Minutes of Parks, Recreation and Sport Committee

Parks, Recreation and Sport Committee

10 February 2015

1 Apologies

Resolution number PAR/2015/1

MOVED by Chairperson CE Fletcher, seconded by Cr WD Walker:

That the Parks, Recreation and Sport Committee:

a) accept the apologies from Mayor LCM Brown and Deputy Mayor PA Hulse for absence on council business and Councillors R Clow and A Filipaina for lateness.

CARRIED

2 Declaration of Interest

There were no declarations of interest.

3 Confirmation of Minutes

Resolution number PAR/2015/2

MOVED by Chairperson CE Fletcher, seconded by Cr WB Cashmore:

That the Parks, Recreation and Sport Committee:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 9 December 2014, including the confidential section, as a true and correct record.

CARRIED

4 Petitions

There were no petitions.

5 Public Input

There was no public input.

6 Local Board Input

There was no local board input.

7 Extraordinary Business

There was no extraordinary business.

8 Notices of Motion

There were no notices of motion.

9	Parks, Sports & Recreation - General Manager's report
	Cr George Wood entered the meeting at 10.12am.
	Mr Mace Ward, Manager Regional & Specialist Parks on behalf of Mr Ian Maxwell, General Manager Parks, Recreation and Sports presented and answered questions on the General Manager’s report.
	Resolution number PAR/2015/3 MOVED by Chairperson CE Fletcher, seconded by Cr ME Lee: That the Parks, Recreation and Sport Committee: a) receive the update report from Mr Ward on behalf of Mr Maxwell on the Parks, Sports & Recreation - General Manager’s report b) thank the staff for an intensive summer season c) acknowledge Mr Tony Oliver’s 40 years of outstanding service as Principle Ranger of Southern parks. CARRIED

10	Auckland Domain Governance
	Ms Jane Aickin, Manager Local and Sports Parks Central and Ms Nicolette Butler, Senior Solicitor - Governance and Local Boards presented the Auckland Domain Governance report and answered questions. An updated copy of the Terms of Reference was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Mr Shale Chambers, Waitemata Local Board Chair spoke on this item.
	Cr Alf Filipaina entered the meeting at 11.02am. Cr Ross Clow entered the meeting at 11.12am.

	Resolution number PAR/2015/4 MOVED by Chairperson CE Fletcher, seconded by Deputy Chairperson CM Penrose: That the Parks, Recreation and Sport Committee: a) support the establishment of an Auckland Domain Committee, as outlined in option B of the agenda report, to be made up of three members of the Parks, Recreation and Sport Committee, three members of the Waitemata Local Board and a member of the Independent Maori Statutory Board b) approve that the Chair of the Auckland Domain Committee be nominated by the Parks, Recreation and Sport Committee and the Deputy Chair be nominated by the Waitemata Local Board at the time of appointment c) approve the updated Terms of Reference outlined in the tabled document and delegate the power to the Chair and Deputy Chair of the Auckland Domain Committee to make minor amendments to the Terms and Reference without surpassing the delegations granted to the Parks, Recreation and Sport Committee and the Waitematā Local Board d) request all budgets for Auckland Domain be transferred to a new regional account that can be reported to and governed by the new Auckland Domain Committee e) note that the Auckland Domain Committee shall set its own delegations to officers f) support a process whereby any variation to the terms of reference be established by mutual agreement and that appointment of members be reported back to the Parks, Recreation and Sport Committee and Waitemata Local Board g) note that a further report will be presented to the Parks, Recreation and Sport Committee and the Waitemata Local Board with feedback from each body and, if in agreement, to appoint members to the new Auckland Domain Committee h) note that general updates on Auckland Domain will be presented to the Parks, Recreation and Sport Committee and the Waitemata Local Board respectively as part of routine reports from the General Manager, and Local Board Quarterly reporting. CARRIED
	Attachments a 10 February 2015, Parks, Recreation and Sport Committee, Item 10: Terms of Reference for Auckland Domain Committee

11	Approval for works within Auckland Domain in relation to Parnell Railway Station
	Mr Stewart Thompson from Auckland Transport, Ms Jane Aickin, Manager Local Parks Sports Central and Mr Nick Fergusson, Centre Manager Leisure presented a powerpoint presentation in support of the report. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Cr WD Walker left the meeting at 12.08 pm. Cr WD Walker returned to the meeting at 12.12 pm.
	Resolution number PAR/2015/5 MOVED by Cr WD Walker, seconded by Chairperson CE Fletcher: That the Parks, Recreation and Sport Committee: a) approve in principal the construction of the western rail platform required for the development of stage one of the Parnell Railway Station (within the railway designation within the Auckland Domain) and the pedestrian pathways to be developed in Auckland Domain under and in accordance with section 6(b) of the Auckland Domain Act, 1987 b) approve, in principle, the proposed construction access through the Auckland Domain from the Watercare Services Ltd. designated access road. This will be through the outer extent of the Auckland Domain and neighbouring land to be vested as parkland c) approve, in principle, the future establishment of a permanent pedestrian connection in place of the temporary construction channel required for the works. Design details of this will be supplied at a later stage to Auckland Council. Access through to Nicholls Lane will be subject to further discussions and approvals with the property owner d) approve, subject to the implementation, of four (4) vital pedestrian connections, being (a) from the platform through to the woodchip yard, (b) from the platform to the Watercare access road (c) from the platform to Nicholls Lane (d) from the underpass to Bledisloe Grove e) approve in principal the potential for a minor encroachment onto Auckland Domain from the battering involved in construction of the southern railway platform, subject to showing the ecological impact is negligible f) provide delegation to the General Manager – Parks, Sports and Recreation to provide final approval and detailed design of the construction access, works within the Auckland Domain and new pedestrian paths within Auckland Domain associated with the stage one Parnell Rail Station works, having particular regard to the Auckland Domain Act 1987, input from the Waitemata Local Board and other stakeholder input. CARRIED
	Attachments a 10 February 2015, Parks, Recreation and Sport Committee, Item 11: Approval for works within Auckland Domain in relation to Parnell Railway Station, power point presentation

12	Auckland Cemeteries - Levels of Provision and Demand
	Mr Mace Ward, Manager Regional and Specialist Parks, Mr Richard Hollier, Manager Regional Parks and Ms Catherine Moore, Manager Auckland Cemeteries were present for this item.
	Cr Ross Clow declared an interest as a member of the Waikumete Cemetery Draft Reserve Management Plan Hearings Panel and took no part in the discussion or voting on this matter.
	Resolution number PAR/2015/6 MOVED by Deputy Chairperson CM Penrose, seconded by Chairperson CE Fletcher: That the Parks, Recreation and Sport Committee: a) receive the report on Auckland Cemetery provision and demand. CARRIED

Camping and baches across the regional parks network

Mr Richard Hollier, Manager Regional Parks and Mr Craig Bleakley, Team Leader, Visitor Service, Regional and Specialist Parks were present for this item.

Ms Margi Watson, Albert Eden Local Board member was not available to speak however her concerns were referred to by Acting General Manager, Mr Mace Ward.

Resolution number PAR/2015/7

MOVED by Deputy Chairperson CM Penrose, seconded by Cr WD Walker:

That the Parks, Recreation and Sport Committee

a) adopt of the fees and charges effective 1 July 2015 as prescribed in the Regional Parks Camping and Bach Fees Schedule (2015), option 2 as follows:

Camping tier breakdown:

Type	Option 2 - per night rate
Vehicle-accessible campground	Adult - $15.00 Child - $6.00
Back-country campground incl. sea kayak/waka	Adult - $8.00 Child - $4.00
Certified self-contained vehicle parking areas	Adult - $8.00 Child - $4.00
Certified self-contained vehicle campground	Adult - $8.00 Child - $4.00

Bach tier breakdown

That a two tier pricing model be introduced for baches on regional parks as per the table below:

Tier 1

Bach	Current rate		New rate
Bach	Peak	Off-peak	Peak	Off-peak
Graham Bach	$146	$97	$168	$112
Schischka House	$193	$146	$222	$168
Coldham Bach	$146	$97	$168	$112
Tawharanui Bach	$146	$97	$168	$112
Moonlight Bach	$146	$97	$168	$112
Wenderholm Beach House	$146	$97	$168	$112
Courtyard House	$193	$146	$222	$168
Keddle House	$146	$97	$168	$112
Ferguson House	$146	$97	$168	$112
Baileys Cottage	$146	$97	$168	$112

Tier 2

Bach	Current rate		New rate
Bach	Peak	Off-peak	Peak	Off-peak
Barr Cottage	$146	$97	$131	$87
Awhitu House	$146	$97	$131	$87
Waitawa Bach	$146	$97	$131	$87
Big Bay Bach	$121	$72	$109	$65
Craw Homestead	$146	$97	$131	$87
Tapapakanga Bach	$146	$97	$131	$87
Takahe Cottage	$146	$97	$131	$87
Vine House	$121	$72	$109	$65
Puhoi Cottage	$121	$72	$109	$65
Atiu Cottage	$146	$97	$131	$87
Paturoa Bach	$146	$97	$131	$87

CARRIED

14 Consideration of Extraordinary Items

There were no extraordinary items.

15 Procedural motion to exclude the public

Resolution number PAR/2015/8

MOVED by Chairperson CE Fletcher, seconded by Cr WD Walker:

That the Parks, Recreation and Sport Committee:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Acquisition of Land for Open Space - Takanini

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains information about land that council may acquire for open space purposes.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information about land that council may acquire for open space purposes.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C2 Acquisition of land for addition to Waitakere Ranges Regional Park - Karekare

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains information about land that council may acquire for open space purposes.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions was made available to the public who were present at the meeting and form part of the minutes of the meeting.

CARRIED

1.08pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

1.34pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

Acquisition of Land for Open Space - Takanini

Resolution number PAR/2015/9

That the Parks, Recreation and Sport Committee:

d) confirm that there be no restatement of this confidential report for the acquisition of land for open space in the Takanini Strategic Special Housing Area and the Addison Special Housing Area, or the resolutions of the committee until settlement of the purchase, and only then is the resolution to be restated.

Acquisition of land for addition to Waitakere Ranges Regional Park - Karekare

Resolution number PAR/2015/10

That the Parks, Recreation and Sport Committee:

b) confirm that there will be no restatement of the confidential report, attachments, or resolutions until settlement of the purchase and only then is the resolution to be restated.

1.35 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Parks, Recreation and Sport Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Hon Christine Fletcher, QSO
Deputy Chairperson	Cr Calum Penrose	Until 1.18pm, Item C1
Members	Cr Dr Cathy Casey
	Cr Bill Cashmore	Until 1.18pm, Item C1
	Cr Ross Clow	From 11.12am, Item 10
	Cr Chris Darby
	Cr Alf Filipaina	From 11.02am, Item 10
	Cr Mike Lee
	Cr Dick Quax	Until 1.15pm, Item C1
	Cr Sharon Stewart, QSM
	Cr Sir John Walker, KNZM, CBE
	Cr Wayne Walker
	Cr John Watson
	Member Glenn Wilcox	Until 1.22pm, Item C1.
	Member Karen Wilson

	Mayor Len Brown, JP	absent on council business
	Deputy Mayor Penny Hulse	absent on council business
	Cr Ross Clow	apology for lateness
	Cr Alf Filipina	apology for lateness