Finance and Performance Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Finance and Performance Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 19 February 2015 at 9.40am.

 

present

 

Chairperson

Cr Penny Webster

 

Deputy Chairperson

Cr Ross Clow

Until 1.22pm, item 14

Members

Cr Anae Arthur Anae

Until 2.16pm, item 15

 

Cr Cameron Brewer

Until 1.22pm, item 14

 

Mayor Len Brown, JP

From 11am, item 13, Until 1.22pm, item 14

 

Cr Dr Cathy Casey

 

 

Cr Linda Cooper, JP

 

 

Cr Chris Darby

Until 1.22pm, item 14

 

Cr Alf Filipaina

 

 

Deputy Mayor Penny Hulse

From 10.52am, item 11, Until 1.22pm, item 14

 

Cr Denise Krum

 

 

Cr Mike Lee

From 9.41am, item 9, Until 1.22pm, item 14

 

Cr Calum Penrose

 

 

Cr Dick Quax

Until 1.30pm, item 14

 

Cr Sharon Stewart, QSM

 

 

Member David Taipari

From 10.06am, item 10

 

Cr Sir John Walker, KNZM, CBE

 

 

Cr Wayne Walker

 

 

Cr John Watson

 

 

Cr George Wood, CNZM

 

 

 

 

 

APOLOGIES

 

 

Member John Tamihere

For absence

 

Cr Hon Christine Fletcher, QSO

For absence

 

Deputy Mayor Penny Hulse

For lateness

 

Member David Taipari

For lateness

 

Mayor Len Brown, JP

For lateness

 

 


Finance and Performance Committee

19 February 2015

 

 

 

1          Apologies

 

Resolution number FIN/2015/1

MOVED by Chairperson MP Webster, seconded by Cr CM Casey:  

That the Finance and Performance Committee:

a)         accept the apologies from Member John Tamihere and Cr Christine Fletcher, QSO, for absence and Mayor Len Brown, Deputy Mayor Penny Hulse and Member David Taipari for lateness.

CARRIED

 

2Declaration of Interest

 

There were no declarations of interest.

 

3          Confirmation of Minutes

 

Resolution number FIN/2015/2

MOVED by Cr LA Cooper, seconded by Cr WD Walker:  

That the Finance and Performance Committee:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 11 December 2014, as a true and correct record.

CARRIED

 

4          Petitions

 

There were no petitions.

 

5          Public Input

 

There was no public input.

 

6          Local Board Input

 

6.1

Wellsford Library (118 Rodney Street, Wellsford) - Chairperson Brenda Steele, Rodney Local Board 

 

 

 

This item was withdrawn.

 

7          Extraordinary Business

 

There was no extraordinary business.

 

8          Notices of Motion

 

There were no notices of motion.


 

 

Cr M Lee entered the meeting 9.41am.

Cr SL Stewart left the meeting at 9.46 am.

Cr SL Stewart returned to the meeting at 9.52 am.

Deputy Chairperson RI Clow left the meeting at 9.59 am.

 

9

Presentation from Auckland War Memorial Museum (AWMM)

 

Director Roy Clare, Chairman Dr William Randall and the Board (AWMM) were in attendance and spoke in support of the presentation.

 

 

Resolution number FIN/2015/3

MOVED by Chairperson MP Webster, seconded by Cr AM Filipaina:  

That the Finance and Performance Committee:

a)      thank the Board of Auckland War Memorial Museum (AWMM) for their attendance and presentation.

CARRIED

 

10

Presentation from the Museum of Transport and Technology (MOTAT)

 

Member DE Taipari entered the meeting at 10.06 am.

Deputy Chairperson RI Clow returned to the meeting at 10.12 am.

Cr SL Stewart left the meeting at 10.30 am.

 

 

Dr Lesley McTurk, Chairperson, and Michael Frawley, Chief Executive (MOTAT) were in attendance and spoke in support of the presentation.

 

 

Resolution number FIN/2015/4

MOVED by Chairperson MP Webster, seconded by Cr WD Walker:  

That the Finance and Performance Committee:

a)      thank the Museum of Transport and Technology (MOTAT) for their attendance and presentation.

CARRIED

 

 

Cr SL Stewart returned to the meeting at 10.42 am.

Deputy Mayor PA Hulse entered the meeting at 10.52 am.

 

11

Disposal Recommendation Report

 

Officers were in attendance and spoke in support of the report.

 

 

Resolution number FIN/2015/5

MOVED by Cr CM Penrose, seconded by Cr WD Walker:  

That the Finance and Performance Committee:

a)      agree, that subject to the satisfactory conclusion of any required statutory processes, approve:

i)       the disposal of the land at 39 Taka Street, Takanini comprised of an estate in fee simple firstly comprising approximately 1,543m2 more or less being Lot 6 DP 74054 and secondly, an estate in fee simple of one fifth share in 631m2 in Lot 1 DP 74051 contained in certificate of title NA29D/1166, following the subdivision and retention of a strip of approximately 20 metres;

ii)      to the retention of 118 Rodney Street, Wellsford comprised of an estate in fee simple comprising approximately 1226m2 total more or less being section 77 Block XVI Otamatea Survey District contained in certificate of title NA691/42;

b)      approve the final terms and conditions under the appropriate delegations.

CARRIED

 

 

 

 

Precedence of Business

Resolution number FIN/2015/6

MOVED by Chairperson MP Webster, seconded by Cr CM Penrose:  

That the Finance and Performance Committee:

a)         agree that Item 13, IS Transformational Programme and NewCore Project Update Report be accorded precedence at this time.

CARRIED

 

 

 

Cr AM Filipaina left the meeting at 10.56 am.

Member DE Taipari left the meeting at 10.57 am.

Member DE Taipari returned to the meeting at 11.07 am.

Deputy Mayor PA Hulse left the meeting at 10.57 am.

Deputy Mayor PA Hulse returned to the meeting at 11.17 am.

Mayor LCM Brown entered the meeting at 11.00 am.

Mayor LCM Brown left the meeting at 11.22 am.

Mayor LCM Brown returned to the meeting at 11.33 am.

Cr D Quax left the meeting at 11.22 am.

Cr D Quax returned to the meeting at 11.33 am.

Deputy Chairperson RI Clow left the meeting at 11.37 am.

Cr AM Filipaina returned to the meeting at 11.54 am.

 

13

IS Transformational Programme and NewCore Project Update

 

Officers were in attendance and spoke in support of the report. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number FIN/2015/7

MOVED by Member DE Taipari, seconded by Cr LA Cooper:  

That the Finance and Performance Committee:

a)      note progress on the NewCore project and more generally the IS Transformation programme.

CARRIED

 

 

 

Attachments

a     19 February 2015: Finance and Performance Committee - NEWCORE project and IS Transformational Update  


 

 

Cr AM Filipaina left the meeting at 11.56 am.

Cr C Darby left the meeting at 11.56 am.

Deputy Mayor PA Hulse left the meeting at 11.56 am.

Deputy Chairperson RI Clow returned to the meeting at 12.05 pm.

Cr C Darby returned to the meeting at 12.22 pm.

Deputy Mayor PA Hulse returned to the meeting at 12.25 pm.

Cr AM Filipaina returned to the meeting at 12.25 pm.

 

12

Auckland Regional Amenities draft Funding Plan 2015-16 proposed submission

 

 

 

Officer were in attendance and spoke in support of the report.

 

 

Resolution number FIN/2015/8

MOVED by Cr CE Brewer, seconded by Cr WD Walker:  

That the Finance and Performance Committee:

a)      approve the submission to the Auckland Regional Amenities Funding Board draft Funding Plan 2015-16

b)      authorise the Chair of the Finance and Performance Committee to sign the submission on behalf of Auckland Council.

CARRIED

 

Secretarial note:          Pursuant to Standing Orders 3.15.5 Member Taipari requested his vote against the motion be recorded.

 

 

Secretarial note:          The meeting adjourned 12.29pm and reconvened at 1.22 pm

 

Councillors CE Brewer, Rl Clow, C Darby, WD Walker, Deputy Mayor PA Hulse, ME Lee, GS Wood and Mayor LCM Brown were not present.

 

 

 

Cr GS Wood returned to the meeting at 1.24 pm.

Cr DA Krum returned to the meeting at 1.24 pm.

Cr D Quax retired from the meeting at 1.30 pm.

Cr WD Walker returned to the meeting at 1.30 pm.

 

14

Māori Transformational Activity and Expenditure Report 2014/2015 – Quarter Two

 

 

 

Officer were in attendance and spoke in support of the report.

 

 

Resolution number FIN/2015/9

MOVED by Cr AM Filipaina, seconded by Cr LA Cooper:  

That the Finance and Performance Committee:

a)      note the financial and non-financial information on Māori transformational shift activity in quarter two of the 2014/2015 financial year provided in this report.

CARRIED

 

 

 

 

 

 

 

15

Te Tiriti o Waitangi Audit response work programme 2014/15 update

 

Officer were in attendance and spoke in support of the report.

 

 

Resolution number FIN/2015/10

MOVED by Cr AM Filipaina, seconded by Member DE Taipari:  

That the Finance and Performance Committee:

a)      note the progress update on the Treaty Audit response work programme for the 2014/2015 priority actions. 

CARRIED

 

 

 

 

 

Cr AJ Anae left the meeting at 2.16 pm.

16

Auckland Council performance report for the period 1 July 2014 to 31 December 2014

 

 

 

Officers were in attendance and spoke in support of the report. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number FIN/2015/11

MOVED by Cr CM Penrose, seconded by Chairperson MP Webster:  

That the Finance and Performance Committee:

a)   note the performance report for the six months ended 31 December 2014, highlighting:

i.    Net operating surplus of $695 million, which is $38 million favourable compared to budget.

ii.   Capital expenditure of $216 million, which is $28 million lower than the year-to-date budget.

b)   note the following highlights and achievements:

i.    Auckland Libraries’ eCollections campaign started in December and, in its first week, generated 58% increase in usage of eBooks and 70% of eAudiobooks versus same week in 2013.  For eMagazines, the one week downloads surpassed the weekly average (September - November) by 150%.

ii.   The new Te Atatu Library and Community Centre opened on 15 November with a dawn blessing ceremony, civic opening and celebrations and activities for the community. The library features an expanded floor plan including more space for children and teens, and a high ceiling. Expansive glass windows provide library users with an outlook of the park, while also letting in natural light.

iii.  Signage signaling that Regional Parks are smoke free is in place. The roll out of signage across Council’s local parks network is underway. New and renewed signage includes the smoke free logo and associated information. Stickers containing this information are being placed on existing signage commencing with high profile locations.

iv.  A blessing and formal opening of the new playground at Myers Park took place on 26 November 2014, nearly 100 years after the park was first opened. Waitematā Local Board members, City Centre Advisory Board members and council staff attended the blessing, after which the playground was thoroughly tested by children from the neighbouring Kadimah School and Myers Kindergarten. The remaining stage one developments will be completed before the formal centenary celebrations next February. They include upgrade of lighting, new CCTV, native planting, way finding and interpretation signage and entrance upgrades at Queen Street and Poynton Terrace.

v.   Significant events in December included:  celebrations of centenaries for both the Tepid Baths and Parnell Pools; the 75th anniversary celebrations of the Battle of the River Plate (including a Royal NZ Navy march down Queen Street) and a wreath laying at Achilles Point.

vi.  Auckland Heritage Festival 2014 finished 12 October. It was a successful event with approximately 1,500 – 2,000 visitors through Shed 10 on open day. On 7 December, Te Waka Angamua, Ngati Whatua o Orakei, ATEED and the Events team provided a welcome event for the arrival of the Pacific Voyaging Society waka.  A powhiri was held at Okahu Bay and a civic reception in the Viaduct.

vii. Credit rating agencies Standard & Poors and Moody's completed their annual review and confirmed Councils AA and Aa2 rating.

viii.The new Bledisloe Lane service centre opened to positive feedback from customers.  Observations suggest that the new location benefits from much higher foot traffic along the lane resulting in higher customer numbers than Greys Avenue, particularly incidental customers who decide on a whim to come and engage with us.  Customers are enjoying the self-service payment and information kiosks as well as the staffs’ ability to move around the centre offering a warm welcome and smooth hand-offs between the services.  The reception function for Bledisloe House, offering a professional welcome for visitors and couriers, has also been well received.

CARRIED

 

 

 

Attachments

a     19 February 2015: Finance and Performance Committee - Auckland Council Performance Report half Year Ending December 2014   

 

17        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

  

 

 

2.19 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Finance and Performance Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................