Agenda of Ngāti Whātua Ōrākei Reserves Board

I hereby give notice that an ordinary meeting of the Ngāti Whātua Ōrākei Reserves Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Monday, 16 February 2015

6.00pm

Ōrākei Marae
59b Kitemoana Street
Orakei
Auckland

Ngāti Whātua Ōrākei Reserves Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Mr Grant Hawke
Deputy Chairperson	Cr Cameron Brewer
Members	Cr Linda Cooper, JP
	Ms Sharon Hawke
	Ms Margaret Kawharu
	Mr Kit Parkinson

(Quorum 3 members)

Louis Dalzell

Democracy Advisor

11 February 2015

Contact Telephone: 09 890 8135

Email: Louis.Dalzell@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Ngāti Whātua Ōrākei Reserves Board

16 February 2015

Long Term Plan 2015-25 – Funding Process for Co-governance Entities (January - June 2015)

File No.: CP2015/01289

Purpose

1. This report provides an update on the consultation and decision making phases of the Long Term Plan 2015-2015 (LTP) and outlines the key milestones and opportunities for the Ngāti Whātua Ōrākei Reserve Board to be involved in the process.

Recommendations

That the Ngāti Whātua Ōrākei Reserves Board:

a) note the proposed approach to engage in the LTP process

b) delegate authority to nominated board members to continue to work with council officers to prioritise the Ngāti Whātua Ōrākei Reserves Board’s funding equirements and prepare a LTP submission by 16 March 2015

c) delegate authority to nominated board members to endorse the final budget and LTP submission OR confirm a date for a special meeting of the board prior to 16 March 2015 to confirm final budget requirement and LTP submission

d) accept the invitation to meet with the Budget Committee to discuss the board’s funding requirements at 10:30am on 14 April 2015.

e) agree who will attend the Budget Committee discussion on 14 April 2015.

Discussion

1. This report follows on from the earlier LTP update provided to your November 2014 Business Meeting. At that time the final phases of consultation and decision making on the LTP were still in development and subject to Governing Body approval.

2. An overview of the LTP process is outlined in Attachment A. Council is currently in the Consultation Phase (Jan – March 2015).

3. The Long Term Plan 2015-25 (LTP) is Auckland Council’s 10 year budget and work programme, which sets out the funding and implementation of strategic priorities to deliver on the Auckland Plan The LTP will include council’s proposed levels of service and activities and their costs; financial information, policies and fees; local board information and agreements; and council’s infrastructure strategy.

4. To deliver the investments Auckland needs council is proposing $17 billion of capital spending over the next decade. This includes buying and building new assets (such as roads, parks, property, libraries, and stormwater systems) and upgrading or replacing things we already own. The budget also provides for around $4 billion a year over the next 10 years on the hundreds of essential day-to-day services that the council provides.

5. To help pay for this it is proposed that the total general rates collected from existing households and businesses will increase by an average of 3.5 per cent each year. This works out to an average general rates increase next year of 5.6 per cent for residential properties, 1.6 per cent for businesses and a decrease of 8.4 per cent for farms and lifestyle properties.

6. A draft budget of $10,555,342 for FY 2015-2025 (comprising $4,960,760 net operational funding and $5,594,582 capital projects) for the Ngāti Whātua Ōrākei Reserves Board was confirmed by the Governing Body at their meeting on 6 November 2014.

7. The amount of funding requested was based on a workshop held with council staff and the board on 23 October 2014 to review your draft Financial Plan and to reprioritise a number of projects. As a result of this workshop several projects have been pushed into outer years while the Whare Waka (waka facility), Pou (posts) and Whare Taonga (museum) have all been retained or moved given the readiness of the reserves board to deliver these signature projects and the alignment with Auckland Council’s event milestones.

8. In addition to the reprioritisation exercise undertaken by the Ngāti Whātua Ōrākei Reserve Board further rationalisation was undertaken. This has resulted in the Pourewa Education Centre now being unfunded. Also, any increase in the levels of service associated with the Pourewa Creek Reserve are unfunded and will need to be subject to a business case.

9. A copy of the draft budget that was approved by the Budget Committee on 6 November 2014 for the Ngāti Whātua Ōrākei Reserves Board is included in Attachment B.

10. The Long Term Plan 2015-2025 Consultation Summary Document and supporting information was adopted by the Council on 18 December 2014. This document presents budget information at a high level. No specific reference has been made within the Long Term Plan 2015-2025 Consultation Summary Document to the draft budget for Ngāti Whātua Ōrākei Reserve Board.

11. Within the LTP supporting information the funding for the Ngāti Whātua Ōrākei Reserves Board is captured within Section 5.4 – Themes and Groups of Activities - Governance and support and within Section 7 – Capital Projects Listing under Governance and support under ‘co-governance’.

12. The LTP supporting information can be found at

http://www.shapeauckland.co.nz/consultations/aucklands-10-year-budget-2015-2025/documents-and-tools/

Long Term Plan 2015-2025 Process (January – June 2015)

13. Recent changes to the Local Government Act 2002 mean that council has more flexibility in how it consults on the LTP, and in particular in how we collect feedback and hear the views of Aucklanders. Some of the key changes are:

a. The public engagement and consultation period for the LTP will be seven and a half weeks, commencing 23 January 2015 and closing on 16 March 2015. During this period Auckland Council Finance staff (Shelby Young and Jacky Bartley) will work closely with the board, keeping you informed of opportunities to discuss your funding priorities so that they are given appropriate consideration.

b. Hearings will be replaced with 34 public events called “Have Your Say”. These will take place across the Auckland region from 14 February through to 14 March 2015 and will be attended by governing body members, local board members, Auckland Transport Board members (or their delegates) and staff .

c. In addition to the “Have Your Say events’, Local Boards around the region will be hosting community feedback events.

d. Aucklanders will also be able to send their feedback online through the ShapeAuckland website and via Twitter and Facebook.

14. This year, through the same consultation process we will also be seeking Aucklanders views on Auckland Transport’s Regional Land Transport Plan (RLTP).

STEP 1 Workshop to confirm the board’s funding requirements (between now and 16 March 2015 -TBC)

15. The LTP consultation document supporting information (Section 5.4 and Section 7) identifies that council has allocated a proposed budget for meeting our obligations to our co-governance entities. The following process is suggested to support the board’s involvement in the LTP consultation and engagement process.

16. It is proposed that a workshop be held with nominated members of the Ngāti Whātua Ōrākei Reserve Board and Auckland Council staff (Finance and Parks ) between now and 16 March 2015.

17. This workshop will be an opportunity to review your draft LTP budget; help to confirm the board’s final funding requirements; and assist the board to determine any other feedback it wishes to give.

STEP 2 Provide feedback (feedback must be received by 4pm, 16 March 2015)

18. As noted above, there are a number of ways in which the board and other submitters can provide feedback. This can be through the traditional written feedback form which will be attached to the LTP consultation document. This is available online at www.shapeauckland.co.nz from the 23 January 2015.

19. Alternatively Auckland Council staff can record your feedback at a workshop session or meeting. Options for your feedback can be discussed and agreed at today’s workshop.

STEP 3 Workshop with Budget Committee to discuss the board’s funding requirements (14 April 2015)

20. A series of Budget Committee workshops are proposed in April 2015. This is an opportunity for Co-governance Entities and Local Boards to present their submissions directly to decision-makers.

21. Timing for these workshops is tight and must be carefully managed. A 30 minute timeslot has been allocated for the Ngāti Whātua Ōrākei Reserves Board to attend and present their submission to the Budget Committee at 10:30am on Tuesday 14 April 2015, in the Auckland Town Hall Reception Lounge, Queen Street.

22. The Finance Team will liaise with you to provide more details of how the session will run closer to the time.

STEP 4 Budget Committee Decision Making (7-8 May 2015)

23. Auckland Council staff will prepare a report outlining the funding requirements for Co-governance Entities (including the Ngāti Whātua Ōrākei Reserve Board’s requirements). This will be reported to the Budget Committee on 7-8 May 2015.

24. Finance and Local Board Services staff will report back to you following the meeting.

STEP 5 Long Term Plan 2015-2025 adopted (June 2015)

25. The Long Term Plan 2015-2025 will be adopted by the Governing Body by the end of June 2015 and will be available on Council’s website.

Attachments

No.	Title	Page
a View	Key Budget Phases	11
b View	Indicative Budget	13

Signatories

Authors

Jacky Bartley - Principal Planner

Authorisers

Mark Bowater - Manager Local and Sports Parks

Moana Tamaariki-Pohe, Kaiwhakahaere Matua, Toki Taiao

Ngāti Whātua Ōrākei Reserves Board

16 February 2015

Atkin Avenue Update

File No.: CP2015/00882

Purpose

1. To update the Ngāti Whātua Ōrākei Reserve Board on the mitigation of the stream bank erosion within the bounds of the Whenua Rangatira.

Executive Summary

2. Stream bank erosion occurring at 7E Atkin Avenue, Mission Bay is increasingly undermining the integrity of the property and the stream banks of Whenua Rangatira. In order to halt exacerbation of the erosion mitigation works which naturalise the urban stream encouraging habitat creation and improvement of water quality, while allowing for bank protection on Whenua Rangatira are required to be conducted in 2015.

Recommendations

That the Ngāti Whātua Ōrākei Reserves Board:

a) receive the Atkin Avenue update report

b) endorse expenditure of $50,000 (capital) for detailed design and construction of a naturalized urban stream bank to mitigate stream bank erosion issues on Whenua Rangatira adjacent to 7E Atkin Avenue, Mission Bay.

Discussion

3. Whilst protection of private property at 7E Atkin Avenue will be an ancillary benefit from restoration options this is not the main objective. Objectives for restoration included:

a. Improve habitat and ecosystem function in the existing open channel by allowing for interaction between fauna and the stream banks

b. Reduce the proportion of lined channel, and improve riparian vegetation diversity and quality in accordance with Ngāti Whātua Ōrakei planting objectives and the Ōkahu Catchment Ecological Restoration Plan

c. Identify opportunities for water quality improvement that are sensitive to the Whenua Rangatira.

4. In February 2013 the Reserves Board endorsed the expenditure of $7590 for concept design to be undertaken by Morphum Environmental Ltd. In November 2013 the Whenua Rangatira Reserves Board approved $40,000 capital works budget within the 2013/14 financial year for detailed design, consent for daylighting / watercourse enhancement works on the Whenua Rangatira. No further works were completed and therefore allocated funding was not used.

5. Advice has been provided by the tenants who live at 7E and 7D Atkin Avenue that further stream bank erosion has exacerbated by high flow periods over the winter period. The stream bank has no erosion protection and is impacted by a stormwater discharge immediately upstream and a retaining wall on the true left which deflects flood flow towards the eroding bank.

6. The re-aligned capital works budget for Whenua Rangatira and Pourewa Creek Recreation Reserve provides for $50,000 for works to be conducted in 2016.

7. Options include:

a. Do nothing: Leaving the channel configuration as is will lead to exacerbated erosion in the stream bank during high flow events, and the potential loss of and damage to private property and loss of integrity of stream banks on Whenua Rangatira

b. Structural lining of the effected section of the channel bank: The simplest option is to line the sections of the true right bank with a retaining wall. If the hard lining is used the option does not meet any of the primary objectives around naturalising the stream, improving ecosystem functions, or water quality improvement

c. Naturalise both banks: The stream system is impacted by its narrow cross-section which results in elevated flow velocities as water exists the culvert and flow in deflected into the opposite stream bank, exacerbating erosion. The channel would be widened to prevent deflection of flows into the true right bank at the outlet, and reduce flow velocities. Removal of the block lining, which serves no purpose and restoring the natural channel bank, will achieve naturalisation and habitat restoration goals. Re-grading the banks would also increase channel capacity, while allowing for remedial planting of native species conducive with inanga spawning. Bank toe stabilisation in the form of rock riprap backed by a filter layer of geotextile and gravels would protect the bank during high flow discharges and increase habitat for eels.

8. It is proposed that the $50,000 budgeted works for 2016 be brought forward to 2015 to implement detailed design and construction of remediation vehicles of Option C to avoid further impacts and potentially higher costs to mitigate bank erosion.

Attachments

There are no attachments for this report.

Signatories

Authors

Richelle Kahui-McConnell – NWŌ Toki Taiao Heritage and resource Unit

Authorisers

Mark Bowater - Manager Local and Sports Parks

Moana Tamaariki-Pohe, Kaiwhakahaere Matua, Toki Taiao

Ngāti Whātua Ōrākei Reserves Board

16 February 2015

Proposed Insurance Strategy for Ngāti Whātua Ōrākei Reserves Board

File No.: CP2015/00964

Purpose

1. This report summarises interim insurance arrangements which council has obtained for Ngāti Whātua Ōrākei Reserves Board members; identifies non-insurable risks; and notes that work is underway to prepare an insurance strategy proposal in relation to fixed assets on the Ngāti Whātua Ōrākei Reserve.

Recommendation

That the Ngāti Whātua Ōrākei Reserves Board:

a) note the content of this report and provides feedback on the proposed next steps in paragraph 11.

Discussion

Background

2. Auckland Council staff have analysed the nature and scope of the activities and responsibilities of the Ngāti Whātua Ōrākei Reserves Board in order to identify insurable risks and determine what insurance options are available.

3. Most liability claims arise from damage to property or injuries to a person. However the actions of decision makers can also give rise to claims, and liability may attach as a consequence. For example, a claim could be based on an allegation of a negligent act or omission, such as:

· not acting in good faith, or in the interest of all groups;

· defamation;

· breach of confidentiality / infringement of intellectual property;

· mis-representation and misstatements.

4. The likelihood of such claims is generally regarded as low, although somewhat unpredictable. There are also some limits to what can be covered by insurance. We outline below the risks that are not insurable.

5. The types of claims set out in paragraph 2 can be insured against through the following:

· Public Liability Insurance

o This covers liability for third party property damage or personal injury.

· Associations Liability Insurance

o This provides a combined Professional Indemnity and Office Bearer’s liability (akin to Trustees’ or Directors and Officers Liability) cover in one policy. This covers liability such as not acting in good faith or interest of all groups, defamation or wrongful acts committed or allegedly committed and misrepresentation and misstatements.

· Statutory Liability Insurance

o This covers defence costs, court ordered reparation and potential fines for an alleged breach of legislative responsibilities, resulting in an investigation or prosecution by a statutory authority.

o However, certain statutes or breaches of legislation are specifically excluded. These include:

§ Arms Act 1983

§ Aviation Crimes Act 1972

§ Crimes Act 1961

§ Criminal Investigations (Blood Samples) Act 1995

§ Misuse of Drugs Act 1975

§ Criminal Proceedings (Recovery) Act 2009

§ Summary Offences Act 1981; and

§ Potential fines for breaches of the Health and Safety legislation are:

6. Staff have identified that Auckland Council’s existing liability insurance cover for elected members is inadequate when elected members are performing other roles such as being members of the Ngāti Whātua Ōrākei Reserves Board. This is because cover under council’s liability insurance terms and conditions with RiskPool relates to the nature of the role members are fulfilling, rather than the capacity in which they are appointed.

7. RiskPool (New Zealand Mutual Liability) is a mutual liability trust fund created by New Zealand local authorities to provide long-term, affordable professional indemnity and public liability protection for Local Government organisations.

8. Mana Whenua representative members of the Ngāti Whātua Ōrākei Reserves Board are not covered by council’s insurance for elected members and we understand that those members do not have insurance cover in relation to their role on the board.

9. To address these risks, separate interim Public Liability, Associations Liability, and Statutory Liability cover has been obtained by council for all members of the Ngāti Whātua Ōrākei Reserves Board.

Interim Insurance Cover

10. The interim Public Liability; Associations Liability; and Statutory Liability insurances is effective from 17 December 2014 until 17 July 2016. The following limits and associated deductibles (insurance excess) apply:


Liability Type	Sum Insured/Limit	Deductible/Insurance Excess
Public Liability	$2 million	$500
Professional Indemnity	$2 million	$2,500
Associations Liability	$2 million	$2,500
Statutory Liability	$500,000	$500

Finalising Insurance Cover

11. Between now and 31 July 2016, council officers propose to review the interim Public Liability; Associations Liability; and Statutory Liability insurance cover with Ngāti Whātua Ōrākei Reserves Board members to identify any necessary adjustments before the renewal date.

12. As part of this review, consideration can be given to the level of deductibles. The initial level is in line with other insurances that council has and considered by the market to be appropriate for a new entity. Negotiating lower deductibles may be achievable once the Authority has been in place for at least 12 months to enable the underwriters and the market to familiarise themselves with the scope of the Authority’s activities and decisions.

13. In addition, council officers are compiling a detailed schedule of all fixed assets on the Ngāti Whātua Ōrākei Reserve to enable the preparation of a detailed insurance strategy proposal in relation to those assets.

14. Staff will report back to the Ngāti Whātua Ōrākei Reserves Board in April 2015 with:

· the schedule of fixed assets;

· a draft insurance proposal for fixed assets;

· a proposed date to discuss reviewing the interim Public Liability; Associations Liability; and Statutory Liability insurance cover prior to the cover expiring in July 2016.

Attachments

There are no attachments for this report.

Signatories

Authors

Ronel Gerber - Insurance and Claims Manager

Authorisers

Grant Taylor - Governance Director

Mark Bowater - Manager Local and Sports Parks

Moana Tamaariki-Pohe, Kaiwhakahaere Matua, Toki Taiao

Ngāti Whātua Ōrākei Reserves Board

16 February 2015

Staff Delegations

File No.: CP2015/00713

Purpose

1. This report proposes a set of delegations to staff that will both formalise existing arrangements and clarify a number of areas of operation that have not previously been contemplated.

Executive Summary

2. The Ngāti Whātua Ōrākei Reserves Board (reserves board) has operated for 23 years, since its creation pursuant to the Orakei Act 1991. During that time it is not evident that any delegations have been established to clarify the delineation between activities and decisions that can be executed by staff and those that first need the authority of the reserves board.

3. Past practice has been such that staff have exercised delegation in a number of areas. This report and attached delegations largely proposes to formalise past practice. In addition, with the learnings gained from new co-governance arrangements that have being established in the Auckland Region, a number of new areas of operation and decision making have been identified that need to be considered as part of the delegation to ensure legally compliance and thorough governance of responsibilities. Do not delete this line

Recommendations

That the Ngāti Whātua Ōrākei Reserves Board:

a) adopt the Ngāti Whātua Ōrākei Reserves Board Relationship Principals and Delegations as attached in the agenda report (Attachment A)

b) note that changes to the Relationship Principals and Delegations can happen at any time by formal resolution and agreement of the Ngāti Whātua Ōrākei Reserves Board

Discussion

4. The reserves board was created in 1991 with the enactment of the Orakei Act 1991. In general terms it is understood that the reserves board spent the first few years getting to know each other and, for Ngāti Whātua Ōrākei in particular, this was a time to reconnect to the whenua. In the years following there was a lot of focus on management policy and this culminated in the adoption of the Whenua Rangatira Management Plan in May 2003. Since that time there has been an increased focus on development, events and day to day management. Over the years the budget has increased substantially. With each of these progressions the reserves board business has become more diverse and the associated activity of staff and contractors has increased.

5. Over the last 23 years the reserves board has operated without delegations however past practice has, in effect, been such that staff have exercised delegation informally in a number of areas.

6. With the creation of several co-governance entities in the Auckland Region, for which Auckland Council is a co-governance partner, delegations are being considered for all like committees. These clarify and formalise any informal practice but also cover a number of new areas of operation and decision making to ensure a legally compliant and thorough governance of responsibilities.

7. An example of a new area is the governance and management of the reserves board financial interests. The Ngāti Whātua Ōrākei Reserves Board has the following:

Costs of management of whenua rangatira

(1) All costs and expenses incurred in and incidental to the control and management of the whenua rangatira must be paid by the Auckland Council to the extent that any income arising from the whenua rangatira is insufficient to defray those costs and expenses.

(2) This section is subject to clause 6 of Schedule 4 [which reads:]

Accounting and auditing of Reserves Board

(1) No later than 4 months before the end of each financial year of the Auckland Council, the Reserves Board must give the Council an estimate of the income and expenditure of the Reserves Board, in relation to the Pourewa Creek Recreation Reserve and the whenua rangatira, in the next financial year.

8. While these provisions have been in place since the establishment of the reserves board they have not been adhered to. Following scrutiny of the provisions of the Act it is recommended that the mechanisms be put in place for this to occur and be suitably administered. This can be addressed by creating a new bank account, which (for administrative ease) would sit under the Auckland Council umbrella of accounts (noting that Auckland Council funds most activities on the Whenua Rangatira and Pourewa Creek Recreation Reserve (whenua)). To do this the reserves board, as administering body, must appoint the bank. This is addressed in the attached delegation

9. Delegations are a relatively technical instrument used to ensure decision making is at the right level to balance the need for efficient day to day management with the need for governance oversight. As discussed at a workshop with the reserves board held in November 2014, the proposed delegations (Attachment 1) are more readily able to be considered and adopted where there is a strong relationship and the intent, spirit and kaupapa of the co-governance and associated co-management arrangement has been established/well discussed. The relationship principles, discussed and agreed at a workshop in November 2014, are attached at the beginning of the delegation instrument.

10. While the Act only provides guidance on how the whenua will be co-governed the proposed relationship framework and delegation provide clear direction on how the whenua will be co-managed.

Implementation Issues

11. Following adoption of these delegations staff from both Ngāti Whātua Ōrākei Whai Maia Ltd and Auckland Council will ensure there is a high level of awareness of adherence to the new delegations.

Attachments

No.	Title	Page
a View	Delegations	23

Signatories

Authors

Jane Aickin - Manager Local and Sports Parks Central

Authorisers

Mark Bowater - Manager Local and Sports Parks

Moana Tamaariki-Pohe, Kaiwhakahaere Matua, Toki Taiao

Ngāti Whātua Ōrākei Reserves Board

16 February 2015

Capital Works Programme Update

File No.: CP2015/00712

Purpose

1. This report provides an update on current and future capital expenditure projects for the development of the Whenua Rangatira (Whenua) and Pourewa Creek Recreation Reserve.

Recommendation

That the Ngāti Whātua Ōrākei Reserves Board:

a) receive the report.

Discussion

2. There is a capital budget of $102,000 available within the current financial year (2014/15)

3. At the September 2014 Ngāti Whātua Ōrākei Reserves Board (reserves board) meeting it was resolved:

That the pou whenua project be scoped and reported back to the Ngāti Whātua Ōrākei Reserves Board noting the opportunity to collaborate with the signage and Bastion Point/Tamaki Drive steps project.

4. Some funding may be required for this scoping work however it is envisaged the bulk of expenditure will occur in 2015/16.

5. At the workshop held with the reserves board in November 2014 a request was made for a report back to the reserves board meeting on the proposed development of a new Urupa. Once again, some geotechnical work or investigation costs may be associated with scoping this work.

6. Retentions are currently being held for the maintenance depot which, along with some minor modifications to make the building operable, will equate to an estimated $40,000 of additional capital expenditure this year.

7. As reported elsewhere on this agenda, there is also a proposal to bring forward the Atkin Ave project to a value of $50,000.

8. An additional capital project is also forecast, the Bastion Point/Tamaki Drive Steps, however while this may involve capital expenditure on the whenua it is currently proposed to be funded by Auckland Council’s public art team and therefore the funding is over above that held specially by the reserves board. This is the subject of a separate report on this agenda.

LTP and Capital Works 2015/16

9. There is $515,250 capital funding provided in the 2015/16 financial year in the draft Long Term Plan. There are also lesser amounts in outer years. This is in direct response to the work that the reserves board did in preparing a financial plan and putting forward the plan and funding needs to Auckland Council’s budget committee. The process to continue to advocate for this funding is outlined in a separate report on this agenda.

10. As noted above the Pou, Urupa and Bastion Point steps projects are all currently being scoped. The Pou and Bastion Point steps projects are currently proposed for delivery in the 2015/16 financial year. The Urupa is proposed for delivery in the 2016 and 2017 financial years.

11. In addition, to the above projects, design and consent for the Wharewhaka is planned in the 2015/16 financial year

12. The relatively new signage at Okahu has been well received. This was due to roll out to the upper Whenua and eventually Pourewa Creek Recreation Reserve. At the 11 November 2013 reserves board meeting an additional $20,000 capital expenditure was approved to enable this to happen but due to workloads this was not rolled out. The reserves board financial plan shows some funding throughout the life of the plan including $6,000 in 2015/16. Bringing forward the Atkin Ave day lighting to the current financial year frees up funding in 2015/16 year which could be redirected to signage and interpretation.

13. The item “recreation facilities at Ōkahu” was put forward in Sept 2014 but given the range of priorities and the potential lack of funding this was not supported at this time in favour of the Pou project. As it currently stands, this project can be funded in 2015/16.

Summary

14. The following table summarises the proposed capital expenditure over the current and next financial year.

Capex Budget Summary	2014/15 Budget/ forecast	14/15 Actual	2015/16 Draft Budget
Budget	$102,000		$515,250

Maintenance depot	$40,000	$7,000
Atkin Ave day lighting	$50,000
Wharewaka			$30,000
Signage			$6,000
Pou	TBA		$200,000
Ōkāhu recreation facilities			$50,000
Renewals			$173,250
Total Planned Capex expenditure	$90,000		$459,250
Total actual capex		$7,000
Balance surplus/deficit	$10,000		$56,000

* Project planned in 2015/16 – bring forward to be approved

Italics – provisional sums

Attachments

There are no attachments for this report.

Signatories

Authors	Jane Aickin - Manager Local and Sports Parks Central
Authorisers	Mark Bowater - Manager Local and Sports Parks

Ngāti Whātua Ōrākei Reserves Board

16 February 2015

Operational expenditure update

File No.: CP2015/00711

Purpose

1. The purpose of this report is to update the Ngāti Whātua Ōrākei Reserves Board (reserves board) on the operational expenditure and revenue budget for the Whenua Rangatira and Pourewa Creek Recreation Reserve.

Recommendation

That the Ngāti Whātua Ōrākei Reserves Board:

a) receive the report.

Operational budget overview/update:

	2014/15	2014/15	2015/16
	Budget	Actual
Budget:	$707,421		$496,076

Description:
Ngati Whatua Orakei - maintenance contract	$476,363	$233,319	$476,363
City Parks Contract - maintenance contract	$45,000	$42,902	$45,000
Facilitation of Ōkahu Catchment Ecological Restoration Project (OCERP)	$35,000	$35,000	$35,000
Technical officer support	$47,500	$47,500	$47,500
NWŌ administered host/kaitiaki service on the Whenua Rangatira (particularly Ōkahu Bay)	$20,500		$20,500
Pourewa master plan (note: $85,000 approved but spread over two years)	$20,000
Public notice		$461
Tree removal	$30,000
Banners to support rubbish free initiative	$2,500		$2,500
Events revenue*	-$6,000		-$3,000
Vodafone revenue*	-$37,000		-$14,300
St Heliers Bay Pony Club Revenue	-$12,500		-$12,500
Subtotal	$621,363	$359,182	$597,063
Total remaining	$86,058		-$125,937
	2014/15	2014/15	2015/16

* Figures in italics are estimates

2. The above table shows that we are on track with the operational expenditure equating to the financial plan. Payment for the kaitiaki service and master plan work is being progressed and will be reflected in the next quarter. There continues to be a delay in receiving revenue however some progress has been made and it is still anticipated this will be received by year end.

Attachments

There are no attachments for this report.

Signatories

Authors

Jane Aickin - Manager Local and Sports Parks Central

Authorisers

Mark Bowater - Manager Local and Sports Parks

Moana Tamaariki-Pohe, Kaiwhakahaere Matua, Toki Taiao