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Hibiscus and Bays
Local Board
18 February
2015
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1 Welcome
The chairperson
welcomed those in attendance.
2 Apologies
3 Declaration of Interest
There were no
declarations of interest.
Member Sayers present at 4.31pm
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
Items 8 and 9 were considered at 6.30pm
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Amendment to new Community Lease to Hibiscus Coast Community House
Incorporated
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Karen Walby, Community Lease Advisor was
in attendance for this item to outline why the amendment was required.
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Resolution number HB/2015/3
MOVED
by Member J Fitzgerald, seconded by Member GR Holmes:
That the Hibiscus and
Bays Local Board:
a) resolve
to amend the 18 December 2013 resolution (HB/2013/258 (a)) in which the board
approved a proposed new community lease to Hibiscus Coast Community House
Incorporated for the site occupied on Lot 2 DP 204342 on the corner of Western
Reserve, Hibiscus Coast Highway located on the Western Reserve.
b) approve
the new community lease to Hibiscus Coast Community House Incorporated which
includes land and buildings comprising; the
community house and the two storage sheds owned by Hibiscus Coast Community
House Incorporated and the council owned garage (Attachment A).
c) approve
a separate management and maintenance schedule be added to the lease
agreement for the council owned building (the garage) on the site (as shown
on Attachment A) subject to the following condition:
i) Maintenance
Fee - $250.00 per annum
d) approve
all other terms and conditions in accordance with the Auckland Council
Community Occupancy Guidelines 2012, the Western Reserve Management Plan and
the Reserves Act 1977.
e) approve
the lease area to the Hibiscus Coast Community House Incorporated as outlined
in yellow (as shown on Attachment A) be
appended to its community lease document.
CARRIED
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Member Whyte present at 4.35pm
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13
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North Shore YouthworX Trust budget 2014-2015 reallocation
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Pam Baillie, Senior Community
Development Facilitator was in attendance for this item.
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Resolution number HB/2015/4
MOVED
by Member J Fitzgerald, seconded by Deputy Chairperson AG Sayers:
That the Hibiscus
and Bays Local Board:
a) approve
the reallocation of the YouthworX budget for 2014/2015 as follows:
i) $3,000 to the Hibiscus Coast Youth Centre to mentor and
support a local Converge team in the Hibiscus Coast area
ii) $3,000 to the Bays Youth Community Trust to mentor and
support an East Coast Bays Converge team
iii) $6,638 towards a Hibiscus and Bays Youth Voice Panel project
to revitalise Whangaparaoa town centre.
CARRIED
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14
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Quarterly Performance Report for the period ending 31 December 2014
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Jane Koch, Lead Financial Advisor was in
attendance to speak to the report.
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Resolution number HB/2015/5
MOVED
by Chairperson JG Parfitt, seconded by Deputy Chairperson AG Sayers:
That the Hibiscus
and Bays Local Board:
a) receive the Quarterly Performance Report for the Hibiscus and Bays
Local Board for the period ended 31 December
2014.
b) request that the title of the report be changed going
forward to read “Auckland Council’s performance report for the Hibiscus and
Bays Local Board area for the four months ended…..” and request feedback.
c) request that a representative from ATEED
be invited to attend a Hibiscus and Bays Local Board business meeting to explain
more about their work programme.
CARRIED
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15
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Auckland Transport Update to Hibiscus and Bays Local Board,
February 2015
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Ellen Barrett,
Elected Member Relationship Manager was in attendance to speak to the report
and answer members’ questions.
It is to be
noted that the business owners in Torbay are in support of the Torbay Plaza
project.
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Resolution
number HB/2015/6
MOVED by Member J Fitzgerald, seconded by Member
DR Cooper:
That the
Hibiscus and Bays Local Board:
a) as landowner, approve the construction of a footpath within
Mairangi Bay Park, from the driveway entrance on Hastings Road to the area of
the carpark, being constructed by Auckland Transport as part of Project 091,
Mairangi Bay Art Walk.
b) approve construction of Project 096, safety improvement on
Awaruku Road, Torbay, based on the firm cost estimate discussed at the local
board’s transport portfolio leads meeting on 11 February 2015 of $116,000,
which includes a contingency for the construction portion of the work of
$19,176.25.
c) approve construction of Project 346, Lighting of Western
Reserve Footpath, based on the firm cost estimate provided of $111,000.00,
which includes contingency of $7,302.56.
d) approve a sum up to $25,000 towards a preliminary design
for Project 411, Torbay Plaza revitalisation.
e) note that once the preliminary design is
completed the Torbay Business Improvement District’s approval of that design is
to be sought and the priority stages of the project be defined and confirmed.
CARRIED
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17
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Local board input on the draft Regional Land Transport Plan
2015-2025
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Resolution number HB/2015/8
MOVED
by Chairperson JG Parfitt, seconded by Member GR Holmes:
That the Hibiscus
and Bays Local Board:
a) agree
to provide feedback to Auckland Transport on the draft Regional Land
Transport Plan 2015-2025 by:
i) speaking
at the Auckland Transport Stakeholder event
ii) providing
written feedback to Auckland Transport.
b) delegate
to the chairperson and the transport portfolio holders the authority to speak
on behalf of the local board at the Auckland Transport Stakeholder event on
10 March 2015, noting that the presentation is required by 2 March 2015.
c) delegate
to the chairperson and the transport portfolio holders the authority to
approve the local board’s written feedback to Auckland Transport on the draft
Regional Land Transport Plan 2015-2025 by 16 March 2015.
CARRIED
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18
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New Road Name - Kaipuke Rise
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Officers are to be asked to provide the
meaning of and reason for the name when bringing road names to the local
board for approval.
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Resolution number HB/2015/9
MOVED
by Member GR Holmes, seconded by Chairperson JG Parfitt:
That the Hibiscus
and Bays Local Board:
a) approve
the new road name under section 319(j) of the Local Government Act 1974 of
Kaipuke Rise, reference R60974.
CARRIED
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19
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Local Board delegations for Have Your Say events
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Resolution number HB/2015/10
MOVED
by Chairperson JG Parfitt, seconded by Deputy Chairperson AG Sayers:
That the Hibiscus
and Bays Local Board:
a) delegate
to the following staff the power and responsibility to hear from the public
on the local board agreement through “spoken interaction/NZ sign language
interaction” at the “Have Your Say” events:
i) Local
Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor
ii) any additional staff approved by the chairperson.
CARRIED
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20
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Urgent Decision: Estuary Arts Centre Education Wing Development
Project
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The
chairperson advised why the urgent decision was made.
It is
understood that any unused portion of the contingency fund will be returned
to the local board’s discretionary budget.
The local
board also asked that the contingency sum is only used if unforeseen
circumstances occur.
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Resolution number HB/2015/11
MOVED by Member LM Whyte, seconded by Member GR Holmes:
That the Hibiscus and Bays Local Board:
a) note the decision made under urgency
to commit $71,500 from the SLIPS
2014/2015 budget, $23,000 from the Community Facilities renewals budget 2014/2015
and $24,000 from the Parks Foundation infrastructure budget 2014/2015,
totalling $118,500 to fund the shortfall for the Estuary Arts Centre
Education Wing Development Project to enable its commencement.
b) acknowledge
confirmation that the Estuary Arts Centre Trust will provide $17,500 from the
interest earned on the grant funding held to fund the remaining shortfall.
CARRIED
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25 Procedural
motion to exclude the public
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Resolution
number HB/2015/12
MOVED by Chairperson JG Parfitt, seconded by Member
LM Whyte:
That the
Hibiscus and Bays Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
b) agree
that Stanley Bolton, Parks and Open Space Specialist, Matthew Ward, Team
Leader Parks and Open Space Specialist and Huia Kingi, Parks and Recreation
Advisor North be permitted to remain for Confidential Items C1: Proposed
Acquisition of Land for Reserve Purposes, Red Beach and C2: Acquisition of
Open Space for Reserve – Orewa West after the public has been excluded,
because of their knowledge of the item being discussed, which will help the
Hibiscus and Bays Local Board in its decision-making.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Proposed
Acquisition of Land for Reserve Purposes, Red Beach
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(i) - The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In particular, the
report contains information about land that council may acquire for open
space purposes.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of information
for which good reason for withholding exists under section 7.
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C2 Acquisition
of Open Space for Reserves - West Orewa
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(b)(ii) - The
withholding of the information is necessary to protect information where
the making available of the information would be likely unreasonably to
prejudice the commercial position of the person who supplied or who is the
subject of the information.
In particular, the
report contains information for which good reason for withholding exists
under section 7.
s7(2)(h) - The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In particular, the
report contains information for which good reason for withholding exists
under section 7.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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5.33pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
5.58pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Proposed Acquisition of Land for Reserve Purposes, Red Beach
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That there be no
restatement of this confidential report, attachments or resolutions for the
acquisition of land for reserve purposes in Red Beach until settlement of the
purchase, and only then is the resolution to be restated.
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C2
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Acquisition of Open Space for Reserves - West Orewa
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That there be no restatement of
this confidential report, attachments or resolutions for the acquisition of
land for open space in Orewa West, or the resolutions of the local board
until settlement of the purchase, and only then is the resolution to be
restated.
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Dinner adjournment 6.00pm – 6.30pm
8 Deputations
There were no
deputations.
9 Public Forum
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9.2
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Landscaping
in Whangaparaoa - Wade River Road
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Mr Cottingham apologised he could not attend the meeting.
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21
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Ward Councillors Update
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Councillor John Watson outlined concerns
in regard to the:
·
Whangaparaoa Road and Tindalls Bay accidents
that locked the peninsula. The Tindalls Bay accident highlighted the fact
that there is no defined pedestrian paths from Tindalls Bay to Gulf Harbour.
Councillor Watson has asked the Civil Defence Emergency Management
team and Auckland Transport for specific details of what will be done to
avert this happening again if there is a civil defence emergency or accident.
·
In the 10-Year Budget Consultation Document
there is a paragraph regarding the disposal of non-strategic surplus assets
and this states that council are targeting to sell an average of $66million
per annum of surplus property assets over the next 10 years. The document
fails to provide details of these assets. Councillor Watson said there
should be more transparency and council should list what they are. Both he
and Councillor Wayne Walker have asked what the assets are.
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Have Your Say – nearly half the people who
have submitted so far are in favour of the motorway surcharge. People need
to be made aware as to what this could entail as they may be financially
disadvantaged.
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Resolution number HB/2015/16
MOVED by Chairperson JG Parfitt, seconded by Deputy Chairperson AG
Sayers:
That the Hibiscus and Bays Local Board:
a) thank
Councillor Watson for his update to the Hibiscus and Bays Local Board.
CARRIED
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22
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Local Board Members Reports
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There were no local board member reports
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24 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
7.00 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Hibiscus and Bays Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
