I hereby give notice that an ordinary meeting of the Ethnic Peoples Advisory Panel will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 18 February 2015

6.00pm

Board Room
Auckland Town Hall
Ground Floor
301-305 Queen Street
Auckland

 

Ethnic Peoples Advisory Panel

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Feroz  Ali

 

Deputy Chairperson

Dave Tomu

 

Members

Carlos Abdelrahman

 

 

Asoka Basnayake

 

 

Naoe Hashimoto

 

 

Anita Keestra

 

 

Yee Yang 'Square' Lee

 

 

Angela Lim

 

 

Kafeba Mundele

 

 

Wong Liu Shueng

 

 

Christian Dee Yao

 

Liaison Councillor

Cr Denise Krum

 

 

(Quorum 6 members)

 

 

 

Rita Bento-Allpress

Democracy Advisor

 

13 February 2015

 

Contact Telephone: (09) 890 8149

Email: rita.bento-allpress@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

TERMS OF REFERENCE

 

 

The Terms of Reference set out the purpose, role and protocols of the Panel. 

 

Panel members will also be expected to abide by the Code of Conduct for members of Auckland Council advisory panels.

 

 

Purpose

 

The purpose of the panels is to provide strategic advice to the Council on issues of significance to their communities and to advise on effective engagement by Council with those communities.

 

 

Outcomes

 

The Panel will provide advice through an agreed annual work programme, integrated wherever possible, with other panels and approved by the Regional Strategy and Policy Committee.

 

 

Annual work programme

 

The Council will advise the Panel of the areas of strategy, policy and plan development that are likely to require comment or advice from the Panel during the course of the year. The work programme should also provide scope for the Panel to respond to issues and concerns arising from its communities and to develop its own priorities.

 

As resources allow, budget is available for the Panel to support activities that clearly contribute to the agreed work programme but the Panel may not access external resources for activities or events, except with the agreement of Council

 

 

Submissions

 

Panel advice will contribute to Council decision-making, but panels will not make formal submissions on Council strategies, polices and plans, for example, the Long Term Plan.

In their advisory role to the Council, Panels may have input to submissions made by the Council to external organisations but do not make independent submissions, except as agreed with Council.

 

This does not prevent individual members being party to submissions outside their role as Panel members.

 

* The above information is a summary of the 2014 Terms of Reference document and is based on the Governing Body decisions of 19 December 2013

 

 

 


Ethnic Peoples Advisory Panel

18 February 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Apologies                                                                                                                        5

2          Declaration of Interest                                                                                                   5

3          Confirmation of Minutes                                                                                               5

4          Extraordinary Business                                                                                                5

5          Advice on voting and candidates for the 2016 local government elections           7

6          Long-term Plan 2015-2025: Consultation Update                                                    35

7          Ethnic Peoples Advisory Panel - Work Programme Update                                  39 

8          Consideration of Extraordinary Items 

 

 


1          Apologies

 

An apology from Member Y Lee  has been received.

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

3          Confirmation of Minutes

 

That the Ethnic Peoples Advisory Panel:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 26 November 2014, as a true and correct record.

 

 

4          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

 


Ethnic Peoples Advisory Panel

18 February 2015

 

 

Advice on voting and candidates for the 2016 local government elections

 

File No.: CP2015/01102

 

 

Purpose

1.       To provide input and advice on voting and candidates for the 2016 local government elections.

Executive Summary

2.       The next local government elections will be conducted by postal vote, concluding at 12 noon on Saturday 8 October 2016.

3.       Auckland Council has begun its planning for the elections and is seeking advice from the council’s advisory panels. Council’s key objectives for the next elections are to deliver:

·    an excellent experience for candidates and voters, resulting in a pool of candidates that reflects Auckland’s diversity, and a voter turnout of at least 40%;

·    a candidate-to-member ratio of 3;

·    user-centric, innovative and transparent local body elections.

4.       We seek your input and advice on two key questions:

a.       What can we do to encourage younger people and those from ethnic and migrant communities to consider standing as candidates?

b.       What can we do to encourage younger people and those from ethnic and migrant communities to register and to vote?

5.       Generally speaking, the turnout in local government elections in New Zealand is on the decline. Younger people and those from ethnic and migrant communities have a lower incidence of voting than other groups. By way of background, please find attached the Justice and Electoral Select Committee Inquiry into the 2013 Local Government Elections (Attachment A); and the Results from the General Social Survey 2013 (Attachment B).

6.       The Manager, Democracy Services and Manager, Elections Planning will attend the Panel meeting to hear your advice on the above questions and any other input panel members may wish to provide, and can also answer questions.

 

Recommendation/s

That the Ethnic Peoples Advisory Panel:

a)      provide advice on ways to engage younger people and those from ethnic and migrant communities to stand as candidates and to vote.

 

Attachments

No.

Title

Page

aView

Justice and Electoral Select Committee Inquiry into the 2013 Local Government Elections

9

bView

Results from the General Social Survey 2013

25

      Signatories

Authors

Glyn Walters – Manager Elections Planning

Authorisers

Marguerite Delbet - Manager Democracy Services

Kim Taunga – Acting Lead Officer  

 


Ethnic Peoples Advisory Panel

18 February 2015

 

 

















Ethnic Peoples Advisory Panel

18 February 2015

 

 










Ethnic Peoples Advisory Panel

18 February 2015

 

 

Long-term Plan 2015-2025: Consultation Update

 

File No.: CP2015/01745

 

  

Purpose

1.       To receive an update on the 10-year budget (Long-term Plan (LTP)) consultation process so far.

2.       To receive details on events and other opportunities for people to have their say.

3.       To discuss ways to ensure high levels of participation by ethnic people.

 

 

Recommendation/s

That the Ethnic Peoples Advisory Panel:

a)      receive the Long-term Plan 2015-2025 update on consultation and submissions received to date.

b)      provide advice on strategies to achieve high levels of participation by ethnic people across all aspects of the consultation.

c)      note the audience-specific Have Your Say event on the evening of Monday,
2 March 2015.

 

 

Discussion

4.       Auckland Council, in consultation with Aucklanders, is developing its next 10-year budget and we need views on what we invest in and prioritise.  This budget covers everything we do and how we pay for it over the next 10 years.  It is the most significant review of Auckland Council’s work programmes and budgets since amalgamation and aims to invest more in Auckland than any other decade while keeping rates affordable.

5.       We want views on whether we have the balance right and are focusing on these key consultation topics:

·   Investing in Auckland

·   Fixing Auckland Transport – major investment is needed to avoid worsening congestion. We need to decide whether to invest more to deliver the transport network Auckland needs and also consider options for how to pay for this

·   Your Rates – making them fair / who pays what

·   Housing and development – a more active development role for council is proposed

·   Proposals in local areas

6.       Changes to the Local Government Act 2002 present an exciting opportunity to improve the way council engages the diverse communities of Auckland.  This includes providing a wider range of channels from which to receive public feedback as well as the introduction of spoken interaction events (which we are calling Have your say events) to replace the traditional LTP hearings.

7.       Within the legislation, and backed up with our newly adopted Significance and Engagement Policy, there is specific reference to having regard to the views of all communities and taking into account the diversity of our community. 

 

8.       We are making this consultation more accessible and have provided a number of ways for people to provide feedback:

·   Written - using the feedback form attached to the summary or online via ShapeAuckland

·   Digital – participating in social media, commenting on one of our blog posts or one of the online live-chats scheduled.  See ShapeAuckland for more information

·   In person – by attending a Have your say event (formal); these are taking place throughout the region during the consultation period or by participating at one of the community events (informal).  More information about these events and how to register is available on ShapeAuckland

 

Targeted communications

9.       We have been widely promoting the consultation period and the upcoming Have your say events.  Advertisements have been placed in print and online – including ethnic and pacific media:

·   Samoa Observer

·   Taimi o Tonga

·   Chinese Herald

·   Mandarin Pages

·   Indian Newslink

(almost all were translated)

 

10.     We have also promoted on a number of ethnic and pacific stations, including:

·   PI, Niu, Radio Tarana (Indian), Radio Samoa, Mai FM, Radio Waatea, New Supremo (Mandarin), Real Good Life (Cantonese)

 

11.     The Mayor will be holding a briefing with ethnic and pacific media next week.  Advising the audience specific Have your say events is on-going, there will be more targeted communications and media releases over the coming weeks.

12.     Following consultation, feedback will be considered by elected members.  Decisions will be made in May and a final plan will be adopted by the Auckland Council Governing Body in June 2015.  You will be able to view decisions on ShapeAuckland in July.

 

Have your say events process

13.     The purpose of these events is to listen to the views of Aucklanders and accurately record public feedback that will inform council decision making. All this feedback will be considered by decision makers.

14.     There will be at least one Have your say event held in each local board area; some of the larger board areas will have two events (Franklin, Rodney, Howick and Henderson-Massey).  In addition to these locally hosted Have your say events, we have decided to run audience specific events.  The Ethnic event will happen on Monday 2 March (6-8pm) at the Town Hall, Auckland

15.     These events will cover the same issues as the local events, but will be tailored more to suit that particular audience.  The topics may focus on slightly difference aspects depending on the group.  We hope that by having audience specific events, attendees can be part of a group they relate to; these events may capture those who would not normally be involved in the process.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Joanna Wilkins - Specialist Engagement & Consultation

Authorisers

Karl Ferguson - Communication & Engagement Director

Kim Taunga – Acting Lead Officer  

 


Ethnic Peoples Advisory Panel

18 February 2015

 

 

Ethnic Peoples Advisory Panel - Work Programme Update

 

File No.: CP2015/01311

 

  

 

 

Purpose

1.       To receive up-to-date information regarding the Ethnic Peoples Advisory Panel’s work programme. 

Executive summary

2.       This monthly update allows the panel to note and discuss the progress of its work programme.

 

Recommendation/s

That the Ethnic Peoples Advisory Panel:

a)      receive the Ethnic Peoples Advisory Panel Work 18 February 2015.

 

 

Attachments

No.

Title

Page

aView

Ethnic Peoples Advisory Panel Schedule of Feedback and Advice Provided

41

bView

Ethnic Peoples Advisory Panel Work Programme - 18 February 2015

43

     

Signatories

Authors

Rita Bento-Allpress - Democracy Advisor

Authorisers

Kim Taunga – Acting Lead Officer  

 


Ethnic Peoples Advisory Panel

18 February 2015

 

 



Ethnic Peoples Advisory Panel

18 February 2015

 

 


Ethnic Peoples Advisory Panel

18 February 2015