Agenda of Howick Local Board

Howick Local Board

09 February 2015

Uxbridge Arts and Cultural Centre Redevelopment: Update

File No.: CP2015/00478

Purpose

1. To request funding towards the lease and fit-out of temporary accommodation for Uxbridge for the duration of the redevelopment project.

2. To update the Howick Local Board on the Uxbridge Arts and Cultural Centre redevelopment project.

3. To update the Howick Local Board on the status of the community lease with Uxbridge Community Projects Incorporated (UCPI).

Executive Summary

4. The Uxbridge Arts and Cultural Centre redevelopment is a $6.4m project identified as a key priority in the 2011 and 2014 Howick Local Board Plans.

5. Key milestones have been reached in the second quarter of the 2014/2015 financial year including the completion of a detailed design, approval of resource consent, and approval of building consent for the project.

6. Issues have been identified with the structural integrity of the existing church and hall. Seismic and loading strengthening has now been factored into the redevelopment project.

7. The project is within budget and the two-stage construction programme is due to be completed by August 2016.

8. Uxbridge require temporary accommodation while the redevelopment project is underway. 34 Moore St, Howick has been identified as suitable. The building is unoccupied and managed by Auckland Council Property Limited (ACPL). A minor fit-out is required before Uxbridge can relocate to the site. A working group has come to an agreement with ACPL for a lease arrangement for the site.

9. Community Facilities staff will negotiate a new lease with UCPI for the existing Uxbridge site at 35 Uxbridge Road, Howick on completion of the project and prior to full reoccupation of the site. This is standard practice with all new building projects.

Recommendation/s

That the Howick Local Board:

a) approve funding in principle for an 18-month lease at 34 Moore Street, Howick to Uxbridge Community Projects Inc. subject to final approval by the local board chair of lease details, which are commercially sensitive

b) approve funding of the lease from within existing 2014/2015 budget and an allocated budget for 2015/2016; the lease is to include rental costs and operational expenditure

c) approve $20,000 towards fit-out and associated costs for temporary accommodation at 34 Moore Street, Howick from within existing 2014/2015 budget

d) note the status of the community lease for the existing Uxbridge site:

i) the lease with Uxbridge Community Projects Inc. has lapsed and is being rolled over on a monthly basis

ii) staff will prepare a new lease with Uxbridge Community Projects Inc. which will be brought to the local board for approval on completion of the redevelopment project

e) note that staff will provide a quarterly report to the local board with an update on the construction project and temporary accommodation

Discussion

10. The local board funds Uxbridge Community Projects Incorporated (UCPI), a charitable organisation, for arts and culture services as part of the Howick Local Board Community Development, Arts and Culture (CDAC) Work Programme 2014/2015. UCPI operates the Uxbridge Creative Centre.

11. Throughout this report, ‘UCPI’ refers to the governing organisation and ‘Uxbridge’ refers to the arts centre’s staff and operations.

Redevelopment project update

12. The 2011 and 2014 Howick Local Board Plans and Howick Aspirations Document (2012) identified the Uxbridge Creative Centre redevelopment as a key priority. The project includes the following works:

· new build (includes gallery) plus refurbishment of hall

· structural work to church and hall (issues have been identified with the structural integrity of the church and hall. Work will be required to bring the buildings to 34 per cent of the standard building code)

· refurbishment of church.

13. The project has a two-stage construction programme to be completed by August 2016. This will allow for Uxbridge staff to retain some services on site to deliver a reduced arts and culture offering during the redevelopment.

14. The following table outlines actions completed since the previous update report dated 9 June 2014:

Date	Milestone
June 2014	An operational work stream achieved the following: · Discussed the 2014/15 funding agreement with UCPI including implications of the redevelopment project, potential changes in service delivery capability and opportunities · Commenced discussions with Uxbridge Early Learning Centre to mitigate any impact caused by design and construction
August 2014	Resource consent lodged
October 2014	· Detailed design completed · Building consent lodged · Resource consent approved, non-notified, subject to conditions
November-December 2014	Tender for main construction contractor issued and closed
7 January 2015	Building consent approved

15. Tender submissions for the main construction contractor closed on 10 December 2014. The evaluation team reviewed the submissions in December and January. A contractor will be appointed early in February.

16. Gaining clarity on the project status within the Auckland Council 2015-2025 Long-term Plan capital expenditure reprioritisation has caused a delay to the start date. Staff now anticipate a start date in February 2015 with completion in August 2016.

Temporary Accommodation: 34 Moore Street, Howick

17. Uxbridge require temporary accommodation while the redevelopment project is underway. 34 Moore Street is an unoccupied building currently managed by Auckland Council Property Limited (ACPL) and has been identified as suitable.

18. On 29 July 2014, a local board workshop discussed the options of Uxbridge relocating to 34 Moore Street or staying at the existing site. The workshop considered the operational and financial impacts of each option. On 14 August 2014, staff prepared a memo on Uxbridge’s business continuity planning outlining the benefits of the proposed relocation.

19. A working group (comprised of CDAC staff, Local Board Services and local board members) approached ACPL to discuss a lease arrangement for the 34 Moore Street site and have come to an agreement for:

· a lease between ACPL and UCPI for an 18-month tenure

· costs for the lease (comprised of rental and operational expenditure) of 34 Moore Street, requested to be met by the local board (to be given final approval by the local board chair, as the lease details are commercially sensitive at present).

20. Number 34 Moore Street requires minor works to allow Uxbridge to deliver activities and to address health and safety issues. The project budget does not allow for fit-out or associated costs at the 34 Moore Street site. Associated temporary relocation costs will also be incurred. A maximum budget of $20,000 will be required for fit-out and temporary relocation costs, to include:

· fit-out: includes demolition of non-structural walls, make good; removal of reception counter structure; make all redundant electrical connections safe

· fit-out: consent fees, fire engineer’s report, fees to reinstate, project management

· transport: relocation from 35 Uxbridge Road to 34 Moore Street, packing up, un-packing, storage

· transport: relocation back to redeveloped facility at 35 Uxbridge Road, packing up, un-packing

· fit-out: cleaning fee

· outgoings: electricity and water

· marketing and advertising fees: signage.

Uxbridge Lease at 35 Uxbridge Road, Howick

21. The lease with UCPI is a legacy Manukau City Council lease which expired in 2007. A month-by-month arrangement is in place while the redevelopment project is in progress.

22. As with all new building projects, a new lease will be negotiated between Council and UCPI following standard processes including new site plans and community outcomes. The new lease will be presented to the local board for approval on the completion of the redevelopment project.

23. The other affected parties are the tenants of Keall House and Uxbridge Early Learning Centre. Keall House is part of the redevelopment site and Uxbridge Early Learning Centre is adjacent to the redevelopment site.

24. Staff have engaged with Keall House tenants who vacated the site in approximately June 2014. Staff have consulted with Uxbridge Early Learning Centre and kept them informed of the design and overall project to address concerns that their site would be impacted by the redevelopment project. As a result, there will be no changes to the footprint of the early learning centre.

Financial Implications

25. Through the 2012-2022 Long-term Plan process, a budget of $6,408,031 has been set for the Uxbridge Arts and Cultural Centre Redevelopment project. Construction costs are budgeted at $5,000,000, including contingency. The remaining $1,408,031 is made up of consultants’ fees, external works and other miscellaneous costs.

26. $20,000 is requested towards temporary accommodation and associated relocation costs at 34 Moore Street.

27. The lease for 34 Moore Street is a commercially-negotiated contract between the local board and ACPL. UCPI is responsible for :

· the costs of new specialist equipment, fixtures and fittings additional to the construction contract such as café fit-out, signage and information services

· opening programme costs.

Reporting

28. Arts and Culture staff will provide a quarterly report to update the local board on the construction project and Uxbridge operations at 34 Moore Street.

29. Community Facilities staff will report to the local board separately regarding the new lease with UCPI.

Consideration

Local Board Views and Implications

30. The Uxbridge Arts and Cultural Centre Redevelopment project is in line with the Howick Local Board Plan and is a key initiative that will deliver the ‘valuing cultural diversity’ outcome of the plan.

31. The local board indicated support for Uxbridge to move off-site during the construction period at its business meeting in June 2014.

32. A workshop was held with the local board on 29 July 2014 to discuss temporary accommodation at 34 Moore Street for Uxbridge during the construction period. This was followed by regular meetings about the temporary accommodation with arts, culture and events portfolio holders.

Maori Impact Statement

33. Staff expect the facility and provider to seek opportunities to support the celebration of matauranga Maori, the history of local iwi, and build upon relationships established through this project.

34. The Uxbridge redevelopment will provide opportunities for all Aucklanders to engage with arts and culture including Maori communities and stories.

General

Implementation Issues

35. Staff will appoint a main contractor to the project in accordance with standard council policy and procedure for capital works. Staff will advance the necessary remedial and fit-out works to provide temporary accommodation arrangements for Uxbridge.

36. Staff will administer a funding agreement for accommodation costs with UCPI.

Attachments

There are no attachments for this report.

Signatories

Authors

Naomi Singer – Arts & Culture Advisor, Community Development, Arts & Culture

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Teresa Turner - Relationship Manager

Howick Local Board

09 February 2015

New Half Moon Bay ferry facility

File No.: CP2015/00665

Purpose

1. To update the Howick Local Board on progress of the joint Howick Local Board/Auckland Transport project to provide a new passenger ferry facility at Half Moon Bay ferry terminal.

Executive Summary

2. As capital funding constraints meant that the provision of a new ferry facility at Half Moon Bay ferry terminal would likely not be achieved in the short to medium term, in October 2014 Auckland Transport proposed that it and the Howick Local Board work in partnership to achieve the provision of a new ferry facility.

3. Auckland Transport sought a commitment from the Howick Local Board for a substantial allocation from its Local Board Transport Capital Fund towards the cost of a new ferry facility at Half Moon Bay, on the basis that Auckland Transport would also allocation at least one million dollars ($1.0 million) to the project.

4. On 13 October 2014, the Howick Local Board accordingly passed resolution HW/2014/159 as follows:

“That the Howick Local Board:

a) agrees to allocate up to $2.5 million from the Local Board Transport Capital Fund toward the provision of a new ferry facility at Half Moon Bay, subject to Auckland Transport also allocating an amount of at least $1.0 million towards the project

b) requests Auckland Transport to investigate an NZTA subsidy to this project.”

5. This report updates the Howick Local Board on progress made to date regarding the initial investigation of the project and the subsequent progress of design for the proposed pontoon and gangway. The report also updates the Board on the progress of the New Zealand Transport Agency (NZTA) funding application for the project.

Recommendation/s

That the Howick Local Board:

a) receives the “New Half Moon Bay ferry facility” report for its information.

Discussion

6. Further to previous discussions with the Howick Local Board, within the current financial year Auckland Transport could now potentially make available up to $1.8 million of project funding to support the provision of a new ferry facility at the Half Moon Bay ferry terminal.

7. The project budget would comprise of two parts:

a) the Auckland Transport funding component of up to $1.8M, required to be spent within the current financial year, and

b) the Howick Local Board funding component of up to $2.5M (from its Local Board Transport Capital Fund), required to be committed before October 2016.

8. This combined budget of up to $4.3 million is comparable to the design and construction costs for the Hobsonville ferry facility completed in February 2012 and is similar to what would be required at Half Moon Bay.

9. This combined funding should be sufficient to achieve the design, consenting and construction of a new ferry facility at Half Moon Bay within the next two years. This combined funding has formed the basis of a funding application to the NZTA.

10. It should be noted that bus connectivity is yet to be fully understood, however modal connectivity remains a key priority for Auckland Transport.

Project Outline

11. The project team has progressed with the investigation works required to confirm that a similar design to that completed at Hobsonville Wharf in January 2012 will provide the outcomes suitable for the proposed design of the Half Moon Bay passenger ferry upgrade. Initial work has established that the proposed design will align with expectations and is achievable within the budget and timescale. The project plan is to split the works into two distinct phases as follows:

a) Stage 1 – Design and fabrication of pontoon and gangway.

b) Stage 2 – Design and construction of marine wharf and remaining marine requirements plus design and construction of landside works for access and improved passenger transport facilities.

Project Timeline

12. Estimated timelines are as follows:

Stage 1 - Pontoon and gangway	December 2014 – June 2015
Stage 2 – Wharf and landside works	June 2015 – September 2016
Consenting and AEE/Environmental Considerations	May 2015 – May 2016
Consultation with Iwi/local board/stakeholders	January 2015 – project completion

13. Stage 2 works, and particularly the construction of the wharf within the marine area, are subject to consenting and an assessment of the environmental impacts work may have in the area.

Project progress update

14. A marine survey has been carried out and provided suitable survey data which is being used to inform the design process and additionally, will provide supportive information for the resource consenting and AEE (assessment of environmental effects) process.

15. A high level structural assessment has confirmed that the Hobsonville design elements align with the necessary operational ferry requirements and that the design can be successfully used at Half Moon Bay

16. An architectural design team has been engaged to review the Hobsonville design and produce a similar design which would align with the specific requirements of Half Moon Bay. This work is progressing and anticipates the completion of a specification and drawing package in mid-February for inclusion into a tender package for submission to market and which will allow for the Stage 1 pontoon and gangway work to enter detail design and fabrication by the selected marine fabricator in time for completion in June 2015.

17. Once fabricated, the intention is to hold the completed pontoon and gangway in storage until the marine and landside works is completed in late 2016. This will allow Auckland Transport to spend its allocation of money towards this project within the current financial year as needed.

18. The project has identified that a small parcel of land will be required for the landside passenger transport improvements and to allow positioning of a passenger transport bus turning circle. The project team has initiated discussions with Auckland Council to transfer the title for the land from Parks and Reserves to Auckland Transport.

19. Local Iwi have been advised of the project plan and are being contacted to confirm if they have a special interest within the area and advice of any particular cultural requirements which the project may need to be aware of. The project anticipates that there will be a similar response to that of the Half Moon Bay ferry terminal redevelopment project started in 2012.

20. Consultation with the interested parties is proposed once the initial design of the pontoon and gangway is completed in February as this will provide a visual impression of the proposed works and information for presentation.

NZTA funding application

21. NZTA funding has been applied for and a funding decision is expected from the NZTA within the next two weeks. It is anticipated that funding towards 50% of the total project cost will be forthcoming.

22. If available, a verbal update will be given at the Board meeting on the outcome of the funding application. If not, Auckland Transport will further update the Board once a decision is received from the NZTA.

Consideration

Local Board Views

23. The Howick Local Board has previously indicated that improved development at the Half Moon Bay ferry terminal is a high priority for the Board. This priority was again reiterated in the Howick Local Board Plan 2014.

Implementation Issues

24. All proposed projects are subject to Auckland Transport Board approval, consultation and satisfactory design outcomes.

Attachments

There are no attachments for this report.

Signatories

Authors

Ian Anderson – Principal Project Manager Ferry, PT Capital Improvements, Auckland Transport

Jenni Wild – Elected Member Relationship Manager (South); Auckland Transport

Authorisers

Nick Seymour – Project Director, PT Capital Improvements; Auckland Transport

Paul Hancock – Infrastructure and Facilities Manager, PT Ferry Operations; Auckland Transport

Jonathan Anyon – Elected Member Relationship Team Manager, Auckland Transport

Howick Local Board

09 February 2015

Auckland Transport Update – February 2015

File No.: CP2015/00668

Purpose

1. Providing an update on transport matters for the information of the Howick Local Board and a register of transport issues in the Howick Local Board area currently being addressed by Auckland Transport’s Elected Member Relationship Manager (South).

Executive Summary

2. This report covers matters of specific application and interest to the Howick Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector; and Auckland Transport media releases for the information of the Board and community.

3. In particular, this report provides information on:

· the Howick Local Board’s transport capital fund

· Pakuranga Road bus priority measures

· Free summer cycling courses and events

· Changing commuter patterns in Auckland.

Recommendation/s

That the Howick Local Board:

a) receives the report entitled ‘Auckland Transport Update – February 2015’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South).

Discussion

Howick Items

A1. Local board transport capital fund (LBTCF)

4. The Howick Local Board’s funding allocation under the LBTCF is currently $871,903 per annum.

5. The Board’s active projects are included in Table 1 below (NB: ROC = rough order of costs; FEC = firm estimate of cost):

Table 1:

ID#

Project Description

Progress/Current Status

009

Walkway and amenity improvements at Half Moon Bay (HMB) Marina

· $27,000 allocated from 2011/12 Discretionary budget in Aug-13

· $100,000 allocated from LBTCF in Sep-13

· $36,221 incurred to date in detailed design phase as at 31-Dec-14

· FEC estimate of $230,000 (construction only)

· Firm estimates (for construction only) and detailed designs were reported to the Board’s transport portfolio meeting on 6-May-14.

· AT has variously met with the Board’s transport portfolio holders, BBYC and HMB marina representatives between May and Oct-14 to discuss, consider and amend the detailed designs. Following the last meeting on 2-Oct-14, AT made minor adjustments to the designs.

· Final designs were completed and distributed to the Board’s portfolio holders in Dec-14. AT awaits direction from the Board on subsequent action.

155

Burswood Business Area enhancements

· FEC estimate reduced to $318,730

· $104,000 allocated by Council’s Business Area Planning Unit

· $214,730 balance from LBTCF

· On 9-Sep-13, the Board resolved that engagement with affected parties and representative groups be undertaken on the project. This was undertaken over Sep/Oct-14.

· On 10-Nov-14, the Board approved the project for construction and allocated $240,730 from the LBTCF (based on the FEC estimate of $344,730 but less $104,000 allocated from Council’s Business Area Planning Unit).

· The bus shelter component of the proposal was subsequently put on hold and the FEC estimate reduced to $318,730 with the LBTCF component reduced to $214,730.

· The plans are currently being updated to enable use as contract drawings.

· The bulk of the work is planting, which should optimumly be undertaken in autumn.

156

Highland Park bus shelter installation

· FEC estimate of $29,000 for new proposal

· The preferred option is now a proposal by Adshel that it remove the existing single shelter and install a new double Classic shelter including two lightboxes and seats. Adshel agreed to cover the costs of removing the existing shelter and installing the new shelter (and maintaining it thereafter) if the Board met the $28,980 cost of the new double shelter.

· On 8-Dec-14, the Board approved the project for construction, based on the FEC of $29,000.

· It is expected that the shelter will be installed around May-15. A delay in manufacturing in Malaysia has meant a backlog for parts to complete the shelter, the design of which has also been slightly revised by Adshel. The approximate dimensions of the proposed shelter are 7.6m long and 1.7m deep.

217

Pigeon Mountain Road metering signals

· ROC estimate revised to $280,000

· On 10-Feb-14, the Board approved the project to proceed to detailed design and costing stage based on the ROC of $165,000.

· On 13-Oct-14, the Board approved the project to proceed with detailed design and costing based on the revised ROC of $280,000.

· Detailed design is complete and plans have been distributed to the Board’s transport portfolio holders.

· Public consultation is expected to begin shortly and is being handled by the Local Board office.

272

Little Bucklands Beach walkway – both north and south of Grainger Point

· ROC estimated at $300,000 (for approx 150m in both directions)

· On 14-Jul-14, the Board approved this project to progress to detailed design and costing stage.

· The Board’s portfolio holders have requested AT to maintain contact with AC Parks regarding this and other potential projects along the length of The Parade.

· Options are being assessed with AC Parks prior to a suggested joint workshop with the Board. A cross portfolio site walkover has been scheduled on 24-Feb-15.

276

East Tamaki streetlighting upgrade

· ROC estimated at $58,000

· This proposal covers Kerwyn Ave, Andromeda Crescent, Lorien Place and Arwen Place.

· On 14-Jul-14, the Board approved this project to progress directly to construction based on the ROC.

· The design is completed and a site walkover is planned in the first week of Feb-15, following which luminaires will be ordered for installation this financial year.

279

Chapel Road pedestrian signals

· ROC estimated at $200,000

· Proposal is for a signalised pedestrian crossing at the pedestrian refuge north of Baverstock Road.

· On 14-Jul-14, the Board approved this project to progress to detailed design and costing stage.

· Consultation has been completed and no major changes are required. The one change AT will incorporate into the design is a cycle phase at the signal crossing, as suggested by Cycle Action Auckland.

· Opus is currently working on the detailed design, including utility service issues. Once the design is finalised, AT will arrange for a safety audit before returning to the Board seeking construction approval.

274

Point View Drive footpath

· ROC estimated at $136,500

· FEC estimate of $137,400

· On 8-Sep-14, the Board approved this project to progress to detailed design and costing stage, based on the ROC of $136,500.

· On 13-Oct-14, the Board approved this project for construction based on the FEC of $137,500 but subject to the outcome of consultation with affected parties.

· Consultation was completed in early Dec-14. Only one submission was received, which supported the project. AT will therefore proceed with construction.

· Tenders were called for in the last week of Jan-15. Work is expected to start on site at the end of Feb-15.

372

The Parade, Bucklands Beach, new footpath

· ROC estimated at $5,800

· On 8-Sep-14, the Board approved construction for a section of new footpath on The Parade, based on the ROC of $5,800.

· Construction was completed in the week before Christmas.

396

Half Moon Bay (HMB) new ferry facility

· $2.5m allocated*

· On 13-Oct-14, the Board allocated up to $2.5m towards a new ferry facility at HMB, *subject to AT allocating at least $1m towards the project.

· A stand-alone report is included on the February agenda to update the Board on the progress of this project.

6. The Howick Local Board’s transport capital fund to date is summarised below:

Howick Local Board transport capital fund summary:

Total funding available ($871,903 p.a.across 5 FYs – 2012/13 to 2016/17)	$4,359,515
Completed projects reporting actual costs (3x driver feedback signs; Ti Rakau & Cockle Bay bus shelters; Pedestrian improvements at Meadowlands/Whitford/Millhouse; Crooks Road streetscape improvements)	674,471
Firm estimates for projects given construction approval (East Tamaki streetlighting upgrade; The Parade footpath; Point View Drive footpath; Burswood Business Area enhancements; Highland Park double bus shelter)	444,930
Design costs to date and construction estimate for project at detailed design stage (HMB walkway/amenity improvements)	266,221
Rough estimates on projects at detailed design stage (Pigeon Mountain Road metering signals; Little Bucklands Beach walkway; Chapel Road pedestrian signals)	780,000
Allocation made subject to AT feasibility confirmation (Half Moon Bay new ferry facility)	2,500,000
*Funding available to allocate* (assuming construction approval given to all projects)	*($306,107)*

A2. Pakuranga Road bus priority measures

7. On 25 November, the Auckland Transport Board received a report concerning a systematic review of bus priority measures across the proposed Frequent Transit Network.

8. That report outlined a programme of work for the consideration of bus priority measures along key routes experiencing a high level of congestion for buses over three financial years. Pakuranga Road was identified for consideration for bus priority measures in the 2015/16 financial year.

9. It is important to note that bus priority measures being investigated along various corridors may not result in dedicated bus lanes along the entire length of those corridor. Other options may include intersection changes to allow for reduced delay to bus services, and the appropriate options considered in each case will all be subject to early investigations specific to each case.

10. At this stage Auckland Transport has engaged consultants to undertake detailed measurements along Pakuranga Road as an early exercise to understand existing lane widths before the review begins.

11. In parallel to this, Auckland Transport is also undertaking a data collection exercise for Pakuranga Road, including traffic count data, intersection surveys, pedestrian counts, cycle counts and general peak time traffic behaviour in order to inform the upcoming review.

12. Auckland Transport needs to complete the preparatory work before it is in a position to meet with the Howick Local Board.

A3. Consultation documents on proposed improvements

13. Consultation documents for the following proposals have been provided to the Howick Local Board for its feedback. As the Board’s transport portfolio holders provide feedback on the Board’s behalf, the material below is included for general information purposes only. Given the sheer volume of consultation proposals this month, the various plans have not been included on the agenda.

14. Proposed ‘No Stopping At All Times’ (NSAAT) parking restrictions, Priestly Drive and Galsworthy Place, Bucklands Beach – it has been brought to Auckland Transport’s attention that vehicles frequently parked near the intersection of Priestly Drive and Galsworthy Place limit access for turning traffic at the intersection, particularly during school hours. Visibility for pedestrians using the pram crossings is also restricted by this parking activity. In order to maintain clear access for turning vehicles and improve pedestrian visibility, Auckland Transport proposes to install NSAAT parking restrictions at this intersection, as shown on the plan at Attachment A.

15. Proposed NSAAT parking restrictions, Mirrabooka Avenue and Kallaroo Place, Botany Downs – it has been brought to Auckland Transport’s attention that vehicles are frequently parked on Mirrabooka Avenue adjacent to the intersection of Kallaroo Place. These parked vehicles, in conjunction with the vertical alignment of the road, restrict visibility for vehicles exiting Kallaroo Place. Vehicles are also parked on either side of Kallaroo Place, restricting vehicle access along this narrow street. In order to improve driver visibility and maintain clear access, Auckland Transport is proposing to install NSAAT parking restrictions at the intersection of Mirrabooka Avenue and along the western side of Kallaroo Place, as shown on the plan at Attachment B.

16. Proposed removal of bus stop infrastructure, Michael Jones Drive, Flat Bush – Auckland Transport has undertaken a review of this area for the Southern New Network, which has previously been consulted on and will be implemented in 2015. The review has been to determine the most appropriate locations for upgraded and new bus infrastructure in order to support and optimise the operation of the Southern New Network. The review has identified Michael Jones Drive as having no existing or proposed bus service, but two existing pairs of bus stops appear to indicate that there is a bus service. This situation may cause confusion to residents or visitors while also unnecessarily restricting vehicles from parking in the areas in question. Auckland Transport therefore proposes the removal of the existing bus stops and associated infrastructure (including signage, markings and hardstands) along Michael Jones Drive, and the installation of edge line road markings. The four bus stops identified for removal are shown on the plans at Attachment C.

General Information Items

B1. Regional Land Transport Plan (‘RLTP’) Consultation

17. The draft RLTP is being consulted on alongside Council’s Long Term Plan. Both documents were released for public consultation on 23 January.

18. The RLTP represents the combined intentions of Auckland Transport, NZTA, and KiwiRail in terms of forward planning and priorities.

19. The currently funded plan, called the Basic Transport Plan (‘BTP’) in the RLTP, will deliver or complete major projects including the Western Ring Route and Waterview Tunnel, cycleways, a number of roading projects in the north-west, a start on the City Rail Link, Puhoi to Warkworth State Highway construction, and significant progress on a number of public transport improvements.

20. The RLTP references light rail as a possible option for future proofing public transport services to the outer suburbs. In 2012 the City Centre Future Access Study responded to a government request to develop solutions for access to the CBD. That study showed that the City Rail Link, together with surface bus improvements, provided the best solution but that congestion would still worsen on key arterials into and out of the city centre..

21. In response, Auckland Transport looked at a number of options and the Auckland Transport Board has asked management to further investigate light rail as a means of addressing severe congestion and pollution on key bus routes in the longer-term. It was important to signal this as a possibility through the consultation phase, although work is still at a very early stage. The draft RLTP notes that any work on light rail is not currently funded and therefore a key focus going forward will be to identify alternative funding sources.

22. The draft RLTP can be found at www.at.govt.nz, consultation ends 16 March 2015.

B2. Free summer cycling courses and events

23. Auckland Transport offers the following free summer training courses designed to provide people with improved cycling skills, tips and knowledge. Places are limited on all courses and pre-registration is essential. Please allow two days for registration. Bikes are provided for those who need one.

24. Summer training courses on offer at venues within or near the Howick Local Board area include:

a. Beginner bike training for adults

· Monday 23 February, 6pm to 8pm, at Stonefields

· Saturday 7 March, 9am to 11am, at Manukau.

b. Cycling on the road - an introduction

· Sunday 8 March, 9am to 2pm, at Pakuranga

c. Bike care and maintenance

· Saturday 7 March, 11.30am to 1.30pm, at Manukau

25. ‘Cycling’s the Go for Families’ are free cycling events that are great for families who have children who love to ride, families who want information on how to ride with their children, or families who need some pointers to help children ride without training wheels.

26. A free Auckland Transport event being offered within the Howick Local Board area is:

Try2Wheels

Saturday 28 February, 11am to 2pm, on Rotary shared path at Farm Cove

(in the park next to the Pakuranga Sailing Club, 40A Bramley Drive, Farm Cove)

27. If you want to improve your bike confidence or practice bike skills but are not sure where to go, or don’t have a bike, or have a friend or family member who is keen to try riding with you, then come along to Auckland Transport’s ‘Try2Wheels’ event at Farm Cove and take a ride on the Rotary Shared Path. Auckland Transport will be there with bikes to use (adults and children), cycle maps, and some friendly advice. If you bring your own bike, a bike mechanic will also be on hand to provide free cycle safety checks. There will also be skills courses for children on the grass.

28. Registration is not required for this event.

B3. Commuting patterns in Auckland

29. In January 2015, Statistics New Zealand released a report entitled Commuting patterns in Auckland: Trends from the Census of Population and Dwellings 2006–13 which gives an overview of changing commuting patterns in the Auckland region using census data.

30. Key findings of the report include:

· In 2013, around a third of all employed people in New Zealand gave a workplace address in the Auckland region

· In Auckland, 50% of employed people worked in an area that comprised of just 2.7% of the total land area in Auckland

· Car transport was the dominant mode of commuting in Auckland, although car use has decreased slightly since 2001 – from 85.6% of employed people that went to work on census day in 2001 to 82.7% in 2013

· In 2006 and 2013, over 100,000 people living in the Auckland region (around 22% of employed people) gave a workplace address located in the Waitematā Local Board area

· Over 1 in 4 workers commuting into the central business district used public transport.

31. An interactive map highlighting the changes can be found on the New Zealand Herald website at http://media.nzherald.co.nz/webcontent/infographics/505/transport2.html

32. The full report can be found on the Statistics New Zealand website using the following link:

https://www.documentcloud.org/documents/1508638-commuting-patterns-in-auckland-2006-to2013.html

Media Releases

C1. New ‘AT Metro’ brand for public transport in Auckland

33. Over the next three years, Auckland Transport will phase in new ‘AT Metro’ branding to give Auckland’s public transport network a fresh, clear, consistent brand, starting with the LINK services and the Northern Express.

34. A single ‘AT Metro’ brand across the network will give Aucklanders and visitors a clearer understanding of what public transport is on offer and which areas specific buses, trains and ferries serve. Currently there is no single identity and customers relate to buses by the operator name rather than the wider public transport network. Having a single brand across the network will help build public confidence in the developing and improving public transport system and will support growth in patronage.

35. The new branding was unveiled on 16 December. The branding will mean common livery across public transport vehicles but differentiated by colour depending on the type of service (see Attachment D for details).

36. The implementation of the livery is already underway and budgeted for on the electric trains. Costs for the bus fleet will be kept to a minimum through:

· retention of ocean blue for Rapid Network services (Northern Express is already this colour)

· retention of red, green, orange and light blue for existing targeted services of the City LINK, Inner LINK, Outer LINK and Airbus

· the rest of the bus fleet will be transitioned as part of new contracts and costs incurred through new contract rates.

37. Auckland’s bus operators are aware of the changes and are working with Auckland Transport.

C2. 75 million on board with public transport

38. It was announced in December that total annual patronage on Auckland’s public transport reached 75 million for the first time, a rise of 8% compared to the 12 months to November 2013. There has been an increase of 5.7 million passengers trips since December 2013, an extra 15,620 trips each day on average.

39. The growth is a result of various public transport improvements over recent months including new electric trains, improved frequency of services on rail and bus, better rail and bus service on-time performance and the roll-out of AT HOP integrated ticketing.

40. In response to new electric trains and rail improvements, patronage on the Manukau Line was up 50% on November 2013.

41. The total number of rail trips has now reached 12.3 million a year; an increase of 17.5% on this time last year. When Britomart opened in 2003 patronage was at just 2.5 million a year.

42. Bus patronage has also grown strongly reaching 57.6 million, including 2.6 million for the Northern Express, meaning an annual rise of 14%.

43. Ferry patronage for the year is up slightly to 5.1 million.

44. Further PT improvements on the way include the completion of the roll-out of electric trains, the redesign of the bus network to provide a network of high frequency services in a hub-and-spoke configuration, integrated fares, continuing focus on on-time performance and new service orientated and performance focused contractual arrangements with service providers through the Public Transport Operating Model (PTOM).

C3. Red light running a focus for Police and Auckland Transport

45. Police and Auckland Transport are working together to reduce risk for road users at key Auckland intersections by installing red light cameras, with seven new red light camera sites to operate across Auckland in 2015.

46. Police will own and run two digital, dual function cameras capable of recording vehicles that run red lights and/or speed through intersections. They will initially operate in red-light mode only. This will bring the total number of red light camera sites across Auckland to 17.

47. Police and Auckland Transport selected the sites on the basis of NZTA analysis, which identified intersections where red light cameras would likely enhance road safety.

48. Road users will have seen infrastructure, including poles and camera housings, going up since December. Cameras will go through a period of rigorous testing before being switched to enforcement mode this year. Police and Auckland Transport will make sure drivers are given fair warning before any infringement notices are issued.

49. The new cameras are part of wider programmes run by both organisations to encourage safer driving. Auckland Transport has recently delivered a Red Means Stop education and enforcement campaign supported by the Police, and a follow up campaign will be run in February.

50. Four of the seven new sites selected are located in the Howick Local Board area at the intersections identified below:

· Pakuranga – Pigeon Mountain Road and Pakuranga Road

· East Tamaki – Te Irirangi Drive and Smales Road

· East Tamaki – Chapel Road and Stancombe Road

· Botany – Te Irirangi Drive and Ti Rakau Drive.

C4. Award for community engagement

51. It was announced on 18 December 2014 that the Panmure stage of the Auckland Manukau Eastern Transport Initiative (AMETI) won the New Zealand Engineering Award for Excellence in Community Engagement Award.

52. The award is for “exceptional engineering activities that effectively engaged with and empowered community values” by Auckland Transport and Opus International during planning and then through three years of construction.

53. Auckland Transport opened the 1.5km Te Horeta Road, which has a 220m tunnel, cycle lanes and a shared cycle and footpath in November. Three new bridges, a new Panmure Station and stormwater upgrades have also been completed, with improvement to Van Damme’s Lagoon nearing completion.

54. Auckland Transport AMETI Project Director Peter King says the community was empowered to participate and have their concerns addressed throughout the design and construction of the project. The project team were particularly conscious of iwi cultural values.

55. Auckland Transport thanked the Maungakiekie-Tāmaki Local Board and Panmure Business Association in particular for their strong support and involvement in their project.

56. For more details, visit: https://at.govt.nz/projects

C5. Investigation into alternative transport solutions

57. The Board of Auckland Transport has called for an investigation into a light rail network, which could relieve traffic congestion on some of the region’s busiest roads. This stems from work in 2012 (the City Centre Future Access study) which responded to a government request to develop a robust and achievable solution for access to the CBD.

58. That study showed that the City Rail Link, together with surface bus improvement, provided the best regional solution. However, it also identified that the city centre is already facing serious congestion across all major road entry points which, if not addressed now, will worsen.

59. Key arterials such as Dominion Road and Symonds Street were identified as major bus routes which will be significantly congested in the future as the demand for public transport grows, along with increased jobs and residents in the city centre. The population of adjacent suburbs such as Ponsonby and Parnell is also projected to almost double between 2011 and 2041.

60. Recent work by Auckland Transport has pointed towards light rail as a possible solution and is referenced in the draft Regional Land Transport Programme currently being publicly consulted on.

61. Light rail would move more than three times the number of people per hour (approximately 18,000), at higher speeds, than buses for example.

62. Cities such as Sydney, Canberra and the Gold Coast have reached the same conclusion and projects in Australia can be drawn on for more detailed analysis.

63. Possible routes under consideration include Queen Street, Symonds Street, Dominion Road, Sandringham Road, Manukau Road and Mt Eden Road.

64. Any light rail solution will be complementary to the critical City Rail Link and the existing rail network, providing fast, efficient, environmentally friendly public transport services in parts of Auckland which buses alone will not be able to cater for in the near future.

65. The potential cost is likely to be significant and is not currently provided for in the Regional Land Transport Programme or the Auckland Council’s Long Term Plan, which are being publically consulted on. Therefore a key focus of the on-going work is on private sector investment may be introduced.

66. An update is expected to come back to the Auckland Transport Board in late March.

67. For more information see the draft Regional Land Transport Programme currently being consulted on www.at.govt.nz/about-us/transport-plans-strategies/regional-land-transport-plan/

Issues Register

68. The regular monthly issues register is Attachment E to this report.

Consideration

Local Board Views

69. The Howick Local Board’s views will be incorporated during consultation on any proposed schemes.

Implementation Issues

70. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a View	Plan of proposed 'No Stopping At All Times' parking restrictions, Priestly Drive and Galsworthy Place, Bucklands Beach	31
b View	Plan of proposed 'No Stopping At All Times' parking restrictions, Mirrabooka Avenue and Kallaroo Place, Botany Downs	33
c View	Plans of proposed removal of bus stop infrastructure, Michael Jones Drive, Flat Bush	35
d View	AT metro branding detail	37
e View	Issues Register - Howick Local Board - February 2015	39

Signatories

Author	Jenni Wild – Elected Member Relationship Manager (South); Auckland Transport
Authorisers	Jonathan Anyon – Elected Member Relationship Team Manager; Auckland Transport

Howick Local Board

09 February 2015

Local Board delegations for Have Your Say events

File No.: CP2015/00290

Purpose

1. To provide for local board delegations for the public consultation process for the local board agreement in the Long-term Plan 2015-2025 (LTP).

Executive Summary

2. Under the Local Government Act 2002, Auckland Council is required to follow the special consultative procedure to seek public feedback to inform the Long-term Plan 2015-2025 (including local board agreements).

3. Recent changes to the Local Government Act 2002 provide council with more flexibility in how it consults with Aucklanders, in particular in how council can hear the views of Aucklanders. The consultation process is introducing a number of changes that satisfy legislative requirements while also enabling Aucklanders to engage in the public consultation process in a variety of ways to suit their personal preferences.

4. A key change involves replacing traditional hearings with public spoken interaction events called Have Your Say (HYS) events across the Auckland region from 14 February through to the 14 March 2015. Aucklanders can provide feedback on regional and local issues at these events which will be attended by a mix of governing body members, local board members, Auckland Transport Board members (or their delegates) and well supported by staff to record all feedback.

5. Aucklanders who choose to attend a HYS event will be able to present their views through spoken interaction with decision makers or their representatives. Local boards are decision makers for their local board agreements, which form a part of the LTP. As the governing body are also decision makers on local board agreements it is important that both hear feedback on local proposals.

6. To make sure that there are sufficient decision-makers (or delegates) to hear all the feedback provided if attendance is higher than expected for a HYS event, or if a board member is unable to attend, it is recommended that the local board make delegations to staff to hear on their behalf. At their meeting on 18 December the governing body made delegations to cover this risk.

Recommendation/s

That the Howick Local Board:

a) Delegate to the following staff the power and responsibility to hear from the public on the local board agreement through “spoken interaction/NZ sign language interaction” at the “Have Your Say” events:

i) Tier 2 staff

ii) Tier 3 staff

iii) Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor

iv) any additional staff approved by the Chair.

Discussion

7. Each Have Your Say session will run for approximately two hours, however there could be more than one session held at an event depending on the number of people who register. Public feedback will be collected across three broad areas:

· The key LTP issues including balancing affordability with progress; transport, rates and a more active development role for the council.

· Local priorities and proposals

· Other regional matters

8. A range of options are available for the structure and format of these events. This flexibility will enable events to be tailored to account for the community preferences, logistical variations in the number of Aucklanders who attend, what they would like to talk about, and the number and mix of elected members available.

9. To help manage this, Aucklanders will be asked to register their attendance for these events online through the Shape Auckland website. It would be at this point where they would request a sign interpreter or Māori interpreter if required.

10. Aucklanders who choose to attend a HYS event will be able to present their views through spoken interaction with a decision maker or their representative. Local boards are decision makers for their local board agreements, which form a part of the LTP. If attendance is higher than expected for a HYS event, it may be difficult for the local board members present to hear all the feedback on local proposals. To manage this eventuality it is recommended that the local board make delegations to staff to hear on their behalf. These delegations would only come into play if needed due to high public attendance at the HYS event. They are not intended to undermine the importance of local board members being present to hear from their communities.

11. Local board members attendance at the HYS event is important to enable them to hear the views of their communities on local proposals given the board’s decision making role. The HYS event also provides an important opportunity for local board members to hear the views of their communities on regional proposals to inform their advocacy.

Consideration

Local Board Views and Implications

12. Local board views have not been sought on this report as it is recommending a pragmatic delegation to staff to manage events that attract larger numbers.

Maori Impact Statement

13. Te Waka Angamua staff will attend all HYS events to facilitate and capture feedback from Maori participants. Therefore it is not anticipated that the recommendation in this report has a specific an impact on Maori.

Attachments

There are no attachments for this report.

Signatories

Authors	Karen Titulaer, Senior Policy Advisor, Local Board Services
Authorisers	Karen Lyons, Manager Local Board Services

Chairperson	David Collings
Deputy Chairperson	Adele White
Members	Garry Boles
	Katrina Bungard
	Jim Donald
	Lucy Schwaner
	John Spiller
	Steve Udy
	Bob Wichman

Authors	Lynda Pearson - Local Board Democracy Advisor
Authorisers	Teresa Turner - Relationship Manager