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Franklin Local
Board
24 February
2015
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1 Welcome
The Chairman opened the meeting and welcomed everyone present.
2 Apologies
3 Declaration of Interest
There were no declarations of interest.
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Confirmation of Minutes
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
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Resolution number FR/2015/2
MOVED by Chairperson AP Baker,
seconded by Member AQ Cole:
That the
Franklin Local Board acknowledges the passing of Brian Hosking who
contributed significantly to the Franklin Community serving as an
Onewhero-Tuakau Community Board member and past Chairman, Councillor and
Deputy Mayor of Franklin District Council from 1998 to 2004.
CARRIED
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7 Petitions
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7.1
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Levels of service for
parks and reserves in Franklin
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Resolution
number FR/2015/3
MOVED by Deputy Chairperson AJ Naysmith,
seconded by Member BS Crompton:
a)
That the Franklin Local Board receives the petition
containing 3,822 signatures tabled by Pam Wilson regarding levels of service
in parks and reserves in Franklin.
b) That
the Franklin Local Board requests that information on the levels of service
and performance monitoring for the mowing and maintenance of parks and reserves
in Franklin be provided to the Board at the next available workshop for
consideration.
CARRIED
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Attachments
a Cover note for
petition
b Photos in
support of the petition
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8 Deputations
There were no deputations.
9 Public Forum
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9.1
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Waiuku markets
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Tracy Hyland was not in attendance
and will be invited to attend the next business meeting.
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9.2
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Te Whangai Trust re: Local Economic
Development work programme (refer Item 13)
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Gary Dalton from the Te Whangai
Trust was in attendance to request the Board’s funding support from their
Local Economic Development work programme (refer Item 13 on the agenda).
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Resolution number FR/2015/4
MOVED by Chairperson AP Baker, seconded by Member AM
Fulljames:
That the Franklin Local Board
thanks Gary Dalton from Te Whangai Trust for his attendance.
CARRIED
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9.3
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Franklin Tourism Group re Local Economic
Development work programme (refer Item 13)
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Ian Litchfield from the Franklin
Tourism Group was in attendance to request the Board’s funding support from
their Local Economic Development work programme (refer Item 13 on the
agenda).
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Resolution number FR/2015/5
MOVED by Member AM Fulljames, seconded by Deputy
Chairperson AJ Naysmith:
That the Franklin Local Board
thanks Ian Litchfield from the Franklin Tourism Group for his attendance.
CARRIED
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9.4
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Kirsty Ollerenshaw requesting
play equipment for Matakawau Reserve
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Kirsty Ollerenshaw requested the
Board consider adding Matakawau Reserve to the work programme for
playgrounds, for which she had four letters of support from community
organisations along with 123 individual signatures from members of the
public.
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Resolution number FR/2015/6
MOVED by Deputy Chairperson AJ Naysmith, seconded by
Member MJF Bell:
That the Franklin Local Board
thanks Kirsty Ollerenshaw for her attendance.
CARRIED
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Attachments
a Supporting
information for request for playground at Matakawau Reserve
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9.5
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Jan Beatson regarding
landowner approval request for new stairs at Torkar Road, Clarks Beach
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Jan Beatson was in attendance to
support the residents’ application for landowner approval to build additional
stairs down to the beach at Torkar Road, Clarks Beach (refer Item 17 on the
agenda).
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Resolution number FR/2015/7
MOVED by Chairperson AP Baker, seconded by Member AQ
Cole:
That Jan Beatson be thanked for
her attendance.
CARRIED
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10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
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12
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Franklin Local Board
World War One Project Fund - Applications for Consideration
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Resolution
number FR/2015/8
MOVED by Member MJF Bell, seconded by Member BS
Crompton:
a) That
the Franklin Local Board approves the application from the Beachlands
Community Trust for a grant of $2,808 from the Franklin Local Board World War
One Project Fund, towards the war memorial flag pole project on Sunkist Bay
Hill, Beachlands.
b) That the Franklin Local Board approves the application from the
Lions Club of Bombay Inc. for a grant of $11,630 from the Franklin Local
Board World War One Project Fund, towards the War Memorial Arch rebuild
project at Bombay.
c) That the balance of the World War One Project Fund of
$20,562 be returned to the Franklin Local Board discretionary operational
budget for 2014/2015.
CARRIED
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13
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Local Economic
Development Work Programme
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Resolution
number FR/2015/9
MOVED by Member BS Crompton, seconded by Member
AQ Cole:
a) That the
Franklin Local Board allocates $15,000 from the Local Economic Development
work programme to support the Te Whangai Trust with the set up costs to
expand their activity to provide training and employment opportunities to
long term unemployed in Franklin.
b) That the
Te Whangai Trust reports back to the Local Board on the outcome of their
initiatives i.e. the numbers of long term unemployed employed at the Aka Aka
facility over its first year of operation, by 30 June 2016.
c) That the
Franklin Local Board allocates $5,000 from the Local Economic Development
work programme to support the Franklin Tourism Group to provide promotional
support to the proposed five course golf tournament to maximise visitor
attraction and economic benefit to the local area.
d) That the
Franklin Tourism Group reports back to the Local Board on the outcome of
their tournament, i.e. the number of competitors at the golf tournament and
where they have travelled from, within two months of the completion of the
project.
CARRIED
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14
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Performance Report for
the Franklin Local Board for the six months ended 31 December 2014
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The Community Development, Arts and
Culture (CDAC) report to December 2014 was tabled for members consideration.
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Resolution
number FR/2015/10
MOVED by Chairperson AP Baker, seconded by
Member MA Kay:
That the
Franklin Local Board defers the Performance
Report for the Franklin Local Board for
the period ended December 2014.
CARRIED
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Attachments
a CDAC report to
December 2014
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16
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Pukekohe Stadium Drive
Landowner Approval
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Resolution
number FR/2015/12
MOVED by Chairperson AP Baker, seconded by
Member MA Kay:
a) That the
Franklin Local Board grants landowner approval to conduct the footpath
rehabilitation at:
i) 19
Stadium Drive (Lot 25 DP 17504)
ii) 21-23
Stadium Drive (Lot 1-2 DP 56399, Lot 1 DP 59127, Lot 1 DP 56340, Pt Allot 12
PSH Pukekohe DP), and
iii) 9
Stadium Drive (Pt Allotment 12 PSH of Pukekohe, Roulston Heritage Park).
b) That the
Franklin Local Board grants landowner approval to establish a temporary
construction compound on the vacant part of 19-21 Stadium Drive for the
period of construction works (March-July 2015).
c) That the
Franklin Local Board notes that landowner approval is subject to conditions
to be provided by the Manager Local and Sports Parks (South) to manage the
construction works, any modifications to landscaping and reinstatement of
reserve areas at 9, 19, 21 and 23 Stadium Drive.
CARRIED
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17
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Proposed private
staircases over esplanade reserve at Clarks Beach
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Resolution
number FR/2015/13
MOVED by Member AQ Cole, seconded by Deputy
Chairperson AJ Naysmith:
That the
Franklin Local Board defers any decision in regard to landowner approval for three private staircases to be constructed
over Hoskings Beach and Access Reserve, Clarks Beach, noting that landowner
approval has already been provided for the repair of the seawall to mitigate
coastal erosion and recommends this construction work commence immediately
upon issuing of required consents for the seawall.
CARRIED
Secretarial note: Pursuant
to Standing Order 3.15.5 Member SJR Higgins and Member LM Murphy requested that
their dissenting votes be recorded.
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18
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Relocation of stored
public toilets
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Resolution
number FR/2015/14
MOVED by Member MA Kay, seconded by Member SJR
Higgins:
a) That the Franklin Local Board approves the reallocation of $85,899
in the 2014/2015 Parks Capital Work Programme to relocate the stored single exeloo
from the Waiuku depot to Samuel Miller Reserve, as the two exeloos from
Bledisloe Park will not be available until the next financial year.
b) That the
Franklin Local Board notes that funds will need to be set aside in the
2015/2016 work programme for the removal and relocation of the two exeloos
from Bledisloe Park to a new site.
CARRIED
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Secretarial
Note: The meeting adjourned at 10.55am and
reconvened at 11.05am
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20
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Auckland Transport
Update – February 2015
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Resolution number FR/2015/16
MOVED by Chairperson AP Baker,
seconded by Member AM Fulljames:
a) That the report entitled ‘Auckland Transport Update – February
2015’ and the attached issues register from Auckland Transport’s Elected
Member Relationship Manager (South) be received.
b) That the Franklin Local Board delegates the transport portfolio
holders to approve construction on the Tobin Street carpark lighting
improvements project, to be funded from the Local Board Transport Capital
Fund, prior to the next Board meeting.
CARRIED
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21
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Auckland Transport Quarterly
Update to Local Boards
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Resolution
number FR/2015/17
MOVED by Chairperson AP Baker, seconded by
Member AQ Cole:
a) That the Franklin Local Board urgently requests clarification on
Auckland Transport’s prioritisation process, particularly with regard to its
decision to initiate detailed design and construction of the Parnell rail
station ahead of the Pukekohe station upgrade.
b) That the Franklin Local Board reiterates its request to have the
Pukekohe station upgrade bought forward in the prioritisation list for the
Auckland Draft Regional Land Transport Plan 2015-2025.
c) That the Franklin Local Board requests a report on assessment of
travel times for the routes now provided by electric multiple units compared
to the travel times on the same routes with the previous diesel units.
CARRIED
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23
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Local Board delegations
for Have Your Say events
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Resolution
number FR/2015/19
MOVED by Member MA Kay, seconded by Member LM
Murphy:
That the
Franklin Local Board delegates to the
following staff the power and responsibility to hear from the public on the
local board agreement through “spoken interaction/NZ sign language
interaction” at the “Have Your Say” events:
i) Tier 2 staff
ii) Tier 3 staff
iii) Local Board Relationship Manager, Local
Board Senior Advisor, Local Board Advisor
iv) any
additional staff approved by the Chair.
CARRIED
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24
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Changes required to
triennial meeting schedule for 2015 Franklin Local Board business meetings
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Resolution
number FR/2015/20
MOVED by Member MA Kay, seconded by Member AM
Fulljames:
a) That the Franklin
Local Board reschedules their April business meeting from Tuesday, 28 April
2015 to Tuesday, 21 April 2015.
b) That the Franklin
Local Board reschedules their June business meeting from Tuesday, 23 June
2015 to Tuesday, 16 June 2015.
c) That the Franklin
Local Board reschedules their September business meeting from Tuesday, 22
September 2015 to Tuesday, 29 September 2015.
CARRIED
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25
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Franklin Local Board
submission in support of the Auckland Council submission on Block Offer 2015
- Proposal for Petroleum Exploration
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Resolution number FR/2015/21
MOVED
by Chairperson AP Baker, seconded by Member MA Kay:
That the Franklin Local Board
endorses the submission in support of the Auckland Council submission on the
Block Offer 2015 – Proposal for Petroleum Exploration Permit (refer
Attachment A on pages 191-192 of the agenda).
CARRIED
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27
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Franklin Local Board
submission on the draft Regional Land Transport Plan 2015-2025
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Resolution
number FR/2015/23
MOVED by Member LM Murphy, seconded by Deputy
Chairperson AJ Naysmith:
a) That
the Franklin Local Board agrees to provide feedback to Auckland Transport on
the draft Regional Land Transport Plan 2015-2025 by:
i) speaking
at the Auckland Transport, Transport Stakeholder event
ii) providing
written feedback to Auckland Transport.
b) That
the Franklin Local Board delegates to the chair and the transport portfolio
holder the power to speak on behalf of the board at the Auckland Transport
Stakeholder event.
c) That
the Franklin Local Board approves the submission (refer Attachment A on pages
203-208 of the agenda) as the Franklin Local Board’s written feedback to
Auckland Transport on the draft Regional Land Transport Plan 2015-2025, with
the following amendments:
i) add a project to the list of
gaps - Roundabout
opposite the Whitford Landfill and Clifton Road, Whitford.
ii) Add to notes - The quarry,
landfill and Whitford Residents’ and Ratepayers’ Association are advocating
to AT due to it becoming increasingly dangerous for traffic.
iii) That the Franklin Local Board reiterates its request to have
the Pukekohe station upgrade brought forward in the prioritisation list for
the Auckland Draft Regional Land Transport Plan 2015-2025, noting the
projected growth and increased patronage since regular services were
introduced.
CARRIED
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28
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Urgent Decisions of the
Franklin Local Board between December 2014 and February 2015
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Resolution
number FR/2015/24
MOVED by Chairperson AP Baker, seconded by
Member BS Crompton:
That the
Franklin Local Board notes the following urgent decisions:
Landowner
Approval : Pukekohe Netball Centre
a) That
the Franklin Local Board grants landowner approval for the construction of a canopy
as per the attached plan over the premier court at
the Pukekohe Netball Centre located at Bledisloe Park, Pukekohe.
Cleaning of
pavers in Waiuku town centre
b) That the Franklin Local Board approves the sum of $16,500 from its
2014/2015 discretionary operational budget for the cleaning of pavers in the
Waiuku Town Centre.
Reallocation
of Parks Capital Works Programme
c) That
the Franklin Local Board approves the reallocation of the $107,347 from the
2014/2015 capital budget for the Sunkist Bay toilet renewal to the Bledisloe
Netball car park renewal/extension.
CARRIED
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30 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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31 Procedural motion to
exclude the public
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Resolution
number FR/2015/26
MOVED by Chairperson AP Baker, seconded by Member MA
Kay:
That the
Franklin Local Board excludes the public from the following part(s) of the
proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Acquisition
of land for public open space in Pukekohe
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Reason for passing
this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(i) - The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In particular, the
report contains information on property values.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C2 Outsourced
Facilities Management of Auckland Council Recreational Facilities (Franklin
Local Board) - Full Supplier Recomendation - ACPN 16239
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Reason for passing
this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(h) - The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In particular, the
report contains commercially sensitive information and it is important to
protect the privacy of the two companies involved until the process has
been fully negotiated and suppliers advised of the outcome.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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CARRIED
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12.00pm The public was excluded.
Resolutions in relation to the confidential items are recorded in
the confidential section of these minutes and are not publicly available.
12.13pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
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C1
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Acquisition of land for
public open space in Pukekohe
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Resolution
number FR/2015/27
MOVED by Chairperson AP Baker, seconded by
Member MA Kay:
That the
Franklin Local Board confirms there be no restatement of the confidential report, attachments or resolutions
for the acquisition of the property in Pukekohe or the resolutions of the
Local Board until settlement of the purchase, noting only the resolution is
to be restated.
CARRIED
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C2
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Outsourced Facilities
Management of Auckland Council Recreational Facilities (Franklin Local Board)
- Full Supplier Recomendation - ACPN 16239
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Resolution
number FR/2015/28
MOVED by Chairperson AP Baker, seconded by
Member LM Murphy:
That the
Franklin Local Board confirms the report will remain confidential due to
commercial sensitivity, noting the resolutions will be restated in the open
section of the minutes once both tenderers have been notified.
CARRIED
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12.15pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Franklin Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
