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Great Barrier
Local Board
11 February
2015
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1 Welcome
A minutes
silence was observed to acknowledge the passing of Doug Buhler.
Chairperson IM
Fordham opened the meeting and welcomed everyone. Member JC Cleave led the
meeting in a karakia.
2 Apologies
3 Declaration of Interest
There were no
declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
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9.2
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Eve Bellerby- Aotea Boardriders Club
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Eve Bellerby from Aotea Boardriders Club
was in attendance to present to the Great Barrier Local Board in respect to
the club’s discretionary community funding application.
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Resolution
number GBI/2015/3
MOVED
by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:
That the Great
Barrier Local Board:
a) Receives
the Public Forum presentation.
b) Thanks Eve
Bellerby for her Public Forum presentation.
CARRIED
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9.3
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Tom Hunsdale - GBI Golf Club Inc
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Tom Hunsdale from GBI Golf Club Inc was
in attendance to present to the Great Barrier Local Board in respect to the
club’s discretionary community funding application.
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Resolution
number GBI/2015/4
MOVED
by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:
That the Great
Barrier Local Board:
a) Receives
the Public Forum presentation.
b) Thanks Tom
Hunsdale for his Public Forum presentation.
CARRIED
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10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Auckland Transport Report – February 2015 – Great Barrier Island
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Ivan Trethowen - Auckland Transport
Elected Member Relationship Manager was in attendance to present to the Great
Barrier Local Board in respect to this report.
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Resolution number GBI/2015/5
MOVED
by Chairperson IM Fordham, seconded by Member CA Spence:
That the Great
Barrier Local Board:
a) Receives
the Auckland Transport Report – February 2015.
b) Thanks Ivan Trethowen - Auckland Transport Elected Member
Relationship Manager for his attendance and presentation on the Auckland
Transport Report – February 2015 – Great Barrier Island.
CARRIED
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13
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Tryphena Coastal Trail concept plan approval
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Gary Wilton, Parks Adviser Hauraki
Gulf Islands was in attendance to present to the Great Barrier Local Board in
respect to this report.
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Resolution number GBI/2015/6
MOVED
by Chairperson IM Fordham, seconded by Member JC Cleave:
That the Great
Barrier Local Board:
a)
Approves the Tryphena Coastal Trail
concept plan December 2014 as the guiding document for the improvement of the
walking route around the Tryphena Coastline noting that an earlier October
2014 version was incorrectly included on the agenda and noting that actual
works will still require prior board approval.
b)
Forwards the concept plan to Auckland
Transport for consideration against future transport projects and maintenance
works and discussion with the board and parks when needed.
c)
Thanks Gary
Wilton, Parks Adviser Hauraki Gulf Islands for his
attendance and presentation on the Tryphena
Coastal Trail concept plan approval report.
CARRIED
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14
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Great Barrier Local Board Discretionary Community Funding: Round
Two 2014-15
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Resolution number GBI/2015/7
MOVED by Chairperson IM Fordham, seconded by Member JC Cleave:
That the
Great Barrier Local Board:
a)
Agrees to fund the following
applications for the Great Barrier Local Board
Discretionary Community Funding: Round Two 2014-15.
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Organisation
Name
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Project
Title
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Amount
approved
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Okiwi
School
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2015
Weetbix Tryathlon
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$2,241.00
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Okiwi
School
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Port
Fitzroy Coastal Clean Up 2015
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$
445.00
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GBI
Blue Light Ventures
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2015
GBI Kids Hunter National Training Scheme Course
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$1,754.00
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Total
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$4,440.00
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b)
Agrees to fully or part fund the
following applications from the $13,281 remaining in the 2014/15 capital
grants fund budget noting that the remaining funds are insufficient to fund
all applications in full and the board’s wish to retain some funds for future
contingencies.
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Organisation
Name
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Project
Title
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Amount
approved
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Aotea
Community Radio Trust
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Aotea
Community Radio Station systems upgrade, exciter only
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$
2,598.00
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Aotea
Boardriders Club Inc.
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Box
trailer and soft boards
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$
9,500.00
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Total
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$12,098.00
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c)
Declines the following applications for
the Great Barrier Local Board Discretionary Community Funding: Round Two
2014-15 for the reasons shown:
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Organisation
Name
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Project
Title
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Reason for
decline
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Mind
Over Manner
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Great
Barrier Island "It Takes The Village to Accept the Teen"
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The
board notes the group has received support from other funding schemes and
does not consider the proposal sufficiently benefits Great Barrier to
warrant funding.
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Great
Barrier Island Golf Club Incorporated
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Interior
Ceiling
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Requests
that the club apply to the coming 2015/16 capital grants fund noting there
is no obvious urgency for funding, other applications to be funded are
considered to be important and the club has only recently been
significantly funded through the recent capital grants funding round.
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d)
Agrees to hold one 2015/16 capital
grants funding round with opening and closing dates to be confirmed when the
new community grants policy is approved.
CARRIED
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15
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Local Board delegations for Have Your Say events
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Resolution number GBI/2015/8
MOVED
by Chairperson IM Fordham, seconded by Member JJ Gilbert:
That the Great
Barrier Local Board:
a) Delegate to
the following staff the authority and responsibility to hear from the public
on the local board agreement through “spoken interaction/NZ sign language
interaction” at the “Have Your Say” events:
i) Tier 2
staff
ii) Tier 3
staff
iii) Local
Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor
iv) Any
additional staff approved by the Chair.
CARRIED
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17
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Members attendance to the Community Development Conference 2015
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Resolution number GBI/2015/10
MOVED
by Chairperson IM Fordham, seconded by Member JC Cleave:
That the Great
Barrier Local Board:
a) Agrees to fund travel costs
of $658.00 from its professional development budget for community development
portfolio holders Member Gilbert and Member Spence’s attendance at the
Community Development Conference 2015 which is being held in Auckland on 18
February to 20 February 2015.
CARRIED
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18
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Quarterly Performance Report for the period ending 31st December
2014
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A document was tabled in respect to the
CDAC Quarter 2 update report to Local Board: Great Barrier. A copy of the
tabled document has been attached to the official copy of these minutes and
can be viewed on the Auckland Council website.
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Resolution number GBI/2015/11
MOVED by Chairperson IM Fordham, seconded by Member JJ Gilbert:
That the
Great Barrier Local Board:
a)
Receives the Quarterly Performance Report for the Great Barrier
Local Board for the period ended December 2014.
b)
Notes that although it has allocated $394,738 to 2014/15 SLIPs
projects only $13,262 has been spent and the board has received no SLIPs
report since November 2014.
c)
Expresses its serious concern that with only four months of the
financial year remaining these important projects are at risk of not
proceeding and with future budgets being uncertain, there is no guarantee
they can proceed in the coming financial year.
d)
Requests urgent advice from the SLIPs team confirming
what projects can be delivered as requested by 30 June 2015 followed by a
report to the board’s March 2015 business meeting.
CARRIED
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Attachments
a CDAC quarter 2 update report to
local boards: Great Barrier
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20
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Board Members' Reports
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Resolution number GBI/2015/13
MOVED by Chairperson IM
Fordham, seconded by Member JC Cleave:
That the
Great Barrier Local Board:
a)
Receives the report of Board Member Susan Daly.
b)
Notes its concerns about the impact of dogs on
protected wildlife at certain locations in the local board area.
c)
Authorises its bylaw portfolio holders to work with
biodiversity staff to determine whether a temporary prohibition on dogs is
appropriate to better protect wildlife in the specific agreed areas:
d)
Reviews whether a permanent prohibition on dogs should
be proposed as part of its review of local dog access rules in 2016.
e)
That the verbal report of Board Member Jeff Cleave be
received.
f)
That the report of Board Member Judy Gilbert be
received.
g)
That the report of Board Member Christina Spence be
received.
CARRIED
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24 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
11.58am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Great Barrier Local Board HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
