisory Panel - Work Programme Update
File No.: CP2015/01311
Purpose
1. To receive up-to-date
information regarding the Ethnic Peoples Advisory Panel’s work programme.
Executive
summary
2. This monthly update allows the
panel to note and discuss the progress of its work programme.
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Recommendation/s
That the Ethnic Peoples
Advisory Panel:
a) receive the Ethnic Peoples
Advisory Panel Work 18 February 2015.
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Attachments
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No.
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Title
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Page
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aView
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Ethnic Peoples Advisory Panel Schedule of Feedback and
Advice Provided
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41
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bView
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Ethnic Peoples Advisory Panel Work Programme - 18
February 2015
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43
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Signatories
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Authors
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Rita Bento-Allpress - Democracy Advisor
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Authorisers
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Kim Taunga – Acting Lead Officer
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Ethnic Peoples
Advisory Panel
18 February
2015
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Ethnic Peoples
Advisory Panel
18 February
2015
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Ethnic Peoples
Advisory Panel
18 February
2015
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