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Hibiscus and
Bays Facilities and Reserves Committee
13 February
2015
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The
chairperson opened and adjourned the meeting until the completion of the
Facilities and Reserves workshop
The meeting reconvened at 1.27pm
1 Welcome
The chairperson
welcomed those in attendance.
2 Apologies
3 Declaration of Interest
There were no
declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Unauthorised Vehicle Access over Accessway Reserve to Mairangi Bay
Presbyterian Church and two Private Properties.
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Dafydd Pettigrew, Parks and Open Space
Specialist was in attendance for this item.
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Resolution number HIB/2015/3
MOVED
by Member JG Parfitt, seconded by Member DR Cooper:
That the Hibiscus
and Bays Facilities and Reserves Committee:
a) accept the offer of the Mairangi Bay Presbyterian Church
as part of their redevelopment to reinstate the public footpath.
b) approve the Manager Local and Sports Parks North entering into
negotiations with Mairangi Bay Presbyterian Church and the current owners of
8 and 10 Penzance Road to formalise vehicle access over a section of council
accessway, (by way of an encumbrance) including any necessary conditions, covenants
and termination clauses connecting Hastings and Penzance Roads (Lot 242 DP 13311).
c) recommend
that the continued use of the land for vehicle access by the Mairangi Bay
Presbyterian Church be free of any rental charge.
d) require any encumbrance instruments registered on the titles of 8
and 10 Penzance Road to include rental charges for continued use and
termination of use clauses that are triggered within 12 months of sale,
further development (subdivision or building reconstruction), or 10 years from
establishment of the encumbrance.
e) require all applicants to enter into a cost share agreement for
maintenance of the formed vehicle access.
f) require
applicants to meet all reasonable costs incurred by the council relating to
establishing the encumbrance.
CARRIED
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13 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
1.35 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Hibiscus and Bays Facilities and
Reserves Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
