Minutes of Ōtara-Papatoetoe Local Board

Ōtara-Papatoetoe Local Board

16 February 2015

1 Welcome

Fa’anānā Efeso Collins opened the meeting with a karakia.

2 Apologies

Resolution number OP/2015/1

MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson:

That the Ōtara-Papatoetoe Local Board accept the apology from Member Mary Gush for non-attendance.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number OP/2015/2

MOVED by Member SC Grey, seconded by Member LT Fuli:

That the Ōtara-Papatoetoe Local Board confirm the ordinary minutes of its meeting, held on Monday, 8 December 2014, as a true and correct record.

CARRIED

5 Leave of Absence

5.1

Leave of Absence

Resolution number OP/2015/3

MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson:

That the Ōtara-Papatoetoe Local Board approve the request for leave of absence from Member Mary Gush, for the period 16 February to 20 April 2015 inclusive.

CARRIED

6 Acknowledgements

6.1	Acknowledgements
	The Chair acknowledged: The Community members who spoke at the recent community hui held at the Clover park Community House, Ōtara: · Natano Asi, on behalf of the Papatoetoe Wildcats American Football Incorporated team. · Annie King, Ten year budget · Mary Paki, Te Puke Ōtara bookings · Jim Sinclair
	Ellen Teuwira (nee Kaihau), mother of Karen Wilson of the Independent Māori Statutory Board, who passed away 1 February 2015. Ellen of Te Akitai o Waiohua descent was a well-respected kuia and was affectionately known as “Bubby”. She was farewelled at a tangi held at Makaurau Marae in Mangere.
	Those that took part in the Dawn Blessing and sod turning at Colin Dale park this morning: Ward Councillor, Arthur Anae · Ngati Te Ata Dame Minhinick, Riki Minhinick, and Tahuna Minhinick · Motorsport Club Representatives: Bob Cunningham - Kartsport Mt Wellington Incorporated Trevor Reid - Auckland Radio Car Control Club Incorporated Bryan Scott - Papakura City BMX Club Incorporated Carl Sorenson - Motorcross / Supercross Mark Coggan - Family Jet Sprint Kevin Hall - Counties Manukau Offroad Racing Club Inc. Ian Hodgson - Kartsport Mt Wellington Incorporated Council officers that helped organise this event: Ali Bain, Greg Lowe, Martin Devoy, David Rameka, Ross Gallagher, Melanie Tuala and Local Board Services
	Deputy Chair Robertson acknowledged Dr Apirana Tuahae Kaukapakapa Mahuika who passed away 9 February 2015. Dr Mahuika was well renowned for his stalwart representation of Maori issues, was a well-respected elder and was affectionately known as “Uncle Api”. Dr Mahuika was farewelled at a tangi at Te Rahui Marae in the small East Coast town of Tikitiki. Thousands gathered to bid farewell to him.
	Member Grey acknowledged Brother Pat Lynch, Old Boy from Papatoetoe who was Knighted in the New Year Honours.

7 Petitions

There were no petitions.

8 Deputations

8.1	Deputation - Manukau Urban Maori Authority Trust
	Hikurangi Jackson and Wynn Anania from the Manukau Urban Maori Authority (MUMA) Trust were in attendance and present to the board. A copy of the presentation was tabled at the meeting and has been placed on the file copy of the minutes to be viewed at the Auckland Council website.
	Resolution number OP/2015/4 MOVED by Chairperson E Collins, seconded by Member DI Lee: That the Ōtara-Papatoetoe Local Board thank Hikurangi Jackson and Wynn Anania from the Manukau Urban Maori Authority (MUMA) Trust for their presentation. CARRIED
	Attachments a MUMA Portage Crossing and Festival Regatta 2015

9 Public Forum

9.1

Public Forum – Supporting Maori Input into Local Board Decision Making

Lee Cherie King, Karen Wilson, Catherine Manning and John Coffey were in attendance to speak to the board on Supporting Maori Input into Local Board Decision Making, item 18 on this agenda.

Resolution number OP/2015/5

MOVED by Chairperson E Collins, seconded by Member SC Grey:

That the Ōtara-Papatoetoe Local Board thanks Lee Cherie King, Karen Wilson, Catherine Manning and John Coffey for their presentation

CARRIED

10 Extraordinary Business

10.1

Everyday Heroes Event – Change of Location, Date and Specific Items requested under the Boards 2014/2015 Local Event Support Fund

Resolution number OP/2015/6

MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson:

a) That an extraordinary item of business relating to change of location, date and specific items towards a grant to ‘Everyday Heroes Event’, given through the Local Event Support Funding be considered at agenda item 29.

b) That this item needs to be considered before the next meeting of the Ōtara-Papatoetoe Local Board because the organisers of the ‘Everyday Heroes Event’ seek confirmation of the grant from the Board in light of the planned changes of location and date of the event.

CARRIED

11 Notices of Motion

There were no notices of motion.

12	Manukau Ward Councillors Update
	A copy of Councillor Anae’s written report was tabled at the meeting and has been placed on the file copy of the minutes to be viewed at the Auckland Council website.
	Resolution number OP/2015/7 MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson: That the Ōtara-Papatoetoe Local Board: a) receive the verbal reports. b) receive the written report from Councillor Arthur Anae. CARRIED
	Attachments a Councillor Anae's written report

Otara Music Arts Centre Business Planning Project

Resolution number OP/2015/8

MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson:

That the Ōtara-Papatoetoe Local Board:

a) appoint Member Fuli to be the board’s representative on the Ōtara Music Arts Centre steering group.

b) requests that the project retains a wide scope, to ensure the three year business plan produces the best possible outcomes.

CARRIED

Facility Partnership Fund 2014/2015

Deputy Chair Robertson declared an interest in this item took no part in the discussion or voting on the matter.

Resolution number OP/2015/9

MOVED by Chairperson E Collins, seconded by Member JR McCracken:

That the Ōtara-Papatoetoe Local Board:

a) allocate the remaining amount of $40,027 in the following manner:

i) Papatoetoe Panthers Rugby League Football Club Inc. for $15,373.63 towards the installation of one new ladies toilet; kitchen extensions and the relocation of the office to upstairs.

ii) Papatoetoe Softball Club Inc. for $24,653.37 towards a new hot water cylinder; club canteen improvements; internal ceiling upgrade; external toilet block repairs and new terra flake flooring to the men’s and women’s showers; painting inside the clubrooms; roof repairs and a new purpose built storage unit.

CARRIED

Performance Report for the Ōtara-Papatoetoe Local Board for the six months ended December 2014

Resolution number OP/2015/10

MOVED by Member SC Grey, seconded by Member LT Fuli:

That the Ōtara-Papatoetoe Local Board receive the Performance Report for the Ōtara-Papatoetoe Local Board for the period ended December 2014.

CARRIED

2014-2015 Te Puke o Tara Community Centre programme budget

Resolution number OP/2015/11

MOVED by Chairperson E Collins, seconded by Member LT Fuli:

That the Ōtara-Papatoetoe Local Board approve the redirection of unbudgeted revenue of $10,000 to support the delivery of programmed activities at Te Puke o Tara Community Centre for 2014-2015.

CARRIED

Otara Lake and local waterways: development of the Long-term Strategic Action Plan.

Resolution number OP/2015/12

MOVED by Member SC Grey, seconded by Deputy Chairperson HVR Robertson:

That the Ōtara-Papatoetoe Local Board:

a) support the development of the long-term strategic action plan to be finalised by June 2015.

b) approve $4,900 from the board’s Community Response Fund (opex) to host community discussions and write the long-term strategic action plan.

CARRIED

Supporting Māori Input into Local Board Decision-Making

Resolution number OP/2015/13

MOVED by Deputy Chairperson HVR Robertson, seconded by Member SC Grey:

That the Ōtara-Papatoetoe Local Board:

a) commits to partner with Mana Whenua, taking a collaborative approach guided by Te Tiriti o Waitangi, in order to:

i. further explore, enhance and enable meaningful relationships and genuine engagement with iwi Māori, and

ii. reduce inequalities and improve community wellbeing.

b) appoint board member Mary Gush as Lead and Chair Efeso Collins as Alternate to represent the local board on a political steering group on Māori input into local board decision-making.

c) allocates $8,000 from existing discretionary funds (OPEX) to support the political steering group.

CARRIED

19	Local Board input on the Draft Regional Land Transport Plan 2015-2025
	A copy of board’s written feedback to Auckland Transport on the draft Regional Land Transport Plan 2015-2025 Attachment A was tabled at the meeting and will be placed on the file copy of the minutes to be viewed at the Auckland Council website.
	Moved by Deputy Chairperson HVR Robertson, seconded by Member LT Fuli Deputy Chairperson, Robertson moved an amendment to item 2, the written feedback to Auckland Transport on the draft Regional Land Transport Plan 2015-2025 Attachment A The Board supports the Auckland Transport Regional Long Term Plan in principle, however, the board takes issue with the Governing Body providing only 2 options; a fuel tax and a motorway charging option and calls on the Governing body to give serious consideration to a congestion tax for the CBD as done in London and Singapore. The board opposes further rates increases for this purpose. The amendment was put and declared. CARRIED
	Resolution number OP/2015/14 MOVED by Chairperson E Collins, seconded by Member SC Grey: That the Ōtara-Papatoetoe Local Board: a) agree to provide feedback to Auckland Transport on the draft Regional Land Transport Plan 2015-2025 by: i) speaking at the Auckland Transport, Transport Stakeholder event ii) providing written feedback to Auckland Transport. b) approve the board’s written feedback to Auckland Transport on the draft Regional Land Transport Plan 2015-2025 tabled in Attachment A, as amended. c) delegate to the Chair to represent the board at the Auckland Transport, Transport Stakeholder event. The substantive motion was declared. CARRIED
	Attachments a Written feedback to Auckland Transport on the draft Regional Land Transport Plan 2015-2025

Local Board delegations for Have Your Say events

Resolution number OP/2015/15

MOVED by Chairperson E Collins, seconded by Member LT Fuli:

That the Ōtara-Papatoetoe Local Board:

a) delegate to the following staff the power and responsibility to hear from the public on the local board agreement through “spoken interaction/NZ sign language interaction” at the “Have Your Say” events:

i) Tier 2 staff

ii) Tier 3 staff

iii) Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor

iv) any additional staff approved by the Chair.

CARRIED

Meeting, workshop and portfolio workflows, and portfolio appointments

Resolution number OP/2015/16

MOVED by Chairperson E Collins, seconded by Member DI Lee:

That the Ōtara-Papatoetoe Local Board:

a) agree to focus the board's workshops on governance issues, and member-led discussions.

b) adopt the criteria for the allocation of items to meetings, workshops and portfolios set out in the report, for the guidance of staff.

c) agree that the workshop programme for 2015 should ordinarily consist of two workshops, held on the first and second Mondays of each month, with a reserve day kept available on the fourth Monday, to be utilised when the Chair considers necessary.

CARRIED

For Information: Reports referred to the Ōtara-Papatoetoe Local Board

Resolution number OP/2015/17

MOVED by Member SC Grey, seconded by Member LT Fuli:

That the Ōtara-Papatoetoe Local Board:

a) note the Kaipātiki Local Board Parks Capital Budget Update report resolution.

b) note the Manurewa Local Board MR/2014/260 resolution.

CARRIED

Urgent Decision Report - Colin Dale Park - Approval to use Community Response Funding

Resolution number OP/2015/18

MOVED by Member SC Grey, seconded by Member DI Lee:

That the Ōtara-Papatoetoe Local Board note the decision, made under the Urgent Decision Process on 15 December 2014, to utilise the balance of the 2014/15 Community Response Fund (capex) $480,000 to fund earthworks at Colin Dale Park.

CARRIED

Proposed Change of meeting date - June 2015

Resolution number OP/2015/19

MOVED by Chairperson E Collins, seconded by Member SC Grey:

That the date for the Ōtara-Papatoetoe Local Board June meeting is Monday 15 June 2015.

CARRIED

Ōtara-Papatoetoe Local Board Workshop Notes

Resolution number OP/2015/20

MOVED by Member SC Grey, seconded by Member LT Fuli:

That the Ōtara-Papatoetoe Local Board receive the workshop notes for 1 and 15 December 2014 and 2 February 2015.

CARRIED

Ōtara-Papatoetoe Local Board Reports and Actions Pending

Resolution number OP/2015/21

MOVED by Member LT Fuli, seconded by Member DI Lee:

That the Ōtara-Papatoetoe Local Board receive the report.

CARRIED

27	Ōtara Papatoetoe Local Board members portfolio update
	A copy of the Manukau Central Business Association report was tabled at the meeting and will be placed on the file copy of the minutes to be viewed at the Auckland Council website.
	Resolution number OP/2015/22 MOVED by Chairperson E Collins, seconded by Member SC Grey: That the verbal or written reports from the Ōtara-Papatoetoe Local Board portfolio holders be received. Deputy Chairperson Robertson 42 Carruth Road, Papatoetoe – concern about boarding houses Social Housing forum – at Greenlane Pocket park – Lot 59 Sutton crescent – moving forward Member Lee Community Development meeting on Ōtara market very successful Funding workshop in Ōtara and Papatoetoe Neighbourhood support up and running Chinese New Year Railway enthusiasts day Civil defence Ōtara plan near completion Ōtara Town Centre manager on board Member Grey 42 Carruth Road, Papatoetoe – concern about boarding houses Manukau Central Business Association report tabled Manukau City Square is deteriorating tagging etc Window washers in Manukau Member Fuli Ōtara Papatoetoe Youth Advisory Group first meeting of the year Job Fest 21 February 2015 held at MIT Manukau Harbour Forum – Information pack progressing Member McCracken 42 Carruth Road, Papatoetoe, boarding house issues Youth Connections tracking tool – long time coming, complete 3-4 weeks Sutton crescent – working party land owner issues –progressing well CARRIED
	Attachments a Manukau Central Business Association report

Chairpersons Announcements

Resolution number OP/2015/23

MOVED by Deputy Chairperson HVR Robertson, seconded by Member LT Fuli:

That the verbal update be received.

Attended Waitangi celebrations on 6 February
Assisted with the Zero waste team
NRL Nines – good use of Public Transport
Ōtara Business Association – challenges at the gateway area by Subway
New Crime prevention group in Ōtara
Working with the new Race Relations Development Officer
The Southern Initiative
Acknowledge those who attended and assisted at Colin Dale Park today

CARRIED

29 Consideration of Extraordinary Items

29.1	Everyday Heroes Event – Change of Date, Location and Specific Items requested under the Boards 2014/2015 Local Event Support Fund
	A copy of Everyday Heroes event information was tabled at the meeting and will be placed on the file copy of the minutes to be viewed at the Auckland Council website.
	Resolution number OP/2015/24 MOVED by Member LT Fuli, seconded by Member JR McCracken: That the Ōtara-Papatoetoe Local Board: a) note that the event organisers have sought to reconfirm grant support from 5 boards including Ōtara-Papatoetoe Local Board due to changes in the location, date and specific items requested. b) note that the event organisers have informed grants will be used for additional promotion and advertising if the board confirms the grant. c) alters their allocation to $4,000 from the 2014/2015 Local Event Support Fund to the Everyday Heroes Event to be held on Saturday 28 March 2015 at Botany Town Centre (Shopping Mall). CARRIED
	Attachments a Everyday Heroes event information

6.40 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Fa’anānā Efeso Collins
Deputy Chairperson	Ross Robertson
Members	Lotu Fuli
	Stephen Grey
	Donna Lee
	John McCracken

	Cr Alf Filipaina (to 5.40pm)
	Cr Arthur Anae (to 5.40pm)