Agenda of Orākei Local Board

Orākei Local Board

05 February 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

9.1 St Johns Road Retail Area Parking 6

9.2 St Johns Road Retail Area Parking 6

9.3 Tamaki Drive Tree Protection 6

10 Extraordinary Business 7

11 Notices of Motion 7

11.1 Notice of Motion - St Johns Road Retail Area Parking
Orākei Local Board: February 2015 7

12 Orakei Local Board Discretionary Community Funding: Round Two 2014-15 11

13 Coastal Walkway Network Budget Reallocation 15

14 Orakei Local Board Local Improvement Projects (SLIPs) programme 2014-2015 update 17

15 Business Association Support Fund Allocation - Remuera Business Association 23

16 Business Association Support Fund Allocation - St Heliers Village Association 29

17 Residents Association Support Fund Allocation - Meadowbank St Johns Residents Association 35

18 Local Board delegations for Have Your Say events 43

19 Auckland Transport Update: February 2015 47

20 Chairperson's Report 51

21 Board Member Reports 53

22 Local Board Workshop Record of Proceedings 63

23 Resolutions Pending Action 69

24 Orakei Local Board Achievements Register 75

25 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Orākei Local Board:

a) confirm the minutes of its ordinary meeting, held on Thursday, 4 December 2014 and the minutes of its extraordinary meeting, held on Thursday, 11 December 2014, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Orākei Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

9.1 St Johns Road Retail Area Parking

Purpose

1. Patrick Hodgson from Barfoot & Thompson representing local business and the Meadowbank St John’s Residents Association will be in attendance to present to the Board on the St Johns Road Retail Area Parking Issues and to speak in support of the Residents Assocation Funding Application.

Executive Summary

2. Patrick Hodgson from Barfoot & Thompson representing local business and the Meadowbank St John’s Residents Association will be in attendance to present to the Board on the St Johns Road Retail Area Parking Issues and to speak in support of the Residents Assocation Funding Application.

Recommendation/s

That the Orākei Local Board:

a) thanks Patrick Hodgson, Barfoot & Thompson for his presentation on the St Johns Road Retail Area Parking Issues and the Residents Assocation Funding Application.

9.2 St Johns Road Retail Area Parking

Purpose

1. Linda Jones, Meadowbank Corner Chemist will be in attendance to present to the Board on the St Johns Road Retail Area Parking Issues

Executive Summary

2. Linda Jones, Meadowbank Corner Chemist will be in attendance to present to the Board on the St Johns Road Retail Area Parking Issues arising from the opening of new Bar and Bistro business ‘Meadow’.

Recommendation/s

That the Orākei Local Board:

a) thanks Linda Jones, Meadowbank Corner Chemist for her presentation on the St Johns Road Retail Area Parking Issues.

9.3 Tamaki Drive Tree Protection

Purpose

1. Ross Duder and Juliet Yates, Tamaki Drive Tree Protection Society will be in attendance to present to the Board on tree protection.

Executive Summary

2. Ross Duder and Juliet Yates, Tamaki Drive Tree Protection Society will be in attendance to present to the Board on general tree protection and are seeking the Board’s support for protection of Pohutukawa trees on private land.

Recommendation/s

That the Orākei Local Board:

a) thanks Ross Duder and Juliet Yates, Tamaki Drive Tree Protection Society for their presentation on tree protection.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

11.1 Notice of Motion - St Johns Road Retail Area Parking
Orākei Local Board: February 2015

In accordance with Standing Order 3.11.1, the following Notice of Motion has been received from Board Member Troy Churton for inclusion on the agenda for the Orākei Local Board meeting being held on day, Thursday, 5 February 2015:

We, the undersigned members of the Orākei Local Board, hereby give notice of our support for the following Notice of Motion, to be considered at the ordinary meeting of the Orākei Local Board, to be held in the St Chads Church and Community Centre Auckland on Thursday, 5 February 2015.

Recommendation/s

That the Orākei Local Board:

a) that a further meeting of the following parties be chaired by Board member Troy Churton and include:

I. a representative from each retailer on the north side of the road, or their proxy in their absence

II. a representative from Meadow and St Chads Church

III. a representative from each business on the south side of the street including the local Community Centre, Barfoot and Thompson, and the various Medical rooms and retailers on that side, or their proxy in their absence

IV. representatives from the Meadowbank Resident Association

V. a traffic engineer representative from Auckland Transport and any other Auckland Transport representative

b) notes the public forum attendances at this meeting and directs Auckland Transport to bring to the aforesaid meeting further options including one option that incorporates yellow P10 marked area from the bakery area to the liquor shop on the north side and P30 from the Liquor shop to St Chads Church

c) directs Auckland Transport to not include any proposal that introduces metered parking in this area

d) requests Auckland Transport to continue to provide enforcement warden attendance in this area

Background

The impact of one new Bar and Bistro business “Meadow” has generated more than minor effects for other retailers, the local Church, other services adjacent to the area such as medical rooms and community centre and also for residents and passing short term stay consumers.

A preliminary meeting involving Auckland Transport, some Board members, representatives of St Chads Church and Meadow and the Resident Association resulted in an Auckland Transport proposal then being sent out to some parties only, and introducing P15 and P120.

I have since fielded considerable unrest and disappointment in relation to both that meeting and the proposal. The unrest comes from some attendees of the meeting and others who have since learned of the meeting and the proposal that came from it.

Some of the concerns I have fielded from those people can be summarised as:

· key local interests were not consulted as part of that meeting - including the medical rooms, businesses and community centre across the road

· all of whom advise they have experienced parking disrespect and breach of their premises which has impacted their businesses and so on

· the proposal concept does not actually reflect the views of some people at that preliminary meeting

· most of the other retailers do not support the extent of the proposal and in particular the extent of introducing P120 or the extent of P15

· a preference for yellow marked P10 stretching for the dominant part of this shopping area with the balance in the existing P30 was discounted by Auckland Transport when raised by parties at the meeting

· other successful examples of P10 including yellow marked areas for greater alert to the P10 turnover areas exist and have been presented to me since despite the apparent representations of Auckland Transport at the meeting

Orākei Local Board

05 February 2015

Orakei Local Board Discretionary Community Funding: Round Two 2014-15

File No.: CP2014/13681

Purpose

1. The purpose of the report is to present applications received for round two of the Orakei Local Board Community Funding Programme 2014-2015. The local board is required to fund, part-fund or decline these applications.

Executive summary

2. For the 2014-2015 financial year, the Orakei Local Board set a total community funding budget of $37,327. $16,498 was allocated in round one, leaving $20,829 for rounds two and three.

3. Nine applications were received in this round, with a total requested of $43,397.

Recommendation/s

That the Orakei Local Board:

a) consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Table One: Orakei Local Board Community Funding Applications

Organisation Name	Project Title	Amount Requested
Eastern Bays Mums Recycle Sales	Eastern Bays Mums Recycle Sales 2015	$885.00
Blind Foundation	Library Services and DAISY players	$5,000.00
The Parenting Place - Attitude Youth Division	Attitude programmes in Orakei high schools 2015	$4,000.00
Auckland Badminton Association	Central Junior Club Incentive Program	$5,000.00
Auckland Young Women’s Christian Association T/A YWCA Auckland	Self-Protection "Safe for Life" Workshop	$1,460.00
Ellerslie Residents’ Association Inc.	Administration of the Ellerslie Residents’ Association	$5,000.00
Mission Bay Tennis Club	Tennis balls	$3,052.00
Professional Text	History of Ellerslie	$19,000.00
Total		$43,397.00

Comments

4. In March 2014, the Regional Strategy and Policy Committee resolved to continue the interim community funding approach for the 2014/2015 financial year (REG/2014/36).This interim community funding approach remains in place until the adoption and implementation of the new Community Grants Policy.

5. Three community funding rounds are scheduled for this financial year. The first round closed on 19 September 2014 and the second on 19 December 2014. The third round closes on 15 May 2015.

6. Online funding guidelines for the Orakei Local Board state that through community grants, the local board aims to:

· support vibrant local communities

· ensure a wide range of community activities, projects, programmes, initiatives and events are supported at a local level

· provide seed funding to make things happen in community development

· support proposals that align with the Orakei Local Board Plan priorities and the needs identified across the Orakei Local Board area

· distribute funds to ensure that each year, all suburbs within the Orakei Local Board area are covered and to ensure that, as far as possible, all major demographics are included.

7. The Orakei Local Board has the following criteria for community grants:

· minimum grants of $500 up to a maximum of $5,000 (unless exceptional circumstances)

· no retrospective grants (unless exceptional circumstances)

· the board will not fund legal costs, debt repayment or activities promoting particular political goals or religious ministry.

8. This fund is allocated at the local board’s discretion. In accordance with its fiduciary duties, the local board is to act honestly, avoid conflicts of interest and act in what the local board believes to be the best interests of the community.

9. Round two of the Orakei Local Board Community Funding closed on 19 December 2014. The fund was advertised through local papers, community networks and on the Auckland Council website.

10. For the 2014-2015 financial year, the Orakei Local Board set a total community funding budget of $37,327. $16,498 was allocated in round one, leaving $20,829 for rounds two and three.

11. Nine applications were received in this round, with a total requested of $43,397

Consideration

Local board views and implications

12. Applications were circulated to the local board for consideration prior to this meeting.

Maori impact statement

13. Community funding is a general programme of interest and accessible to a wide range of groups, including Maori. Maori are therefore likely to benefit alongside other groups in the community.

Implementation

14. The allocation of grants to community groups is within the adopted annual plan.

15. Following the Orakei Local Board allocating funding for round two, Community Development, Arts and Culture will notify the applicants of the local board decision.

Attachments

There are no attachments for this report.

Signatories

Authors

Sarah Zimmerman - Community Funding Advisor

Danielle Hibbard - Funding Coordinator

Authoriser

Graham Bodman - Manager - Community Development, Arts and Culture

Orākei Local Board

05 February 2015

Coastal Walkway Network Budget Reallocation

File No.: CP2015/00229

Purpose

1. To update the board on the contribution paid by Auckland Transport (AT) towards the Orakei Point to Shore Road walkway, and to request that a portion of this funding be allocated to the Orakei Basin Access Road and Tinana Walkway projects.

Executive Summary

2. The Orakei Point to Shore Road walkway was a project managed by Parks Sport and Recreation (PSR) and jointly funded by PSR and AT as a portion of the walkway is within the road corridor. The Coastal Walkway Network budget was used throughout the project to fund the planning and build of the walkway, and in November 2014 Auckland Transport reimbursed PSR for the portion of work carried out on the road corridor.

3. The Orakei Basin Access Road project is being funded through several budget lines; however the current allocation is not sufficient to cover a 10% contingency as required for the contract. An allocation of a portion of the Coastal Walkway Network budget is therefore requested to ensure this project is fully funded.

4. The next coastal walkway project to be planned for Orakei is for the Tinana Walkway is the proposed link from Wilson’s Beach to Shore Road Reserve. Funding is requested for the initial planning stage of this project to compile documents that will assist with initial community consultation and engagement.

Recommendation/s

That the Orākei Local Board:

a) Allocate $100,000 from the Coastal Walkway Network budget to the Orakei Basin Access Road project

b) Allocate $24,295 from the Coastal Walkway Network budget for the planning for the Tinana Walkway project

Discussion

5. The Orakei Point to Shore Road walkway was initially funded from the Coastal Walkway Network budget and was completed in September 2014. Following practical completion AT paid the agreed contribution sum of $417,000 to PSR to cover the cost of the work completed within the road corridor.

6. Outstanding invoices for the project totaling $227,000 were then paid, leaving a balance of $190,000 in the Coastal Walkway Network budget. This is a 2014/15 budget and any unspent funds will be deferred on 1 July 2015.

The Orakei Basin Access Road project

7. The Orakei Basin access road is currently closed to heavy vehicles as it has been identified as slipping and is in need of renewal. The renewal and upgrade of the road has been through the design and planning stage and is now ready for delivery.

8. The current budget allocation for the Orakei Basin access road project is $865,000 and the successful tender price was $888,000. The engineer’s estimate which was calculated for the allocation was not inclusive of any contingency or ongoing professional services costs, and as a standard, a contingency of 10% is required for any project of this scale.

9. A further $100,000 is therefore required for this project to cover the difference in the tender price and the original allocation, the 10% contingency and any ongoing professional services costs to ensure the project can be delivered as planned.

10. Physical works for the Orakei Basin Access Road is due to start in February 2015 and will take three months to deliver. Members of the he Orakei Basin Advisory Group have been consulted throughout the planning for this project and will continue to be engaged and informed of work that may affect their use of the basin as the work progresses.

The Tinana Walkway project

11. The Tinana Walkway will complete the missing link in the coastal walkway network around the Orakei section of Hobson Bay. It will link Wilson’s Beach with Shore Road reserve; will enable local residents and school children to walk and cycle safely around Hobson Bay; and connect the wider community with transport nodes at Orakei train station.

12. Planning for this walkway is expected to take some time as public consultation and documentation will be required in order to gain consent for the project. The indication from a consultant planner is that initial reports required for consent will cost $24,295.

13. These reports will help the board and local residents to gain an understanding of the effect the project will have on the environment and the benefits it will bring for local communities around Hobson Bay.

Consideration

Local Board Views and Implications

14. The upgrade of the access road at Orakei Basin is a priority in the Orakei Local Board Plan 2014 and there is high public expectation that this project will be delivered this summer. This is a critical project for Orakei Basin as the road is currently closed for heavy vehicles, which is restricting access for people using the basin.

15. The proposed Tinana Walkway is a priority project identified in the Hobson Bay Action Plan and once constructed will connect coastal communities, enliven the newly sanded Wilson’s Beach area and increase the opportunity for water-based activities in and around Hobson Bay.

Maori Impact Statement

16. Engagement with iwi has been extensive throughout the planning for the Orakei Basin Road project, and cultural monitoring will be carried out throughout physical works. Iwi will be consulted and engaged through the planning and implementation stages of the Tinana walkway.

Implementation Issues

17. The contract for the Orakei Basin Road project has been awarded with physical works due to start in February and finish in April. Planning, public consultation and engagement work on the Tinana Walkway will begin in February 2015 and will be ongoing throughout the year.

Attachments

There are no attachments for this report.

Signatories

Author

Pippa Somerville - Parks Advisor

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Orākei Local Board

05 February 2015

Orakei Local Board Local Improvement Projects (SLIPs) programme 2014-2015 update

File No.: CP2015/00006

Purpose

1. This report provides an overview of the Orakei SLIPs 2014/2015 Combined Programme and recommends projects for approval.

Executive Summary

2. The Orakei Local Board had $886,935 discretionary capital funding available in the FY2014/2015 financial year. This is comprised of the final FY2014/2015 SLIPs capital budget funding of $646,935.00 and $240,000.00 from the Local Board Discretionary Fund for FY2014/2015.

3. The $886,935 discretionary capital funding available in FY2014/2015 is to complete all currently allocated projects. 100% of the 2014/2015 capital funding has been allocated.

4. Approval of the recommendations in this report will return $65,488.54 of available discretionary capital funding for new FY2014/2015 projects.

5. The proposed recommendations being sought are summarised below:

No	Project description	Capex	Scope
1.	Gentlemens Bay Walkway	$32,996.54 Capex	Rescind existing resolution due to geotechnical and consent issues elevated cost to complete project. Return remaining budget for reallocation.
2	Return savings from Crossfields Path	$59,992.00 Capex	Returning capex for reallocation to new projects. The project was completed with a surplus to what was allocated.
3.	Crossfields Entrance Top Up funding	$27,500.00 Capex	Budget for professional fees up to and including Resource Consent. Previous capex budget lost through deferrals process.

6. The Orakei Local Board had $37,930.00 operational funding available to allocate in the 2014/2015 financial year. 100% of the 2014/2015 operational funding has been allocated.

7. Most projects will need eight months or more to be successfully delivered within the 2014/2015 financial year.

8. Projects funded from 2014/2015 SLIPs capital expenditure must be physically complete and fully expended within the 2014/2015 financial year.

9. Projects funded from 2014/2015 SLIPs operational expenditure must be physically complete and fully expended within the 2014/2015 financial year.

10. The ability to spend and deliver upon the expected outcomes is dependent on the timely decision making by the Local Board in allocating budget to projects.

Recommendation/s

That the Orakei Local Board:

a) Receives the Orakei Local Board Local Improvement Projects (SLIPs) 2014/2015 Combined Programme.

b) Approves the following LIPs budget amendments for implementation during the 2014/2015 financial year:

No	Project description	Capex	Budget value	Project Champion(s)
1.	Return savings from Crossfields Reserve Path for reallocation	Capex	$59,992.00 Capex	Kit Parkinson

c) Agrees that resolution OR/2013/220 Gentlemen’s Bay – Consenting, Engineering Assessments and Detailed Design from the Orakei Local Board meeting held on 5 September 2013 be rescind.

d) Approves the following LIPs budget amendments for implementation during the 2014/2015 financial year:

No	Project description	Capex/ Opex	Budget value	Champion/s
1.	Return savings from Gentlemen’s Bay for reallocation	Capex	$32,996.54	Kit Parkinson

e) Approves the following projects from its 2014/2015 SLIPs Capital expenditure budget:

No	Project description	Capex	Budget value	Project Champion(s)
1.	Crossfields Entrance Top Up Funding	Capex	$27,500.00 Capex

f) Notes upon approval of the above recommendations there will be $65,488.54 discretionary capital funding remaining to allocate in the 2014/2015 financial year.

Discussion

11. Information regarding current projects is shown in the Orakei Local Board Local Improvement Projects (SLIPs) 2014/2015 combined programme attachment.

12. The Orakei Local Board had $886,935 discretionary capital funding available in the FY2014/2015 financial year. This is comprised of the final FY2014/2015 SLIPs capital budget funding of $646,935.00 and $240,000.00 from the Local Board Discretionary Fund for FY2014/2015.

13. The $886,935 discretionary capital funding available in FY2014/2015 is to complete all currently allocated projects and for allocation to new FY2014/2015 capital projects.

14. Approval of the recommendations in this report will return $65,488.54 of available discretionary capital funding for new FY2014/2015 projects.

15. The proposed recommendations being sought are summarised below:

No	Project description	Capex	Scope
1.	Return savings from Gentlemens Bay Walkway	$32,996.54 Capex	Rescind existing resolution due to geotechnical and consent issues elevating cost to complete project. Return remaining budget for reallocation.
2	Return Savings From Crossfields Path	$59,992.00 Capex	Returning capex for reallocation to new projects. The project was completed with a surplus to what was allocated.
3.	Crossfields Entrance Top Up Funding	$27,500.00 Capex	Budget for professional fees up to and including Resource Consent. Previous capex budget lost through deferrals process.

16. The Orakei Local Board had $37,930.00 operational funding available to allocate in the 2014/2015 financial year. 100% of the 2014/2015 operational funding has been allocated.

17. Most projects will need eight months or more to be successfully delivered within the 2014/2015 financial year.

18. Projects funded from 2014/2015 SLIPs capital expenditure must be physically complete and fully expended within the 2014/2015 financial year.

19. Projects funded from 2014/2015 SLIPs operational expenditure must be physically complete and fully expended within the 2014/2015 financial year.

20. The ability to spend and deliver upon the expected outcomes is dependent on the timely decision making by the Local Board in allocating budget to projects.

Capital Expenditure Projects

21. Recommendations in this report are being sought to approve the following SLIPs budget amendments for implementation during the 2014/2015 financial year:

22. Gentlemen’s Bay Path. Rescind existing resolution due to geotechnical and consent issues elevating cost to complete project. Return remaining budget for reallocation.

The Local Board will need to consider remediation of the site, including removal of existing steps, fencing and public notices using operational funding when available.

23. Crossfields Reserve Path. Returning capex for reallocation to new projects. The project was completed with a surplus to what was allocated.

Capital Expenditure Projects

24. Recommendation is being sought in this report to allocate budget to the following capital Expenditure project:

25. Crossfield Reserve Entrance Top Funding. Budget for professional fees up to and including Resource Consent. Previous capex budget lost through deferrals process.

Consideration

Local Board Views

26. This report canvasses the views of the Orakei Local Board.

Maori Impact Statement

27. Parks and open spaces contribute significantly to Maori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate consultation will follow.

General

28. Communities are impacted by SLIPs projects. They provide an opportunity for staff and elected representatives to engage with the communities on their specific needs. SLIPs staff will liaise directly with all residents and stakeholders impacted by any SLIPs or Discretionary funded projects to be delivered.

29. Funding for the proposed projects within this report would be obtained from the Orakei Local Board’s Small Local Improvement Project budget allocation. After allocating budget to all the projects listed in this report and elsewhere, the Orakei Local Board will still have SLIPs capital funding remaining unallocated. Further reporting as part of the monthly work programme reporting will be used to determine what other projects the board may wish to fund.

30. SLIPs need to comply with all relevant legislation, including the Resource Management Act 1991, the Local Government Act and all Auckland Council policies.

Implementation Issues

31. Most projects will need eight months or more to be successfully delivered within the current financial year. Projects that have budget allocated to them with less then six months remaining within the current financial year, will be at risk of not being completed by financial year end.

32. Projects funded from 2014/2015 SLIPs capital expenditure must be physically complete and fully expended within the 2014/2015 financial year.

33. Projects funded from 2014/2015 SLIPs operational expenditure must be physically complete and fully expended within the 2014/2015 financial year.

34. The ability to spend and deliver upon the expected outcomes is dependent on the timely decision making by the Local Board in allocating budget to projects.

Attachments

No.	Title	Page
a View	Orakei SLIPs Funding Programme 2014/2015 - COMBINED PROGRAMME	21

Signatories

Author

Grant Burke - SLIPs Project Portfolio leader

Authorisers

Katrina Morgan - Team Leaders SLIPs

Ian Maxwell - Manager Parks, Sports & Recreation

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Orākei Local Board

05 February 2015

Local Board delegations for Have Your Say events

File No.: CP2015/00410

Purpose

1. To provide for local board delegations for the public consultation process for the local board agreement in the Long-term Plan 2015-2025 (LTP).

Executive Summary

2. Under the Local Government Act 2002, Auckland Council is required to follow the special consultative procedure to seek public feedback to inform the Long-term Plan 2015-2025 (including local board agreements).

3. Recent changes to the Local Government Act 2002 provide council with more flexibility in how it consults with Aucklanders, in particular in how council can hear the views of Aucklanders. The consultation process is introducing a number of changes that satisfy legislative requirements while also enabling Aucklanders to engage in the public consultation process in a variety of ways to suit their personal preferences.

4. A key change involves replacing traditional hearings with public spoken interaction events called Have Your Say (HYS) events across the Auckland region from 14 February through to the 14 March 2015. Aucklanders can provide feedback on regional and local issues at these events which will be attended by a mix of governing body members, local board members, Auckland Transport Board members (or their delegates) and well supported by staff to record all feedback.

5. Aucklanders who choose to attend a HYS event will be able to present their views through spoken interaction with decision makers or their representatives. Local boards are decision makers for their local board agreements, which form a part of the LTP. As the governing body are also decision makers on local board agreements it is important that both hear feedback on local proposals.

6. To make sure that there are sufficient decision-makers (or delegates) to hear all the feedback provided if attendance is higher than expected for a HYS event, or if a board member is unable to attend, it is recommended that the local board make delegations to staff to hear on their behalf. At their meeting on 18 December the governing body made delegations to cover this risk.

Recommendation/s

That the Orākei Local Board:

a) Delegates to the following staff the power and responsibility to hear from the public on the local board agreement through “spoken interaction/NZ sign language interaction” at the “Have Your Say” events:

i) Tier 2 staff

ii) Tier 3 staff

iii) Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor

iv) any additional staff approved by the Chair.

Discussion

7. Each Have Your Say session will run for approximately two hours, however there could be more than one session held at an event depending on the number of people who register. Public feedback will be collected across three broad areas:

· The key LTP issues including balancing affordability with progress; transport, rates and a more active development role for the council.

· Local priorities and proposals

· Other regional matters

8. A range of options are available for the structure and format of these events. This flexibility will enable events to be tailored to account for the community preferences, logistical variations in the number of Aucklanders who attend, what they would like to talk about, and the number and mix of elected members available.

9. To help manage this, Aucklanders will be asked to register their attendance for these events online through the Shape Auckland website. It would be at this point where they would request a sign interpreter or Māori interpreter if required.

10. Aucklanders who choose to attend a HYS event will be able to present their views through spoken interaction with a decision maker or their representative. Local boards are decision makers for their local board agreements, which form a part of the LTP. If attendance is higher than expected for a HYS event, it may be difficult for the local board members present to hear all the feedback on local proposals. To manage this eventuality it is recommended that the local board make delegations to staff to hear on their behalf. These delegations would only come into play if needed due to high public attendance at the HYS event. They are not intended to undermine the importance of local board members being present to hear from their communities.

11. Local board members attendance at the HYS event is important to enable them to hear the views of their communities on local proposals given the board’s decision making role. The HYS event also provides an important opportunity for local board members to hear the views of their communities on regional proposals to inform their advocacy.

Consideration

Local Board Views and Implications

12. Local board views have not been sought on this report as it is recommending a pragmatic delegation to staff to manage events that attract larger numbers.

Maori Impact Statement

13. Te Waka Angamua staff will attend all HYS events to facilitate and capture feedback from Maori participants. Therefore it is not anticipated that the recommendation in this report has a specific an impact on Maori.

Attachments

There are no attachments for this report.

Signatories

Author	Karen Titulaer – Senior Policy Advisor
Authoriser	Karen Lyons – Manager Local Board Services

Orākei Local Board

05 February 2015

Auckland Transport Update: February 2015

File No.: CP2015/00552

Purpose

1. The purpose of this report is to update the Board on a range of transport related issues in Orākei area during December 2014 and January 2015.

Recommendation/s

That the Orākei Local Board:

a) receives the January 2015 report from Auckland Transport.

Monthly Overview

Orākei Local Board Transport Capital Fund

2. The Process for Discretionary Fund Projects

Either a Rough Order of Cost will be provided to the Orākei Local Board for projects, or if a project does not meet the listed criteria it will be declined.

When the Rough Order of Cost is provided the Orākei Local Board must formally authorise the next step in the delivery of these projects, which is detailed investigation, design, and a firm estimate. The Board then approves or not, the project for construction. The costs incurred for detailed investigation, design, consultation and construction of these projects will be deducted from Orākei Local Board’s Transport Capital Fund. Please see commentary on the progress of current Rough Order of Cost’s.

3. The Landing

Auckland Transport continued to meet and discuss options regarding the entrance to the Landing. The challenge has been managing stakeholder expectations with the safety of pedestrians and cyclists at this entrance. Auckland Transport is committed to working with the Auckland Council Parks team to deliver a safe and practical solution for all users.

4. Stonefields

Feedback from the Stonefields Residents Association was that the proposed areas are not aligned with their primary concern. Although, if the Stonefields Residents Association needed to select only from the proposed sites, they opted for option I.

I have requested information from the Stonefields Residents Association to provide further information on their first preference and I will report back to the board in March.

I. The new playground area

The playground is an incredibly popular addition to the community and usage and will only increase over the summer putting more pressure on car parking.

The suggestion is to put in more parking spaces as follows:

· That could be done immediately:

Fynes Ave – 2 spaces outside No. 30.

Papango Street – 2 spaces outside the playground.

Papango Street – 3 spaces outside No. 29.

Papango Street – 2 spaces outside 1 Korere Tce

Korere Terrace – 1 space outside No. 1

Rough Order of Cost Estimate for these (Establishment etc) $8k, plus 10 carparks at $10k = Total of $108k.

· That would have to wait until the construction of the terrace block opposite the playground is complete:

Fynes Ave – 4 spaces outside No. 17-19-21

Fynes Ave – 2 spaces outside the playground.

Rough Order of Cost Estimate for these (Establishment etc) $8k, plus 6 carparks at $10k = Total of $68k.

II. Stonefields Avenue - Stonemason Avenue to Tihi Street

This is an area with high density terrace blocks that have just been completed.

A total of 14 spaces could be created.

Rough Order of Cost Estimate for these (Establishment etc) $8k, plus 14 carparks at $10k = Total of $148k.

5. Transport Projects in Parks

In 2014 the Orākei Local Board requested a number of Rough Order of Cost’s for walking and cycling projects within Parks. This is a great way to deliver shared resources. Auckland Transport has yet to complete the Rough Order of Cost’s on all the projects however the current total is $1,218,000 and the board only have $701,000 remaining in their fund to allocate. I suggest that a meeting with the boards Transport and Park leads be set to establish priority before bringing the Rough Order of Cost’s to the board.

6. Benson Road/Upland Road Footpath Improvements

This project is expected to be completed by the end of January. There may be minor finishing touches, like planting to be carried in to February but the construction will be finished.

7. Remuera (REVUP) Projects

There have been a number of delays in the delivery of this project. It was expected that the footpath upgrade would be completed by February. However, Auckland Transport was unable to secure a contractor to begin the work. This project has been given high priority to ensure delivery as soon as possible.

8. Tamaki Drive to Glen Innes Cycleway

A successful open day was held in late November 2014, this was extremely well attended and provided an opportunity for the community to understand the project before providing feedback on the proposals. Feedback closed on the 19^th December 2014 and a summary of this will be available for the March 2015 meeting.

9. Tahapa Cresent/Meadowbank Road Intersection Investigation

Auckland Transport has recently completed an investigation of the intersection of Tahapa Cresent and Meadowbank Road, at the request of the Orākei Local Board. There had been some concerns raised to the local board via the Meadowbank/St Johns Residents association about perceived safety risks at this intersection. This area has a very popular kindergarten and is a pedestrian route to the Meadowbank Train Station, then to the boardwalk to Orākei Road.

The crash statistics from January 2010 – January 2015 show there have been no reported crashes at this intersection. Following site observations and interviews with road users, there is not enough evidence to suggest there is any difficulty safely using these intersections. Given the current environment we are unable to prioritise changes to this intersection in the next 2-3 years. If there are any incidents at this intersection we will reconsider the priority for changes to this intersection.

Auckland Transport’s Long Term Plan (RLTP)

10. Public Transport (PT) Update

Train timetables are being updated following the introduction of electric trains on the Eastern and Onehunga Lines.

Whilst improvements are focused in on these Lines, some changes have been made to the Southern and Western Lines. All departure times have changed due to the shared nature of much of the rail network.

The Orākei Local Board has successfully lobbied for a feeder bus services for their residents. The first trial, the Stonefields Loop, route number 632, will operate Monday to Friday from 6am to 7.15pm, running between Glen Innes Train Station and a loop around Stonefields. Auckland Transport plans to begin the trial before the end of February 2015. The Stonefields Loop trial is part of the New Network, an Auckland-wide project to create a simpler and more integrated public transport network. Proposed changes for the eastern suburbs’ New Network will be out for consultation in 2015.

Implementation Issues

AT Ref #	TPL Ref #	Issue	Discussion	Action
AT2012/007954	9.8	Suggestions for new Pedestrian Crossing layouts in Ellerslie Town Centre	Auckland Council Urban Design staff has suggested options for improving pedestrian crossings in this town Centre.	June 2014, The road safety team is currently reviewing the implementation of pedestrian crossings suggested by the operations team. August 2014, there is no update at this point.
N/A	N/A	Stonefields Parking	It has been reported that the high density housing units that are currently being built only have one car park for each three bedroom unit and there are no parking bays on the streets. Many of the new units are used as rental properties and have multiple vehicles at each residence. This is resulting in the streets having cars parked down both sides, some partly on the berms and reducing the road width (at times) to one lane only.	This issue was discussed at the May 2013, Orākei Local Board Meeting. Auckland Transport was asked to comment on a memo from Auckland Council. Auckland Transport has provided comment and has asked for this matter to be removed from the ‘Issues Register’. At the July 2013 Orākei Local Board meeting members requested that this item remain on the register. A meeting with Auckland Transport and the Stonefields Residents association was held on 26 March 2014. June 2014, The board approves a resolution for a ROC to install additional parking bays as part of their Transport Capital Fund. November 2014, apologies that this has not been completed; this will be available for the December meeting. December 2015 Proposal is provided in the body of the report for the boards consideration.
N/A		Support Orākei Local Board urban design initiatives	Auckland Transport has been requested to work with Auckland Council’s Urban Design Team on the following issues: 1. Creating a boulevard effect by planting further oak trees on the north side of Remuera Rd around the Victoria Ave shops; and 2. Issues relating to the Village Green project in respect of aspects where Auckland Transport has a role.	Auckland Transport continues to work with Auckland Council to support development of the Village Green plan on an as required basis. There is no intention for AT to undertake further involvement than as a support and advocate for the Board to deliver these projects.

Notes: N/A – A Customer Service Reference Number is not applicable to this item because either it was handled directly by the EMRM or it is a legacy issue or the request was for information that was outside the boundaries of a service request.

Attachments

There are no attachments for this report.

Signatories

Author

Melanie Dale – Elected Member Relationship Manager – Auckland Transport

Authorisers

Jonathon Anyon - Elected Member Relationship Team Manager – Auckland Transport

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Orākei Local Board

05 February 2015

Workshop Proceedings

Orakei Local Board

Date of workshop: Thursday 11 December, 2014

Time: 1.00pm– 5.00pm

Venues: St Chads Church and Community Centre

38 St Johns Rd, Meadowbank

Attendance: Desley Simpson, Ken Baguley, Kit Parkinson, Mark Thomas,

Troy Churton, Kate Cooke, Colin Davis

1. Tamaki Transformation

Debra Lawson – Chief Executive and Joe Bartley – Technical Planner, Tamaki Redevelopment Company, were in attendance to provide an update to the board on the Tamaki Transformation project.

2. Tamaki Campus

Karyn Kurzeja, Richard Brabant and Peter Fehl - Barkers and Associates were in attendance to update the board on the developments at the University of Auckland Tamaki Campus.

3. ATEED - Holden NZ PGA Championship 2015- Remuera Golf Club- 4-8 March 2015

Lisa Edser – Event Development and Delivery, Chris Davies and Duncan Simpson were in attendance to update the board on the Holden NZ PGA Championship 2015.

4. Tamaki Drive Master Plan (TDMP)

Mel Dale – Elected Member Relationship Manager and Rachael Eaton – City Transformation were in attendance to update the board on the TDMP.

5. Plan Change 260

Adam Johnstone – Project Leader City Transformation was in attendance to update the board on the Plan Change 260 – Orakei Point.

6. LTP Engagement

Sandy Morris – Engagement Advisor, Kris Munday – Senior Local Board Advisor and Adam Milina – Relationship Manager were in attendance to present options for LTP engagement 2015.

No.	Title	Page
a View	Board Member Churton February 2015	55
b View	Board Member Thomas February 2015	57
c View	Board Member Cooke February 2015	61

Chairperson	Desley Simpson, JP
Deputy Chairperson	Colin Davis, JP
Members	Ken Baguley
	Troy Churton
	Kate Cooke
	Kit Parkinson
	Mark Thomas

Author	Kim Lawgun - Democracy Advisor
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards