Minutes of Maungakiekie-Tāmaki Local Board

Maungakiekie-Tāmaki Local Board

19 February 2015

1 Welcome

2 Apologies

There were no apologies.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number MT/2015/1

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:

That the Maungakiekie-Tāmaki Local Board:

a) confirms the ordinary minutes of its meeting, held on Tuesday, 9 December 2014, including the confidential section, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

The Maungakiekie-Tāmaki Local Board acknowledges Hazel Askew and her recent award in the New Year’s honours of the Queen’s Service Medal. Hazel has been a tireless worker for her community for most of her adult life, she is a working member of several not-for-profit organisations in the community, including Communicare, the Onehunga Ladies’ Benevolent Society and her church where she is the organist. At aged 94 she has only within the last few months given up the organisation and distribution of food parcels for the Onehunga Food Bank, which she has done on a voluntary basis for many years.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	John Cameron - 6 Arthur Street, Onehunga
	Providing John Cameron with the opportunity to speak to the board regarding his proposal for 6 Arthur Street, Onehunga.
	A copy of the documents have been placed on the official minutes and made available on the Auckland Council website as a minute attachment.
	Resolution number MT/2015/2 MOVED by Chairperson SD Randall, seconded by Member JB Clark: That the Maungakiekie-Tāmaki Local Board: a) thanks Karyn Sands, Principal Planner - Axis Survey Consultants, representing John Cameron for the presentation. CARRIED
	Attachments a Letter to the Local Board b Streetscape assessment c Restoration report d Proposed site layout e Side boundaries f Proposed subdivision

9.2

Keith Sharp - Loombs Hotel building

Providing Keith Sharp the opportunity to speak to the board regarding the Loombs Hotel building on Kings Road, Panmure.

Resolution number MT/2015/3

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Keith Sharp of the Panmure Community Action Group, for his attendance.

CARRIED

9.3	Alan Taylor
	Providing Alan Taylor the opportunity to speak to the board regarding Transdev Auckland Ltd.
	A copy of the document have been placed on the official minutes and made available on the Auckland Council website as a minute attachment.
	Resolution number MT/2015/4 MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare: That the Maungakiekie-Tāmaki Local Board: a) thanks Alan Taylor for his attendance. CARRIED
	Attachments a Transdev letter

9.4

Patrick O'Meara

Providing Patrick O’Meara the opportunity to speak to the board regarding the Tamaki Estuary Environment Forum.

Resolution number MT/2015/5

MOVED by Chairperson SD Randall, seconded by Member JB Clark:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Patrick O’Meara for his attendance.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Maungakiekie-Tamaki Performance Report - 1st July 2014 to 31st December 2014
	A copy of the document has been placed on the official minutes and made available on the Auckland Council website as a minute attachment.
	Resolution number MT/2015/6 MOVED by Chairperson SD Randall, seconded by Member BM Graham: That the Maungakiekie-Tāmaki Local Board: a) thanks Sugenthy Thomson, Lead Financial Advisor; Jane Franich, Contract Relationship Advisor Leisure; Steve Owens, Parks Advisor; Richard Butler, Community Development Manager; Taylor Norman, Facility Manager – Community Facilities, for their attendance to speak to this item; b) receives the Performance Report for the Maungakiekie-Tāmaki Local Board for the period ended 31 December 2014. CARRIED
	Attachments a Community Development Capacity Building project update

Renewal of Community Lease, 134 Elstree Avenue, Point England. Te Ao Hou Childcare Centre

Resolution number MT/2015/7

MOVED by Member AB Verrall, seconded by Member JB Clark:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Robyn Campbell, Community Lease Advisor, for her attendance to speak to this item;

b) grants a renewal of the final lease term to Te Ao Hou Childcare Centre at 134 Elstree Avenue, Point England on the following terms and conditions:

i) Term - 5 years commencing on 1 December 2013

ii) Rent - $2000.00 plus GST per annum

c) approves all other terms and conditions in accordance with the current lease agreement.

CARRIED

Renewal of Community Lease, Rowe Reserve, 3 Rowe Street, Onehunga. Shanti Niwas Charitable Trust.

Resolution number MT/2015/8

MOVED by Chairperson SD Randall, seconded by Member JB Clark:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Robyn Campbell, Community Lease Advisor, for her attendance to speak to this item;

b) approves the granting of a renewal of the second lease term to the Shanti Niwas Charitable Trust at Rowe Reserve, 3 Rowe Street, Onehunga, on the following terms and conditions:

i) Term - 5 years commencing on 1 February 2014

ii) Rent - $500.00 plus GST per annum

c) approves all other terms and conditions in accordance with the current lease agreement.

CARRIED

Adjournment of Meeting

Resolution number MT/2015/9

MOVED by Chairperson SD Randall, seconded by Member JB Clark:

That the Maungakiekie-Tamaki Local Board:

a) agrees to adjourn the meeting at 7.34pm and reconvene at 7.38pm.

CARRIED

Secretarial note: Governing Body Member Denise Krum left the room at 7.35pm.

15	Onehunga Mall Upgrade
	A copy of the documents have been placed on the official minutes and made available on the Auckland Council website as a minute attachment.
	Resolution number MT/2015/10 MOVED by Chairperson SD Randall, seconded by Member JB Clark: That the Maungakiekie-Tāmaki Local Board: a) thanks Adam Johnstone, Project Leader – City Transformation; Rachael Eaton, Team Leader – City Transformation and Keerthi Mayakaduwa, Project Manager – Auckland Transport, for their attendance to speak to this item; b) receives the Onehunga Mall Streetscape Improvement Project report; c) endorses the concept design of the Onehunga Mall Streetscape Improvement Project; d) endorses council staff proceeding with the public information event in February 2015; e) endorses the design team proceeding with the detailed design in order to complete the programme on time. CARRIED
	Attachments a Onehunga Mall upgrade presentation b Onehunga Mall upgrade concept design

Secretarial note: Chairperson Simon Randall left the room at 8pm and re-entered the room at 8.01pm.

Glen Innes Music and Arts Centre Room Names

Resolution number MT/2015/11

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Sarp Egene, Arts and Culture Business Advisor, and Kathy O’Connor, Team Leader Community Policy, for their attendance to speak to this item;

b) approves the names proposed by mana whenua iwi Ngāi Tai ki Tāmaki, Ngāti Paoa and Ngāti Whātua o Ōrākei for four of the six internal spaces within GIMAC as follows:

Proposed Room Names	Provided by	Proposed location by iwi in Attachment A
Taurere	Ngāi Tai ki Tāmaki	Name #2
Maungarei	Ngāi Tai ki Tāmaki	Name #6
Te Wai o Taiki	Ngāti Whātua o Ōrākei	Name #1
Te Pupu o Kawau	Ngāti Whātua o Ōrākei	Name #5
Te Omaru	Ngāti Paoa	Name #3

c) allocates the proposed names based on the site of significance’s relative position to GIMAC, see Attachment A of the report for room locations, and/or proposals made by iwi;

d) approves the bilingual functional names for the signage on the remaining rooms;

Proposed Room Name	Te Reo Translation
Bin Store	Nga Ipu Otaota
Control Room	Te Whatu
Dressing Room	Te Kahu
Kitchen	Whare Kai
Lift	Ararewa
Office	Tari
Store	Pātaka
Studio	Hopu ōro
Workshop	Whakaari

e) requests that staff progress work on signage/wayfinding for GIMAC.

CARRIED

Auckland Transport Monthly Update Report – February 2015

Resolution number MT/2015/12

MOVED by Chairperson SD Randall, seconded by Member AB Verrall:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Lorna Stewart, Elected Member, Relationship Manager – Auckland Transport and Hendrik Hilhorst, Project Manager – Auckland Transport and Steve Owens, Parks Advisor, for their attendance to speak to this item;

b) receives the Auckland Transport monthly report.

CARRIED

Auckland Transport Quarterly Report

Resolution number MT/2015/13

MOVED by Chairperson SD Randall, seconded by Member AB Verrall:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Lorna Stewart, Elected Member, Relationship Manager – Auckland Transport, for her attendance to speak to this item;

b) receives the Auckland Transport Quarterly Report.

CARRIED

Local board input on the draft Regional Land Transport Plan - 2015 to 2025

Resolution number MT/2015/14

MOVED by Chairperson SD Randall, seconded by Member JR Bartley:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Mary Binney, Local Board Advisor, for her attendance to speak to this item;

b) agrees to provide feedback to Auckland Transport on the draft Regional Land Transport Plan 2015-2025 by:

i) speaking at the Auckland Council Transport Stakeholder event

ii) providing written feedback to Auckland Transport;

c) delegates to the chair and the transport portfolio holders the power to speak on behalf of the board at the Auckland Council Transport Stakeholder event;

d) provides written feedback to Auckland Transport on the draft Regional Land Transport Plan 2015-2025;

e) delegates to the chair and the transport portfolio holders the power to approve the board’s written feedback to Auckland Transport on the draft Regional Land Transport Plan 2015-2025.

CARRIED

Local Board delegations for Have Your Say events

Resolution number MT/2015/15

MOVED by Chairperson SD Randall, seconded by Member JB Clark:

That the Maungakiekie-Tāmaki Local Board:

a) delegates to the following staff the power and responsibility to hear from the public on the local board agreement through “spoken interaction/NZ sign language interaction” at the Long Term Plan 2015-2025 (LTP) “Have Your Say” events:

i) Tier 2 staff

ii) Tier 3 staff

iii) Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor

iv) any additional staff approved by the Chair.

CARRIED

Regional Facilities Auckland Report

Resolution number MT/2015/16

MOVED by Chairperson SD Randall, seconded by Member BM Graham:

That the Maungakiekie-Tāmaki Local Board:

a) receives the Regional Facilities Auckland Second Quarter Report 2014-15.

CARRIED

Location of Fergusson Domain Public Toilet Renewal

Resolution number MT/2015/17

MOVED by Member JB Clark, seconded by Deputy Chairperson CL Makoare:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Steve Owens, Parks Advisor, for his attendance to speak to this item;

b) agrees in principle renewal of public toilet facilities at Fergusson Domain form part of the Te Papapa and Onehunga Rugby Football and Sports Club Inc. proposed building extension.

CARRIED

Urgent Decisions by the Maungakiekie-Tamaki Local Board

Resolution number MT/2015/18

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:

That the Maungakiekie-Tāmaki Local Board note the decision made under urgency:

a) temporary alcohol bans pursuant to the Auckland Council Alcohol Control Bylaw 2014 from:

i) 6am Saturday 21 February 2015 to 6am Sunday 22 February 2015, Foo Fighters (40,000 patrons expected)

ii) 6am Friday 27 February 2015 to 6am Saturday 28 February 2015, Future Music Concert (15,000 patrons expected)

iii) 6am Tuesday 3 March 2015 to 6am Wednesday 4 March 2015, West Fest Concert (20,000 patrons expected)

iv) 6am Saturday 14 March to 6am Monday 16 March 2015, The Eagles (36,000 expected on each of the two nights)

on the following streets and reserves surrounding Mount Smart Stadium and as shown in Attachment A:

i) Great South Road (between Station Road and Penrose Road), O’Rorke Road, Rockridge Avenue, Walls Road, Olive Road, Fairfax Avenue, Botha Road, Hugo Johnston Drive, South Park Place, Autumn Place, Maurice Road, Goodman Place, Henderson Place, Rockfield Road (between Station Road and Oranga Avenue), Beasley Avenue, Station Road, Mount Smart Road (between Station Road and Felix Street), Church Street (between South Eastern Highway and Patrick Street), Bassant Avenue, Burrett Avenue, Nielson Street (between the stadium and Edinburgh Street) and South-Eastern Highway (between Great South Road and Church Street)

ii) Southdown Reserve, Simson Reserve, Olive Road Pleasance, Tanner Reserve, Bassant Reserve, Lot 6 & 7.DP 20110 (on corner of Rockfield Road and Station Road).

CARRIED

Record of Maungakiekie-Tāmaki Local Board Workshops December 2014 to January 2015

Resolution number MT/2015/19

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:

That the record of Maungakiekie-Tāmaki Local Board:

a) receives the workshops report for December 2014/January 2015.

CARRIED

Board Members' Reports

Resolution number MT/2015/20

MOVED by Chairperson SD Randall, seconded by Member JB Clark:

That the Maungakiekie-Tāmaki Local Board:

a) receives Board Member BM Graham’s written and Deputy Chairperson CL Makoare’s verbal report.

CARRIED

Chair's Report to the Maungakiekie-Tamaki Local Board

Resolution number MT/2015/21

MOVED by Chairperson SD Randall, seconded by Member AB Verrall:

That the Maungakiekie-Tāmaki Local Board:

a) receives Chairperson SD Randall’s verbal report.

CARRIED

27	Governing Body Member's Update
	Apologies for early departure received from Governing Body Member Denise Krum.

28 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

29 Procedural motion to exclude the public

Resolution number MT/2015/22

MOVED by Chairperson SD Randall, seconded by Member JB Clark:

That the Maungakiekie-Tāmaki Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Future names for the new park in Onehunga and the lagoon in Onehunga Bay Reserve

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(ba) - The item relates to an application for a resource consent or water conservation order or a requirement for a designation or heritage order under the Resource Management Act 1991 and the withholding of the information is necessary to avoid serious offence to tikanga Maori or to avoid the disclosure of the location of waahi tapu.

Mana Whenu have requested the gifted names for the new park in Onehunga and the lagoon in Onehunga Bay Reserve remain confidential until accepted by the local board and the dawn blessing of the park is complete.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

9.08pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

9.13pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1	Future names for the new park in Onehunga and the lagoon in Onehunga Bay Reserve
	Agrees the above decision and report be made publicly available after the dawn blessing of the park.

9.14 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Maungakiekie-Tāmaki Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Simon Randall
Deputy Chairperson	Chris Makoare
Members	Josephine Bartley
	Brett Clark
	Bridget Graham, QSM
	Obed Unasa
	Alan Verrall