Agenda of Hibiscus and Bays Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Hibiscus and Bays Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 10 December 2014, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

9.1 Local Dog Access Rules

Mr John Smart will be in attendance to discuss the local dog access rules.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) Thank Mr Smart for his presentation.

9.2 Landscaping in Whangaparaoa - Wade River Road

Mr Andrew Cottingham will be in attendance to discuss landscaping of the road reserve from the corner of Whangaparaoa Road/ Wade River Road south to the Warehouse.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) Thank Mr Cottingham for his presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Hibiscus and Bays Local Board

18 February 2015

Amendment to new Community Lease to Hibiscus Coast Community House Incorporated

File No.: CP2015/00681

Purpose

1. To seek the Hibiscus and Bays Local Board’s approval to amend the 18 December 2013 resolution which approved a proposed new community lease to Hibiscus Coast Community House Incorporated. This is to effect additional lease conditions to reflect the differing ownership status of the four structures within the lease area and also to confirm the actual leased area.

Executive Summary

2. At the Hibiscus and Bays Local Board meeting on 18 December 2013, the report regarding the proposed new community lease to the Hibiscus Coast Community House Incorporated (HCCHI) was presented and the following was a component of the resolution number HB/2013/258:

That the Hibiscus and Bays Local Board:

a) Approve the public notification of the intention to grant a new lease to the Hibiscus Coast Community House Incorporated for the site occupied on Lot2 DP 204342 on the corner of Western Reserve, Hibiscus Coast Highway, Orewa in accordance with the terms of the Reserves Act 1977 and the Conservation Act 1987

3. On preparing the original report, council staff omitted to write a recommendation to state the requirement for additional lease conditions to reflect the differing ownership status of the four structures within the area occupied by HCCHI i.e. the community house and the two storage sheds owned by Hibiscus Coast Community House Incorporated and the garage, being council owned. Further, council staff omitted to confirm the actual lease area as outlined in yellow on Attachment A. These omissions were discovered upon the drafting of the lease document.

4. This report recommends that the Hibiscus and Bays Local Board amends resolution number HB/2013/258 to include additional lease conditions to reflect the differing ownership status of the four structures within the lease area and further, to confirm the actual area for the community lease to the HCCHI (Attachment A).

Recommendation/s

That the Hibiscus and Bays Local Board:

a) resolve to amend the 18 December 2013 resolution (HB/2013/258 (a)) in which the board approved a proposed new community lease to Hibiscus Coast Community House Incorporated for the site occupied on Lot 2 DP 204342 on the corner of Western Reserve, Hibiscus Coast Highway located on the Western Reserve.

b) approve the new community lease to Hibiscus Coast Community House Incorporated which includes land and buildings comprising; the community house and the two storage sheds owned by Hibiscus Coast Community House Incorporated and the council owned garage (Attachment A).

c) approve a separate management and maintenance schedule be added to the lease agreement for the council owned building (the garage) on the site (as shown on Attachment A) subject to the following condition:

i) Maintenance Fee - $250.00 per annum

d) approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012, the Western Reserve Management Plan and the Reserves Act 1977.

e) approve the lease area to the Hibiscus Coast Community House Incorporated as outlined in yellow (as shown on Attachment A) be appended to its community lease document.

Discussion

5. At the Hibiscus and Bays Local Board meeting on 18 December 2013, the report regarding the proposed new community lease to the Hibiscus Coast Community House Incorporated (HCCHI) was presented and the following is the resolution number HB/2013/258:

That the Hibiscus and Bays Local Board:

a) approve the public notification of the intention to grant a new lease to the Hibiscus Coast Community House Incorporated for the site occupied on Lot 2 DP 204342 on the corner of Western Reserve, Hibiscus Coast Highway, Orewa in accordance with the terms of the Reserves Act 1977 and the Conservation Act 1987

b) will meet the costs associated with the public notification of the intention to grant a new lease of approximately $500.00

c) approve the terms of the proposed lease to be granted to the Hibiscus Coast Community House Incorporated under section 73(3) of the Reserves Act 1977 as follows:

i) Term – 5 years from the date of the final approval by the Minister of Conservation (or their delegated authority)

ii) The existing occupancy agreement between Auckland Council and the Hibiscus Coast Community House Incorporated that is running on a month to month basis will be surrendered on the granting of a new lease thereby being a seamless transition

iii) A peppercorn rental of $1.00 per annum if requested

iv) The Hibiscus Coast Community House Incorporated Community Outcomes Plan being approved and the document attached to the lease agreement following the public notification process.

v) All other terms and conditions in accordance with the Reserves Act 1977, the Conservation Act 1987 and the Auckland Council Community Occupancy Guidelines 2012.

d) That Community Development, Arts and Culture:

i. undertake an analysis of community development needs within the Hibiscus Coast area and an audit of the current service provision and facilities available to meet these needs

ii. consider the proposed Whangaparaoa Family Centre within the analysis of community development needs in d(i) above

iii. actively engage with Hibiscus Coast Community House Incorporated to develop a course of action for relocation of the services currently provided when the five year lease expires

iv. provide regular progress updates on d (i), (ii) and (iii) above to the Hibiscus and Bays Local Board, Facilities and Reserves Committee.

6. The Hibiscus and Bays Local Board approval of the proposed new lease was subject to certain terms and conditions (Attachment B showing resolution number HB/2013/258). All relevant terms and conditions have now been satisfied in accordance with resolution number HB/2013/258.

7. The proposed lease to the Hibiscus Coast Community House Incorporated has been publicly notified in accordance with the terms of the Reserves Act 1977. The proposal regarding the lease was advertised in the Rodney Times on 12 June 2014 and in the North Harbour News on 13 June 2014 for one calendar month, respectively. A total of nine submissions were received during this period; eight submissions were in support of the proposed new lease and one opposing submission received was invalid as it related to the submitter’s objection to council increasing its fees for hall and facility hire. During the months of August and September 2014, representatives on behalf of Ngati Manuhiri and Ngati Whatua o Kaipara were consulted on the proposed lease. Neither Iwi had any objection to the proposal.

8. Further, at its business meeting of 16 July 2014, the Hibiscus and Bays Local Board resolved to approve the Hibiscus Coast House Incorporated Community Outcomes Plan. This is recorded as resolution number HB/2014/120.

9. On preparing the original report, council staff omitted to write a recommendation to state the requirement for additional lease conditions to reflect the differing ownership status of the four structures within the area occupied by HCCHI i.e. the community house and the two storage sheds owned by Hibiscus Coast Community House Incorporated and the garage, being council owned (Attachment A). Further, council staff omitted to confirm the actual lease area as outlined in yellow as shown in Attachment A. These omissions were discovered upon the drafting of the lease document.

10. The council owned building (the garage) within the lease area will be itemised in the lease document, included as premises and supplemented with a different management and maintenance schedule. The HCCHI will be charged a maintenance fee on an annual basis in the amount of $250.00. This is in accordance with the Auckland Council Community Occupancy Guidelines 2012 (Attachment C).

Consideration

Local Board Views and Implications

11. The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sport and community facilities.

Maori Impact Statement

12. There is no significant change or impact for Maori associated with the recommendations in this report.

Implementation Issues

13. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

14. There are no cost implications for council.

Attachments

No.	Title	Page
a View	Aerial View of the Site	11
b View	Copy Hibiscus and Bays Local Board Resolution (HB/2013/258)	13
c View	Copy Auckland Council Community Occupancy Guidelines 2012	15

Signatories

Authors

Karen Walby - Advisor Community Lease

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

18 February 2015

North Shore YouthworX Trust budget 2014-15 reallocation

File No.: CP2015/00135

Purpose

1. This report seeks the Hibiscus and Bays Local Board’s approval to reallocate the remaining $12,638 YouthworX budget to support three local youth teams to plan and implement their project ideas.

Executive Summary

2. At a special general meeting in December 2014, North Shore YouthworX Trust (the Trust) resolved to conclude its activities. This decision was made following a 2014 strategic review in which the Trust identified that the model of a sub-regional youth sector development organisation was no longer effective in an Auckland regional context.

3. The Hibiscus and Bays Local Board budget for 2014/2015 allocated $12,638 for YouthworX activities. With the closure of the Trust, this is now available for reallocation.

4. Staff propose that the YouthworX budget for 2014-2015 be used to support the Local Board Plan’s outcomes to support young people’s involvement in local projects.

5. This can be achieved through funding two youth-focused organisations: Converge and Hibiscus and Bays Youth Voice. Staff recommend funding Converge through the Bays Youth Community Trust and Hibiscus Coast Youth Centre to support their local Converge teams, and funding the Hibiscus Bays Youth Voice project to deliver their ideas around revitalising Whangaparaoa town centre.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve the reallocation of the YouthworX budget for 2014/2015 as follows:

· $3,000 to the Hibiscus Coast Youth Centre to mentor and support a local Converge team in the Hibiscus Coast area

· $3,000 to the Bays Youth Community Trust to mentor and support an East Coast Bays Converge team

· $6,638 towards a Hibiscus and Bays Youth Voice project to revitalise Whangaparaoa town centre.

Discussion

6. North Shore YouthworX Trust has had an annual funding agreement with North Shore City Council since 2001 for the provision of support for North Shore’s youth sector. This arrangement transferred to Auckland Council in 2010. In 2014, the Trust undertook a strategic review to determine the future for the organisation in the context of the wider Auckland region. As a result of the review, the Trust ceased activities and the funding that was set aside in the 2014/2015 local board budget for this purpose is now available for reallocation.

7. The funding for the Trust was focused on youth development outcomes. Staff propose that the local board retain this original intent by reallocating the 2014/2015 budget to support young people to become proactive citizens in the Hibiscus and Bays Local Board area.

8. The Converge programme has been run on the North Shore since 2006. In 2011, the programme was extended to include the wider north area. The project involves a one day summit that aims to motivate and equip young people with a range of skills and knowledge, after which local Converge teams are formed. The teams are supported by community-based mentors to develop a project that makes a positive difference in their community. The Converge 2015 youth summit is being planned for Thursday 25 June 2015 at Massey University.

9. In the past few years, the Hibiscus and Bays Converge teams have been supported by local youth-focused organisations; the Bays Youth Community Trust and the Hibiscus Coast Youth Centre. These organisations wish to continue their involvement. However, supporting Converge stretches their resources and they have found it difficult to allocate sufficient staff time for this work. A consequence is that follow up has not always been possible and the young people have not yet completed the project stage of the programme.

10. Funding each organisation $3,000 would allow them to provide sufficient resources to support a Converge team and keep the young people engaged towards completing their project.

Hibiscus and Bays Youth Voice Project

11. The Hibiscus and Bays Youth Voice panel has been successful with their project pitch to be accepted into Auckland Council’s Homegrown Youth Changemakers programme, running from February until April. The programme provides youth teams with training and mentoring to develop their ideas into action and follows on from the ‘We Are Auckland’ programme for youth panels in the region.

12. The Hibiscus and Bays Youth Voice’s proposal is centred around creating Whangaparaoa Town Centre as a revitalised hub where young people are involved in positive activity leading to greater community safety and enjoyment of the amenity. The aim of their proposal is:

“…to leave a legacy, a place where youth can be seen for the positive difference they make. The area will not only provide a hub for the community, but showcase youth talent and skills, improving local views on youth in general.”

13. The ideas proposed involve using what is already available in the precinct and adding some enhancements such as a youth noticeboard, some covered seating, a mural and development and programming of the performance space.

14. Providing the remaining YouthworX funds of $6,638 to the Youth Voice project would enable the group to implement some of the project ideas.

Consideration

Local Board Views and Implications

15. These proposals are in line with the ‘Safe and Supported Communities’ outcome in the Hibiscus and Bays Local Board Plan. The plan states the commitment to supporting ‘I am Auckland’ (Youth Strategic Action Plan) by:

“…listening to young people’s views and supporting them to be involved in local projects. Our Hibiscus and Bays Youth Voice group is an important partner in this and we will continue to support the group in its leadership role.”

16. The plan also supports community-led planning and this proposal provides skills and mentoring to help youth develop their ideas for local projects.

Maori Impact Statement

17. While the Converge programme is open to all young people, the local marae has been asked to encourage Rangatahi to register their interest. While ensuing projects will benefit all those involved and provide opportunities for the wider population, there are no specific benefits or adverse effects to Maori.

Implementation Issues

18. The Bays Youth Community Trust and the Hibiscus Coast Youth Centre have indicated an interest in supporting Converge and if funded will take a stronger role in developing and supporting Converge 2015.

19. If funded, from early February 2015 the Hibiscus and Bays Youth Voice group will start to develop their project ideas and will consider what they might be able to incorporate in their plan once a budget is confirmed. The group will develop their ideas in association with the library, parks staff and the Plaza shopping centre management and liaise with stakeholders, including the local board, to ensure their plans are feasible, achievable and supported. The group will seek approval where required and will report back to the local board when the project is complete.

Attachments

There are no attachments for this report.

Signatories

Authors

Jeanette Griffiths - CDS Business Advisor

Carminia Adona - PA/Business Coordinator

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

18 February 2015

Auckland Transport Update to Hibiscus and Bays Local Board, February 2015

File No.: CP2015/01210

Purpose

1. To respond to local board requests on transport-related matters and to provide information to elected members about Auckland Transport (AT) activities.

Executive Summary

2. The report provides an update on transport matters for the information of the Hibiscus and Bays Local Board and a register of transport issues in the local board’s area, as collated by Auckland Transport’s Elected Member Relationship Manager North.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) as landowner, approve the construction of a footpath within Mairangi Bay Park, from the driveway entrance on Hastings Road to the area of the carpark, being constructed by Auckland Transport as part of Project 091, Mairangi Bay Art Walk.

a) approve construction of Project 096, safety improvements on Awaruku Road, Torbay, based on the firm cost estimate provided of $95,881.25 including a 25% contingency of $19,176.25.

Discussion

Comments

Draft Regional Land Transport Plan (RLTP) released

3. The draft RLTP is being consulted on together with Auckland Council’s Long-term Plan. Both documents were released for public consultation on 23 January, with consultation closing on 16 March 2015. The draft RLTP can be found at www.at.govt.nz.

4. The RLTP represents the combined intentions of Auckland Transport, NZTA, and KiwiRail in terms of forward planning and priorities.

5. The current proposed plan, called the Basic Transport Plan (‘BTP’) in the RLTP, will deliver or complete a number of major projects, including cycleways, roading projects in the north-west, a start on the City Rail Link, and make progress on a number of public transport improvements. However, the BTP will also see many projects delayed and some pushed out of the ten year plan entirely. For significant progress to be possible on many of the Auckland Plan transport initiatives, alternative funding sources will be required.

6. The document references light rail as a possible option for future-proofing public transport services to the outer suburbs. In 2012 the City Centre Future Access Study responded to a government request to develop solutions for access to the CBD. That study showed that the City Rail Link, together with surface bus improvements provided the best solution, but that congestion would still worsen on key arterials into and out of the city centre. Light rail is also referenced in other plans for the waterfront and CBD.

7. In response, Auckland Transport looked at a number of options, and the Auckland Transport Board has asked management to further investigate light rail as a means of addressing severe congestion and pollution on key bus routes in the longer-term. It was important to signal this as a possibility through the consultation phase, although work is still at a very early stage. The draft RLTP notes that any work on light rail is not currently funded and therefore a key focus going forward will be to identify alternative funding sources.

Update on the Hibiscus and Bays LBTCF Projects

8. Project 091, provision of a footpath with a higher than normal amenity value on Hastings Road, Mairangi Bay, was discussed further at a meeting on 29 January 2015 with Member Cooper and a resident of the slip road which will form part of the art walk. It was agreed at that meeting that the mosaics will be installed outside the turning radius of any vehicles, excavations left overnight will be covered with steel plates and residents will be informed immediately prior to and during the construction work. Staff from the Mairangi Bays Arts Centre have also discussed the carving and installation of recycled posts and mosaics with the Department of Corrections and a mosaic artist, who will collaborate on the designs to tie these two features together. Formal approval is requested from the local board as landowner for construction of a footpath within Mairangi Bay Park, from the driveway entrance on Hastings Road to the area of the carpark, being constructed by Auckland Transport as part of this project.

9. Detailed design based on a rough order of costs of $90,000 provided for Project 096, safety improvements on Awaruku Road, Torbay, has been completed. The local board’s Transport Portfolio Leads (TPLs) have been provided with the designs and advised that the firm cost estimate based on these plans is $95,881.25 including a 25% contingency of $19,176.25. The design and firm cost estimate will be further discussed by the local TPLs and the project manager prior to the local board meeting and approval to proceed to construction is now requested based on this firm cost estimate.

10. The construction contract for Project 209, car parking along the southern side of Duck Creek Road adjacent to Stillwater Reserve, has been awarded and work on site will commence in February after consent issues have been resolved.

11. Detailed design is now proceeding on the following projects based on the rough cost estimates shown and firm cost estimates based on these designs will be provided on completion:

· Project 232 – New footpath on Whangaparaoa Road, Stanmore Bay, from Cedar Terrace to Scott Road (rough order of cost $94,000.00).

· Project 240 – Safe Crossing Point on Tavern Road, Silverdale (rough order of cost $40,000).

· Project 383 - the provision of 5 – 6 parallel car parks on the property at 8 Galbraith Green, Silverdale (revised rough order of cost $62,000).

12. AT staff are in discussions with AC Parks staff with regard to Project 346, provision of lighting on a section of Te Ara Tahuna Walkway through Western Reserve, Orewa, regarding the options available and the ongoing operational costs of these.

13. Rough order costs have been requested for Project 385, relocation of the edge line on Glenvar Road, Torbay, on its approach to East Coast Road.

14. The local board approved construction for Project 395, Okura River Road Bus Stop Hard Stand area at its meeting on 19 November 2014, subject to the completed cost being below the $21,000 rough order of costs provided. It is anticipated that the hard stand area will be constructed before the end of February.

15. Project 409, the provision of a 1.5m wide short connecting concrete footpath from the existing path on Waiwera Place, Waiwera, to the footpath in the beach front reserve (from the cul-de-sac head), together with minor shrub trimming, clearance and minor changes to the park fence, is in the design phase for ATCOP dispensation. A further update will be provided on completion of this process.

16. Discussions with regard to Project 411, the urban upgrade of Beach Road, Torbay, including options to provide a higher level of amenity and an enhanced environment for pedestrian and vehicle safety are continuing. The first meeting of Torbay Plaza working party is scheduled to take place on Wednesday, 18 February 2015, the day of the local board meeting. Updates on this project will be made available to the local board’s TPLs when these become available.

Consultations

17. The local board’s TPLs were asked to provide feedback on a proposal to install an additional 14m of NSAAT restrictions adjacent to 41 Seaton Road, in response to concerns about restricted visibility because of cars parking on the bend, was forwarded to the local board's TPLs on 1 December 2014, with a request for responses no later than 15 December 2014. No comments were received.

18. Documentation describing a proposal to install NSAAT restrictions adjacent to 86-94 Matipo Road, Mairangi Bay, in response to concerns raised by residents that cars parked opposite Galaxy Drive compromise visibility near the kea crossing, was sent to the local board's TPLs on 9 December 2014 with a response for comments no later than Friday, 30 January 2015. Local board chairperson Julia Parfitt advised on 9 December 2014 that she had no concerns if it is a safety issue as many children cross the road at this location. Member Cooper also advised that he supported the proposal. No other comments were received.

19. Documentation explaining a proposal to install NSAAT restrictions on Hillcrest Road, Orewa, in response to concerns raised about visibility and access issues caused by parked cars, was forwarded to the local board's TPLs on 15 January 2015, with a request for responses no later than 13 February 2015.

Issues Update

20. The following Issues Update comprises issues raised by Elected Members and Local Board Services staff to 5 February 2015:

	Location	Issue	Status
1	Noel Avenue, Orewa	Drainage on Noel Avenue, Orewa.		AT staff met with the local board chairperson and AC stormwater staff on 21 November 2014 to discuss the concerns of a resident about the amount of surface water accumulating in an informal car park area during/after rain on Noel Avenue, Orewa. Given that the costs of addressing the situation would be prohibitive, by far exceeding the benefits of the work, and the uncertainties around future development of the adjoining properties, it was decided at the TPL meeting on 10 December 2014 that no further action would be taken in the matter.
2	Hibiscus Coast Highway, Silverdale	Surface deterioration on roundabout on Hibiscus Coast Highway, Silverdale.		The Hibiscus and Bays Senior Local Board Advisor asked in November 2014 that surface deterioration on the section between the first and third exits on the western-most roundabout adjacent to the second exit (towards the toll road) on Hibiscus Coast Highway, Silverdale, be repaired. On 15 December 2014 the local board's TPLs were advised that AT’s contractors have repaired the worst of this deterioration but that more permanent repairs are required to address the road surface deterioration, for which there was no timeframe at that stage.
3	Total Mobility Scheme	Request for information about AT's Total Mobility Scheme.		On 20 November 2014 Cr Wayne Walker asked for any information available on the Total Mobility Scheme other than that shown on AT’s website, together with advice as to the number of total mobility card holders in the Auckland Region, the Hibiscus Coast area, the Rodney Local Board/Ward area, the Albany Ward. In addition he asked whether the advisory group’s meetings were open and whether the minutes of those meetings were available to the public. On 26 November 2014 Cr Walker was advised that his request was being treated as a request for information under the Local Government Official Information and Meetings Act and the timeframe for the response would therefore be in accordance with the requirements of the ACT. Responses to the questions were forwarded to Cr Walker and the local board’s TPLs on 15 December 2014.
4	Beach Road, Rothesay Bay	Request for provision of real time (bus) information to be made available in a café on Beach Road, Rothesay Bay.		At the Hibiscus and Bays Local Board meeting on 19 November 2014, local board chairperson Julia Parfitt asked whether it would be possible for a Rothesay Bay developer to display real time (bus) information in his café across the road from a Rothesay Bay bus stop. On 15 December 2014 members were advised that there were two ways to display real time information in the café, via Siri Feed, an option that would require development from both Auckland Transport and the developer to display the information in a format that is useful to customers. This option can potentially involve costs to the business requesting the display. However, the preferable method is to show the real time information already available on the AT website https://at.govt.nz/bus-train-ferry/ on a screen in the café.; this method requires no authorisation from AT. The real time information online automatically refreshes so will provide up to date information to customers and the display can be customised to show information for the stop across from the café.
5	Arran Road, Browns Bay	Traffic congestion on Arran Road, Browns Bay.		Cr George Wood asked on 25 November 2014 whether there were plans to install NSAAT restrictions on Arran Road, Browns Bay, either on the corners or perhaps on one side of the road, to improve traffic flow. On 12 December 2014 Cr Wood’s Governance Support Advisor was advised that a number of traffic calming measures have been installed along Arran Road recently to reduce speeds, such as the edge line treatment (white line markings) and the 50km/h road marking in both directions. Edge line marking is used for many reasons and, in the case of Arran Road, these have narrowed the carriageway to help reduce speeds. Given these changes have been made only recently, the engineers have no plans to install No Stopping At All Times (NSAAT) restrictions along Arran Road at that stage; however, management of the on-street parking may change in the future as demand in the area increases.
6	Walkway between Browns Bay and Beechwood Roads, Browns Bay	Maintenance required on Walkway between Browns Bay and Beechwood Roads, Browns Bay.		Local board chairperson Julia Parfitt advised on 28 November 2014 that maintenance on the walkway between 4/6A Browns Bay Road and 32/34 Beechwood Road had been neglected so that the area was overgrown. She asked that this be actioned with some urgency as this is a popular route for joggers and walkers. On 14 January 2015 the local board's TPLs were advised that AT’s contractor had trimmed back the vegetation so that it was now much safer for pedestrians and runners.
7	Okura River Road, Okura	Complaints about chip seal work on Okura River Road, Okura.		A copy of the letter distributed to residents by AT’s contractor, Fulton Hogan, about work underway on Okura River Road was forwarded to the local board's TPLs on 3 December 2014. It was explained that the current work was a follow on from the work carried out earlier. The contractors began maintenance on a few sections on 1 December 2014 prior to laying the second coat of chip seal from Vaughans Road to the village, work that was to take place on 3 and 4 December 2014, weather permitting. Members were advised in August 2014 that the rehabilitation work on Okura Road was necessary to maintain the asset and was taking place as part of a regular cycle. Whilst the work undertaken earlier was not as successful as hoped, with inclement weather and a failure of contractor’s equipment resulting in a first coat seal that was below standard, it had been advised that a second coat seal would be applied in summer as part of the process. The current work was therefore the promised second coat. Further information was forwarded on 8 December 2014, advising in detail the investigations undertaken into the circumstances surrounding the work carried out on Okura River Road and procedures to be implemented in future to improve the planning and implementation of works.
8	818/820 Whangaparaoa Road, Whangaparaoa	Request for maintenance of berm at 818/820 Whangaparaoa Road, Whangaparaoa.		Member Fitzgerald advised on 3 December 2014 that the berm outside the property at 818/820 Whangaparaoa Road, Whangaparaoa, which was purchased for road widening purposes by the former Rodney District Council, was overgrown and needed mowing. Member Fitzgerald advised later (11 December 2014) that the berm had been mown. The local board's TPLs were advised on 2 February 2015 that, while this property was acquired for future roading purposes, it is held by Auckland Council Properties Ltd and it is therefore their responsibility to maintain the berm.
9	East Coast Bays Community / Browns Bay Local Board Offices, 2 Glenn Road, Browns Bay	Parking adjacent to East Coast Bays Community / Browns Bay Local Board Offices, 2 Glenn Road, Browns Bay.		Hibiscus and Bays Local Board staff advised on 4 December 2014 that they had received 37 photocopied letters outlining the parking difficulties experienced by elderly people attending classes at the East Coast Bays Community / Browns Bay Local Board Offices, 2 Glenn Road, Browns Bay. They requested specifically that parking be restricted to Centre users and all day parking outside and around the Community Centre be prevented; more disabled parking be provided; parking be restricted to 180 minutes; and suitable parking for Plunket parents be provided so they did not need to compete with those parking outside the Community Centre. On 8 December 2014 a plan for the addition of two P180 mobility parks to benefit mobility card holders was forwarded the local board's TPLs with a request for comment no later than 19 December 2014. It was explained that mobility parking spaces are physically wider so three of the currently unrestricted spaces would be needed to provide two additional mobility spaces (with hatchings), but the revised layout will provide an opportunity to provide better access to the building and the existing mobility space by the entrance, leaving ten spaces for the proposed P120 spaces. The consultation undertaken recently attracted 15 responses – one in support, four in support with changes and ten not supporting. Specific comments from the feedback included support for two, three and four hour (and greater) restrictions, together with requests for dedicated parking for Plunket, the CAB and Community Centre users, and for more mobility parks. Because of the limited number of parking spaces in this location though, it wasn’t possible to cater for all these suggestions. A two hour parking restriction in front of the building, together with the additional two mobility spaces, will provide a balanced approach to the parking outside the Community Centre. The concession for mobility card holders allows for double the two hour time limit, whilst the maximum time allowed for those using a P180 space is three hours. The three hour time limit (or longer) however is more convenient for staff working elsewhere in Browns Bay as it allows them to move their cars less frequently during the day, which will make it difficult for Community Centre users to find a parking space. No comments were received from members.
10	1 - 3 Jellicoe Road, Murrays Bay	Request for maintenance on steep bank at 1 - 3 Jellicoe Road, Murrays Bay.		Member Cooper forwarded concerns about the lack of maintenance of the berm at 1 – 3 Jellicoe Road, Murrays Bay, on 8 December 2015, an area of steep bank which the resident is unable to mow. He advised that half of the berm had been maintained recently, but the remainder was left untouched, the contractor advising that only half of the area is on the maintenance schedule. Member Cooper asked that the remaining area of bank be added to the programme so that the whole area can be adequately maintained in future. The local board's TPLs were advised on 7 January 2015 that the contractor had been instructed to attend to the rest of this site in the near future, though a timeframe for the work could not be provided. Assurances were also provided that the site had been added to the programme for regular maintenance.
11	SH1, Albany	Poor driving behaviour on SH1, Albany		Member Fitzgerald advised that the driver of bus ELA242 undertook a very dangerous manoeuvre on Tuesday, 16 December 2014 at 9.05 a.m. on SH1 in the vicinity of the Albany Busway Station. On 15 January 2015 the local board's TPLs were advised that the complaint had been forwarded to AT’s public transport team who advise that details of the incident were forwarded to the bus operator, Ritchies, who have interviewed the driver involved. The driver will now be monitored to ensure that his behaviour is appropriate in future. Ritchies apologised for the incident and thanked Member Fitzgerald for bringing the matter to their attention so that it could be appropriately addressed.
12	Fairhaven Walk, Wade Heads	Maintenance on Fairhaven Walk, Wade Heads.		On 19 December 2014 Cr Watson forwarded concerns from a resident about berm maintenance, drain stormwater channel clearing and resealing of Fairhaven Walk, Wade Heads. On 20 January 2015 Cr Watson was advised that Fairhaven Walk is not a road, rather it is a walkway leading to a Council Reserve and, as such, is the responsibility of Auckland Council staff to maintain. Fairhaven Walk was not sealed at the time that Wade River Road had been recently resealed for this reason.
13	Beach Road, Long Bay	Request for update on the installation of NSAAT restrictions on Beach Road, Long Bay.		Local board chairperson Julia Parfitt requested an update on the installation of NSAAT restrictions on the park side, opposite the property on the corner of Long Bay Drive/Beach Road, Long Bay, to address congestion and safety issues experienced during summer months. The proposal was consulted on mid-2013 and, whilst a decision was made then not to progress it, engineers had agreed in late 2014 that it should be reconsidered because of the increasing visitor numbers to the park and the new residential subdivisions in the area. Request being reassessed by Road Corridor Operations staff.
14	Gulf Harbour Ferry Charges	Complaints about anomalies with Gulf Harbour Ferry charges.		On 16 December 2014 Cr John Watson's governance support advisor forwarded concerns from Cr Watson about problems experienced by two sixteen year old students whilst travelling on the Gulf Harbour Ferry. The problems related to conflicting information provided by AT and ferry customer service staff, purchasing and loading an AT HOP card and student ID cards. On 7 January Cr Watson's governance support advisor was provided with detailed advice regarding each concern which, in summary, indicated that children at secondary school in the age bracket 16 -19 years are entitled to a child fare on production of evidence that they are at school – i.e. by showing their Student ID card. Otherwise Adult fares apply. The AT fare and HOP card information provided was correct - concessions for AT HOP cards are outlined on AT’s website but it is a multiple step process – purchase a card, register it, load a concession. The operator was inconsistent in their approach to the fares charges; however this is being addressed. As a gesture of goodwill and without prejudice the operator has agreed to provide two free return tickets for a child; this is being arranged and further advice will be emailed when these arrangements are finalised. Finally, the reasons for the bus replacement service was due to the weather conditions at the time, and ferry fares also apply to the chartered buses.
15	Clansman Terrace and Gulf Harbour Drive, Gulf Harbour	Request for maintenance at the entrance to Clansman Terrace and opposite Clansman Terrace on Gulf Harbour Drive, Gulf Harbour.		Member Fitzgerald requested that maintenance be carried out on the grass berm at the entrance to Clansman Terrace, Gulf Harbour, and on the berm opposite the entrance to Clansman Terrace, Gulf Harbour, on 8 January 2015. On 2 February 2015 the local board's TPLs were advised that maintenance had been completed; however, AT’s contractors advised that there was a Pohutukawa tree obstructing the street sign and this matter had been forwarded to Auckland Council’s Parks team for action.
16	Jellicoe Road, Murrays Bay	Request for remedial action for tar bleed on Penzance Road, Murrays Bay.		On 13 January 2015 Member Cooper advised that the road surface on Jellicoe Road, Murrays Bay, particularly at the entrance and exits to the slip road at 4 and 14 Jellicoe Road, was bleeding wet tar and in some places bubbling with the heat, asking that this be remediated. Referred to Road Corridor Maintenance for assessment and action.
17	28 – 38 Nigel Road, Browns Bay	Tar bleed on road surface in the area of 28 – 38 Nigel Road, Browns Bay.		On 16 January 2015 Member Cooper advised that tar was bleeding through the road surface in the area of 28 – 38 Nigel Road, Browns Bay, asking that this be investigated and appropriate action taken. Referred to Road Corridor Maintenance for assessment and action.
18	Auckland wide	Request for roadside stormwater management guidelines.		Cr Wayne Walker requested a copy of AT’s engineering guidelines for roadside stormwater management on 16 January 2015, asking for the overall specifications of what is allowed, but also more specifically whether or not the guidelines allow for the construction of swales as a stormwater management device. On 28 January 2015 Cr Walker was advised that AC's stormwater guidelines document may provide the information needed, with section 4.3 covering design. It was also advised that AC's Stormwater Area Manager may also be able to answer any other queries Cr Walker has.
19	32 Deep Creek Road, Torbay	Request for the installation of NSAAT restrictions outside 32 Deep Creek Road, Torbay.		Member Rasmussen requested that no stopping restrictions be installed outside 32 Deep Creek Road, Torbay, a popular and busy sports grounds. Referred to Road Corridor Operations for investigation and action if deemed necessary.
20	Whangaparaoa Road, Whangaparaoa	Questions relating to the proposed widening of Whangaparaoa Road, Whangaparaoa.		On 21 January 2015 Cr Wayne Walker asked for information with regard to the widening of Whangaparaoa Road, specifically, whether any property purchases were required for the widening and, if so, where/what property these were; what costs would be associated with the project (purchasing property and other project costs); was the recent work carried out along the corridor (laying of fibre cable) done in such a way that it was future proofed if the road is widened; when subdivisions have been developed along the road corridor, has any consideration been given to the widening of the road (i.e. has AT been asked to provide feedback on possible future scenarios); and whether there are any plans available for the widening such as cross sections etc. showing the detail of the road corridor. Referred to Infrastructure and Development for response.
21	Sidmouth Street, Mairangi Bay	Request for 'Public Toilets' sign on Sidmouth Street, Mairangi Bay.		On 27 January 2015 Member Cooper requested the installation of a ‘Public Toilets’ sign on the street pole at the roundabout at Sidmouth Street/Beach Road and Ramsgate Terrace, Mairangi Bay, to indicate the newly refurbished toilets on Sidmouth Street. Referred to Road Corridor Operations.
22	Hythe Terrace, Mairangi Bay	Request for berm mowing on Hythe Terrace, Mairangi Bay.		Local board chairperson Julia Parfitt requested mowing of a berm between the properties at 40 and 43 Hythe Terrace, Mairangi Bay, on 28 January 2015. On 2 February 2015 the chairperson and TPLs were advised that the property had been added to AT’s regular monthly mowing cycle so that it will be mown once each month. They were also advised that the berm was mown on 29 January 2015.
23	Wade River Road, Whangaparaoa	Request that the phasing of the lights at the intersection of Wade River and Whangaparaoa Road, Whangaparaoa be checked.		On 27 January 2015 Member Fitzgerald asked that the traffic signals located at the intersection of Wade River Road/Whangaparaoa Road be checked to ensure that they are phased correctly, so that the left turn for those turning left from Whangaparaoa Road (Manly end) into Wade River Road should be activated at the same time as those turning right out of Wade River Road onto Whangaparaoa Road (towards Manly). Refered to ATOC.
24	Berm Mowing General	Questions relating to the mowing of berms in the Highwood Grove, Torbay area.		On 30 January 2015 Cr John Watson's governance support advisor asked on behalf of a resident of Highwood Grove, Torbay, who is aware of the AT policy that residents are responsible for the maintenance of their berms, why other berms further up Glenvar road are being mown. He feels this unfair given that he and his neighbours are expected to mow their berms. An explanation was requested as to why the berms on Glenvar Road are mowed and advice as to what stage AT would step in and mow a berm if it is being neglected. It was also requested that the costs involved of mowing private property berms be advised, to add context to the discussion with the ratepayer. Referred to Road Corridor Maintenance.

Consideration

Local Board Views and Implications

21. This report is for the Local Board’s information.

Maori Impact Statement

22. No specific issues with regard to the Maori Impact Statement are triggered by this report.

General

23. The activities detailed in this report do not trigger the Significance Policy, all programmes and activities are within budget/in line with the Council’s Annual Plan and LTP documents and there are no legal or legislative implications arising from the activities detailed in this report.

Implementation Issues

24. There are no implementation issues.

Attachments

There are no attachments for this report.

Signatories

Authors	Ellen Barrett, Elected Member Relationship Manager, Auckland Transport
Authorisers	Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Hibiscus and Bays Local Board

18 February 2015

Auckland Transport Quarterly Update to Local Boards

File No.: CP2015/01221

Purpose

1. To inform local boards about progress on activities undertaken by Auckland Transport in the three months October – December 2014 and the planned activities anticipated to be undertaken in the three months January – March 2015.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) receive the Auckland Transport Quarterly Report.

Discussion

Significant activities during the period under review

Key Agency Initiatives

East West Connections

2. The recent community engagement on options received 120 online or written pieces of feedback, with more than 200 people attending open days, meetings, workshops and hui. This feedback is now being analysed and a summary of comments will be released in early 2015.

PT Development

Half Moon Bay Ferry Upgrade

3. The site investigation for this project is underway with initial consenting, marine survey and structural design works progressing in support of an Auckland Transport request to the Howick Local Board for joint project funding. Design work and the construction of the pontoon and gangway are programmed for 2015 with the physical works and construction in 2016.

City Rail Link

4. Auckland Transport is establishing a Community Liaison Group (CLG) for the CRL enabling works in the Britomart and Albert Street areas that may start in late 2015. Members of the CLG will include representatives of affected property owners or occupiers, CBD residents and others. This group will meet on a regular basis as the project progresses.

EMU Procurement

5. There are now 38 units in NZ with 28 of these being issued provisional acceptance. Manukau services are now run entirely with Electric Multiple Unit (EMU) and testing of these on the Western line to Swanson is progressing well. Manufacture and delivery is on programme.

Pukekohe Bus Rail Interchange

6. Funding of $1 million has been made available in the 2014/15 financial year to permit a phased ‘building block’ approach to deliver the bus and rail interchange.

7. The first phase delivers basic bus interchange infrastructure to accommodate the new bus network in late 2015.

PT Operations

Bus Improvements

8. Public Transport patronage totalled 74,506,244 passenger trips for the twelve months to October 2014 an overall increase of 7.7% on the previous year. Rail patronage totalled 12,124,025, up 17.6%, the Northern Express 2,580,225, up by 12.4%, other bus services 54,713,200, up by 6.25% and, ferry services carried 5,088,794 passengers, up slightly on the previous year.

Rail Improvements

9. Train timetables have been over-hauled and there is now an at least half hourly service on all lines, day and night, seven days a week, until the normal close of services on particular lines.

10. During peak travel times the southern and eastern lines now have six trains an hour with 3 trains per hour inter-peak. The Onehunga line has half-hourly services, all day, seven days a week. On the western line peak services remain at fifteen minute intervals with half-hourly inter-peak, evenings and weekends.

Ferry Improvements

11. An application from Explorer Group to operate ferry services from Downtown to Waiheke has been accepted and a service of twelve sailings a day commenced shortly after Labour Weekend.

12. Fullers have just commissioned a new vessel the Kotuku. She will operate across a number of Fuller’s services, including Waiheke.

Road Design and Development

Dominion Road

13. The cycle routes are progressing well with road works almost completed. New wayfinding signage is in the hands of a specialist supplier and is due for installation.

Albany Highway

14. Construction has commenced and major earth movements are underway opposite the Albany Senior College. New traffic controls are in place at the southern end of the works as preparations are made for building retaining walls and installation of drainage.

Tamaki Drive/Ngapipi Road Intersection

15. Detailed Design continues with consent applications due for submission early in 2015.

Lincoln Road Improvements

16. The registration of interest (ROI) has been completed and the shortlisted consultants have been invited to participate in the second stage of the tendering process for the detailed design phase. Property acquisition has commenced.

Redoubt-Mill Road upgrade

17. Auckland Transport has identified the route for the upgrade of Redoubt Road-Mill Road corridor and applied to Auckland Council to designate land (Notices of Requirement) for the project. Letters and information have been sent to landowners to notify them of the route identified and the NoR lodgement. The council is expected to publicly notify the Notices of Requirement (NoR) for the designation in early 2015.

Cycle Initiatives

18. An information day has been held to share design concepts for the second stage of the Beach Road walking and cycling project. Stage two will deliver a streetscape upgrade and continue the cycleway along Beach Road from the intersection with Mahuhu Crescent through to Britomart Place. Construction is expected to begin in February and to be completed in July.

Services

Cycling

19. More than 90 women participated in the inaugural Frocks on Bikes event held at Hurstmere Green in Takapuna. The event labeled a ‘Summer Fling’ is part of Auckland Transport’s ‘Cycling’s the go’ programme which is designed to encourage more Aucklanders to take up cycling for recreation, health and as a credible form of transport.

Shop by Rail

20. Auckland Transport launched a pre-Christmas awareness campaign highlighting how easy it is to access major shopping precincts around Auckland by train. The ‘Shopping Adventures by Train’ advertising directed Christmas shoppers to retail centres at Downtown Auckland, New Lynn, Manukau, Sylvia Park, Onehunga, Newmarket and Henderson.

Commute Travel Planning Programme

21. A national “Let’s Carpool’ survey was undertaken with those registered on the ‘Let’s Carpool’ website and 19.5% of the Auckland respondents identified carpooling as their main mode of travelling to work.

22. The completed report ‘Auckland Tertiary Institutions: Developing a Strategic Approach to Travel Planning 2014-2016’, will be the basis of consultation on travel planning with tertiary institutions. The Commute team will be working closely with the Public Transport team to develop an on-line campaign to promote public transport and travel choices to tertiary institutions and their students.

Road Corridor Delivery

23. Good progress has been made with the delivery of the pavement rehabilitation and resurfacing programmes with 11.1 km of pavement rehabilitation and 187.1 km of resurfacing completed to date. We are on track to achieve the target lengths with this work expected to be substantially complete by the end of March 2015.

24. The table below outlines the target lengths set for the full year and progress to date:

Table 1: Renewal Target lengths

Work Activity	2014/15 Target lengths (km)	Completed lengths as at 31/12/14 (km)
Rehabilitation	37.4	11.1
Resurfacing	427.4	187.1
Footpaths	116.7	62.4
Total	581.5	260.6

25. Expressions of Interest have been sought in respect to the carrying out of street light maintenance across the region. The Expression of Interest (EOI) process will result in a shortlist of participants who will then be invited to participate in a Request for Tender (RFT) process in the New Year. There will be four geographically based contracts - North, South, Central and West.

26. These contracts will each be for a term of four years (with an option for two extensions of one year each at Auckland Transport’s discretion) and will commence on 1 July 2015. No contractor will be able to win or participate in more than two of the four contracts.

27. The work includes the carrying out of all maintenance, renewals and minor capital works on the street lighting network. It also includes the replacement of the existing 70W high pressure sodium luminaires with approved LED luminaires.

28. Tenders have been called for the carrying out of a number of pavement rehabilitation projects in the west and south areas. The work tendered comprises 15-20% of the total pavement rehabilitation programmes for these areas. The remaining projects are being carried out through our 10 area-based road maintenance contracts.

29. The purpose of tendering this work is to provide an opportunity for contractors other than our road maintenance contractors to bid for this work and also to benchmark the tendered rates in these contracts against the rates in our existing road maintenance contracts. This is part of an on-going commitment to maintain a sustainable contracting environment in the Auckland region.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the second quarter (2014/2015) ending 31 December 2014 and forward works programme for the third quarter (2014/2015) ending 31 March 2015	101
b View	Travelwise Schools activities broken down by local board	115
c View	Traffic Control Committee Decisions	117
d View	Local Board Advocacy Report	119
e View	Local Board Transport Capital Fund Report	121

Signatories

Authors	Various Auckland Transport authors
Authorisers	Jonathan Anyon, Elected Member Relationship Team Manager

Hibiscus and Bays Local Board

18 February 2015

Local board input on the draft Regional Land Transport Plan 2015-2025

File No.: CP2015/00596

Purpose

1. To outline the options for local boards to provide feedback on the draft Regional Land Transport Plan 2015-2025 and agree the approach the Hibiscus and Bays Local Board will take to provide their feedback.

Executive Summary

2. The draft Regional Land Transport Plan 2015-2025 (RLTP) was endorsed by Auckland Transport’s board at their 16 December 2014 meeting. It sets out the programme of work Auckland Transport (AT) proposes to deliver over the next ten years, within the funding available, and the models used to prioritise projects. Attachment A is the draft RLTP.

3. Local boards had three opportunities at different workshops in 2014 to discuss the RLTP process, prioritisation mechanisms and proposed projects with Auckland Transport management and staff.

4. Following on from these workshops, local boards are now encouraged to provide formal feedback about the draft RLTP. There are two ways local boards can do this. AT would like to encourage boards to take up both opportunities.

a) Speak at the AT Transport Stakeholder event that is taking place on the 10 and 11 March 2015. This is a hearing style event where local board members will be heard by members of the AT board.

b) Provide written feedback to AT by 16 March 2015.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) agree to provide feedback to Auckland Transport on the draft Regional Land Transport Plan 2015-2025 by:

i) speaking at the Auckland Transport Transport Stakeholder event

ii) providing written feedback to Auckland Transport.

b) delegate to the chairperson and the transport portfolio holders the authority to speak on behalf of the local board at the Auckland Transport Transport Stakeholder event on 10 March 2015, noting that the presentation is required by 2 March 2015.

c) delegate to the chairperson and the transport portfolio holders the authority to approve the local board’s written feedback to Auckland Transport on the draft Regional Land Transport Plan 2015-2025 by 16 March 2015.

Discussion

The draft RLTP

5. The draft Regional Land Transport Plan 2015-2025 (RLTP) was endorsed by Auckland Transport’s Board at their 16 December 2014 meeting. It sets out the programme of work Auckland Transport proposes to deliver over the next ten years, within the funding available, and the models used to prioritise projects. Attachment A is the draft RLTP.

6. In addition, the draft RLTP identifies an alternative transport investment package that may be possible if additional funding can be secured.

7. The council’s Long-term Plan (LTP) and the RLTP are developed under a very similar timeline and cover largely the same transport issues. Rather than consulting with Aucklanders on the same issues at the same time, this year a single consultation process will be used to seek Aucklanders’ feedback on transport and inform both the LTP and the RLTP. This consultation is taking place between 23 January and 16 March 2015.

Local board input on the draft RLTP

8. Local boards had three opportunities at different workshops in 2014 to discuss the RLTP process, prioritisation mechanisms and proposed projects with Auckland Transport management and staff. Therefore local boards should already be familiar with the broad direction of the draft RLTP and the constraints involved.

9. Following on from these workshops, local boards are now encouraged to provide formal feedback about the draft RLTP. There are two ways local boards can do this. AT would like to encourage local boards to take up both opportunities.

a) Speak at the AT Transport Stakeholder event that is taking place on the 10 and 11 March 2015. This is a hearing style event where local board members will be heard by members of the AT board. From those boards speaking at these events, AT is seeking a written summary in advance of the event as well as written feedback (see below for details) which generally summarises and reflects their verbal presentations. Local Boards will need to delegate to member/s the power to speak on behalf of their board at this event.

b) Provide written feedback to AT by the 16 March 2015 by delegating to member/s the authority to approve the local board’s written feedback prior to submitting it to AT.

10. These deadlines are important because AT staff must analyse all submissions and prepare a revised draft of the RLTP for the April 2015 AT Board meeting. The revised draft RLTP must be provided to New Zealand Transport Agency by 30 April 2015 to ensure central government considers Auckland’s programme alongside all other regional programmes from across New Zealand.

11. Local boards have already undertaken extensive community engagement to inform their local board plans and advocacy plans, including on transport. This is in addition to the ongoing conversations boards have with their communities about their priorities and the engagement taking place as part of the LTP and RLTP consultation. This information will be useful to inform local board feedback on the draft RLTP.

12. When providing feedback on the draft RLTP, it is useful to remember that:

a) it is the governing body not AT that will decide the level of funding that will be made available to deliver on the transport programme

b) the RLTP presents a proposed programme of work that is able to be delivered within the funding the draft LTP has made available for transport.

13. Therefore if local boards have feedback on the level of funding that has been allocated to transport in the LTP this can be advocated to the governing body. Feedback on the draft RLTP could focus on the proposed programme of work and the prioritisation model that has been used to determine this.

14. In addition to local boards providing feedback on the RLTP, the community also has the opportunity through the LTP/RLTP consultation to give their views to AT.

15. Local board feedback will be analysed along with all other feedback AT receives through the RLTP consultation. This will inform any amendments to the draft RLTP which will be reported back to the AT Board in April.

Consideration

Local Board Views and Implications

16. This report sets out how local boards have already been engaged in the development of the draft RLTP and how they can now choose to provide formal feedback.

Maori Impact Statement

17. This report is about how local boards can provide feedback to AT on the draft RLTP. In terms of the process boards can follow for this, there are no specific impacts on Māori. There may be some consideration in boards’ feedback to AT on how the transport programme affects Māori. In addition there are also two regional stakeholder hui that will take place as part of the LTP/RLTP consultation.

Implementation Issues

18. The final RLTP will be posted on AT’s website as soon as possible after adoption, and printed copies will be made available prior to the statutory deadline of 31 July 2015.

Attachments

No.	Title	Page
a View	Draft Regional Land Transport Plan 2015 - 2025 (Under Separate Cover)

Signatories

Authors	Lesley Jenkins - Relationship Manager
Authorisers	Karen Lyons - Manager Local Board Services

Hibiscus and Bays Local Board

18 February 2015

Local Board delegations for Have Your Say events

File No.: CP2015/00275

Purpose

1. To provide for local board delegations for the public consultation process for the local board agreement in the Long-term Plan 2015-2025 (LTP).

Executive Summary

2. Under the Local Government Act 2002, Auckland Council is required to follow the special consultative procedure to seek public feedback to inform the Long-term Plan 2015-2025 (including local board agreements).

3. Recent changes to the Local Government Act 2002 provide council with more flexibility in how it consults with Aucklanders, in particular in how council can hear the views of Aucklanders. The consultation process is introducing a number of changes that satisfy legislative requirements while also enabling Aucklanders to engage in the public consultation process in a variety of ways to suit their personal preferences.

4. A key change involves replacing traditional hearings with public spoken interaction events called Have Your Say (HYS) events across the Auckland region from 14 February 2015 through to the 14 March 2015. Aucklanders can provide feedback on regional and local issues at these events which will be attended by a mix of governing body members, local board members, Auckland Transport board members (or their delegates) and well supported by staff to record all feedback.

5. Aucklanders who choose to attend a HYS event will be able to present their views through spoken interaction with decision makers or their representatives. Local boards are decision makers for their local board agreements, which form a part of the LTP. As the governing body are also decision makers on local board agreements it is important that both hear feedback on local proposals.

6. To make sure that there are sufficient decision-makers (or delegates) to hear all the feedback provided if attendance is higher than expected for a HYS event, or if a local board member is unable to attend, it is recommended that the local board make delegations to staff to hear on their behalf. At their meeting on 18 December 2014 the governing body made delegations to cover this risk.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) Delegate to the following staff the power and responsibility to hear from the public on the local board agreement through “spoken interaction/NZ sign language interaction” at the “Have Your Say” events:

i) Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor

ii) any additional staff approved by the chairperson.

Discussion

7. Each Have Your Say session will run for approximately two hours, however there could be more than one session held at an event depending on the number of people who register. Public feedback will be collected across three broad areas:

· The key LTP issues including balancing affordability with progress; transport, rates and a more active development role for the council.

· Local priorities and proposals

· Other regional matters

8. A range of options are available for the structure and format of these events. This flexibility will enable events to be tailored to account for the community preferences, logistical variations in the number of Aucklanders who attend, what they would like to talk about, and the number and mix of elected members available.

9. To help manage this, Aucklanders will be asked to register their attendance for these events online through the Shape Auckland website. It would be at this point where they would request a sign interpreter or Māori interpreter if required.

10. Aucklanders who choose to attend a HYS event will be able to present their views through spoken interaction with a decision maker or their representative. Local boards are decision makers for their local board agreements, which form a part of the LTP. If attendance is higher than expected for a HYS event, it may be difficult for the local board members present to hear all the feedback on local proposals. To manage this eventuality it is recommended that the local board make delegations to staff to hear on their behalf. These delegations would only come into play if needed due to high public attendance at the HYS event. They are not intended to undermine the importance of local board members being present to hear from their communities.

11. Local board members attendance at the HYS event is important to enable them to hear the views of their communities on local proposals given the board’s decision making role. The HYS event also provides an important opportunity for local board members to hear the views of their communities on regional proposals to inform their advocacy.

Consideration

Local Board Views and Implications

12. Local board views have not been sought on this report as it is recommending a pragmatic delegation to staff to manage events that attract larger numbers.

Maori Impact Statement

13. Te Waka Angamua staff will attend all HYS events to facilitate and capture feedback from Maori participants. Therefore it is not anticipated that the recommendation in this report has a specific an impact on Maori.

Attachments

There are no attachments for this report.

Signatories

Authors	Karen Titulaer – Senior Policy Advisor
Authorisers	Karen Lyons - Manager Local Board Services

Chairperson	Julia Parfitt, JP
Deputy Chairperson	Greg Sayers
Members	David Cooper
	Janet Fitzgerald, JP
	Gaye Harding-Kirikiri
	Gary Holmes
	Lovisa Rasmussen
	Lisa Whyte

Portfolio	Description	Local Board Members
Local planning, policy and governance	Relationship with governing body, Chairs meeting, protocols, code of conduct, local area plans, structure plans, Unitary Plan, RUB, plan changes	Julia Parfitt –Chairperson Greg Sayers - Deputy Chairperson
Arts and culture	Arts centres, art programmes	Greg Sayers – Lead Julia Parfitt -Alternate
Events	General oversight of events programme music in parks, movies in parks	Greg Sayers and Julia Parfitt
Community services and facilities	Community development and safety, grants and funding, community facilities, community houses, community leases, Youth Connections	Julia Parfitt –Lead Janet Fitzgerald - Alternate
Youth	Local board Youth Forum, Youth Representative	Lovisa Rasmussen – Lead Gaye Harding-Kirkiri - Alternate
Libraries		Lisa Whyte –Lead Gaye Harding-Kirkiri - Alternate
Recreation services	Pools, multi-sport facilities	Gaye Harding-Kirkiri – Lead Lisa Whyte - Alternate
Parks	Reserve management plans, park usage, leasing on parks, liaison with parks staff on land owner approval	David Cooper –Lead Julia Parfitt –Alternate Janet Fitzgerald – Lead Lovisa Rasmussen - Alternate
Built and natural environment	Heritage, infrastructure (including stormwater, wastewater, water), environmental programmes, conservation and biodiversity, biosecurity, waste minimisation	Janet Fitzgerald – Lead Julia Parfitt - Alternate
Economic Development	Economic development plans, developing ATEED relationship, broadband	Gary Holmes – Lead Gaye Harding-Kirkiri -Alternate
Street environment and town centres	Gateways and mainstreet upgrades, Urban design champion	David Cooper and Gary Holmes – Leads Janet Fitzgerald -Alternate
Transport		David Cooper – Lead Gary Holmes – Alternate Janet Fitzgerald – Lead Greg Sayers - Alternate
Regulatory, bylaws and compliance	Bylaw policy feedback	Gaye Harding-Kirkiri -Lead Julia Parfitt -Alternate
Resource consent applications	Input into notification decisions for resource consent applications	Gary Holmes – Lead Janet Fitzgerald - Alternate
Communications and engagement	Media, stakeholder and community engagement including iwi relationships, Hibiscus and Bays Youth Voice and YAP	Julia Parfitt – Lead Lovisa Rasmussen -Alternate
Finance	Budget overview, financial prudence and reporting, local board funding policy	Lisa Whyte – Lead Julia Parfitt - Alternate
Civil defence/ emergency management		David Cooper –Lead Greg Sayers -Alternate
Urban Design Champion		Gary Holmes – Lead Janet Fitzgerald - Alternate

Authors	Frank Lovering – Land Surveyor/Senior Subivision Advisor
Authorisers	Bronwyn Lees – Manager Resource Consents

Authors	Vivienne Sullivan - Local Board Democracy Advisor
Authorisers	Lesley Jenkins - Relationship Manager