Minutes of Kaipātiki Local Board

Kaipātiki Local Board

11 February 2015

1 Welcome

2 Apologies

Resolution number KT/2015/1

MOVED by Member J Gillon, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) accept the apologies from Member Hills, Pigg and Waugh for non-attendance.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number KT/2015/2

MOVED by Member D Grant, seconded by Member J Gillon:

That the Kaipātiki Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 10 December 2014, including the confidential section, as a true and correct record, subject to the following amendment to item 13, resolution KT/2014/238 as follows:

i) Member John Gillon abstained from voting on the below resolution f), is to be amended to resolution n).

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Open Unconfirmed Meeting Minutes Kaipatiki Local Board, Wednesday 10 December 2014

Resolution number KT/2015/3

MOVED by Member D Grant, seconded by Member J Gillon:

That the Kaipātiki Local Board:

a) note that the open unconfirmed minutes of the Kaipātiki Local Board meeting held on Wednesday, 10 December 2014 are attached at Item 12 of the agenda for the information of the board only, and will be confirmed under item 4 of the agenda.

CARRIED

Local Board Services Quarterly Report - Kaipatiki Local Board

MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:

That the Kaipātiki Local Board:

a) defer consideration of the request from the ‘Bayview Placemaking Group’ to transfer its remaining appropriated $14,949 from the Kaipatiki Community Facilities Trust to the Bayview Community Centre to allow the issue to be further considered by officers in relation to the proposed change of use of part of the remaining funds.

b) approve the allocation of $8,000 SLIPs budget as a contribution to the development and set-up of booking management system for Beach Haven Leisure Centre, with the expectation that the system and subsequent management will allow community use of the facility if there are no bookings or scheduled organised play (i.e. gates unlocked in the morning and locked at dusk).

c) request a report to the next available meeting from relevant officers regarding the status of the Kaipatiki Network Connections Plan, including any budgetary implications that may have arisen.

An amendment by the way of replacement was MOVED by Member J Gillon, seconded by Member G Gillon:

a) receives the letter from the ‘Bayview Placemaking Group’ requesting changes of purpose and use of the balance of funds allocated to the project of $14,949, and allocates $14,949 to fund the projects identified (listed in Attachment A), and work with council officers if necessary in the event any project involves council land or assets.

A division was called for, voting on which was as follows:

For

Member G Gillon

Member J Gillon

Against

Member D Grant

Deputy Chairperson A Hartley

Chairperson K McIntyre

Abstained

The motion was declared lost by 2 votes to 3.

Lost

Resolution number KT/2015/4

MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:

That the Kaipātiki Local Board:

c) request a report to the next available meeting from relevant officers regarding the status of the Kaipatiki Network Connections Plan, including any budgetary implications that may have arisen.

CARRIED

Attachments

a Kaipatiki Local Board events and programmes

Quarterly performance report for the period ending 31 December 2014

Resolution number KT/2015/5

MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:

That the Kaipātiki Local Board:

a) note the Performance Report for the period ended 31 December 2014.

b) request a meeting between the Chairperson, the chair of the Kaipātiki Community Facilities Trust (KFCT) and relevant graffiti prevention officers to discuss graffiti management in the Kaipātiki Local Board area, specifically those areas not covered by the council’s service contract including:

i) shopping centres, in particular large chain operations;

ii) visual networks e.g. power poles and transformers;

iii) some residential streets not on main thoroughfares that lead to private residences;

iv) motorway/highway underpasses; and

v) graffiti education programmes in local schools.

c) request that future quarterly reports contain information relating to graffiti eradication programmes undertaken by Kaipātiki Community Facilities Trust within the reporting period.

d) request that future quarterly reports contain event permitting information pertaining to the total number of permitted events held by the Kaipātiki Community Facilities Trust (KFCT) within the reporting period.

e) request that the following items be presented to an upcoming workshop of the board:

i) update on the proposed community access tool to assist board decision making regarding community lease applications; and

ii) update on the status of the memorandum of understanding for the Beach Haven Community Space Garden.

f) thank Adi James, Parks Advisor, for her work with the Kaipātiki Local Board to date, and welcome the return of Nicki Malone to the role.

CARRIED

Resolution number KT/2015/6

MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:

An amendment by way of addition MOVED by Member G Gillon, seconded by Member J Gillon:

That the Kaipātiki Local Board:

g) express its concern of council’s Long Term Plan (LTP) proposal of increasing the amount of rental charged to tenants of social housing, and request:

i) its resolutions from 8 October 2014 business meeting be forwarded to relevant council officers and councillors; and

ii) further information regarding financial information pertaining to council’s social housing stock and the effect that proposed rental changes will have on tenants.

CARRIED

Auckland Transport update on issues raised in December 2014 and January 2015 for the Kaipatiki Local Board

Resolution number KT/2015/7

MOVED by Chairperson K McIntyre, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) receive the Auckland Transport December 2014 and January 2015 issues update to the Kaipātiki Local Board.

CARRIED

Secretarial Note: Item 16 was taken after item 18.

Local board input on the draft Regional Land Transport Plan 2015-2025

Resolution number KT/2015/8

MOVED by Chairperson K McIntyre, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) agree to provide feedback to Auckland Transport on the draft Regional Land Transport Plan 2015-2025 by:

i) speaking at the Auckland Transport Transport Stakeholder event; and

ii) providing written feedback to Auckland Transport.

b) delegate the transport portfolio holders and Chairperson the responsibility of preparing the board’s comments on the draft Regional Land Transport Plan 2015-2025, subject to all board members having the opportunity to attend any meeting on this issue and provide comment on any feedback prepared.

c) delegate to the Chairperson and transport portfolio holders the power to speak on behalf of the Kaipātiki Local Board at the Auckland Transport Stakeholder event.

d) delegate the Chairperson and the transport portfolio holders the power to approve the board’s written feedback to Auckland Transport on the draft Regional Land Transport Plan 2015-2025, noting that formal board feedback is required no later than 16 March 2015, and will be presented for approval at the 11 March business meeting.

CARRIED

Kaipatiki Community Facilities Trust Quarterly Report

Resolution number KT/2015/9

MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:

That the Kaipātiki Local Board:

a) receive the Kaipātiki Community Facilities Trust (KCFT) Quarterly Report.

b) thank KCFT staff for their work on the following, as all of these events were well supported by the community:

i) floats for the Christmas parades;

ii) their assistance and involvement of the Kaipātiki local youth events team;

iii) work with the Glenfield Lions and Birkenhead Rotary ; and

iv) the set-up work for Christmas at Marlborough Park.

c) congratulate KCFT on the success of the World War I displays which have been very well received by the community, and request relevant officers work with KCFT to determine if further displays are required.

CARRIED

Draft Partnering Agreement - Thriving Communities in Kaipātiki

Resolution number KT/2015/10

MOVED by Chairperson K McIntyre, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) approve the draft ‘Partnering Agreement – Thriving Communities in Kaipātiki’, subject to:

i) receipt of advice from officers regarding amendment of the proposed term of the agreement so that it runs concurrently with the Local Board Plan (rather than electoral) cycle; and

ii) approval of the Kaipātiki Community Facilities Trust (KCFT) trustees.

b) note in reference to resolution a) above, that aligning the term of the partnering agreement to the Local Board Plan cycle would allow an incoming board to reflect upon community preferences and priorities prior to renewing (or revising) the partnering agreement.

c) delegate the Chairperson the power to approve the partnering agreement once matters relating to the term of the agreement as outlined in resolution a) above have been resolved, as well as the authority to agree minor editorial changes to the final document if necessary.

CARRIED

Secretarial note: Item 18 was taken after item 15. Item 19 and 20 was taken after item 21.

Governing Body Members' Update

Resolution number KT/2015/11

MOVED by Chairperson K McIntyre, seconded by Member G Gillon:

That the Kaipātiki Local Board:

a) receive the Governing Body Members’ verbal updates.

b) empowers the Chairperson to provide a view on behalf of the board on matters relating to item C3 on the 12 February 2015 Auckland Development Committee meeting agenda.

CARRIED

Local Board delegations for Have Your Say events

Resolution number KT/2015/12

MOVED by Chairperson K McIntyre, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) delegate to the following staff the power and responsibility to hear from the public on the local board agreement through “spoken interaction/NZ sign language interaction” at the “Have Your Say” events:

i) Tier 2 staff

ii) Tier 3 staff

iii) Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor

iv) any additional staff approved by the Chair.

CARRIED

Members' Reports

Resolution number KT/2015/13

MOVED by Chairperson K McIntyre, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) receive no verbal reports from members.

CARRIED

Secretarial note: Item 21 was taken after item 17.

Record of Kaipatiki Local Board Portfolio Briefings held in December 2014

Resolution number KT/2015/14

MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:

That the Kaipātiki Local Board:

a) receive the record of Kaipātiki Local Board Portfolio Briefings held in December 2014.

CARRIED

Generic Reports received for information - December 2014

Resolution number KT/2015/15

MOVED by Chairperson K McIntyre, seconded by Member G Gillon:

That the Kaipātiki Local Board:

a) receive the Generic Reports received for information – December 2014 report, noting that the report references:

i) Productivity Commission Inquiry: Using Land for Housing report from the Auckland Development Committee.

CARRIED

Swimming Pool Fencing Exemption – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

Resolution number KT/2015/16

MOVED by Member G Gillon, seconded by Member J Gillon:

That the Kaipātiki Local Board:

a) receive the Swimming Pool Fencing Exemption report.

b) receive the applications from the owners of:

i) 14 Agincourt Street, Glenfield; and

ii) 41 Neptune Avenue, Beach Haven

c) grant the 14 Agincourt Street, Glenfield application for special exemption to the current owner, subject to ongoing compliance with NZS8500-2006 Section 3.10 clause (a-k) at all times, and subject to the spa pool remaining in the same location as the day of inspection and officers recommendations.

d) grant the 41 Neptune Avenue Beach Haven application for special exemption to the current owner, subject to ongoing compliance with NZS8500-2006 Section 3.10 clause (a-k) at all times, and subject to the spa pool remaining in the same location as the day of inspection and officers recommendations.

CARRIED

25 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

11.26 am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Kay McIntyre, QSM
Deputy Chairperson	Ann Hartley, JP
Members	Dr Grant Gillon
	John Gillon
	Danielle Grant

Members	Lorene Pigg	[for non-attendance]
	Lindsay Waugh	[for non-attendance]
	Richard Hills	[for non-attendance]

Councillor	George Wood	[from 9.08am, item 13; until 11.10am, item 21]
	Chris Darby	[from 9.12am, item 13]