Agenda of Great Barrier Local Board

Great Barrier Local Board

11 February 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

10 Extraordinary Business 5

11 Notices of Motion 6

12 Auckland Transport Report – February 2015 – Great Barrier Island 7

13 Tryphena Coastal Trail concept plan approval 13

14 Great Barrier Local Board Discretionary Community Funding: Round Two 2014-15 33

15 Local Board delegations for Have Your Say events 37

16 Local Board input on the draft Regional Land Transport Plan 2015-2025 39

17 Members attendance to the Community Development Conference 2015 43

18 Quarterly Performance Report for the period ending 31st December 2014 45

19 Chairperson's report 79

20 Board Members' Reports 85

21 Reports Requested/Pending 97

22 Correspondence 101

23 Great Barrier Local Board Workshop Proceedings 111

24 Consideration of Extraordinary Items

1 Welcome

Chairperson IM Fordham will welcome everyone in attendance. Member JC Cleave will lead a karakia.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Great Barrier Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 10 December 2014, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Great Barrier Local Board

11 February 2015

Auckland Transport Report – February 2015 – Great Barrier Island

File No.: CP2015/00856

Purpose

1. The purpose of this report is to respond to local board requests on transport–related matters and to provide information to elected members about Auckland Transport (AT) activities in the local board area.

Executive Summary

2. This report covers matters of specific application and interest to the Great Barrier Local Board and its community, matters of general interest relating to Auckland Transport activities or the transport sector, and relevant Auckland Transport media releases for the information of the board and community.

3. In particular, this report provides and update on;

· Local Board Transport Capital Fund

· Dust Suppressant

· Up-date on previous Resolutions

· Media

Recommendation/s

That the Great Barrier Local Board:

a) receives the Auckland Transport Report – February 2015.

b) approves agreed Local Board Transport Capital Fund projects.

Comments

Local Board Transport Capital Fund

4. At the Local Board meeting on the 12 March 2014 the Board were provided with a list of potential Local Board Transport Capital Fund projects.

5. The below table outlines an up-date as to decisions by the Board and on the progress of the projects.

Table 1: Great Barrier Local Board project update for Board approval:

Resolution # GBI/2013/234 (2013)

Resolution # GBI/2014/20 (April 2014)

ID#

Project Description

Progress/Current Status

211

Hector Sanderson Road

Split into sections for funding purposes

· Resolution GBI/2014/63 (15 May 2014)

“The design element of the project will be led by the Local Parks and SLIP’s project team”

· Resolution GBI/2014/154 (December 2014)

Requests that those parts of projects 221 and 211 currently being progressed by the board be funded from Local Board Transport capital Fund to be confirmed in February 2015.

222

Fitzroy Wharf parking

· ROC – Unable to determine at present

Auckland Transport is still looking at options; every option investigated to date suggests huge costs for the benefit of a few cars.

The area is very short of available space.

4 Parking spaces were identified, however the wall above these spaces slipped, forcing a reconsideration of location

This car park extension has been put on hold until the slip has been repaired. There are currently rubbish bins occupying the proposed new car park spaces and these will be relocated once slip work carried out.

Note: ROC = rough order of costs; FEC = firm estimate of cost)

Dust Suppressant

6. As previously reported Auckland Transport has carried investigations into the use of dust suppression and associated trials and has supplied cost estimates to apply such products.

7. As a result of the investigations, Auckland Transport has determined the costs of current dust suppression solutions available on the market are not cost effective or an effective long term solution.

8. At this point in time Auckland Transport does not have the funding required to invest in dust suppression and will not be pursuing the issue further, however will periodically review this position.

Resolution Updates

August 2014 resolutions;

9. On the 13 August 2014 the Great Barrier local Board made the following resolution;

I. Request a response from Auckland Transport on the following matters at the September 2014 business meeting which are not included in the officer’s report;

II. An update on the speed limits project.

III. Further advise on the use of dust suppressant products, including the basis of statements that the product is cost prohibitive, and noting statements at the 28 July budget committee workshop from Auckland transport Chief Executive David Warburton that it was investigating this proposal.

IV. Complete.

V. An update on Okupu Wharf re upgrades or replacement with pontoon.

10. Auckland Transport response;

I. Response follows 2 to 7 below;

II. Auckland Transport legislative team is still working on this and an up-date is expected in March 2015.

III. Dust suppressant, (Separate item above).

IV. Previously reported on.

V. Currently under review by external consultant Tonkin and Taylor and report expected March 2015.

VI. Previously reported on.

October 2014 resolutions;

11. On the 8 October 2014 the Great Barrier Local Board made the following resolutions;

a. Receives the Auckland Transport Report – October 2014.

b. Complete.

c. Delegates authority to Chairperson IM Fordham and the transport portfolio holders to agree on the Auckland Transport Capital Fund Allocation.

12. Auckland Transport response;

a. Nil

b. Completed

c. Board in discussion on projects

November 2014 resolutions;

13. On the 12 November 2014 the Great Barrier Local Board made the following resolution;

a. Auckland Transport Quarterly Report be received.

b. Great Barrier Board requests that Auckland Transport investigates whether additional maintenance of Whangaparapara Road is required given its expected increased use with Claris petrol supplies being unavailable.

c. Great Barrier local Board agrees to contribute $71,455.87 from its SLIPs capex towards the installation of a commercial pontoon at Whangaparapara Wharf subject to Auckland Transport contributing the remaining costs and confirming the project can be delivered in the current financial year.

14. Auckland Transport response;

a. Nil

b. Auckland Transport is monitoring this and will increase as required.

c. Pontoon installation is currently in planning, engineering and consenting state, Auckland Transport hopes to be able to confirm delivery details by March 2015.

Regional Land Transport Plan (‘RLTP’) Consultation

15. The draft RLTP is being consulted on alongside Council’s Long Term Plan. Both documents were released for public consultation on 23 January.

16. The RLTP represents the combined intentions of Auckland Transport, NZTA, and KiwiRail in terms of forward planning and priorities.

17. The current proposed plan, called the Basic Transport Plan (‘BTP’) in the RLTP, will deliver or complete a number of major projects including cycleways, roading projects in the north-west, a start on the City Rail Link, and progress on a number of public transport improvements. However, the BTP will also see many projects delayed and some pushed out of the ten year plan entirely. For significant progress to be possible on many of the Auckland Plan transport initiatives, alternative funding sources will be required.

18. The RLTP references light rail as a possible option for future proofing public transport services to the outer suburbs. In 2012 the City Centre Future Access Study responded to a government request to develop solutions for access to the CBD. That study showed that the City Rail Link, together with surface bus improvements, provided the best solution but that congestion would still worsen on key arterials into and out of the city centre. Light rail is of course referenced in other plans for the waterfront and CBD.

19. In response, Auckland Transport looked at a number of options and the Auckland Transport Board has asked management to further investigate light rail as a means of addressing severe congestion and pollution on key bus routes in the longer-term. It was important to signal this as a possibility through the consultation phase, although work is still at a very early stage. The draft RLTP notes that any work on light rail is not currently funded and therefore a key focus going forward will be to identify alternative funding sources.

20. The draft RLTP can be found at www.at.govt.nz, consultation ends 16 March 2015.

Media

Red Light Cameras Programme

21. Police and Auckland Transport are working together to reduce risk for road users at key Auckland intersections by installing red light cameras using NZTA’s methodology to identify intersections where red light cameras would likely enhance road safety.

22. During the period 2009-2013 there were 634 injury crashes and 1277 non-injury crashes caused by red light running in the Auckland area.

23. Based on the NZTA’s analysis, 75 sites were prioritised by Police and AT on the basis of potential crash-reduction savings. Of those, seven new red light camera sites were selected for installation and operation across Auckland in 2015.

24. Police will own and run two digital, dual function cameras capable of recording vehicles that run red lights and/or speed through intersections. They will initially operate in red-light mode only. This will bring the total number of red light camera sites across Auckland to 17.

25. The new cameras further support the wider programmes run by both organisations to encourage safer driving. Auckland Transport has recently delivered a Red Means Stop education and enforcement campaign supported by the Police, and a follow up campaign will be run in February.

Intersection	Owner	Infrastructure installation	Camera in trial mode	Camera in enforcement mode
Auckland CBD – Halsey Street & Fanshawe Street	Auckland Transport	December 2014	December 2014	Late January 2015
Avondale – Ash Street & Rosebank Road	Auckland Transport	December 2014	December 2014	Late January 2015
Pakuranga – Pigeon Mountain & Pakuranga Road	Auckland Transport	December 2014	December 2014	Late January 2015
East Tamaki – Te Irirangi Drive & Smales Road	Auckland Transport	December 2014	December 2014	Late January 2015
East Tamaki – Chapel Road & Stancombe Road	Auckland Transport	December 2014	December 2014	Late January 2015
Lambie Drive Interchange (east-bound off-ramp)	Police/Auckland Motorways Alliance	December 2014	January 2015	2015
Botany – Te Irirangi & Tī Rakau Drives	Police/Auckland Transport	December 2014	January 2015	2015

Consideration

Local Board Views and Implications

26. The board’s views will be incorporated during consultation on any proposed schemes.

Maori Impact Statement

27. No specific issues with regard to the Maori Impact Statement are triggered by this report.

General

28. The activities detailed in this report do not trigger the Significance Policy. All programmes and activities are within budget/in line with the Council’s Annual Plan and LTP documents and there are no legal or legislative implications arising from the activities detailed in this report.

Implementation Issues

29. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

There are no attachments for this report.

Signatories

Author

Ivan Trethowen – Auckland Transport Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Auckland Transport Elected Member Relationship Team Manager

John Nash – Relationship Manager/ Senior Local Board Advisor

Great Barrier Local Board

11 February 2015

Tryphena Coastal Trail concept plan approval

File No.: CP2015/00501

Purpose

1. To approve the Tryphena Coastal Trail concept plan (Attachment A) as the guiding document for the improvement of the walking route around the Tryphena coastline.

Executive Summary

2. The Tryphena Coastal Trail concept plan sets out the vision for a safe and enjoyable walking trail between Puriri Bay and Shoal Bay Wharf. It will be used by Auckland Transport and Auckland Council to guide improvement to the footpaths and walkways around the coastline.

Recommendation/s

That the Great Barrier Local Board:

a) approves the Tryphena Coastal Trail concept plan as the guiding document for the improvement of the walking route around the Tryphena Coastline.

Discussion

3. The road around Tryphena coastline -between Puriri Bay and Shoal Bay Wharf- is 8.2km long. It is a key connection for locals walking between the main settlements and is a rewarding walk for visitors keen to explore Tryphena harbour.

4. The only part of the road with a footpath is the 1km section between Gooseberry Flat and Mulberry Grove. The footpath is made from alternating sections of mown grass, gravel and boardwalk. The development of this path has been ad-hoc and unplanned. Improvement work has been carried out in stages as budget allows, with mixed results.

5. The Tryphena Coastal Trail concept plan was commissioned by the Great Barrier Local Board to set out the vision for a safe and enjoyable walking trail around the Tryphena coastline. It was developed collaboratively between the local board, the Auckland Council local and sports parks team and Auckland Transport.

6. The concept plan recommends: improvement of the footpath between the settlements of Pah Beach, Gooseberry Flat and Mulberry Grove to make it easy and safe for people to walk from bay to bay; diverting sections of the footpath through coastal reserves and the installation of interpretive and directional signage to encourage recreational walkers to explore the bay on foot, expanding the recreational opportunities in the Tryphena area.

7. The concept plan will act as the guiding document for the development of a safe and enjoyable walking route around the harbour. It requires both Auckland Transport and the Local and Sports Park team to develop plans to deliver the trail. It gives clear guidance on the board’s goals, priorities and preferred solutions for walking around the Tryphena coastline and should guide all footpath repair, renewal, improvement and extension work in the Tryphena area.

8. The Tryphena harbour is a stunning location, with safe, sandy swimming beaches, wading birds, Pohutukawa and other mature native trees, pa sites, settler history and regular dolphin sightings. It offers a number of safe, easy and rewarding walking options. Directional and interpretive signage and seating at appropriate points can help walkers get the most out of the experience and is a key part of this plan.

9. Great Barrier is different to Auckland, it’s a world apart. The concept plan sets out how the design of the footpath, walkways and signage should reinforce, -and not diminish- the character of the island.

Consideration

Local Board Views and Implications

10. The local board commissioned the plan and has been involved in its development through its parks representatives and in workshops with the whole board. The Tryphena community was consulted on the plan at an open day in 2014. Feedback from the consultation has helped shape the recommendations within the plan.

Maori Impact Statement

11. Parks and open spaces contribute significantly to Maori well-being, values, culture and traditions. Mana Whenua will be consulted on the creation of new sections of walkway and on the design and content of directional and relevant interpretive signage.

Implementation Issues

12. Local and sports parks would lead and manage the three off-road walkways, the interpretation signage and the directional signage. Funding has been allocated by the Great Barrier local board who have allocated:

13. $30,000 from their FY15 Practical Public Access budget to design and consent the three off-road walkways in coastal reserves.

14. $220,000 from their Locally Driven Initiative (LDI) funding in FY16 to construct three off-road walkways, install directional signage and a bridge at Mulberry Grove.

15. $50,000 from their LDI funding in FY16 to develop and install interpretative signage, including interpretative signage for the Tryphena Coastal Trail.

16. The board will work with Auckland Transport to develop an implementation plan for the improvement of footpaths within the road corridor.

Attachments

No.	Title	Page
a View	Tryphena Coastal Trail concept plan	15

Signatories

Author

Gary Wilton - Parks Adviser Hauraki Gulf Islands

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

John Nash – Relationship Manager/ Senior Local Board Advisor

Great Barrier Local Board

11 February 2015

Great Barrier Local Board Discretionary Community Funding: Round Two 2014-15

File No.: CP2014/13679

Purpose

1. The purpose of the report is to present applications received for round two of the Great Barrier Local Board Community Funding Programme 2014-2015. The local board is required to fund, part-fund or decline these applications.

Executive summary

2. For the 2014-2015 financial year, the Great Barrier Local Board set a total community funding budget of $25,459. $8,149 was allocated in round one, leaving $17,310 for rounds two and three.

3. Eight applications were received in this round, with a total requested of $41,780.

Recommendation/s

That the Great Barrier Local Board:

a) considers the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Table One: Great Barrier Local Board Community Funding Applications

Organisation Name	Project Title	Amount Requested
Okiwi School	2015 Weetbix Tryathlon	$2,241.00
Okiwi School	Port Fitzroy Coastal Clean Up 2015	$445.00
GBI Blue Light Ventures	2015 GBI Kids Hunter National Training Scheme Course	$1,754.00
Great Barrier Island Golf Club Incorporated	Interior Ceiling	$7,311.00
Mind Over Manner	Great Barrier Island "It Takes The Village to Accept the Teen"	$4,077.00
Aotea Community Radio Trust	Aotea Community Radio Station systems upgrade (Storage shed at Radio Station/ New exciter for 104FM)	$12,962.00
Aotea Family Support Group	The Great Barrier Community Engineering Workshop - Te Matauranga Mahi Rino: The Knowledge of Steel Work	$3,490.00
Aotea Boardriders Club Inc.	Box trailer and soft boards	$9,500.00
Total		$41,780.00

Comments

4. In March 2014, the Regional Strategy and Policy Committee resolved to continue the interim community funding approach for the 2014/2015 financial year (REG/2014/36).This interim community funding approach remains in place until the adoption and implementation of the new Community Grants Policy.

5. Three community funding rounds are scheduled for this financial year. The first round closed on 19 September 2014 and the second on 19 December 2014. The third round closes on 15 May 2015.

6. Online funding criteria state that the Great Barrier Local Board will focus Local Board Community Grants funding on assisting local groups to provide activities and projects that make a positive contribution to the local community and align with the objectives of the Great Barrier Local Board Plan.

7. The board has advertised that it will consider the following when allocating community grants:

· how well the project aligns with local board plan priorities

· how well the project helps the wider island community

· the number of residents who benefit, and

· the group’s record of undertaking activities of benefit to the community, previous funding applications and the success of previously-funded projects in benefiting the island community.

8. The local board has advertised additional criteria as follows:

· activities must not have already taken place before the board has the opportunity to consider the application

· applicant groups must be based on Great Barrier Island

· applicant groups must be legally constituted, i.e. be registered charitable trusts or incorporated societies. Other groups must apply under the umbrella of such a group

· generally, the board will not fund legal costs associated with legal action, funds to be used to advance activities promoting particular political goals or religious ministry, or wages and salaries

· The Great Barrier Local Board reserves the right to accept or refuse applications, including where the required information has not been adequately provided.

9. The board reserves the right to alter or amend any of the above criteria by simple local board resolution made at an ordinary meeting. This fund is allocated at the local board’s discretion. In accordance with its fiduciary duties, the local board is to act honestly, avoid conflicts of interest and act in what the local board believes to be the best interests of the community.

10. Round two of the Great Barrier Local Board Community Funding closed on 19 December 2014. The fund was advertised through community networks and on the Auckland Council website.

11. For the 2014-2015 financial year, the Great Barrier Local Board set a total community funding budget of $25,459. $8,149 was allocated in round one, leaving $17,310 for rounds two and three.

12. Eight applications were received in this round, with a total requested of $41,780.

Consideration

Local board views and implications

13. Applications were circulated to the local board for consideration prior to this meeting.

Maori impact statement

14. Community funding is a general programme of interest and accessible to a wide range of groups, including Maori. Maori are therefore likely to benefit alongside other groups in the community.

Implementation

15. The allocation of grants to community groups is within the adopted annual plan.

16. Following the Great Barrier Local Board allocating funding for round two, Community Development, Arts and Culture will notify the applicants of the local board decision.

Attachments

There are no attachments for this report.

Signatories

Authors

Sarah Zimmerman - Community Funding Advisor

Danielle Hibbard - Funding Coordinator

Authoriser

Graham Bodman - Manager - Community Development, Arts and Culture

Great Barrier Local Board

11 February 2015

Local Board delegations for Have Your Say events

File No.: CP2015/00278

Purpose

1. To provide for local board delegations for the public consultation process for the local board agreement in the Long-term Plan 2015-2025 (LTP).

Executive Summary

2. Under the Local Government Act 2002, Auckland Council is required to follow the special consultative procedure to seek public feedback to inform the Long-term Plan 2015-2025 (including local board agreements).

3. Recent changes to the Local Government Act 2002 provide council with more flexibility in how it consults with Aucklanders, in particular in how council can hear the views of Aucklanders. The consultation process is introducing a number of changes that satisfy legislative requirements while also enabling Aucklanders to engage in the public consultation process in a variety of ways to suit their personal preferences.

4. A key change involves replacing traditional hearings with public spoken interaction events called Have Your Say (HYS) events across the Auckland region from 14 February through to the 14 March 2015. Aucklanders can provide feedback on regional and local issues at these events which will be attended by a mix of governing body members, local board members, Auckland Transport Board members (or their delegates) and well supported by staff to record all feedback.

5. Aucklanders who choose to attend a HYS event will be able to present their views through spoken interaction with decision makers or their representatives. Local boards are decision makers for their local board agreements, which form a part of the LTP. As the governing body are also decision makers on local board agreements it is important that both hear feedback on local proposals.

6. To make sure that there are sufficient decision-makers (or delegates) to hear all the feedback provided if attendance is higher than expected for a HYS event, or if a board member is unable to attend, it is recommended that the local board make delegations to staff to hear on their behalf. At their meeting on 18 December the governing body made delegations to cover this risk.

Recommendation/s

That the Great Barrier Local Board:

a) Delegate to the following staff the power and responsibility to hear from the public on the local board agreement through “spoken interaction/NZ sign language interaction” at the “Have Your Say” events:

i) Tier 2 staff

ii) Tier 3 staff

iii) Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor

iv) any additional staff approved by the Chair.

Discussion

7. Each Have Your Say session will run for approximately two hours, however there could be more than one session held at an event depending on the number of people who register. Public feedback will be collected across three broad areas:

· The key LTP issues including balancing affordability with progress; transport, rates and a more active development role for the council.

· Local priorities and proposals

· Other regional matters

8. A range of options are available for the structure and format of these events. This flexibility will enable events to be tailored to account for the community preferences, logistical variations in the number of Aucklanders who attend, what they would like to talk about, and the number and mix of elected members available.

9. To help manage this, Aucklanders will be asked to register their attendance for these events online through the Shape Auckland website. It would be at this point where they would request a sign interpreter or Māori interpreter if required.

10. Aucklanders who choose to attend a HYS event will be able to present their views through spoken interaction with a decision maker or their representative. Local boards are decision makers for their local board agreements, which form a part of the LTP. If attendance is higher than expected for a HYS event, it may be difficult for the local board members present to hear all the feedback on local proposals. To manage this eventuality it is recommended that the local board make delegations to staff to hear on their behalf. These delegations would only come into play if needed due to high public attendance at the HYS event. They are not intended to undermine the importance of local board members being present to hear from their communities.

11. Local board members attendance at the HYS event is important to enable them to hear the views of their communities on local proposals given the board’s decision making role. The HYS event also provides an important opportunity for local board members to hear the views of their communities on regional proposals to inform their advocacy.

Consideration

Local Board Views and Implications

12. Local board views have not been sought on this report as it is recommending a pragmatic delegation to staff to manage events that attract larger numbers.

Maori Impact Statement

13. Te Waka Angamua staff will attend all HYS events to facilitate and capture feedback from Maori participants. Therefore it is not anticipated that the recommendation in this report has a specific an impact on Maori.

Attachments

There are no attachments for this report.

Signatories

Author

Karen Titulaer - Senior Policy Advisor

Authorisers

Karen Lyons - Manager Local Board Services

John Nash – Relationship Manager/ Senior Local Board Advisor

Great Barrier Local Board

11 February 2015

Local Board input on the draft Regional Land Transport Plan 2015-2025

File No.: CP2015/00597

Purpose

1. To outline the options for local boards to provide feedback on the draft Regional Land Transport Plan 2015-2025 and agree the approach the Great Barrier Local Board will take to provide their feedback.

Executive Summary

2. The draft Regional Land Transport Plan 2015-2025 (RLTP) was endorsed by Auckland Transport’s Board at their 16 December 2014 meeting. It sets out the programme of work Auckland Transport (AT) proposes to deliver over the next ten years, within the funding available, and the models used to prioritise projects. Attachment A is the draft RLTP.

3. Local boards had three opportunities at different workshops in 2014 to discuss the RLTP process, prioritisation mechanisms and proposed projects with Auckland Transport management and staff.

4. Following on from these workshops, local boards are now encouraged to provide formal feedback about the draft RLTP. There are two ways boards can do this. AT would like to encourage boards to take up both opportunities.

a) Speak at the AT Transport Stakeholder event that is taking place on the 10 and 11 March. This is a hearing style event where local board members will be heard by members of the AT board.

b) Provide written feedback to AT by 16 March.

Recommendation/s

That the Great Barrier Local Board:

a) Agrees to provide feedback to Auckland Transport on the draft Regional Land Transport Plan 2015-2025 by:

i) speaking at the Auckland Transport Stakeholder event

ii) providing written feedback to Auckland Transport.

b) Delegates to the chair and the transport portfolio holder the power to speak on behalf of the board at the Auckland Transport Stakeholder event.

c) Delegates to the chair and the transport portfolio holder the power to approve the board’s written feedback to Auckland Transport on the draft Regional Land Transport Plan 2015-2025.

Comments

The draft RLTP

5. The draft Regional Land Transport Plan 2015-2025 (RLTP) was endorsed by Auckland Transport’s Board at their 16 December 2014 meeting. It sets out the programme of work Auckland Transport proposes to deliver over the next ten years, within the funding available, and the models used to prioritise projects. Attachment A is the draft RLTP.

6. In addition, the draft RLTP identifies an alternative transport investment package that may be possible if additional funding can be secured.

7. The council’s Long-term Plan (LTP) and the RLTP are developed under a very similar timeline and cover largely the same transport issues. Rather than consulting with Aucklanders on the same issues at the same time, this year a single consultation process will be used to seek Aucklanders’ feedback on transport and inform both the LTP and the RLTP. This consultation is taking place between 23 January and 16 March.

Local board input on the draft RLTP

8. Local boards had three opportunities at different workshops in 2014 to discuss the RLTP process, prioritisation mechanisms and proposed projects with Auckland Transport management and staff. Therefore boards should already be familiar with the broad direction of the draft RLTP and the constraints involved.

9. Following on from these workshops, local boards are now encouraged to provide formal feedback about the draft RLTP. There are two ways boards can do this. AT would like to encourage boards to take up both opportunities.

a) Speak at the AT Transport Stakeholder event that is taking place on the 10 and 11 March. This is a hearing style event where local board members will be heard by members of the AT board. From those boards speaking at these events, AT is seeking a written summary in advance of the event as well as written feedback (see below for details) which generally summarises and reflects their verbal presentations. Boards will need to delegate to member/s the power to speak on behalf of their board at this event.

b) Provide written feedback to AT by the 16 March by delegating to member/s the power to approve the board’s written feedback prior to submitting it to AT.

10. These deadlines are important because Auckland Transport staff must analyse all submissions and prepare a revised draft of the RLTP for the April 2015 AT Board meeting. The revised draft RLTP must be provided to New Zealand Transport Agency by 30 April to ensure central government considers Auckland’s programme alongside all other regional programmes from across New Zealand.

11. Local boards have already undertaken extensive community engagement to inform their local board plans and advocacy plans, including on transport. This is in addition to the ongoing conversations boards have with their communities about their priorities and the engagement taking place as part of the LTP and RLTP consultation. This information will be useful to inform local board feedback on the draft RLTP.

12. When providing feedback on the draft RLTP, it is useful to remember that:

a) it is the governing body not AT that will decide the level of funding that will be made available to deliver on the transport programme

b) the RLTP presents a proposed programme of work that is able to be delivered within the funding the draft LTP has made available for transport.

13. Therefore if boards have feedback on the level of funding that has been allocated to transport in the LTP this can be advocated to the governing body. Feedback on the draft RLTP could focus on the proposed programme of work and the prioritisation model that has been used to determine this.

14. In addition to local boards providing feedback on the RLTP, the community also has the opportunity through the LTP/RLTP consultation to give their views to AT.

15. Local board feedback will be analysed along with all other feedback AT receives through the RLTP consultation. This will inform any amendments to the draft RLTP which will be reported back to the AT Board in April.

Consideration

Local Board Views and Implications

16. This report sets out how local boards have already been engaged in the development of the draft RLTP and how they can now choose to provide formal feedback.

Maori Impact Statement

17. This report is about how local boards can provide feedback to AT on the draft RLTP. In terms of the process boards can follow for this, there are no specific impacts on Māori. There may be some consideration in boards’ feedback to AT on how the transport programme affects Māori. In addition there are also two regional stakeholder hui that will take place as part of the LTP/RLTP consultation.

Implementation Issues

18. The final RLTP will be posted on AT’s website as soon as possible after adoption, and printed copies will be made available prior to the statutory deadline of 31 July 2015.

Attachments

No.	Title	Page
a	Draft Regional Land Transport Plan 2015 - 2025 (Under Separate Cover)

Signatories

Author	John Nash – Relationship Manager/ Senior Local Board Advisor
Authoriser	Karen Lyons - Manager Local Board Services

Great Barrier Local Board

11 February 2015

Members attendance to the Community Development Conference 2015

File No.: CP2015/00493

Purpose

1. This report seeks approval from the Great Barrier Local Board for travel costs for Member Gilbert and Member Spence to attend the Community Development Conference 2015 being held in Auckland city. The conference will assist their community development portfolio holder roles by adding a deeper knowledge of community development and of opportunities.

Executive Summary

2. The Community Development Conference will showcase community development training opportunities and initiatives. Major themes include placemaking, community economic development, diverse communities and re-claiming democracy, with quality assured papers, poster presentations and practical skills workshops.

3. Members Gilbert and Spence are the two community development portfolio holders. The community development portfolio covers community facilities and programmes, place based community development programmes and services, including youth and migrant services and community safety programmes. The conference will help to develop a deeper knowledge of community development and opportunities.

4. The Community Development Conference runs over three days at the Mt Albert & Waitakere Campuses, Unitec Institute of Technology.

5. Members Gilbert and Spence will fly to Auckland city on Wednesday morning. The conference begins at 1pm on Wednesday 18 February and concludes at 4pm on Friday 20 February. Members Gilbert and Spence will fly to Great Barrier on Saturday 21 February at 7.45am.

6. Travel costs consist of airfares for both Members and car rental for Member Spence. Total travel cost will be $658.00.

7. The early bird conference fee of $170.00 each is being covered by the Community Development, Arts and Culture department.

8. Members Gilbert and Spence will report back via their board member reports during the business meeting held on 11 March 2015.

Recommendation/s

That the Great Barrier Local Board:

a) Agrees to fund travel costs of $658.00 from its professional development budget for community development portfolio holders Member Gilbert and Member Spence’s attendance at the Community Development Conference 2015 which is being held in Auckland on 18 February to 20 February 2015.

Attachments

There are no attachments for this report.

Signatories

Author	Jacqueline Fyers - RM PA/Office Administrator
Authoriser	John Nash – Relationship Manager/ Senior Local Board Advisor

Great Barrier Local Board

11 February 2015

Quarterly Performance Report for the period ending 31st December 2014

File No.: CP2015/00228

Purpose

1. To update the Great Barrier Local Board members on progress towards their objectives for the year from 1 July 2014 to 30 June 2015 as set out in the Local Board agreement.

Executive Summary

2. The Net cost of service for the period to December 2014 shows a positive variance of $133k against budget. Capital Expenditure to date is under budget by $48k.

Operating expenditure is showing a positive variance which relates to Capital Grants, Economic development and Environmental budgets.

Capital Expenditure to date is $57k this is 7.2% of the total budget and $48k underspent. This is an area of concern given there is less than six months to compete the projects, and warrants a detailed update prior to the report for the March quarter.

Recommendation/s

That the Great Barrier Local Board:

a) receives the Quarterly Performance Report for the Great Barrier Local Board for the period ended December 2014.

Consideration

Local Board Views and Implications

3. This report informs the Great Barrier Local Board of the quarterly performance to date for the period ending December 2014.

Maori Impact Statement

4. Maori as stakeholders of the council are affected and have an interest in any report on financial results. However this report does not impact specific outcomes or activities. As such the content of this report has no particular benefit to, or adverse effect on Maori

Implementation Issues

5. This is a quarterly report for the year to date December 2014; the next report will be presented to the board in May 2015.

Attachments

No.	Title	Page
a View	Quarterly Performance Report	47

Signatories

Author

Jane Koch - Business Performance Advisor

Authorisers

John Nash – Relationship Manager/ Senior Local Board Advisor

Christine Watson - Manager Financial Advisory Services - Local Boards

Chairperson	Izzy Fordham
Deputy Chairperson	Susan Daly
Members	Jeff Cleave
	Judy Gilbert
	Christina Spence

No.	Title	Page
a View	Email from Karen Osborne re Sandhills Road, Medlands Beach - major dust nuisance	103
b View	Letter of thanks from GBI Blue Light Ventures - HUNTS 2014	105
c View	Letter of support for Ngati Rehua Ngatiwai ki Aotea “Bring Back Kokako” project	109